Add your latest resume to match with open positions.

11 results for Executive Assistant in Michigan City, IN

Executive/Personal Assistant

Chicago, IL
onsite
Permanent / Full Time
80000 - 130000 USD / Yearly
On behalf of our client we are looking for an Executive/ Personal Assistant to provide high-level support to a busy executive in Chicago, Illinois. This position requires someone who can manage complex scheduling, coordinate travel, and handle a mix of detail-oriented and personal tasks with discretion and precision. The ideal candidate is highly organized, responsive, and comfortable anticipating needs in a fast-paced environment. Compensation: $80,000 - $130,000Monday-Friday8:30am-5:30pmRemote primarily will need to be flexible on some light travel local or domesticallyMedical, Dental, Vision, PTO, holiday, owner invests money into an account after 1 year Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Oversee a dynamic executive calendar, prioritizing meetings, appointments, and shifting commitments to keep daily plans running smoothly.• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.• Prepare for executive meetings by organizing schedules, confirming details, and ensuring all necessary materials are available in advance.• Support personal assistant duties such as coordinating household-related requests, managing gift purchases, and handling special arrangements for family needs.• Track and process business expenses, maintain accurate records, and help ensure timely submission of reimbursements.• Serve as a dependable point of coordination for time-sensitive requests, following through on details with discretion and confidentiality.
2026-06-03T00:00:00Z

Administrative Assistant

Merrillville, IN
onsite
Permanent / Full Time
40000 - 42000 USD / Yearly
On behalf of our client we are looking for an Administrative Assistant to support daily office operations in Merrillville, Indiana. This role combines core administrative support helping maintain organized records, current communications, and an efficient office environment. The ideal candidate is comfortable handling routine office tasks while also contributing to online listings, social media activity, and company website updates. Compensation: $40,000 -$42,000Benefits: Only offer PTO, Paid holidays (Do NOT offer Medical, dental, vision, or 401k)Monday-Friday Onsite9:00am-5:00pm Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Manage day-to-day office support activities such as organizing files, entering information accurately, scanning documents, and distributing incoming mail.• Keep calendars, internal records, and business databases current to support smooth coordination across the office.• Upload and maintain marketing brochure content on commercial real estate listing platforms.• Support the company’s visibility on LinkedIn and Facebook by assisting with regular social media updates and content posting.• Update the company website with announcements, news items, and press-related content to keep information timely and relevant.
2026-06-08T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment. Responsibilities:<ul><li>Handle a high volume of case files and ensure all documentation is up to date.</li><li>Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</li><li>Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</li><li>Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special reports for insurance carriers to support claims.</li><li>Request and manage itemized bills and medical records from healthcare providers.</li><li>Maintain accurate records and ensure compliance with case management software.</li><li>Assist in billing functions and calendar management to keep schedules organized and deadlines met.</li><li>Stay updated on workers' compensation laws and procedures to provide accurate support</li></ul>
2026-05-29T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are partnering with a Midwest-rooted, Am Law 200 law firm on a Litigation Legal Assistant opening supporting the Intellectual Property practice, offering strong exposure to sophisticated matters within a collaborative, well-supported team environment. This role will provide day-to-day support to 3-4 attorneys/paralegals. Responsibilities include:<ul><li>Producing, editing, and proofreading legal documents and correspondence</li><li>Managing calendars, scheduling, travel coordination, and expense reimbursement</li><li>Supporting trial preparation and general litigation processes</li><li>Time entry, transcription of dictation, and file maintenance</li><li>E-filing in state and federal courts and managing dockets</li></ul>
2026-05-08T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
74000 - 98000 USD / Yearly
A large, well-known international law firm is seeking a Legal Practice Specialist to support its Corporate and Litigation teams in Chicago. This role sits within a highly collaborative support team and works closely with partners, associates, and other legal professionals to deliver high-level client service. Schedule & Compensation<ul><li>Hybrid 3 days in office, 2 remote</li><li>35-hour work week with flexible hours</li><li>Salary $74K–$98K plus discretionary bonus</li><li>Comprehensive benefits package</li></ul>Key Responsibilities<ul><li>Manage case workflow and provide end-to-end support to multiple attorneys</li><li>Coordinate and prioritize assignments across the team to meet deadlines</li><li>Assemble and organize documents for corporate transactions</li><li>Prepare closing binders and closing memoranda</li><li>Proofread and redline legal documents for accuracy and quality control</li><li>Maintain client contacts, manage mailings, and update databases</li><li>Prepare reports, PowerPoint presentations, and Excel documents</li><li>Assist with calendar coordination, meetings, and logistics</li><li>Book travel and process expense reimbursements</li><li>Open new clients and matters following firm procedures</li><li>Handle administrative tasks including filing, scanning, and document management</li></ul>
2026-06-05T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
Robert Half is looking for a Litigation Legal Assistant to join a wonderful firm in Chicago, Illinois. In this role, you will provide vital support to attorneys by managing cases, coordinating communications, and ensuring the smooth flow of legal operations. The ideal candidate will have strong organizational skills and thrive in a fast-paced environment. Responsibilities:<ul><li>Manage a high volume of cases, ensuring all details are tracked and deadlines are met.</li><li>Serve as the primary liaison with clients, insurance adjusters, opposing counsel, and medical providers.</li><li>Coordinate with insurance adjusters and claim representatives to secure authorizations for treatments, medications, and surgeries.</li><li>Draft and edit legal documents, including motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special documentation for submission to insurance carriers.</li><li>Request and organize itemized bills and medical records from clients and healthcare providers.</li><li>Utilize case management software to maintain accurate and up-to-date records.</li><li>Support billing functions and calendar management to optimize workflow efficiency.</li><li>Assist in personal injury plaintiff and civil litigation matters.</li><li>Contribute to client relations by providing clear and precise communication</li></ul>
2026-05-29T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
60000 - 85000 USD / Yearly
We are partnering with a Midwest-rooted, Am Law 200 law firm on a Trusts & Estates Legal Assistant opening, offering the opportunity to support a busy, well-established practice with strong internal growth and advancement potential. This role will support 3-4 attorneys/paralegals. Responsibilities include:<ul><li>Typing, producing, editing, and proofreading legal documents and correspondence</li><li>Electronic time entry and billing, calendaring/scheduling, and expense reimbursements</li><li>Maintaining electronic client files (NetDocs)</li><li>Supporting Trusts & Estates processes and additional administrative tasks as needed</li></ul>
2026-05-11T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Legal Assistant to support a busy legal team. This Long-term Contract position is ideal for someone with law firm experience who enjoys producing high-quality legal documents, managing court-related filings, and working closely with attorneys in a collaborative setting. The role offers an excellent opportunity for a motivated individual who wants to strengthen core legal support skills and potentially grow into a broader legal support path over time. Responsibilities: • Prepare, revise, and finalize legal documents based on attorney notes, drafts, and dictated recordings, ensuring accuracy and a clear presentation. • Review pleadings and related materials for formatting consistency, typographical errors, and proper legal citation before submission or distribution. • Handle electronic court filings and monitor filing requirements to help ensure documents are submitted correctly and on time. • Assemble service copies and coordinate the delivery of legal materials through appropriate physical or electronic channels. • Work closely with attorneys to transform draft content into clear, organized, and court-ready documents. • Take initiative in confirming court and judge-specific requirements for filings, deadlines, and procedural expectations. • Maintain calendars and help track important case dates, filing deadlines, and related litigation activities. • Contribute to a team-oriented environment by partnering effectively with attorneys and other legal staff on day-to-day case support. The pay range for this position is 20 to 27. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-06-08T00:00:00Z

Payroll Assistant

Chicago, IL
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Payroll Assistant to support payroll operations for a university environment in Chicago, Illinois. This Contract position is well suited for someone with hands-on payroll experience who can manage time records, payroll calculations, and related documentation with accuracy. The ideal candidate will contribute to timely pay processing while helping maintain compliance with established payroll procedures. Responsibilities: • Process bi-weekly payroll accurately by reviewing employee time records, earnings, and required deductions before final submission. • Examine timesheets and attendance data to identify discrepancies, follow up on missing information, and ensure payroll records are complete. • Support payroll administration within ADP and related timekeeping systems to maintain reliable employee pay information. • Reconcile payroll totals against supporting records and resolve variances involving wages, garnishments, and other withholdings. • Handle payroll-related adjustments connected to child support orders and other mandated deductions in accordance with policy. • Maintain organized payroll files, reports, and supporting documentation to ensure records are current and accessible. • Assist with expense reporting review and coordinate payroll-related entries that may affect employee compensation records. • Contribute to budgeting and payroll tracking activities by preparing data and supporting routine reporting needs.
2026-05-28T00:00:00Z

Office Services Associate

Chicago, IL
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a dependable Office Services Associate to support daily administrative and operational services for a client site. This is a Contract position suited for someone with broad office support experience, strong interpersonal skills, and a willingness to assist with tasks such as conference room upkeep, supply replenishment, and document handling. The person in this role will contribute to copy, mail, scanning, and general back-office functions while helping maintain responsive, high-quality service in a fast-paced, detail-focused environment. Responsibilities:• Manage incoming office service requests by reviewing work details, confirming instructions, and maintaining accurate service records before processing assignments.• Carry out day-to-day document production, scanning, mail handling, and intake support in accordance with site procedures and service expectations.• Organize and prioritize tasks to ensure completed work is delivered accurately and within agreed turnaround times.• Communicate proactively with clients, team members, and leadership regarding deadlines, job status, and any issues that may affect completion.• Identify and resolve routine equipment or workflow problems, escalating more complex concerns when additional support is needed.• Perform quality checks on completed materials to confirm accuracy, presentation, and adherence to job specifications.• Restock paper, toner, and other office supplies, and help keep shared spaces such as conference rooms and service areas neat and ready for use.• Follow workplace policies for confidential information, operational safety, and client-site procedures while supporting additional office services as needed
2026-06-08T00:00:00Z

Office Services Associate

Chicago, IL
onsite
Temporary / Contract
18.24 - 21.12 USD / Hourly
We are looking for an Office Services Associate to support daily administrative and back-office operations for a client site in Chicago, Illinois. This is a Contract position that plays an important role in keeping copy, mail, scanning, and related office support services running smoothly in a fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage time-sensitive tasks while handling confidential materials with care. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and documenting work accurately before processing tasks. • Complete day-to-day copy, scanning, mailroom, and document intake activities in line with established service expectations and turnaround times. • Organize assignments by urgency and delivery commitments to ensure work is processed, completed, and distributed on schedule. • Communicate proactively with clients, supervisors, and team members regarding request status, deadlines, or issues that may affect completion. • Perform routine quality checks on completed work to verify accuracy, presentation, and adherence to service standards. • Resolve minor equipment issues when possible and alert leadership when technical problems require escalation or additional support. • Replenish paper, toner, and other supplies while helping maintain office service equipment in ready-to-use condition. • Handle physical materials safely, including lifting and moving items up to 50 pounds as part of regular daily tasks. • Follow site-specific policies and operational procedures while using resources responsibly and supporting a high-quality client experience.
2026-06-08T00:00:00Z