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18 results for Office Assistant in Michigan City, IN

Administrative Assistant

Mishawaka, IN
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Indiana. This contract opportunity, with the potential to go permanent, is ideal for someone who enjoys balancing front-desk interaction, clerical coordination, and detail-focused administrative work. The role involves serving as a key point of contact for callers and visitors while helping keep schedules, records, mailers and office processes running smoothly. Monday-Thursday 9am - 5pm. Responsibilities:• Manage front-office activities by greeting visitors, directing inquiries, and maintaining a welcoming and well-organized environment.• Manage high-volume client communications and outbound mailings with accuracy and professionalism• Handle incoming phone calls, provide accurate information, and route messages or requests to the appropriate contacts.• Perform data entry and maintain administrative records with a high level of accuracy and timeliness.• Coordinate calendars, arrange meetings, and help ensure appointments and office events stay organized.• Assist with payroll-related administrative tasks and help organize supporting documentation as needed.• Prepare, assemble, and distribute large-volume mailings and other office correspondence.• Provide general clerical support such as filing, document preparation, and other office coordination duties as assigned.
2026-07-31T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in Chicago, Illinois. This Long-term Contract position is ideal for someone who excels at keeping schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong attention to detail, sound judgment, and the ability to coordinate meetings and communications in a fast-paced environment. Responsibilities: • Manage complex executive calendars by scheduling appointments, resolving conflicts, and keeping daily priorities organized. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation. • Coordinate meeting logistics by securing venues, preparing schedules, and ensuring executives are fully briefed in advance. • Support executive leadership with administrative tasks such as correspondence, document preparation, and follow-up on key action items. • Monitor changing schedules and travel plans, making timely adjustments to minimize disruptions and maintain efficiency. • Facilitate communication across internal teams and external contacts to ensure smooth coordination of executive activities.
2026-07-30T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
35.625 - 41.25 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in Chicago, Illinois through a Contract position. This role focuses on keeping schedules organized, coordinating meetings, and managing travel logistics with accuracy and professionalism. The ideal candidate is highly organized, proactive, and comfortable handling shifting priorities in a fast-paced business environment. Responsibilities: • Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts to keep daily activities running smoothly. • Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics. • Coordinate meeting schedules, confirm attendance, and ensure executives are prepared for internal and external engagements. • Maintain clear communication with stakeholders while supporting time-sensitive requests and changing priorities. • Prepare and organize travel details, meeting information, and other administrative materials for executive review. • Track schedule updates and adjust plans quickly to accommodate last-minute changes or urgent business needs.
2026-07-23T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
40 - 47 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in Chicago, Illinois. This Long-term Contract position is ideal for someone who excels at keeping schedules organized, coordinating complex travel plans, and ensuring executive priorities stay on track. The role requires strong attention to detail, sound judgment, and the ability to manage multiple responsibilities in a fast-paced environment. <ul><li>Support executive leadership with coordination and tracking of key initiatives, action items, and cross-functional projects </li><li>Assist with preparation and coordination of board materials, executive communications, and confidential business documentation </li><li>Help drive follow-through on executive priorities by coordinating meetings, deliverables, and stakeholder communication </li><li>Provide administrative and operational support for strategic initiatives and special projects as needed </li><li>Anticipate executive and organizational needs, proactively identifying gaps, risks, or scheduling conflicts before they arise </li><li>Demonstrated ability to operate effectively in a dynamic, fast-paced environment with evolving priorities and limited structure </li><li>Strong problem-solving skills with the ability to exercise independent judgment and discretion </li><li>High level of professionalism and emotional intelligence when interacting with executives, board members, partners, and employees </li><li>Experience supporting confidential executive or board-level communications preferred </li><li>Strong coordination and organizational skills with the ability to manage multiple concurrent tasks and deadlines </li></ul>
2026-07-31T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Permanent / Full Time
90000 - 125000 USD / Yearly
Our client is looking for an experienced Executive Assistant to support senior leadership within a fast-paced financial services environment. This role is ideal for a highly organized, detail-oriented individual who can manage shifting priorities, handle sensitive information with discretion, and keep executive operations running smoothly. The position requires strong judgment, effective communication, and the ability to work independently while coordinating with stakeholders across the business. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Salary: $90,000-$125,000 Benefits: Health, Dental, Vision, HSA, FSA, Life Insurance, 401k with strong match, PTO and more. Hybrid Position: 2-3 days on-site Responsibilities: • Oversee a demanding executive calendar, aligning meetings, travel, and events across multiple schedules and time zones. • Anticipate leadership needs by identifying potential scheduling or operational conflicts early and resolving them with minimal direction. • Prepare, refine, and review correspondence, presentations, and other written materials to ensure accuracy, consistency, and a high standard of quality. • Arrange travel logistics, meeting details, and conference plans while maintaining clear and timely communication with all participants. • Support senior management with special projects by coordinating timelines, gathering information, and following through on deliverables. • Attend meetings as needed to capture notes, summarize key points, and share relevant updates with stakeholders. • Assist with administrative activities such as performance review coordination, cost center support, and other departmental tasks. • Submit and track time entry records, address payroll-related timekeeping questions, and provide guidance on related processes when needed. • Maintain organized records and official documentation, ensuring files are current, accessible, and properly managed.
2026-07-31T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
60000 - 82000 USD / Yearly
We are looking for an experienced Legal Assistant to provide dependable litigation support in our Chicago, Illinois office. This position works closely with attorneys and paralegals to keep matters organized, deadlines on track, and client service at a high standard. The ideal candidate brings strong judgment, careful attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. Responsibilities:• Support litigation attorneys and paralegals with day-to-day administrative and case-related tasks, while remaining available to assist other legal teams when needed.• Prepare, format, and revise correspondence, memoranda, pleadings, and other legal documents using word processing and document management tools.• Track court dates and case deadlines, helping ensure filings, responses, and related materials are completed on time.• Submit documents through electronic court filing systems and assist with the preparation of filings for litigation matters.• Communicate with court staff, legal professionals, clients, and internal team members to gather information and address routine issues.• Process expense requests, invoices, reimbursements, and other administrative documentation accurately and promptly.• Organize, maintain, and close matter files in accordance with established records and information governance practices.• Handle sensitive legal and client information with a high level of discretion and confidentiality.• Transcribe dictated material and assist with drafting documents related to hearings, depositions, and commercial litigation matters.
2026-07-24T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
Robert Half is looking for a Litigation Legal Assistant to join a wonderful firm in Chicago, Illinois. In this role, you will provide vital support to attorneys by managing cases, coordinating communications, and ensuring the smooth flow of legal operations. The ideal candidate will have strong organizational skills and thrive in a fast-paced environment. Responsibilities:<ul><li>Manage a high volume of cases, ensuring all details are tracked and deadlines are met.</li><li>Serve as the primary liaison with clients, insurance adjusters, opposing counsel, and medical providers.</li><li>Coordinate with insurance adjusters and claim representatives to secure authorizations for treatments, medications, and surgeries.</li><li>Draft and edit legal documents, including motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special documentation for submission to insurance carriers.</li><li>Request and organize itemized bills and medical records from clients and healthcare providers.</li><li>Utilize case management software to maintain accurate and up-to-date records.</li><li>Support billing functions and calendar management to optimize workflow efficiency.</li><li>Assist in personal injury plaintiff and civil litigation matters.</li><li>Contribute to client relations by providing clear and precise communication</li></ul>
2026-07-07T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment. Responsibilities:<ul><li>Handle a high volume of case files and ensure all documentation is up to date.</li><li>Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</li><li>Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</li><li>Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special reports for insurance carriers to support claims.</li><li>Request and manage itemized bills and medical records from healthcare providers.</li><li>Maintain accurate records and ensure compliance with case management software.</li><li>Assist in billing functions and calendar management to keep schedules organized and deadlines met.</li><li>Stay updated on workers' compensation laws and procedures to provide accurate support</li></ul>
2026-07-07T00:00:00Z

Receptionist

Chicago, IL
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a service-oriented Receptionist to support a busy legal office. This Long-term Contract position is ideal for someone who excels at creating a positive first impression, managing client communications, and keeping schedules and records organized. The role combines front desk coordination, intake support, and administrative assistance for prospective and existing clients. Candidates who communicate confidently, stay detail-focused, and follow through consistently will thrive in this opportunity. Responsibilities: • Welcome clients, guests, and callers with professionalism and ensure each interaction reflects a high standard of service. • Guide prospective clients through the initial intake process by collecting relevant background details and required documentation before consultations. • Arrange, update, and confirm consultation appointments while keeping calendars accurate and well-coordinated. • Manage incoming phone traffic, direct calls appropriately, and relay messages clearly and promptly. • Maintain complete and orderly client information within case management and office systems. • Provide day-to-day administrative support for front office operations, including appointment tracking and general clerical tasks. • Follow up with prospective clients who have not yet booked a meeting, using timely and courteous communication. • Support the office in meeting consultation scheduling goals while preserving a client-centered approach in every interaction.
2026-07-30T00:00:00Z

Production Assistant

Chicago, IL
onsite
Temporary / Contract
35 - 40 USD / Hourly
We’re looking for an On-Set Production Assistant to support our client's video crew during filming dates and help keep daily production operations running smoothly. This role is ideal for someone who thrives in a fast-paced production environment, communicates well with cross-functional teams, and is ready to jump in wherever needed on set. This is ad-hoc freelance work, and project based. What You’ll Do:<ul><li>Support daily on-set production operations</li><li>Coordinate communication between crew, talent, and departments</li><li>Manage walkies and on-set communications</li><li>Lock up set during filming takes</li><li>Distribute call sheets and sides</li><li>Assist with equipment setup and breakdown</li><li>Run production-related errands</li><li>Support craft services</li><li>Maintain a safe, organized production environment</li></ul>
2026-07-29T00:00:00Z

Accounting Clerk

Portage, IN
onsite
Permanent / Full Time
50000 - 54080 USD / Yearly
This role supports core accounting and administrative functions by keeping financial records accurate, organized, and up to date. The ideal candidate is detail-oriented, comfortable handling routine transactions, and able to work closely with finance staff to support daily operations and reporting. Responsibilities:• Enter and update financial activity in accounting software, including vendor payments, customer receipts, reimbursements, and standard journal entries.• Organize accounting records and supporting documents so information is easy to retrieve for audits, internal checks, and regular reporting needs.• Compare account balances and transaction history to bank information and investigate discrepancies to help maintain accurate records.• Compile routine reports that assist with expense monitoring, budget follow-up, and preparation of financial statements.• Review invoices and payment documents for proper coding, approvals, and completeness before processing.• Provide day-to-day administrative support to the accounting function through document preparation, filing, and finance-related correspondence.• Work with accounting colleagues and cross-functional partners to confirm data accuracy, resolve issues, and assist with period-end close activities. Benefits<ul><li>Medical/dental/vision</li><li>401K</li></ul>
2026-07-17T00:00:00Z

Accounting Clerk

Chicago, IL
onsite
Permanent / Full Time
60000 - 68000 USD / Yearly
Position SummaryA confidential organization is seeking an Accounting Clerk with experience in accounts receivable, accounts payable, and payroll support to assist with daily accounting operations. This role will manage invoicing, process customer and vendor transactions, reconcile accounts, and provide backup payroll support.The ideal candidate is detail-oriented, analytical, proficient in Excel, and eager to learn and grow within a collaborative environment. Experience in the Architecture, Engineering, and Construction (AEC) industry is preferred. Responsibilities<ul><li>Prepare, process, and distribute customer invoices</li><li>Record and apply customer payments while maintaining accurate accounts receivable records</li><li>Process vendor invoices, payment requests, and ensure proper coding and approvals</li><li>Reconcile AR and AP accounts, research discrepancies, and assist with account inquiries</li><li>Provide backup support for payroll processing, including reviewing payroll information, maintaining records, and assisting with payroll-related questions</li><li>Utilize accounting software and Excel to maintain accurate financial records and support reporting needs</li><li>Assist with month-end activities and general accounting projects as needed</li></ul>Benefits<ul><li>Medical/Dental/Vision</li><li>401K</li></ul>
2026-07-14T00:00:00Z

Accounting Clerk

Chicago, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
The salary range for this position is $55,000-$70,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Work from home options, generous vacation days every year, top tier benefits, competitive pay rates and VERY lucrative bonuses. If that sounds like something you want, keep reading. This role will play an integral role in designing and building these processes, as well as collaborating with business partners to implement them throughout the organization. Responsibilities • Ability to complete AP/AR/Payroll related duties• Apply and research client payments and prepare deposits• Process and code invoices for payment• Prepare related journal entries• Assist in Employee Expense/Company Credit Card processing (Expensify)• Meet processing and reporting deadlines• Support Brokerage Offices by entering and processing AP/AR requests• Responding to information requests from Brokerage Offices• Assisting the Accounting Manager and Controller with special projects, as needed
2026-07-02T00:00:00Z

Accounting Clerk

Chicago, IL
onsite
Permanent / Full Time
50000 - 53000 USD / Yearly
We are looking for an Accounting Clerk to support daily financial operations for a team in Chicago, Illinois. This position focuses on maintaining accurate records, processing transactions, and helping keep payables and receivables current. The ideal candidate is comfortable working with accounting software, managing detailed data, and communicating effectively to resolve billing and payment issues. Responsibilities:• Process vendor bills, verify supporting details, and record accounts payable transactions with accuracy and timeliness.• Monitor incoming customer payments, post accounts receivable activity, and keep account balances up to date.• Prepare and issue invoices while ensuring billing information is complete and aligned with company records.• Perform account reconciliations to identify discrepancies, research variances, and support accurate financial reporting.• Follow up on outstanding balances through careful collection efforts and clear communication with customers.• Maintain organized financial data in spreadsheets and accounting systems, using Excel and QuickBooks Online for daily tasks.• Enter accounting information carefully and review records regularly to reduce errors and improve record accuracy. This role is being offered at $24 to $26/hour. Benefits include 401K and paid time off. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI software to find you great job and candidate matches faster.
2026-07-23T00:00:00Z

Accounting Clerk

Chicago, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
The salary range for this position is $55,000-$70,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] The #1 biggest thing on people’s minds right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job DescriptionThe position will report to the assigned Senior Accountant. This person will assist with the following responsibilities. 1. Receive mail regarding any accounting functions for assigned properties via US Mail and/or Email. 2. Scan and save all invoices, loan statements and bank statements in each entity’s folder via US Mail or Online download. 3. Seek approval for invoices that require an approval. 4. Enter invoices into either the bank’s PayScan system or our accounting systems (Skyline and/or AppFolio). 5. Update the cash sheet with deposits and payments in real time and daily for each assigned property. 6. Record cash receipts from tenants into our Skyline system. AppFolio tenant receipts are automatically booked. 7. Verify with the property manager any tenant payments that require a specific tenant charge code. 8. Must be a team player who is willing to cross train after main responsibilities are learned. 9. Assist the Senior Accountant with other tasks as needed.
2026-07-02T00:00:00Z

Accounting Clerk

Evanston, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
The salary range for this position is $55,000 - $70,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? Job Description The Head of Accounting will play a critical role in overseeing the financial operations related to our condo property management activities. This includes maintaining accurate financial records, preparing financial reports, assisting with budgeting and forecasting, and ensuring compliance with all relevant regulations. The ideal candidate will have a strong background in accounting, exceptional organizational skills, and a proactive approach to problem-solving.<ul><li>Oversee daily accounting operations related to property management, including accounts payable, accounts receivable, and general ledger maintenance for company-owned properties.</li><li>Prepare and review monthly, quarterly, and annual financial statements and reports.</li><li>Assist in the development and implementation of financial policies and procedures to ensure efficiency and compliance.</li><li>Manage the annual budget preparation process and provide ongoing support for budget monitoring and forecasting.</li><li>Conduct regular reconciliations of bank accounts, tenant ledgers, and other key financial accounts.</li><li>Collaborate with property managers to ensure accurate and timely rent collections, lease accounting, and expense reporting.</li><li>Monitor cash flow and manage liquidity.</li><li>Assist with internal and external audits, providing necessary documentation and responding to audit inquiries.</li><li>Maintain up-to-date knowledge of relevant accounting standards, regulations, and best practices.</li></ul>
2026-07-02T00:00:00Z

Accounting Clerk

Merrillville, IN
onsite
Permanent / Full Time
25 - 26 USD / Hourly
Position SummaryResponsible for managing accounts receivable functions within the Association Management System (AMS), including billing, collections, payment processing, account reconciliation, and member account maintenance. Ensures timely, accurate financial transactions while providing excellent customer service and adhering to established financial policies and procedures. Essential Functions<ul><li>7.5 Hour Work days*** </li><li>Prepare and process recurring and new member/subscriber billings, including invoices, statements, credits, and AutoPay enrollments.</li><li>Manage annual membership dues and recurring billing cycles, ensuring accurate account setup, invoice processing, payment monitoring, and collections.</li><li>Send payment reminders and administer past-due notices, account suspensions, and collection activities in accordance with established policies.</li><li>Reconcile daily credit card and ACH settlements within the AMS and investigate discrepancies.</li><li>Process daily accounts receivable transactions, balance receipts, maintain payment batches, and prepare bank deposits using Remote Deposit Capture (RDC).</li><li>Assist with billing and collection of office fees, assessments, fines, and other member-related charges.</li><li>Collaborate with internal departments to reconcile member accounts, registration fees, and billing adjustments.</li><li>Prepare financial reports, monitor accounts receivable aging, support month-end and year-end close processes, and perform other duties as assigned.</li></ul>Benefits<ul><li>Medical/Dental/Vision</li><li>401K</li></ul>
2026-07-30T00:00:00Z

Accounting Clerk

Thornton, IL
onsite
Permanent / Full Time
50000 - 56000 USD / Yearly
This role supports core accounting and administrative functions by keeping financial records accurate, organized, and up to date. The ideal candidate is detail-oriented, comfortable handling routine transactions, and able to work closely with finance staff to support daily operations and reporting. Responsibilities:• Enter and update financial activity in accounting software, including vendor payments, customer receipts, reimbursements, and standard journal entries.• Organize accounting records and supporting documents so information is easy to retrieve for audits, internal checks, and regular reporting needs.• Compare account balances and transaction history to bank information and investigate discrepancies to help maintain accurate records.• Compile routine reports that assist with expense monitoring, budget follow-up, and preparation of financial statements.• Review invoices and payment documents for proper coding, approvals, and completeness before processing.• Provide day-to-day administrative support to the accounting function through document preparation, filing, and finance-related correspondence.• Work with accounting colleagues and cross-functional partners to confirm data accuracy, resolve issues, and assist with period-end close activities. Benefits<ul><li>Medical/dental/vision</li><li>401K</li><li>Salary: 50-56K</li></ul>
2026-07-16T00:00:00Z