We are looking for a dynamic and organized Sales Assistant to join our team in Miami, Florida. This role is ideal for someone who excels at multitasking and has a proactive approach to managing daily operations. As a key support figure, you will contribute to the smooth functioning of the office and enhance the team's productivity.<br><br>Responsibilities:<br>• Manage the front desk area, ensuring it remains welcoming and detail-oriented at all times.<br>• Oversee office operations, including maintaining supplies and ensuring the kitchen is fully stocked.<br>• Coordinate meetings and handle catering arrangements to support staff and client needs.<br>• Assist with inbound and outbound sales inquiries, providing timely and accurate information.<br>• Support direct sales efforts by preparing materials and maintaining customer records.<br>• Collaborate with the team to ensure seamless communication and scheduling.<br>• Address and resolve administrative issues quickly and efficiently.<br>• Maintain a high level of organization in all tasks to ensure smooth workflows.<br>• Serve as the first point of contact for visitors and incoming calls, delivering excellent customer service.
<p>HR Manager -Talent Acquisition (Remote for Miami company)</p><p><br></p><p>Location: Remote, with HQ in Miami</p><p>Schedule: 9-6 EST; M-F</p><p><br></p><p>Salary: $75,000-$90,000 depending on experience +discretionary bonus</p><p>Benefits: percentage paid for Employee Health Insurance, generous time off/PTO, Holidays, and 401k/+match, discretionary bonus/incentives, additional insurances, additional perks for a great company culture including summer Fridays, team building/training and career development programs!</p><p><br></p><p>Company Overview: organization/brand within a channel of media offering specialized intel and a platform of related services from data to seminars for a global target audience with US initatives focus.</p><p><br></p><p>The HR Manager is responsible for Generalist duties with a focus on Recruitment of Talent to meet business growth-workforce planning. This role will handle standard compliance, onboarding, benefits and employee related tasks, overseeing an Assistant supporting. Acts as a strategic partner to Ownership streamlining efficiencies for a significant head count initiative across the company.</p><p><br></p><p>Any experience with recruitment within marketing/media channels industry is a plus and within sales focused roles is required. The ideal candidate also has experience bringing a smaller sized organization of around 25 to double and triple the number of employees and company size. And is enthusiastic to add value during an exciting time!</p><p><br></p><p>The HR Manager-Talent Acquisition is tasked with:</p><ul><li>Engaging new employees through recruitment to match a dynamic culture; Meet new talent head count goals for sales department, and plan accordingly for supporting administrative and marketing roles to meet business demands and year-to-year growth plans; Assist department managers with the full cycle recruitment and hiring process including job descriptions and salaries; orientation and mapping out initial trainings, performance reviews, continued professional development; all with an emphasis on company culture and brand and maintaining employee retention cultivating long lasting careers.</li><li>This position will oversee and cross over into various generalist tasks around compliance, work force planning, salaries, benefits/rewards/total comp programs, employee relations, policies and procedures/handbook. With a business manager approach working with Leadership on continued talent acquisition and retention strategy, presenting reports and metrics to meet goals, working within HRIS systems and identifying process improvements.</li></ul><p><br></p><p>Requirements</p><ul><li>Minimum of a Bachelors Degree with Human Resources or related</li><li>3- 5 years within HR Generalist duties and Talent Acquisition</li><li>Experience in growing companies and Recruiting for sales, marketing, administration and related departments</li><li>Proficent skills in English oral and written communication </li></ul>
<p>As an Accounts Receivable Specialist, you will be responsible for ensuring accurate and timely processing of receivables, maintaining up-to-date records, and supporting financial operations. You will work closely with internal teams and customers to resolve payment issues, process invoices, and contribute to a smooth cash flow process.</p><p>Key Responsibilities:</p><ul><li>Prepare, verify, and process invoices and payment transactions.</li><li>Monitor accounts for overdue payments and follow up with customers to ensure timely collections.</li><li>Reconcile customer accounts and resolve discrepancies.</li><li>Respond promptly to customer inquiries regarding invoices and payments.</li><li>Maintain accurate records of accounts receivable activity.</li><li>Collaborate with billing, sales, and finance teams on account issues.</li><li>Generate regular reports on receivables status and aging.</li><li>Assist with month-end closing and audit requests.</li><li>Recommend improvements to the accounts receivable process for optimal efficiencies.</li></ul><p>If you are qualified for this role, please feel free to call Victoria at 786.801.5830 or email [email protected]</p>
<p>As a Collections Specialist, you will be responsible for managing and executing the collection of outstanding accounts receivable. This role is critical in maintaining healthy cash flow for the organization by communicating with clients to resolve payment issues, negotiating repayment plans, and updating financial records. You will collaborate with internal teams and use your problem-solving skills to promote timely and effective resolution of overdue accounts.</p><p>Key Responsibilities:</p><ul><li>Contact customers by phone, email, and written correspondence to collect outstanding invoices.</li><li>Research and resolve account discrepancies; document all collection activity.</li><li>Negotiate payment arrangements and follow up to ensure commitments are met.</li><li>Update and maintain accurate records in company systems related to accounts receivable.</li><li>Collaborate with billing, finance, and sales teams to resolve client inquiries and quality issues.</li><li>Generate regular reports on collection status and aging accounts.</li><li>Recommend accounts for escalation or outside collections when necessary.</li><li>Assist with month-end closing processes and audit requests as needed.</li><li>Adhere to all company and regulatory collection policies and procedures.</li><li>Maintain confidentiality and professionalism when handling sensitive financial information.</li></ul><p>If qualified, please share your resume with [email protected] or call 786.801.5830</p>
<p>The <strong>Account Manager</strong> serves as the primary point of contact for customers and is responsible for managing and negotiating orders, overseeing procurement and sales activities, and supporting the company’s overall operational and commercial functions. This role combines customer relationship management with hands-on operational execution to ensure an exceptional client experience and smooth order fulfillment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Customer Experience</strong></p><ul><li>Deliver high-quality service to existing and prospective customers.</li><li>Negotiate and assist customers with quotes, order status, and order changes.</li><li>Maintain accurate customer account and contact information.</li><li>Respond promptly to inquiries and ensure customer satisfaction throughout the process.</li></ul><p><strong>Operational</strong></p><ul><li>Process and prepare customer quotes in a timely manner.</li><li>Convert approved quotes into sales orders and complete all related processing tasks.</li><li>Track order shipments from factory to freight forwarder and update customers accordingly.</li><li>Communicate proactively with customers regarding order discrepancies, changes, or delays.</li><li>Coordinate with vendors to resolve shortages, overages, or shipping issues.</li><li>Prepare shipping documentation and support logistics coordination.</li><li>Generate invoices and ensure accurate order-to-invoice transitions.</li><li>Provide ongoing assistance and updates to customers as needed.</li></ul><p><br></p>
