12 results for Project Assistant in Miami Fl

Assistant General Manager We are offering an exciting opportunity for an Assistant General Manager at our location in Fort Lauderdale, Florida. The individual will play a crucial role in the distribution of home improvement products, assisting the General Manager in the daily operations. Responsibilities: • Assisting in the day-to-day management of the office, providing positive reinforcement to the Customer Service, Project Management, Purchasing, and Warehouse personnel • Evaluating, researching, and compiling information for current and upcoming customer projects • Interacting and communicating with both domestic and overseas vendors, managing all aspects of project development with our vendor partners • Evaluating and establishing current pricing based on margin history while maintaining customer-specific pricing tiers • Preparing customer quotations for the sales team and maintaining the customer quote system • Providing comprehensive sales support, including pricing, parts research, and other support activities • Demonstrating strong proficiency in ERP - Enterprise Resource Planning and ERP Solutions • Showcasing advanced skills in Microsoft Excel and Word, and other Microsoft Office Suites • Handling documentation and materials efficiently • Managing vendor relationships and global procurement • Offering post-sales support and other sales support functions

Administrative Assistant We’re seeking an organized and detail-oriented Administrative Assistant to join our growing team. If you're a motivated individual with a strong work ethic and excellent multitasking abilities, this opportunity is perfect for you. This is a great chance for those looking to grow their administrative career in a dynamic and fast-paced environment. Apply now through Robert Half to be considered for this role. Your Impact in This Role:<ul><li>Provide administrative support to team members and management.</li><li>Schedule meetings, appointments, and travel arrangements.</li><li>Maintain and organize office files, records, and documents.</li><li>Handle phone calls, emails, and general correspondence.</li><li>Prepare and edit reports, presentations, and other documents.</li><li>Assist with project coordination and event planning.</li><li>Order and manage office supplies and inventory.</li><li>Help with data entry and other administrative tasks as needed.</li><li>Assist with other duties and special projects as assigned.</li></ul>

Executive Assistant Company in Aventura looking for EXECUTIVE ASSISTANT Manage the CEO’s calendar, scheduling appointments and coordinating meetings as needed.Welcome visitors, handle incoming calls, take messages, and provide information regarding executive activities.Arrange and manage travel logistics, including itineraries, agendas, and expense reports.Sort, prioritize, and track incoming mail and emails, ensuring timely responses and action.Process and submit expenses, invoices, and other financial documentation on behalf of the CEO.Oversee the daily operations of the Corporate HQ in Aventura, FL.Draft, review, and send correspondence proactively as needed.Prepare reports, summaries, and presentations by gathering and analyzing relevant data from multiple sources.Maintain and organize confidential files, records, and key documents.Create and manage administrative reports, spreadsheets, and presentations as required.Serve as a key liaison between executives and internal teams, ensuring seamless communication and project coordination.Manage various administrative projects as assigned.Plan and coordinate both on-site and off-site meetings and corporate events.Stay informed on business operations, leveraging resources to provide timely updates and follow-ups.Occasionally travel with the CEO (approximately every 5-6 weeks for three days) to assist with meeting coordination at other company locations.

Sales Assistant Support a respected company with your skills as a Sales Assistant in this open position from Robert Half. Are you a self-starter with a passion for growth? If you're looking for an opportunity to expand your career, this could be the perfect fit. Bring your organizational and communication skills to a dynamic team, where you'll help drive success across various sales functions.How you will make an impact:<ul><li>Assist with preparations for trade shows and conventions, and attend events as needed</li><li>Provide support for administrative, technical, and clerical functions of the sales teams</li><li>Complete ancillary tasks as needed to ensure smooth sales operations</li><li>Respond to customer requests quickly and professionally, delivering superior service</li><li>Generate sales reports and assist with preparations for presentations</li><li>Promote company products and services to clients through coordinated efforts</li><li>Handle and organize internal training courses for staff</li><li>Provide order coordination support to ensure smooth processes</li><li>Prepare communications and proofread documents for clarity and accuracy</li><li>Make travel and meeting arrangements as required</li></ul>

Executive Assistant Robert Half is currently seeking an Executive Assistant to support a dynamic management team in the Miami area. If you have a knack for managing multiple administrative responsibilities and enjoy working in a fast-paced yet supportive environment, this long-term contract-to-hire opportunity could be the perfect fit for you.What you’ll be doing:<ul><li>Provide top-tier administrative support to executives and senior leaders.</li><li>Coordinate complex calendars, schedule meetings, and manage appointments.</li><li>Organize travel arrangements, including flights, hotels, and transportation.</li><li>Draft and refine correspondence, reports, and presentations.</li><li>Screen and prioritize communications, including calls, emails, and requests.</li><li>Maintain and organize executive files, records, and documents.</li><li>Assist with reviewing and preparing reports and other critical documents.</li><li>Handle confidential information with the utmost professionalism and care.</li><li>Act as a liaison between executives and internal/external partners.</li><li>Support administrative tasks such as expense reports and budget monitoring.</li><li>Help organize and coordinate company events, meetings, and conferences.</li><li>Conduct research and provide data to support executive decision-making.</li><li>Balance multiple tasks and deadlines while maintaining a high level of organization.</li><li>Identify opportunities to improve efficiency and streamline operations.</li><li>Assist with special projects and perform ad hoc tasks as needed.</li><li>Represent the executive office with a professional and positive image.</li></ul>

HR Assistant Take the next step in your career as an HR Administrative Assistant with a dynamic and growing company. This role is ideal for someone who thrives in a fast-paced environment and enjoys taking initiative. If you're a highly-skilled individual who enjoys both independent work and teamwork, this company wants you on their team! With a reputation for fostering a positive workplace culture, you will support the HR department with a variety of administrative and personnel-related tasks, helping to ensure smooth operations.Your responsibilities:<ul><li>Perform office and administrative support tasks</li><li>Assist with employee database management and records</li><li>Research potential customer leads online</li><li>Coordinate and organize new employee orientation sessions</li><li>Maintain confidentiality in handling sensitive business information</li><li>Possess strong knowledge of Data Encryption techniques</li><li>Accurate and efficient data entry management</li><li>Excellent customer service skills</li><li>Ability to work independently and collaboratively on diverse projects</li><li>Proficiency in office software and HR Information Systems (HRIS)</li><li>Strong written and verbal communication skills</li><li>Adaptability to work with different staff levels in a fast-changing environment</li></ul>

Executive Assistant We are providing an opportunity to be part of an exciting role for an Executive Assistant in Aventura, Florida, United States. The role involves supporting a CEO with complex and confidential administrative duties requiring considerable judgment, tact, creativity, and initiative. This role offers a contract to permanent employment opportunity. Responsibilities: • Handling telephone calls, taking messages, and responding to queries related to executive activities. • Coordinating travel arrangements, including itineraries, agendas, and expense reports. • Managing the Corporate HQ location in Aventura, FL. • Assisting in the preparation of special reports, summaries, or presentations by selecting relevant information from various sources. • Maintaining and updating confidential files, records, and publications. • Liaising with direct reports and others throughout the company on projects and requests to ensure needed information is available to executives. • Coordinating on and off-site meetings and other events. • Arranging appointments for the CEO and maintaining the executive calendar. • Receiving, sorting, and prioritizing mail and email, noting required actions and dates. • Anticipating, revising, and sending correspondence as needed. • Coordinating and submitting expenses, invoices, etc. for the CEO.

Office Assistant If you’re a highly motivated self-starter, the General Office Clerk position with OfficeTeam is an excellent opportunity to expand your administrative experience. The ideal candidate will be a versatile team player capable of performing a wide variety of office tasks, from operating office equipment to completing clerical duties efficiently. This role offers the chance to gain hands-on experience in a dynamic environment. Major Responsibilities:<ul><li>Perform various clerical tasks, including data entry, faxing, copying, scanning, filing, and word processing</li><li>Provide administrative support for employee projects as needed</li><li>Organize and maintain office files and records</li><li>Assist in preparing documents, reports, and correspondence</li><li>Coordinate and schedule meetings, appointments, and events</li><li>Handle incoming and outgoing mail and packages</li><li>Order and manage office supplies and inventory</li><li>Assist with managing office equipment and ensuring it is maintained properly</li><li>Respond to phone calls and emails, directing inquiries as appropriate</li><li>Maintain confidentiality and handle sensitive information professionally</li><li>Offer support to other departments or staff members as required</li><li>Adapt to changing office needs and priorities to ensure smooth operations</li></ul>

Executive Administrative Assistant Opening for an Executive Administrative Assistant Location: behind Brickell area near Downtown area (candidates within a close vicinity preferred)Parking: Paid, in buildings private garageSchedule: In office, Mon - Fri; 8-5 Salary: $75,000 - $85,000 (with some possible stretch) depending on experienceBenefits: percentage of medical paid, vacation, holidays, 401k and other; Free parking This is an exciting opportunity for an Executive Administrative Assistant to join a recognized global distributor. This stable company offers long term careers, potential advancement, benefits and other perks. This role provides Administrative Assistance support to 3 Executives. The ideal candidate has a versatile background able to assist with daily office operations and coordination, assistance with key clients, banking, vendors and credit mgt., and human resources clerical tasks. Ability to travel to Puerto Rico for special and re-occurring projects is a plus, but not required and can be discussed. Candidate that demonstrate a self-starter attitude, ambition and pro-active approach to business initiatives have an opportunity for promotion into various areas and/or ongoing ability to cultivate skills. Executive Administrative Assistant Responsibilities:• Managing day-to-day office operations supplies, repairs etc.• Coordinating and scheduling meetings and other appointments• Handling travel arrangements, hotel bookings• Assisting with key client visitor arrangements• Organizing office events, lunches, and annual parties• Managing vendors, suppliers and any experience with letters of credit is a plus• Overseeing payments for office and additional properties; ensuring licenses are up to date• Any experience with clerical bookkeeping for A/P and invoking payments is a plus• Providing clerical assistance in Human Resources to the controller• Showing flexibility and readiness to step in for special needs and project management as they arise• Ability to travel to Puerto Rico for special and re-occurring projects is a plus, but not required and can be discussed

Executive Assistant If you have a knack for managing a wide range of administrative tasks and thrive in dynamic work environments, Robert Half has an exciting opportunity for an Executive Assistant. This position offers the chance to work alongside a talented management team, where your organizational skills and multitasking abilities will be put to the test in a fast-paced, supportive atmosphere. Located in the Miami area, this role is a long-term contract with the potential for permanent hire.Key Responsibilities:<ul><li>Provide comprehensive administrative support to executives and senior leadership.</li><li>Manage calendars, schedule meetings, and coordinate various appointments.</li><li>Organize travel arrangements, including flights, accommodations, and transportation.</li><li>Prepare, edit, and proofread reports, presentations, and correspondence.</li><li>Prioritize and screen incoming calls, emails, and requests.</li><li>Keep track of and maintain important executive files and records.</li><li>Assist with preparing and reviewing key documents and reports.</li><li>Maintain confidentiality while handling sensitive information.</li><li>Act as a liaison between senior executives and both internal and external parties.</li><li>Oversee administrative duties such as expense reporting and budget monitoring.</li><li>Coordinate company events, meetings, and special projects.</li><li>Research and compile data to assist in decision-making processes.</li><li>Manage multiple tasks and projects while staying organized.</li><li>Proactively suggest improvements to optimize workflows and efficiency.</li><li>Support special projects and perform ad hoc tasks as needed.</li><li>Maintain a professional image and represent the executive office positively.</li></ul>

Bilingual Spanish Executive Assistant Are you a highly organized individual with a talent for managing multiple administrative duties? Robert Half has an exciting Executive Assistant position available for a skilled professional who will work closely with a strong management team. This role, based in Miami, offers the chance to showcase your talents in a challenging yet friendly work environment. The position is a long-term contract that could potentially lead to a permanent role.Day-to-Day Responsibilities:<ul><li>Provide high-level administrative assistance to executives and senior leadership.</li><li>Manage executive schedules, arrange meetings, and coordinate appointments.</li><li>Handle travel logistics, including booking flights, hotels, and transportation.</li><li>Create and edit correspondence, presentations, and various reports.</li><li>Screen and prioritize calls, emails, and requests from internal and external contacts.</li><li>Organize and maintain important files and records for senior management.</li><li>Support the preparation and review of key documents and reports.</li><li>Handle confidential matters with professionalism and discretion.</li><li>Act as a key liaison between executives and stakeholders across the company.</li><li>Manage administrative tasks such as processing expense reports and tracking budgets.</li><li>Assist in organizing company meetings, events, and other special projects.</li><li>Conduct research and provide necessary data to assist in executive decision-making.</li><li>Prioritize competing tasks and manage multiple projects efficiently.</li><li>Look for ways to streamline processes and improve office efficiency.</li><li>Assist with ad hoc projects and other administrative support as needed.</li><li>Help maintain a positive and professional image of the executive office.</li></ul>

Portfolio Administrator We are offering an exciting opportunity for an in-office EXECUTIVE ADMIN in Palmetto Bay, Florida. In this role, you will be supporting 2 C-suite executives with meeting and travel arrangements, contract reviews, expensing, and day-to-day updates. Key ResponsibilitiesExecutive Support:<ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements for the CEO and COO.</li><li>Prepare agendas, take minutes, and follow up on action items from meetings.</li><li>Act as a gatekeeper, screening communications and prioritizing tasks appropriately.</li><li>Draft, edit, and proofread correspondence, presentations, and reports.</li></ul>Contract Review and Management:<ul><li>Assist in the review, tracking, and organization of contracts, ensuring compliance with organizational policies and legal requirements.</li><li>Collaborate with legal counsel, vendors, and stakeholders to manage contract lifecycles.</li><li>Maintain a centralized database of contracts, monitor key dates, and ensure timely renewals or terminations.</li><li>Provide summaries and recommendations to the CEO and COO based on contract evaluations.</li></ul>Administrative Support:<ul><li>Maintain accurate and confidential records and documentation.</li><li>Coordinate special projects and initiatives as directed by the CEO and COO.</li><li>Support event planning and preparation for board meetings and other organizational gatherings.</li><li>Ensure timely submission of required reports, filings, and compliance documents.</li></ul>Relationship Management:<ul><li>Liaise with internal departments, board members, and external stakeholders on behalf of the CEO and COO.</li><li>Foster and maintain strong working relationships with key partners and donors.</li></ul>EXPERIENCED EA's please apply and reach out to Stefanie Furniss 786-897-7903