Add your latest resume to match with open positions.

11 results for Senior Administrative Assistant in Miami, FL

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is partnering with a client in Miami to hire an Administrative Assistant who will support both office operations and the sales team. This role will require someone comfortable with administrative responsibilities as well as direct sales support and client interaction. What You’ll Be Doing:<ul><li>Provide general administrative support to the office and sales team</li><li>Assist with preparing quotes, proposals, and sales-related documents</li><li>Communicate directly with clients to support sales efforts and follow-ups</li><li>Assist with order processing and tracking sales activity</li><li>Maintain and update CRM systems and customer records</li><li>Coordinate schedules, meetings, and sales appointments</li><li>Support outbound and inbound communication related to sales opportunities</li><li>Help maintain organization of files, contracts, and sales materials</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations and help deliver a responsive, detail-focused experience for tenants and visitors in Miami, Florida. This is a Long-term Contract position that requires strong organization, clear communication, and the ability to manage multiple administrative priorities in a fast-paced property management environment. The ideal candidate will oversee service request coordination, office support functions, and records administration while helping maintain smooth day-to-day operations. Responsibilities: • Serve as a primary point of contact for tenant inquiries, responding promptly or directing requests to the appropriate team for resolution. • Record incoming service issues, coordinate dispatch activity, and follow through on open items to support timely completion and tenant satisfaction. • Review general request documentation, confirm that vendor insurance records are complete and current, and maintain organized approval files by month. • Sort, stamp, and distribute incoming mail and fax communications, while also assisting with outgoing shipments, courier arrangements, and deliveries. • Manage conference room scheduling and help keep shared office spaces, storage areas, kitchen stations, and copy rooms orderly and ready for use. • Monitor inventory levels for office, kitchen, shipping, and printer supplies, placing routine orders to ensure materials remain available. • Maintain recurring administrative logs, including weekly pest control tracking and other operational records as required. • Prepare weekly accounts payable batches, enter related data, distribute payments, and keep financial support files accurate and up to date. • Review purchase order activity on a monthly basis and follow up on outstanding invoices to support timely processing. • Track tenant and vendor certificates of insurance, verify compliance requirements, and upload or maintain documentation in designated company platforms.
2026-05-14T00:00:00Z

Administrative Assistant

Deerfield Beach, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized part-time Administrative Assistant to support daily operations within the HR office. This is a contract position focused on maintaining personnel records, handling front-office communication, and keeping documents accurately processed and stored. The ideal candidate is detail-oriented, comfortable with routine administrative tasks, and able to assist with physical file handling when needed. Responsibilities:• Provide administrative support to the HR office by managing day-to-day clerical and office coordination tasks.• Receive and direct incoming calls in a courteous and efficient manner, ensuring inquiries are routed appropriately.• Scan personnel records and other documents to maintain accurate and accessible file documentation.• Prepare former employee files by consolidating materials, organizing records, and readying boxes for offsite storage.• Perform regular filing activities to keep physical records orderly, current, and easy to retrieve.• Complete data entry tasks with accuracy to support record maintenance and office documentation.• Assist with reception-related duties, including greeting visitors and supporting general front-desk coverage as needed.• Handle file storage boxes weighing approximately 10 to 15 pounds as part of records organization activities.
2026-05-18T00:00:00Z

Administrative Assistant

Bal Harbour, FL
onsite
Temporary / Contract
18 - 18 USD / Hourly
WWe are looking for a dependable Administrative Assistant / General Office Clerk to support daily administrative and front desk operations for a local government office. This contract position is ideal for someone who enjoys assisting the public, staying organized, and handling routine office tasks with accuracy. The role combines customer service with administrative support in a structured, municipal environment. eResponsibilities:<ul><li>Greet visitors, answer general questions, and provide friendly, professional assistance</li><li>Perform data entry and update records with a high level of accuracy</li><li>Handle general office duties such as filing, scanning, and maintaining organized records</li><li>Provide front desk support by directing inquiries to the appropriate department</li><li>Use Microsoft Excel and other office tools to track information and maintain logs</li><li>Review documents for completeness and follow standard procedures when processing information</li><li>Work with internal teams to ensure requests are handled in a timely manner and daily operations run smoothly</li></ul>
2026-05-18T00:00:00Z

Executive/ Administrative Assistant

Miami, FL
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a highly organized Executive/Administrative Assistant to support senior leadership within a wholesale distribution environment. This contract opportunity is ideal for someone who can balance executive support, front-office coordination, and day-to-day administrative responsibilities with sound judgment and professionalism. The right candidate will bring strong communication skills, discretion, and the ability to keep priorities moving in a fast-paced environment. The role requires the candidate to b bilingual Spanish. This position is located in Brickell, Miami. Please note that parking is not covered for this role. Responsibilities:• Provide high-level administrative support to executive leadership, ensuring daily priorities and business needs are handled efficiently.• Oversee complex calendars, schedule meetings, and coordinate domestic or international travel arrangements as needed.• Create and organize reports, presentations, correspondence, and meeting documentation for leadership review and use.• Serve as a reliable point of contact for internal teams and external partners, maintaining clear and timely communication.• Manage sensitive information with a high degree of confidentiality, accuracy, and care.• Maintain orderly digital and paper-based records to support smooth access to important business documents.• Support the reception area by greeting visitors, helping maintain a well-organized office environment, and assisting with front-desk coverage when needed.• Coordinate incoming mail, deliveries, and office supply inventory while supporting general office administration.• Assist with special assignments, business initiatives, and occasional personal scheduling or logistics for executives when requested.
2026-05-18T00:00:00Z

Office Assistant

Pompano Beach, FL
onsite
Temporary / Contract
16.15 - 18.7 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a construction and contractor environment in Pompano Beach, Florida. This is a Contract position that is well suited for someone who enjoys keeping office tasks organized, managing routine paperwork, and helping the team stay on track. The role requires someone who can handle clerical duties efficiently while maintaining a responsive approach. Responsibilities: • Manage day-to-day clerical support activities to help the office run smoothly and efficiently. • Prepare, organize, and maintain physical and digital files to ensure records are accurate and easy to access. • Perform high-volume copying and document handling for office and project-related needs. • Sort, prepare, and send outgoing mail while distributing incoming correspondence to the appropriate team members. • Assist with timesheet and billing document processing by gathering, organizing, and forwarding required paperwork. • Provide general administrative support to staff, including routine office coordination and task follow-up.
2026-05-18T00:00:00Z

Office Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently seeking a reliable and detail-oriented Office Assistant for a client in the Miami area. This position is ideal for someone who enjoys supporting daily office operations, working in a fast-paced environment, and providing excellent administrative support to a growing team. Responsibilities:<ul><li>Answer and direct incoming phone calls</li><li>Assist with filing, scanning, and organizing documents</li><li>Support scheduling and calendar coordination</li><li>Perform data entry and maintain accurate records</li><li>Assist with email correspondence and general office communication</li><li>Order and maintain office supplies</li><li>Provide general administrative support to the team as needed</li></ul>
2026-05-08T00:00:00Z

Office Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is partnering with a client in Miami to hire a dependable Office Assistant to support daily operations. This is a great opportunity for someone who enjoys staying organized, helping a team run smoothly, and working in a fast-paced office environment. What You’ll Be Doing:<ul><li>Provide general administrative support to the office team</li><li>Answer and direct incoming calls and greet visitors professionally</li><li>Perform data entry and maintain accurate records and files</li><li>Assist with filing, scanning, and document organization</li><li>Help coordinate schedules, meetings, and office logistics</li><li>Support email correspondence and internal communications</li><li>Assist with special projects and day-to-day office tasks as needed</li></ul>
2026-05-01T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a team based in Doral, Florida. This is a Contract position suited for someone who is comfortable handling both payables and receivables while keeping records accurate and up to date. The ideal candidate will contribute to a fast-paced accounting environment by assisting with transaction processing, reconciliation work, and collection follow-up using strong organizational and data entry skills. Responsibilities:• Process vendor invoices, assign correct accounting codes, and enter payment details accurately into the system.• Support accounts receivable activities by preparing invoices, posting customer payments, and monitoring outstanding balances.• Follow up with business clients on overdue accounts and maintain clear communication to help resolve payment issues.• Perform bank and account reconciliations to ensure transactions are properly recorded and discrepancies are addressed promptly.• Maintain accurate financial records in QuickBooks and assist with routine updates to accounting documentation.• Enter high volumes of financial data with precision while verifying supporting information for completeness and accuracy.• Assist with general accounting administration and provide day-to-day support across payable and receivable functions. If interested, please reach out to Cristina.Arguello@roberthalf
2026-05-18T00:00:00Z

Medical Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
20 - 22 USD / Hourly
Key Responsibilities: Monitor and manage a high volume of calls and emails with professionalism and attention to detail.Answer incoming calls with strong phone presence, addressing inquiries promptly and accurately.Intake, document, and organize detailed information.Assist with scheduling, data entry, and additional administrative tasks as needed.Collaborate with team members to ensure smooth daily operations. Qualifications: Prior experience in a veterinary/medical office or healthcare administrative setting is preferred.Excellent verbal communication and phone skills; comfortable speaking with patients and providers.Quick learner who can efficiently absorb and organize new information.Strong organizational, multitasking, and interpersonal skills.Proficiency in common office software.
2026-05-05T00:00:00Z

Executive Assistant/Concierge Accountant

North Miami, FL
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
A private family office supporting a high-net-worth individual and spouse is seeking a detail-oriented and highly discreet professional to serve in a hybrid role combining accounting operations with executive and personal support. This position requires a proactive individual who can seamlessly balance financial responsibilities with high-touch concierge-level service.The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and operates with the utmost level of organization and confidentiality.Key ResponsibilitiesAccounting & Accounts Payable (Approx. 50%)<ul><li>Manage full-cycle accounts payable, including reviewing invoices, obtaining approvals, entering bills, and executing payments via QuickBooks (online and check-based)</li><li>Prepare physical checks for signature and ensure timely distribution</li><li>Post payments received and maintain accurate records, including scanning and attaching documentation in QuickBooks</li><li>Reconcile accounts, analyze billing discrepancies, and proactively communicate with vendors to resolve issues</li><li>Maintain organized financial records and documentation across multiple entities</li><li>Update and maintain Excel schedules tracking personal and business assets</li><li>Support the CFO, Controller, and external accountants with reporting, documentation, and ad hoc financial analysis</li></ul>Executive Assistant & Concierge Support (Approx. 50%)<ul><li>Provide high-level administrative and personal support to the principal and spouse</li><li>Coordinate complex domestic and international travel, including full itinerary management</li><li>Manage personal documentation, including passports, driver’s licenses, and Global Entry renewals</li><li>Handle personal administrative requests such as annual school registrations, yearbook submissions, and RSVP coordination for family events</li><li>Oversee ordering of personal items and household needs for family members</li><li>Receive, open, sort, and distribute incoming mail and packages</li><li>Assist with event coordination, special projects, and ad hoc requests</li></ul>Family Office Operations & Coordination<ul><li>Serve as a central point of coordination across the family’s ecosystem, ensuring alignment and communication across:</li><li>Domestic staff and Estate Manager</li><li>HR, CFO, Controller, and external accountants</li><li>Executive protection team, pilots, drivers, and household personnel</li><li>Ranch managers, boat captain, and additional service providers</li><li>Family members and key stakeholders</li><li>Support operational workflows to ensure seamless day-to-day execution across household and business activities</li></ul>Additional Responsibilities<ul><li>Manage and prioritize multiple ongoing projects with shifting deadlines</li><li>Maintain strict confidentiality across all financial, personal, and operational matters</li><li>Take initiative in identifying process improvements and increasing efficiency across both accounting and administrative functions</li><li>Handle special projects and other duties as assigned by the family, CFO, or Controller</li></ul>
2026-05-18T00:00:00Z