We are looking for a meticulous Administrative Assistant to provide comprehensive legal administrative support in our Lake Geneva, Wisconsin office. This Contract to permanent position is ideal for candidates who thrive in a fast-paced environment and are skilled at managing multiple tasks with precision and professionalism. While prior legal experience is advantageous, it is not mandatory for this role.<br><br>Responsibilities:<br>• Prepare, edit, and finalize documents and assignments with accuracy and efficiency.<br>• Organize and maintain client files, coordinate meetings and appointments, and arrange travel schedules as needed.<br>• Support billing processes by assisting with timekeeping, transcription, and processing payment requests.<br>• Collaborate with other team members to ensure seamless execution of shared duties and special projects.<br>• Handle inbound calls and inquiries in a meticulous manner, providing exceptional service to clients and stakeholders.<br>• Prioritize and manage multiple tasks to meet deadlines while maintaining attention to detail.<br>• Perform data entry tasks with precision to ensure accurate documentation.<br>• Assist with receptionist duties, including greeting visitors and managing office communications.<br>• Proactively identify and resolve administrative challenges to support overall office efficiency.
<p>We are looking for a detail-oriented Administrative Assistant. This role combines calendar management, scheduling meetings, greeting visitors and administrative support, requiring strong organizational skills and a commitment to delivering exceptional service. The ideal candidate will ensure smooth daily operations while maintaining a welcoming environment for clients and staff.</p><p><br></p><p>This is a permanent placement opportunity offering health insurance coverage, 401k contribution, generous paid time off and holidays. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Maintain a visitor log, issue visitor passes, and coordinate with relevant team members for scheduled appointments.</p><p>• Manage incoming phone calls using a multi-line phone system, directing calls to the appropriate departments.</p><p>• Perform accurate data entry tasks to support administrative tasks for office.</p><p>• Assist with scheduling appointments and maintaining office calendars.</p><p>• Provide administrative support by preparing documents and reports using Microsoft Word.</p><p>• Handle mail distribution and manage courier services as needed.</p><p>• Order and manage office supplies, coordinate maintenance requests, and liaise with vendors.</p><p>• Maintain organized records and filing systems for efficient retrieval of information.</p><p>• Collaborate with team members to address client inquiries and resolve issues promptly.</p>
We are looking for a skilled Administrative Assistant to join our team in Brookfield, Wisconsin. This is a Contract-to-permanent position, offering a dynamic opportunity for someone who thrives in a fast-paced environment and enjoys building relationships. You will play a key role in ensuring smooth operations by managing loan documentation and providing exceptional support to both customers and internal teams.<br><br>Responsibilities:<br>• Process loan documents accurately and efficiently, acting as the liaison between the company and customers to ensure timely collection of required materials.<br>• Handle inbound and outbound calls professionally, addressing inquiries and providing solutions.<br>• Maintain detailed records of all interactions and updates in company software systems.<br>• Coordinate email correspondence, ensuring timely and accurate communication.<br>• Provide exceptional service with quick response times, prioritizing customer needs.<br>• Perform data entry tasks with precision and attention to detail.<br>• Utilize Microsoft Excel, Outlook, Word, and PowerPoint to support administrative tasks.<br>• Collaborate with team members to ensure consistent workflow and a positive work environment.<br>• Demonstrate a commitment to long-term career growth within the organization.
We are looking for a Warehouse Clerical Assistant on a contract basis to join our team in Random Lake, Wisconsin. This position focuses on supporting warehouse operations through accurate documentation, data entry, and collaboration with various teams. The ideal candidate will bring prior experience in warehouse clerical tasks and demonstrate strong organizational skills.<br><br>Responsibilities:<br>• Generate unique Pallet Tag IDs for incoming shipments, materials, and supplies.<br>• Accurately record and document all inbound shipments and materials.<br>• Perform precise data entry of received items into the NetSuite system.<br>• Assist in shipping processes by preparing and sending customer samples.<br>• Verify the accuracy and completeness of shipping and receiving documentation, including Bills of Lading (BOLs).<br>• Collaborate with warehouse and quality assurance teams to maintain proper tracking and documentation.<br>• Utilize scanning tools to digitize and organize files effectively.<br>• Provide general back-office support to ensure smooth warehouse operations.
