16 results for Executive Assistant in Michigan City, IN

Executive Assistant We are looking for a detail-oriented and proactive Executive Assistant to support senior leadership within a dynamic financial services environment. This is a Contract position based in Chicago, Illinois, offering the opportunity to work closely with top executives while managing key administrative functions. The ideal candidate will excel at multitasking and thrive in a fast-paced setting. Responsibilities: • Coordinate and manage complex calendars, ensuring seamless scheduling of meetings and appointments. • Oversee travel arrangements, including booking flights, accommodations, and preparing detailed itineraries. • Manage expense reporting processes and ensure timely submission and accuracy. • Provide administrative support to senior executives, including drafting correspondence and handling confidential information. • Assist with organizing and preparing materials for meetings, presentations, and conferences. • Maintain and update records in systems such as Sage 300 and Procore. • Serve as the primary point of contact for communication between the executives and both internal and external stakeholders. • Support team operations by performing various general administrative tasks as needed. • Monitor and manage email communications, responding promptly and appropriately. • Ensure compliance with company policies and procedures in all administrative functions.

Executive Assistant to the CEO We are seeking an exceptionally organized, detail-oriented, and highly proactive Executive Assistant to support a CEO and Founder of a medical institute in Chicago. This role goes beyond traditional support—serving as an extension of the CEO, anticipating needs, managing critical projects, and ensuring seamless communication across clinical, research, operational, and family domains. This person will have strengths that complement the Doctor’s visionary leadership style—specifically high conscientiousness, industriousness, and orderliness—and will function as a stabilizing force behind dynamic and high-level medical, scientific, and operational work. This is a hybrid role, pay scale $90k-$120k plus full benefits including medical, dental, vision, healthcare perks, and PTO.Recruiter: Connie Stathopoulos Core Responsibilities:1. Executive & Operational Support<ul><li>Maintain and optimize complex calendar and priorities.</li><li>Track and organize all ongoing personal and institutional protocols </li><li>Serve as the day-to-day point of organization for tasks, reminders, and commitments—helping the CEO stay focused on strategic goals.</li><li>Act as the gatekeeper for all incoming communication, discerning what requires CEO attention and organizing all other tasks for delegated execution.</li></ul>2. Liaison & Communication Management<ul><li>Serve as a primary communication conduit between the CEO and Senior team members and Advisor board members </li><li>External collaborators, family stakeholders, and partner organizations</li><li>Organize all inbound and outbound communications, ensuring follow-ups are tracked and executed.</li></ul>3. Personal, Family & Project Oversight<ul><li>Help coordinate real estate and building projects, household projects, personal travel, and private schedule logistics for </li><li>Track contributions from advisors and collaborators, schedule protocol drafting time, and assist in compiling source materials.</li><li>Coordinate domestic and international travel itineraries and event schedules.</li><li>Assist in planning special events, strategic meetings, or conference appearances.</li><li>Create high-quality presentations for internal and external audiences using Canva, PowerPoint, Keynote, or other platforms.</li></ul>

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the Wholesale Distribution industry, based in Chicago, Illinois. As an Administrative Assistant, you will play a crucial role in the onboarding process of new employees, coordinating necessary preparations, and providing support to our executive team. Responsibilities: • Facilitate the onboarding process for new hires, including Regional Sales Managers • Coordinate logistics for onboarding, such as scheduling meetings and arranging meals • Provide administrative support to the executive team, including the CEO, CFO, Head of HR, Head of Marketing, and Head of ECommerce • Anticipate the needs of the team and take initiative in providing solutions • Ensure a smooth introduction to the company culture for new hires • Handle inbound and outbound calls and provide excellent customer service • Maintain accurate and efficient data entry and customer credit records • Manage email correspondence and schedule appointments effectively • Utilize Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word, for various tasks • Manage calendars for the executive team and new hires.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis. This role is based in Chicago, Illinois, and will involve supporting various administrative functions, including document management and scheduling. The ideal candidate will have strong communication skills, familiarity with office tools, and a proactive approach to handling tasks. Responsibilities: • Manage and process contracts, including sending documents for signatures through DocuSign and ensuring timely completion. • Activate and update contracts within internal systems efficiently and accurately. • Coordinate and schedule meetings, working closely with executive assistants and other team members. • Proofread and review documents to ensure accuracy and professionalism. • Handle email correspondence and maintain organized records of communications. • Provide general administrative support, including data entry and managing inbound and outbound calls. • Utilize tools such as Microsoft Outlook, Word, Excel, and Adobe to complete daily tasks. • Offer exceptional customer service by responding promptly to inquiries and resolving issues. • Assist with the preparation of presentations and reports using Microsoft PowerPoint.

Legal Assistant Robert Half is looking for a dedicated Admin Assistant to join a great team in Chicago, Illinois. In this role, you will play a key part in supporting attorneys and paralegals by managing daily operations, coordinating schedules, and ensuring seamless handling of legal matters. This position offers the opportunity to work in a dynamic legal environment where attention to detail and organizational skills are essential. Responsibilities:• Coordinate daily operations, including scheduling depositions and court proceedings for attorneys and court reporters.• Manage the intake of requests, update and maintain calendars, and ensure all deadlines and court matters are accurately tracked.• Collaborate with attorneys, paralegals, and court reporters to deliver transcripts and resolve scheduling conflicts.• Input and organize information into the filing system to maintain accurate and accessible legal records.• Assist with billing functions and ensure timely processing of court-related expenses.• Utilize case management software to monitor case progress and maintain detailed documentation.• Support claim administration by gathering necessary information and ensuring compliance with legal requirements.• Foster positive client relationships by communicating professionally and addressing inquiries promptly.• Provide administrative support, including preparing legal documents and coordinating with external parties as needed.

Commercial Finance Legal Assistant Robert Half Legal is partnering with an international, AM100 law firm that's hiring a Commercial Finance Legal Assistant with at least 5-8+ years of experience to join their Private Credit practice group. This Commercial Finance Legal Assistant will support transactional attorneys that involves multi-tasking complex document production with heavy administrative functions and client contact requiring executive secretarial skills.. This position is paying between $80-95K+ plus bonus and phenomenal benefits. In addition, this firm offers a highly flexible hybrid WFH schedule and they have a phenomenal firm culture. If you are looking to join one of the top law firms in the world, then this is the opportunity for you! Commercial Finance Legal Assistant Responsibilities:<ul><li>Prepare and organize documents and forms requisite to the commercial finance practice area, such as term sheets, credit agreements, business certificates, exhibits, opinion letters, standard form loan documents, etc. </li><li>Assist with duties/tasks associated with commercial finance transactional closings</li><li>Create, edit/proofread, and compile large, complex, heavily formatted documents as well as prepare correspondence, memoranda and other legal documents from draft or dictated text</li><li>Prepare and edit correspondence, memoranda, and emails</li><li>Manage and maintain attorneys’ calendars, make travel arrangements, schedule appointments and meetings, arrange for conference rooms, and schedule conference calls, including domestic and international participants</li><li>Open new client matters and request conflicts of interest checks. Draft engagement letters for each new matter</li><li>Update attorney contacts, and maintain up-to-date listing of client/matter names and numbers for each attorney</li><li>Review and edit invoices, process client billing matters, input attorney's time, and process/submit expense reports for each attorney</li></ul> For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at justin . rambert @ robert half com

Legal Secretary We are looking for a detail-oriented and experienced Legal Secretary to join our team on a contract basis in Chicago, Illinois. In this role, you will provide essential administrative support to legal professionals, ensuring smooth and efficient operations. This position requires strong organizational skills, proficiency in legal processes, and the ability to handle sensitive information with discretion. Responsibilities: • Prepare, format, and type legal documents accurately, including correspondence and pleadings, based on dictation or other instructions. • Manage e-filing procedures for both federal and state courts, ensuring compliance with submission guidelines. • Assist with administrative tasks, such as maintaining case files and organizing legal records. • Provide support with billing processes, including familiarity with billing software, if applicable. • Collaborate with attorneys and other team members to meet deadlines and address client needs effectively.

Legal Assistant Robert Half is looking for a Legal Assistant to join a firm in Chicago, Illinois. This role is ideal for someone with a strong background in legal processes and administrative support, eager to contribute to a dynamic legal environment. The successful candidate will play a key role in ensuring smooth operations within the legal department. Responsibilities:• Prepare and submit e-filings for both federal and state courts with accuracy and timeliness.• Manage billing processes and support the use of billing software to ensure proper documentation and payment tracking.• Coordinate and maintain calendars, including scheduling meetings, court dates, and deadlines.• Handle claim administration tasks and ensure proper documentation and follow-up.• Assist with client relations by maintaining effective communication and providing updates on case progress.• Utilize case management software to organize and track case details and deadlines.• Perform document preparation and formatting using tools such as Adobe Acrobat and Aderant.• Provide administrative support in legal research and filing systems.• Collaborate with attorneys and other team members to ensure efficient workflow and task completion.• Maintain organized records and files to support ongoing legal cases.

Legal Assistant Robert Half is looking for a Legal Assistant to join a wonderful firm in Chicago, Illinois. As a Legal Assistant, your role will involve preparing and reviewing various legal documents and correspondence, managing estate planning documents, maintaining trust/estate financial records, and acting as a liaison between lawyers and clients. Responsibilities: • Prepare, review, and edit a wide range of legal documents and correspondence, ensuring high quality, accuracy, and comprehensiveness.• Prepare and review estate planning documents.• Maintain trust/estate financial records.• Create and maintain a filing system; open and close files in a timely fashion.• Process client intake forms.• Manage mail, e-mail, faxes, and phone calls in a confidential, organized, and efficient manner.• Arrange meetings, coordinate travel arrangements, and schedule appointments.• Prepare attorney expense claims and close transactions.• Act as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal, and government departments as requested.• Perform other related and administrative duties as assigned.

Legal Assistant We are looking for a highly organized and detail-oriented Legal Assistant to join our team on a long-term contract basis. This role is based in Chicago, Illinois, and offers the opportunity to support legal operations through a variety of administrative and client-focused tasks. If you have strong communication skills and thrive in a fast-paced environment, we encourage you to apply. Responsibilities: • Manage and maintain legal calendars, ensuring all deadlines and appointments are accurately tracked. • Handle client communications, addressing inquiries and providing updates with professionalism. • Prepare, review, and submit legal documents through e-filing systems. • Coordinate with attorneys and other team members to ensure seamless workflow and task completion. • Organize and maintain digital and physical legal files for easy access and reference. • Assist with scheduling meetings, hearings, and other legal proceedings. • Conduct basic research to support legal cases and documentation. • Monitor and prioritize incoming correspondence to ensure timely responses. • Maintain confidentiality and ensure compliance with legal and ethical standards. • Provide general administrative support to the legal team as needed.

Legal Assistant We are looking for a detail-oriented Legal Assistant to support our legal team in Chicago, Illinois. This role is ideal for someone with a strong background in family law or litigation, and experience in drafting legal documents and managing court proceedings. The ideal candidate will have excellent writing skills, a proactive attitude, and the ability to handle a variety of legal tasks with precision. Responsibilities: • Draft, review, and edit legal documents, including motions, pleadings, and correspondence. • Conduct legal research and provide summaries to support case preparation. • Manage case files, ensuring all documentation is organized and up-to-date. • Assist attorneys during court proceedings by preparing exhibits, taking notes, and providing administrative support. • Communicate with clients to gather information and provide updates on case progress. • Coordinate with court officials and opposing counsel to schedule hearings and depositions. • Monitor deadlines and ensure compliance with court requirements and filing procedures. • Support attorneys in trial preparation by gathering evidence and preparing case summaries. • Handle administrative tasks such as scheduling meetings and maintaining legal calendars.

Trust & Estates Legal Assistant Robert Half Legal is partnering with an international, AM100 law firm that's hiring a Trust & Estates Legal Assistant with at least 5-8+ years of experience to join their Private Wealth practice group. This Trust & Estates Legal Assistant is responsible for providing support to attorneys in the administration of all aspects of trusts and estates in probate within established administrative procedures. This position is paying between $85-100K+ plus bonus and phenomenal benefits. In addition, this firm offers a highly flexible hybrid WFH schedule and they have a phenomenal firm culture. If you are looking to join one of the top law firms in the world, then this is the opportunity for you! Trust & Estates Legal Assistant Responsibilities:<ul><li>Prepare, edit, and organize heavily formatted documentation and forms such as wills, codicils, trust agreements and amendments, powers of attorney, designations, limited partnership agreements, limited liability company agreements, transactional documents, planning proposals, etc.</li><li>Prepare and edit correspondence, memoranda, and emails. Proofread written communications.</li><li>Manage and maintain attorneys’ calendars, make travel arrangements, schedule appointments and meetings, arrange for conference rooms, and schedule conference calls, including domestic and international participants</li><li>Open new client matters and request conflicts of interest checks. Draft engagement letters for each new matter. </li><li>Update attorney contacts, and maintain up-to-date listing of client/matter names and numbers for each attorney</li><li>Review and edit invoices, process client billing matters, input attorney's time, and process/submit reimbursement requests for each attorney</li></ul> For immediate consideration, please email your resume directly to Justin Rambert, VP - Permanent Placement at justin . rambert @ robert half com

Legal Assistant We are in the search for a dedicated Legal Assistant to join our team in CHICAGO, Illinois, 60602-4217, United States. In this role, you will be instrumental in managing legal documents, coordinating schedules, and performing various administrative tasks. Your expertise in the Corporate industry will be a valuable asset as you navigate tasks within the legal department. Responsibilities: • Handle the drafting and reviewal process of various contracts such as engagement letters, non-disclosure agreements, Independent Contractor agreements, Vendor agreements, and more. • Manage and maintain schedules to ensure optimal coordination, time management, and effectiveness. • Oversee the filing system for documents and emails to ensure organization and easy access. • Take the initiative to identify issues, propose solutions, and implement improvements proactively. • Coordinate travel plans as needed. • Perform routine administrative tasks including mailing, faxing, and copying. • Prepare and submit expense reports in a timely manner. • Undertake any additional tasks as required by the Legal Department.

Administrative Coordinator The Administrative Coordinator is responsible for creating a welcoming office environment, providing administrative and operational support, and assisting team members by ensuring smooth daily operations and training on tools and resources. *THIS POSITION IS 100% IN-OFFICE with the hours of 9:00AM-5:00PM*This position offers a salary of $50,000-$55,000 annually + full benefits. KEY RESPONSIBILITIES:<ul><li>Greet visitors and provide refreshments.</li><li>Anticipate and address team needs while maintaining a welcoming environment.</li><li>Train staff on tools and resources offered by the organization.</li><li>Answer and route phone calls.</li><li>Manage mail, deliveries, and documentation.</li><li>Handle supply orders and maintain a tidy office.</li><li>Provide basic IT support for connectivity, devices, and tools.</li><li>Conduct training sessions on company platforms and software.</li><li>Assist with creating and customizing marketing materials.</li><li>Support team members with social media, presentations, and templates.</li></ul>

Legal Assistant Our client, a multi-service law firm with 450+ attorneys, is currently seeking a skilled Litigation Legal Assistant to join their litigation department in Chicago, IL. This role provides critical administrative and legal support to their attorneys while ensuring the seamless execution of day-to-day operations. Responsibilities:<ul><li>Perform general administrative tasks, including answering calls, directing inquiries, filing, printing, and editing documents.</li><li>Support document conversion, clean-up, and ensure the creation and revision of complex legal documents in compliance with firm-specific styles and guidelines.</li><li>Prepare and process expense reports and manage invoices with precision and efficiency.</li><li>Conduct data entry, time entry, and transcription utilizing various software tools (digital or analog formats).</li><li>Offer assistance as needed to troubleshoot application-related inquiries via telephone support.</li><li>Stay updated on technology and software revisions within the firm to confidently act as a resource for document preparation; participate in all mandatory training sessions.</li><li>Assist with additional tasks and responsibilities as directed.</li></ul>

Legal Assistant Our team is partnering with a highly respected law firm that is seeking a detail-oriented Legal Assistant to join their thriving team in Chicago, IL. Key Responsibilities:<ul><li>Draft and oversee engagement letters.</li><li>Provide litigation support to attorneys.</li><li>Prepare and edit legal documents and correspondence, including letters, memos, briefs, pleadings, and reports.</li><li>Handle probate documentation and trust administration.</li><li>E-file approved documents via court portals.</li><li>Assist with administrative and other assigned tasks to ensure seamless legal operations.</li></ul>