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8 results for Virtual Assistant in Miami, FL

Office Assistant

Fort Lauderdale, FL
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in English. This Contract position is ideal for someone who enjoys creating a welcoming front-office experience while keeping office tasks organized and running smoothly. The role combines reception coverage, clerical support, and basic administrative coordination in a well-organized office setting. Responsibilities: • Welcome visitors courteously and direct them to the appropriate staff or meeting areas. • Manage front desk activities, including answering incoming calls and responding to general office inquiries. • Keep shared spaces such as the office and break room neat, stocked, and presentable throughout the day. • Monitor supply levels and place orders to ensure essential office materials are always available. • Coordinate daily lunch arrangements and assist with routine office hospitality needs. • Prepare and print receipts and other supporting documents as requested. • Enter information accurately into spreadsheets and maintain simple tracking lists using Microsoft Excel. • Distribute payments and handle routine clerical tasks such as scanning, filing, and processing daily mail.
2026-08-28T00:00:00Z

Executive Assistant

Miami, FL
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an Executive Assistant to provide high-level administrative support in Palmetto Bay, Florida. This role is ideal for someone who is organized, proactive, and confident managing shifting priorities in a fast-paced environment. The successful candidate will help keep executive schedules, meetings, and travel plans running smoothly while supporting day-to-day business operations. Preference for a candidate that has experience in the education, government, or foundation industry. Responsibilities:• Manage complex executive calendars, resolve scheduling conflicts, and ensure appointments are prioritized effectively.• Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation.• Coordinate meeting logistics by securing conference rooms, preparing agendas, and confirming attendee availability.• Support executives with day-to-day administrative tasks to improve efficiency and maintain organization across activities.• Track schedule changes and communicate updates promptly to internal and external stakeholders.• Prepare and organize materials needed for executive meetings, presentations, and business discussions.• Maintain accurate records related to travel plans, meeting schedules, and administrative correspondence. INTERESTED AND QUALIFIED INDIVIDUALS SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903
2026-09-10T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary to Hire
22 - 22 USD / Hourly
We are looking for an experienced Bilingual Administrative Assistant to support a busy sales office in Miami, Florida. This is a contract-to-permanent opportunity for someone who is organized, professional, and comfortable being the first point of contact for clients and visitors. Candidates must be bilingual in English and Spanish. The ideal candidate will have strong administrative and front desk experience and be comfortable supporting a fast-paced office environment. Responsibilities:<ul><li>Greet clients, guests, and team members and provide a professional and welcoming first impression.</li><li>Answer and route incoming calls using a multi-line phone system.</li><li>Assist callers and visitors in both English and Spanish as needed.</li><li>Provide general administrative and clerical support to the sales office.</li><li>Maintain and update calendars, meetings, appointments, and office schedules.</li><li>Enter and update information in spreadsheets, internal systems, and office records.</li><li>Assist the sales team and office leadership with daily administrative needs.</li><li>Help coordinate office activities and keep workflows organized.</li><li>Maintain the reception area and common office spaces so they remain clean and presentable.</li><li>Handle general correspondence, filing, scanning, and document preparation as needed.</li></ul>
2026-09-11T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a dependable and organized Bilingual Spanish Administrative Assistant to provide day-to-day office support. The ideal candidate is detail-oriented, communicates clearly, and is comfortable managing multiple administrative responsibilities in a fast-paced environment. Responsibilities:<ul><li>Answer and direct incoming phone calls and respond to general inquiries.</li><li>Provide administrative support to team members and management.</li><li>Maintain organized electronic and physical files.</li><li>Prepare documents, reports, correspondence, and other office materials.</li><li>Enter and update information in company systems and spreadsheets.</li><li>Coordinate calendars, meetings, appointments, and basic office logistics.</li><li>Assist with data entry, filing, scanning, and document management.</li><li>Monitor office supplies and help maintain an organized workspace.</li><li>Communicate with clients, vendors, and internal team members as needed.</li><li>Support additional administrative projects and tasks as assigned.</li></ul>
2026-08-28T00:00:00Z

Administrative Assistant

Tamarac, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Florida. This is a Contract position suited for someone who is organized, detail-oriented, and comfortable serving as a central point of contact for administrative and front-desk activities. The role involves handling office communications, maintaining accurate records, and helping the team stay on schedule in a fast-paced environment. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first impression for the organization. • Answer incoming calls promptly, route messages to the appropriate team members, and provide helpful information when needed. • Perform a range of administrative support tasks such as preparing documents, organizing files, and assisting with day-to-day office coordination. • Enter and update information in internal systems with a strong focus on accuracy, completeness, and timeliness. • Maintain orderly records and office documentation so materials can be accessed quickly and efficiently. • Support scheduling and general workflow needs to help keep daily operations running smoothly. • Assist with receptionist-related duties, including monitoring shared communication channels and responding to routine requests.
2026-08-31T00:00:00Z

Bilingual Portuguese Administrative Assistant

North Miami, FL
onsite
Temporary / Contract
20 - 20 USD / Hourly
About the RoleA busy accounting firm in North Miami that specializes in taxes is seeking an Entry-Level Administrative Assistant to join the team immediately. This is a great opportunity for someone looking to start an administrative career in a professional office setting. The ideal candidate will be organized, friendly, reliable, and able to communicate with Brazilian customers. Important RequirementConversational Portuguese is required. If you do not speak Portuguese, you will not be considered for this role. Key Responsibilities<ul><li>Answer incoming phone calls and direct them appropriately</li><li>Communicate with customers in both English and Portuguese</li><li>Provide excellent customer service to clients, including Brazilian customers</li><li>Perform general administrative support duties</li><li>Assist with scheduling, filing, data entry, and organizing documents</li><li>Support the office team with day-to-day tasks</li><li>Use computers and office software to complete daily assignments</li></ul>
2026-09-01T00:00:00Z

Bilingual Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Bilingual Administrative Assistant – Miami, FL We are seeking a professional and organized Administrative Assistant to join a busy and growing office in Miami. This is a great opportunity for someone who enjoys working with people, staying organized, and helping keep daily office operations running smoothly. Candidates must be bilingual in English and Spanish. The ideal candidate will be friendly, dependable, detail-oriented, and comfortable handling a variety of administrative and customer-facing responsibilities. Responsibilities<ul><li>Greet clients, visitors, and employees and provide a professional first impression.</li><li>Answer and route incoming calls while assisting with general questions and requests.</li><li>Provide administrative support to management and other team members.</li><li>Manage calendars, appointments, meetings, and office schedules.</li><li>Prepare, organize, scan, and file documents.</li><li>Perform data entry and maintain accurate records and spreadsheets.</li><li>Respond to emails and assist with general office correspondence.</li><li>Maintain organized electronic and physical files.</li><li>Assist with client follow-up and provide customer service as needed.</li><li>Help coordinate meetings, office activities, and day-to-day operational needs.</li><li>Maintain a clean, organized, and professional front office and reception area.</li><li>Assist with additional administrative projects as needed.</li></ul>
2026-09-11T00:00:00Z

Bilingual Administrative Assistant

Miami, FL
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are seeking a Bilingual Experience Coordinator for a professional office environment in Brickell. This individual will be seated at the front desk and serve as the first point of contact for guests, vendors, and visitors, while also handling a wide range of administrative, clerical, and event coordination responsibilities.Although this position is front desk-based in seating location, the role is not purely receptionist-focused. It leans more heavily toward behind-the-scenes coordination, operational support, and administrative execution to help ensure a polished and high-quality guest experience. Key Responsibilities<ul><li>Coordinate event logistics, schedules, and setup</li><li>Provide clerical and administrative support to internal teams</li><li>Maintain accurate information in CRM and internal systems</li><li>Communicate with vendors, guests, and internal stakeholders</li><li>Track event attendance, engagement, and performance metrics</li><li>Assist with resolving scheduling and logistical issues as they arise</li><li>Help deliver a polished, high-quality guest experience</li><li>Support day-to-day coordination needs to ensure smooth operations</li></ul>
2026-09-11T00:00:00Z