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8 results for Project Assistant in Miami, FL

Office Assistant

Miami, FL
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are seeking a recent graduate for an entry-level Office Assistant role supporting daily operations in Coconut Grove, Florida. This contract-to-permanent opportunity is ideal for someone who can manage schedules, handle communications, and keep administrative processes running efficiently while providing high-level support across the office. The position requires someone comfortable coordinating with executives, staff, vendors, and external contacts, while also taking initiative to solve problems independently. Responsibilities:• Serve as a central point of coordination for leadership, employees, clients, and outside partners to ensure clear and effective communication.• Oversee executive calendars by arranging meetings, resolving scheduling conflicts, and keeping priorities aligned.• Coordinate business travel, lodging, and related logistics for leadership and visiting stakeholders.• Prepare, review, and reconcile expense documentation while supporting accounts payable and other administrative records.• Monitor office inventory levels and replenish workplace essentials, including supplies and refreshments, to support uninterrupted operations.• Draft, edit, and organize internal and external correspondence, presentations, and other business documents in a clear and consistent format.• Record key discussion points and action items during meetings and distribute accurate notes when needed.• Track property-related initiatives, follow up on outstanding items, and communicate progress updates to appropriate stakeholders.• Arrange maintenance requests and repair services for the office while helping oversee local certification and renewal requirements.• Provide reception and general administrative support to senior executives and the broader team as business needs require.
2026-07-27T00:00:00Z

Project Accountant

Miami, FL
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for an experienced Family office Bookkeeper to join our team in Miami, Florida in Coral Gables. This role is ideal for someone with a strong background in working with High Net Worth Individuals and managing their accounting and financial projects. The successful candidate will oversee financial aspects for the family trusts, monthly and annual budgets, and track expensing. THIS IS AN ONSITE ROLE with salary and benefits. Responsibilities:• Prepare and maintain accurate financial records for multiple construction and commercial projects.• Analyze project costs and budgets to ensure alignment with financial goals.• Manage accounts payable and receivable processes related to ongoing projects.• Collaborate with project managers to track and report on financial progress.• Ensure compliance with internal accounting policies and industry regulations.• Utilize software such as Yardi Voyager a PLUS. • Monitor and reconcile financial discrepancies across multiple properties.• Generate detailed financial reports for stakeholders and senior management.• Coordinate with external auditors during project reviews.• Travel to various project sites to oversee financial operation QUALIFIED CANDIDATES SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903
2026-06-26T00:00:00Z

Legal Assistant

Hollywood, FL
remote
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support legal and administrative operations for a Long-term Contract position based in Hollywood, Florida on a remote basis. This role will help keep case information organized, maintain accurate records across legal systems, and provide day-to-day coordination support for attorneys and active matters. The position is well suited for someone who can manage multiple priorities, work independently during a flexible part-time schedule, and maintain a high level of accuracy in a fast-paced legal environment. Responsibilities:• Maintain current and accurate matter records by entering new files and updates into legal case management platforms, including Clio and Ontra.• Oversee project tracking tools by updating status details, reviewing open items, and closing or archiving completed matters when appropriate.• Communicate with attorneys to obtain missing information, monitor pending items, and help move outstanding matters toward completion.• Perform month-end reviews to confirm matters are categorized correctly, verify that all active work has been logged in the appropriate systems, and check document naming consistency in shared repositories.• Record invoice-related data into the case management system and support accurate administrative processing of legal matters.• Enter attorney time entries as needed and provide general legal administrative support to keep workflows organized.• Coordinate calendars and scheduling requests to support attorneys and matter-related activities.• Track attorney document volume and other assigned matter activity through reporting tools such as LawKPI and Clio, then distribute regular status updates to stakeholders.• Monitor additional matters outside standard workflows to ensure they are completed before monthly deadlines.
2026-07-20T00:00:00Z

Legal Assistant

Miami, FL
onsite
Temporary / Contract
19.95 - 22 USD / Hourly
We are looking for a Legal Assistant to support a boutique law firm in Coral Gables, Florida. This Contract position is ideal for someone with experience in civil litigation who can keep filings, calendars, and legal documentation organized in a fast-paced practice. The role offers the opportunity to work closely with attorneys while helping manage day-to-day case support and scheduling responsibilities, with openness to a hybrid schedule. Responsibilities: • Prepare, review, and submit court documents through electronic filing systems in accordance with applicable deadlines and procedural rules. • Maintain attorney and case calendars by tracking hearings, filing dates, meetings, and other critical litigation milestones. • Coordinate depositions, client meetings, and other appointments by communicating with attorneys, court personnel, and outside parties. • Draft routine legal correspondence, pleadings, notices, and supporting documents for attorney review. • Organize and update case files, ensuring records, filings, and related materials are accurate and readily accessible. • Monitor case activity and follow up on upcoming deadlines to support efficient litigation workflow. • Provide general administrative and legal support for civil litigation matters as needed by the firm.
2026-07-28T00:00:00Z

Legal Assistant

Deerfield Beach, FL
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Florida. This Long-term Contract position with the potential to become permanent focuses on document management, preparing/reviewing responses to requests for production and mandatory disclosure, dealing with clients / attorneys, client file organization, and accurate administrative coordination in a well-organized office environment. The ideal candidate brings strong technical skills, sound judgment when handling sensitive records, and the ability to work effectively with attorneys, clients, and internal support staff. Responsibilities:• Organize, review, and classify client records and supporting materials to maintain accurate and accessible case files.• Enter case-related and client information into tracking and production systems with a high degree of accuracy and consistency.• Compile lists of outstanding records and follow up on missing documentation needed to complete legal files.• Draft and examine materials related to requests for production and mandatory disclosure responses before attorney review.• Communicate effectively with clients, attorneys, and internal team members regarding document status and case support needs.• Assist with the electronic filing and maintenance of legal documents while helping manage calendars and case deadlines as needed.• Use QuickBooks to save and manage files within the office’s production workflow and support accounting-related data entry for tracing matters.• Review financial and tax-related records, pleadings, and discovery materials to ensure information is properly organized and complete.
2026-07-10T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for an Accounting Assistant to support day-to-day financial operations for a team based in Miami, Florida. This contract-to-permanent opportunity is ideal for someone who is detail-oriented, organized, and comfortable managing both receivables and payables in a fast-paced environment. The person in this role will help maintain accurate financial records, support reporting needs, and contribute to a smooth month-end process. Responsibilities: • Record incoming customer payments and post receipts to the appropriate accounts with a high level of accuracy. • Create and send invoices and account statements while ensuring billing information remains current and complete. • Review outstanding receivables, track aging activity, and communicate with customers regarding overdue balances. • Investigate payment issues, resolve billing questions, and coordinate corrections when account discrepancies are identified. • Assist with reconciling customer and vendor accounts, including bank reconciliations and support for month-end close tasks. • Maintain organized financial files and update account documentation to preserve accurate records. • Code invoices and support accounts payable processing in accordance with established procedures. • Prepare recurring and ad hoc financial reports for management using QuickBooks and related accounting systems.
2026-07-28T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Accounting Assistant to support cash management operations within a higher education environment in Kendall, Florida. This is an Accounts Payable role within a centralized accounting department. This internal role through Robert Half is ideal for someone who is organized, adaptable, and comfortable handling multiple accounting tasks in a fast-paced setting. The role focuses on maintaining accurate financial records, supporting reconciliation and audit activities, and collaborating with internal teams through clear written and verbal communication. Responsibilities:• Manage daily cash-related accounting activities and help maintain accurate financial records for departmental operations.• Perform account reconciliations by reviewing transactions, identifying discrepancies, and resolving variances in a timely manner.• Support audit preparation by gathering documentation, validating financial data, and assisting with compliance-related requests.• Assist with accounts payable processes, including reviewing invoices, verifying coding, and helping ensure timely payment handling.• Use accounting systems and Microsoft Office tools to track financial activity, prepare reports, and maintain organized records.• Communicate with internal stakeholders to clarify account details, respond to questions, and provide updates on outstanding items.• Prioritize multiple assignments effectively while meeting deadlines and maintaining attention to detail in routine and complex tasks. If interested, please submit a copy of your resume to Cristina.Arguello@roberthalf
2026-07-24T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary / Contract
20 - 25 USD / Hourly
Our client, an organization in the nonprofit/government sector located in Downtown Miami, is seeking a detail-oriented Accounting Assistant for a temp-to-perm opportunity. This role will support the accounting team with day-to-day financial operations, including accounts payable, accounts receivable, data entry, reconciliations, and general administrative accounting support. This is an excellent opportunity for someone looking to grow their accounting career in a mission-driven environment.Key Responsibilities:<ul><li>Assist with accounts payable and accounts receivable processing</li><li>Enter and maintain accurate financial data in accounting systems</li><li>Support bank and account reconciliations</li><li>Prepare invoices, payment postings, and check requests</li><li>Help maintain general ledger records and supporting documentation</li><li>Assist with month-end closing activities and financial reporting</li><li>Review transactions for accuracy and resolve discrepancies</li><li>Organize and maintain accounting files, records, and reports</li><li>Provide administrative support to the accounting and finance team</li><li>Ensure compliance with internal policies and procedures</li></ul>If you are interested and qualified, please call Victoria at 786.801.5830 or send your resume to [email protected]
2026-07-23T00:00:00Z