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8 results for Office Specialist in Miami, FL

Office Assistant

Fort Lauderdale, FL
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in English. This Contract position is ideal for someone who enjoys creating a welcoming front-office experience while keeping office tasks organized and running smoothly. The role combines reception coverage, clerical support, and basic administrative coordination in a well-organized office setting. Responsibilities: • Welcome visitors courteously and direct them to the appropriate staff or meeting areas. • Manage front desk activities, including answering incoming calls and responding to general office inquiries. • Keep shared spaces such as the office and break room neat, stocked, and presentable throughout the day. • Monitor supply levels and place orders to ensure essential office materials are always available. • Coordinate daily lunch arrangements and assist with routine office hospitality needs. • Prepare and print receipts and other supporting documents as requested. • Enter information accurately into spreadsheets and maintain simple tracking lists using Microsoft Excel. • Distribute payments and handle routine clerical tasks such as scanning, filing, and processing daily mail.
2026-08-28T00:00:00Z

Title Clerk

Delray Beach, FL
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Title Clerk to support our client in Boca Raton, Florida. This position is suited for someone who can manage high-volume administrative work, communicate clearly with external partners, and keep account activity moving forward without delays. The ideal candidate is organized, dependable, and comfortable handling both digital records and physical documents in a fast-paced environment. Responsibilities:• Work with internal teams and external vendors to provide accurate updates on title and registration accounts.• Receive, sort, scan, and organize incoming paperwork and electronic files to ensure records are complete and accessible.• Review accounts for accuracy, identify missing or inconsistent information, and take steps to correct issues promptly.• Prepare and submit paperwork.• Track open accounts and maintain timely follow-up schedules to help drive each case toward resolution.• Maintain precise notes and documentation.• Support title-related research and document review, including searches, clearing activities, and preliminary reporting when needed.
2026-09-02T00:00:00Z

Administrative Assistant

North Miami, FL
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a bilingual Administrative Assistant who is fluent in Portuguese to support daily office operations in North Miami, Florida. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, welcoming incoming communication, and ensuring accurate records across a busy office environment. The role offers the opportunity to provide dependable front-desk and clerical support while helping the team maintain smooth day-to-day workflow. Responsibilities:• Manage day-to-day administrative activities to keep office operations organized and efficient.• Respond to inbound phone calls professionally, route inquiries appropriately, and provide clear information to callers.• Welcome visitors and handle front-desk responsibilities with a courteous and service-oriented approach.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Prepare, organize, and file documents to support office workflow and accessibility of information.• Coordinate general clerical tasks such as scheduling, correspondence, and routine office support.• Assist with bilingual communication in Portuguese and English when interacting with clients, visitors, or internal teams.
2026-09-08T00:00:00Z

Administrative Assistant

Deerfield Beach, FL
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Deerfield Beach, Florida. This position is ideal for someone who is organized, detail oriented, and comfortable managing front-office tasks while keeping information accurate and up to date. The role requires strong communication skills, attention to detail, and the ability to handle a steady flow of administrative work in a fast-paced setting. Responsibilities:• Manage day-to-day administrative activities to keep office operations running smoothly and efficiently.• Welcome visitors and serve as the first point of contact for incoming calls, directing inquiries to the appropriate team members.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Provide general office support such as organizing documents, preparing correspondence, and coordinating routine administrative tasks.• Monitor reception activities and maintain an attentive front-desk presence throughout the workday.• Assist with scheduling, message handling, and follow-up communication to support internal teams and external contacts.
2026-09-08T00:00:00Z

Administrative Assistant

Pompano Beach, FL
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Pompano Beach, Florida. This role focuses on coordinating documentation, entering billing-related information accurately, and assisting with customer and contractor communication in a fast-paced environment. The ideal candidate is organized, approachable, and comfortable managing paperwork, service requests, and occasional inbound call support while maintaining a high standard of accuracy. Responsibilities: • Prepare, organize, and distribute job-related documentation for builders and contractors to ensure all required paperwork is completed on time. • Enter billing details, service information, and other administrative data into internal records with a strong focus on accuracy. • Process work orders and track related paperwork to support smooth day-to-day operations. • Respond to document requests by gathering, completing, and sending the appropriate forms and supporting materials. • Provide backup phone coverage by answering inbound calls, addressing routine questions, and directing issues to the appropriate team members. • Communicate with customers and partners to confirm details, clarify missing information, and help resolve administrative concerns. • Maintain orderly files and office records so documents can be retrieved quickly and efficiently. • Support general front office and administrative tasks as needed to keep workflow organized and consistent.
2026-09-04T00:00:00Z

Administrative Assistant

Coconut Creek, FL
onsite
Temporary to Hire
24.7 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to support multiple project managers in a fast-moving office. This contract-to-permanent opportunity is ideal for someone who enjoys keeping documentation accurate, coordinating routine administrative tasks, and helping teams stay on schedule. The person in this role will contribute to a detail-focused small-office environment by managing project paperwork, tracking submissions, and providing dependable day-to-day administrative support. Responsibilities: • Coordinate and maintain project documentation for two to three project managers, ensuring records are organized and easy to access. • Prepare, distribute, and file administrative paperwork required for active projects and daily office operations. • Upload project-related documents into client and job-specific platforms such as Procore, e-Builder, or similar systems, with training provided as needed. • Track submittals and related project logs, helping the team monitor status updates and maintain accurate records. • Send documentation forward for review and follow up as needed to keep project workflows moving efficiently. • Provide general administrative assistance for meetings, including organizing materials and supporting scheduling or follow-up tasks. • Enter and update data with a high level of accuracy across internal files and project systems. • Support front-office needs such as answering inbound calls and assisting with general receptionist-related duties when needed.
2026-09-04T00:00:00Z

Administrative Assistant

Tamarac, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Florida. This is a Contract position suited for someone who is organized, detail-oriented, and comfortable serving as a central point of contact for administrative and front-desk activities. The role involves handling office communications, maintaining accurate records, and helping the team stay on schedule in a fast-paced environment. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first impression for the organization. • Answer incoming calls promptly, route messages to the appropriate team members, and provide helpful information when needed. • Perform a range of administrative support tasks such as preparing documents, organizing files, and assisting with day-to-day office coordination. • Enter and update information in internal systems with a strong focus on accuracy, completeness, and timeliness. • Maintain orderly records and office documentation so materials can be accessed quickly and efficiently. • Support scheduling and general workflow needs to help keep daily operations running smoothly. • Assist with receptionist-related duties, including monitoring shared communication channels and responding to routine requests.
2026-08-31T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a dependable and organized Bilingual Spanish Administrative Assistant to provide day-to-day office support. The ideal candidate is detail-oriented, communicates clearly, and is comfortable managing multiple administrative responsibilities in a fast-paced environment. Responsibilities:<ul><li>Answer and direct incoming phone calls and respond to general inquiries.</li><li>Provide administrative support to team members and management.</li><li>Maintain organized electronic and physical files.</li><li>Prepare documents, reports, correspondence, and other office materials.</li><li>Enter and update information in company systems and spreadsheets.</li><li>Coordinate calendars, meetings, appointments, and basic office logistics.</li><li>Assist with data entry, filing, scanning, and document management.</li><li>Monitor office supplies and help maintain an organized workspace.</li><li>Communicate with clients, vendors, and internal team members as needed.</li><li>Support additional administrative projects and tasks as assigned.</li></ul>
2026-08-28T00:00:00Z