6 Results for Office Manager Jobs in Milwaukee, WI

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Administrative Assistant

Lake Geneva, WI
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is looking for an Administrative Assistant for a Lake Geneva, WI area organization. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-09-23T00:00:00Z

Administrative Assistant

Milwaukee, WI
onsite
Temporary to Hire
27 - 29 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support trust administration operations within a financial services environment. This contract position has the potential to become permanent, is fully onsite, and offers the opportunity to contribute to a team that manages sensitive client matters, financial records, and administrative workflows. The role works closely with trust officers and related internal teams to keep account activity, reporting, and documentation accurate, timely, and well organized. Responsibilities: • Provide daily administrative support for trust administration activities while coordinating closely with trust officers on assigned tasks and follow-up items. • Handle annuity activity and other manually tracked asset transactions, ensuring records are updated accurately and values are maintained appropriately. • Coordinate with internal partner groups, including case management, wealth management, settlement, pooled trusts, and other support teams, to ensure continuity of service and coverage. • Review insurance documentation, organize statements, and assist with policy oversight through external insurance vendors. • Support account administration by helping open brokerage relationships, establish online access, maintain data feeds, and update authorized signer details with investment partners. • Assist with management of card-based account tools by opening or closing cards, preparing usage reports, and helping monitor risk-related activity. • Prepare board-related materials and administrative reports, and assist with trust accounting reporting requests as business needs arise. • Help maintain specialized files and systems that require additional access tools, and support software or mailing updates tied to trust administration processes. • Provide guidance and cross-training to newer team members and contribute to committee work or special departmental initiatives as assigned.
2026-10-06T00:00:00Z

Administrative Assistant

Milwaukee, WI
onsite
Temporary to Hire
20 - 22 USD / Hourly
Career Development and Student Support Respond to general student questions regarding classes, schedules, registration, and Career Development procedures. Assist students by phone and email, providing general guidance and directing more complex questions to the appropriate Career Development staff member. Maintain accurate and up-to-date student and Career Development records. Assist with class rosters, attendance records, registration information, and other required Career Development documentation. Support instructors and Career Development staff with administrative needs before and after classes. Registration Processing Collect and review student registrations to ensure all required information is complete and accurate. Enter student registrations accurately and in a timely manner. Maintain registration records and all required supporting documentation. Follow up with students or agencies when registration information is missing or incomplete. Refer registration questions, concerns, or exceptions to the appropriate Career Development staff member when additional assistance or approval is needed. General Administrative Support. Answer and return Career Development Department phone calls and voicemail messages in a timely and detail oriented manner. Assist with email correspondence and follow-up with students, instructors, and agencies as needed. Enter, update, and maintain information in approved databases, spreadsheets, and tracking systems. Assist with preparing Career Development materials, student packets, certificates, class rosters, and other training-related documents. Organize and maintain electronic and paper files to ensure documentation is complete, accurate, and easily accessible. Assist with copying, scanning, filing, mailing, and other general office duties as needed. Provide additional administrative support to the Career Development Department as assigned.
2026-10-07T00:00:00Z

Bookkeeper/Staff Accountant

Brookfield, WI
remote
Permanent / Full Time
75000 - 80000 USD / Yearly
The salary range for this position is $75,000 - $70,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. We are seeking a detail-oriented, highly organized, and proactive Full-Charge Bookkeeper to take ownership of the day-to-day accounting operations of our business. This role is responsible for managing the complete accounting cycle, maintaining accurate financial records, supporting month-end close, and providing management with reliable financial information for decision-making. Job Description:• Maintaining the general ledger and ensuring all financial transactions are accurately recorded. Comfortable making journal entries, reconciling balance sheet accounts, variance analysis monthly, maintaining fixed asset schedules, prepaid expense and accrual accounting concepts and firm understanding of revenue recognition• Managing full-cycle accounts payable including processing vendor invoices, coding expenses, and maintaining vendor records (including W9 file retention and 1099 issuance), monitoring aged AP and credits• Managing full-cycle accounts receivable including generating and issuing customer invoices, payment application and deposits, monitoring aged AR and credits• Working with our HR service provider on bi-weekly payrolls and recording payroll entries in our financial system. • Perform bank and credit card matching within financial software• Maintaining organized, supporting documentation for financials accounts• Assisting with gathering documentation for tax preparation and external accountant requests• Making changes to client account financial information in the company proprietary software
2026-09-23T00:00:00Z

Executive Assistant

Waukesha, WI
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Waukesha, Wisconsin. This Long-term Contract position is ideal for someone who excels at keeping executives organized, maintaining smooth communication, and handling a wide range of administrative priorities with professionalism. The role requires strong judgment, attention to detail, and the ability to coordinate fast-moving schedules, meetings, and documentation in a dynamic corporate environment. Responsibilities: • Oversee and prioritize complex calendars for senior leaders, ensuring schedules align with business goals and shifting demands. • Coordinate meetings across executive, board, shareholder, and strategic groups, including logistics, materials, and follow-up actions. • Act as a key point of contact for internal teams and external partners, helping maintain clear and timely communication. • Prepare and refine presentations, reports, correspondence, and other executive-facing documents with accuracy and discretion. • Record meeting notes, maintain organized documentation, and track next steps to support completion of commitments. • Arrange business travel, build detailed itineraries, and manage related scheduling needs for leadership. • Support recruiting efforts for executive-level hiring through interview coordination and candidate communication. • Process expense reports, invoices, and vendor-related administrative tasks while helping maintain efficient office operations. • Assist with conference rooms, visitor reception, mail handling, supplies, employee events, plant tours, and other corporate activities. • Recommend and apply workflow improvements, administrative best practices, and technology-based solutions to enhance executive support, including occasional coordination needs tied to leadership transition activity.
2026-10-02T00:00:00Z

Executive Assistant

Milwaukee, WI
onsite
Permanent / Full Time
70000 - 82000 USD / Yearly
We are looking for a highly organized Executive Assistant to support daily administrative operations for an organization in Milwaukee, Wisconsin. This role is ideal for someone who can manage competing priorities, maintain accurate documentation, and help leaders stay prepared for meetings and scheduling demands. The position offers the opportunity to contribute to a well-organized office environment through strong coordination, communication, and administrative support. Responsibilities:• Coordinate complex calendars, schedule appointments, and help ensure leadership time is managed effectively.• Prepare meeting materials, organize agendas, and support follow-up on action items after discussions conclude.• Process and track expense submissions with attention to accuracy, deadlines, and company guidelines.• Create, edit, and format documents, spreadsheets, and presentations using Microsoft Office 365 tools.• Provide day-to-day administrative support by handling correspondence, organizing records, and assisting with office workflows.• Arrange meetings and related logistics, including room coordination, materials preparation, and schedule updates.• Maintain organized files and documentation so important information can be retrieved quickly when needed.
2026-09-22T00:00:00Z

6 results for Office Manager in Milwaukee, WI