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11 results for Virtual Assistant in Miami, FL

Office Assistant

Miami, FL
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are seeking a recent graduate for an entry-level Office Assistant role supporting daily operations in Coconut Grove, Florida. This contract-to-permanent opportunity is ideal for someone who can manage schedules, handle communications, and keep administrative processes running efficiently while providing high-level support across the office. The position requires someone comfortable coordinating with executives, staff, vendors, and external contacts, while also taking initiative to solve problems independently. Responsibilities:• Serve as a central point of coordination for leadership, employees, clients, and outside partners to ensure clear and effective communication.• Oversee executive calendars by arranging meetings, resolving scheduling conflicts, and keeping priorities aligned.• Coordinate business travel, lodging, and related logistics for leadership and visiting stakeholders.• Prepare, review, and reconcile expense documentation while supporting accounts payable and other administrative records.• Monitor office inventory levels and replenish workplace essentials, including supplies and refreshments, to support uninterrupted operations.• Draft, edit, and organize internal and external correspondence, presentations, and other business documents in a clear and consistent format.• Record key discussion points and action items during meetings and distribute accurate notes when needed.• Track property-related initiatives, follow up on outstanding items, and communicate progress updates to appropriate stakeholders.• Arrange maintenance requests and repair services for the office while helping oversee local certification and renewal requirements.• Provide reception and general administrative support to senior executives and the broader team as business needs require.
2026-07-27T00:00:00Z

Executive Assistant

Delray Beach, FL
onsite
Temporary / Contract
28.5 - 30 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in Delray Beach, Florida through a Contract position. This role focuses on keeping schedules organized, coordinating meetings, and managing travel logistics so executives can stay focused on business priorities. The ideal candidate is highly organized, detail-oriented, and comfortable handling multiple administrative tasks with accuracy and discretion. Responsibilities: • Manage complex executive calendars, balancing shifting priorities and ensuring appointments are scheduled efficiently. • Arrange domestic and international travel plans, including transportation, lodging, and itinerary preparation. • Coordinate meeting logistics for leadership, including scheduling, room reservations, and distribution of materials. • Monitor schedule changes and communicate updates promptly to internal and external stakeholders. • Prepare organized travel and meeting details so executives are equipped for daily activities and business commitments. • Support day-to-day administrative operations with careful attention to deadlines, confidentiality, and follow-through.
2026-07-28T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary to Hire
22 - 24 USD / Hourly
Bilingual Administrative Assistant (English/Spanish) Schedule: Tuesday – Saturday, 9:00 AM – 6:00 PM Location: Miami, FL Job Type: Contract-to-Hire Robert Half is seeking a professional and customer-focused Bilingual Administrative Assistant to support a busy real estate sales office in Miami. This is an excellent opportunity for someone who enjoys interacting with people, staying organized, and serving as the face of the office. The ideal candidate will be fluent in both English and Spanish and thrive in a fast-paced, client-facing environment.Responsibilities<ul><li>Greet clients, visitors, and team members in a professional and welcoming manner.</li><li>Serve as the first point of contact for the office, providing exceptional customer service in both English and Spanish.</li><li>Answer and direct incoming calls through a multi-line phone system and accurately relay messages.</li><li>Provide administrative support to sales leadership and office staff.</li><li>Maintain and coordinate calendars, appointments, and scheduling requests.</li><li>Enter, update, and maintain office records with a high degree of accuracy.</li><li>Prepare documents, correspondence, reports, and other administrative materials as needed.</li><li>Assist with filing, office organization, and general office operations.</li><li>Coordinate office supplies and help maintain a professional and organized workspace.</li><li>Support daily office activities and special projects as assigned.</li></ul>
2026-07-16T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking an organized and dependable Administrative Assistant to support the daily operations of a busy office. This position is ideal for someone who enjoys keeping things organized, assisting multiple team members, and handling a variety of administrative responsibilities. What You’ll Do<ul><li>Manage calendars, meetings, and appointment scheduling</li><li>Answer and direct incoming calls and emails</li><li>Prepare documents, reports, spreadsheets, and correspondence</li><li>Maintain organized electronic and paper filing systems</li><li>Enter and update information in company databases</li><li>Coordinate office supplies, mail, and deliveries</li><li>Assist with meeting preparation and take notes when needed</li><li>Support managers and team members with day-to-day administrative tasks</li><li>Communicate with clients, vendors, and internal departments</li><li>Help maintain an organized and professional office environment</li></ul>
2026-07-17T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Temporary to Hire
23.75 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a growing organization in Florida. This contract opportunity with permanent potential is ideal for someone who brings strong administrative judgment, professionalism, and the ability to keep processes organized and on schedule. Responsibilities:<ul><li>Coordinating and submitting permit applications for paving, asphalt, concrete, street use, traffic control, and related construction work</li><li>Communicating with city, county, and state agencies to track permit status, requirements, inspections, and approvals</li><li>Maintaining permit logs, project files, expiration dates, and compliance documentation</li><li>Gathering supporting documents such as site plans, insurance certificates, contractor licenses, bonds, and traffic control plans</li><li>Scheduling inspections, utility notifications, and related project activities</li><li>Supporting project managers with job setup, document collection, and administrative tracking</li><li>Preparing correspondence, reports, spreadsheets, and internal project updates</li><li>Managing incoming calls, emails, and vendor or customer communication</li><li>Assisting with invoice processing, purchase orders, and job-cost administrative support</li><li>Tracking deadlines to help ensure projects stay on schedule and in compliance</li><li>Organizing contracts, subcontractor paperwork, and closeout documentation</li><li>Maintaining accurate data entry in project management systems, spreadsheets, or ERP platforms</li></ul>
2026-07-28T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an experienced Administrative Assistant to support a busy real estate office in Florida. This contract-to-permanent opportunity is ideal for someone who thrives in a high-energy workplace, stays organized under pressure, and communicates effectively with both clients and internal leadership. The role will provide direct support to office leadership while also assisting the broader corporate office as priorities shift. Success in this position requires sound judgment, strong follow-through, and the ability to manage multiple administrative and client-facing tasks with accuracy. Responsibilities:• Provide day-to-day administrative support to office leadership while remaining available to assist other members of the leadership team as needed.• Prepare business documents, reports, letters, and presentation materials using Microsoft Office applications, with a strong emphasis on Excel, Word, and Outlook.• Maintain organized physical and digital filing systems for property listings, client records, and office documentation in accordance with company standards.• Enter and update seller, buyer, and listing information across company databases, including new listings, pricing updates, status changes, extensions, and open house details.• Coordinate the development and production of marketing collateral such as brochures, presentation packages, newspaper placements, and magazine advertising materials.• Handle incoming office calls, respond to routine inquiries, and direct communications appropriately to support smooth front-office operations.• Assist with drafting standard client correspondence and, when needed, help prepare listing or sales-related documents.• Oversee general office organization by monitoring supplies, arranging stationery needs, and helping resolve routine issues with office equipment such as printers or fax machines.• Support client hospitality and appointment-related needs by helping maintain a detail-focused and welcoming office environment.
2026-07-28T00:00:00Z

Legal Assistant

Hollywood, FL
remote
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support legal and administrative operations for a Long-term Contract position based in Hollywood, Florida on a remote basis. This role will help keep case information organized, maintain accurate records across legal systems, and provide day-to-day coordination support for attorneys and active matters. The position is well suited for someone who can manage multiple priorities, work independently during a flexible part-time schedule, and maintain a high level of accuracy in a fast-paced legal environment. Responsibilities:• Maintain current and accurate matter records by entering new files and updates into legal case management platforms, including Clio and Ontra.• Oversee project tracking tools by updating status details, reviewing open items, and closing or archiving completed matters when appropriate.• Communicate with attorneys to obtain missing information, monitor pending items, and help move outstanding matters toward completion.• Perform month-end reviews to confirm matters are categorized correctly, verify that all active work has been logged in the appropriate systems, and check document naming consistency in shared repositories.• Record invoice-related data into the case management system and support accurate administrative processing of legal matters.• Enter attorney time entries as needed and provide general legal administrative support to keep workflows organized.• Coordinate calendars and scheduling requests to support attorneys and matter-related activities.• Track attorney document volume and other assigned matter activity through reporting tools such as LawKPI and Clio, then distribute regular status updates to stakeholders.• Monitor additional matters outside standard workflows to ensure they are completed before monthly deadlines.
2026-07-20T00:00:00Z

Legal Assistant

Miami, FL
onsite
Temporary / Contract
19.95 - 22 USD / Hourly
We are looking for a Legal Assistant to support a boutique law firm in Coral Gables, Florida. This Contract position is ideal for someone with experience in civil litigation who can keep filings, calendars, and legal documentation organized in a fast-paced practice. The role offers the opportunity to work closely with attorneys while helping manage day-to-day case support and scheduling responsibilities, with openness to a hybrid schedule. Responsibilities: • Prepare, review, and submit court documents through electronic filing systems in accordance with applicable deadlines and procedural rules. • Maintain attorney and case calendars by tracking hearings, filing dates, meetings, and other critical litigation milestones. • Coordinate depositions, client meetings, and other appointments by communicating with attorneys, court personnel, and outside parties. • Draft routine legal correspondence, pleadings, notices, and supporting documents for attorney review. • Organize and update case files, ensuring records, filings, and related materials are accurate and readily accessible. • Monitor case activity and follow up on upcoming deadlines to support efficient litigation workflow. • Provide general administrative and legal support for civil litigation matters as needed by the firm.
2026-07-28T00:00:00Z

Legal Assistant

Deerfield Beach, FL
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Florida. This Long-term Contract position with the potential to become permanent focuses on document management, preparing/reviewing responses to requests for production and mandatory disclosure, dealing with clients / attorneys, client file organization, and accurate administrative coordination in a well-organized office environment. The ideal candidate brings strong technical skills, sound judgment when handling sensitive records, and the ability to work effectively with attorneys, clients, and internal support staff. Responsibilities:• Organize, review, and classify client records and supporting materials to maintain accurate and accessible case files.• Enter case-related and client information into tracking and production systems with a high degree of accuracy and consistency.• Compile lists of outstanding records and follow up on missing documentation needed to complete legal files.• Draft and examine materials related to requests for production and mandatory disclosure responses before attorney review.• Communicate effectively with clients, attorneys, and internal team members regarding document status and case support needs.• Assist with the electronic filing and maintenance of legal documents while helping manage calendars and case deadlines as needed.• Use QuickBooks to save and manage files within the office’s production workflow and support accounting-related data entry for tracing matters.• Review financial and tax-related records, pleadings, and discovery materials to ensure information is properly organized and complete.
2026-07-10T00:00:00Z

Executive Administrative Assistant

Miami, FL
onsite
Temporary / Contract
50000 - 60000 USD / Yearly
Urgent Need for a High-Level Executive Assistant to the CEO KEY RESPONSIBILITIES<ul><li>Provide high-level administrative support to leaders and executives</li><li>Manage complex calendars, meetings, and travel arrangements</li><li>Prepare reports, presentations, correspondence, and meeting materials</li><li>Screen calls, emails, and other communications with professionalism and discretion</li><li>Coordinate internal and external meetings, events, and logistics</li><li>Maintain confidential information and handle sensitive matters with sound judgment</li><li>Track deadlines, priorities, and follow-up items to keep leadership organized</li><li>Support special projects and cross-functional administrative needs as assigned</li></ul>
2026-07-20T00:00:00Z

Legal Assistant/Administrative Assistant

Delray Beach, FL
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Legal Assistant/Administrative Assistant to support daily office operations in Delray Beach, Florida. This is a Contract position and requires regular, on-site attendance in an organized office setting. The ideal candidate will manage administrative workflows, handle incoming communications, and assist with document organization, with prior exposure to immigration matters considered beneficial. Responsibilities: • Manage front-office administrative tasks, including coordinating schedules, organizing records, and maintaining orderly files. • Answer inbound calls courteously, direct inquiries appropriately, and relay accurate messages to the team. • Enter, update, and verify information in internal systems with a strong focus on accuracy and timeliness. • Scan, label, and organize legal and administrative documents to support efficient retrieval and processing. • Prepare and assemble packets and supporting materials for casework, client files, or internal review. • Provide general administrative support to attorneys or office staff by tracking paperwork and following up on pending items. • Assist with document handling related to immigration matters when needed, ensuring materials are complete and properly organized.
2026-07-27T00:00:00Z