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25 results for Office Assistant in Miami, FL

Office Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently seeking a reliable and detail-oriented Office Assistant for a client in the Miami area. This position is ideal for someone who enjoys supporting daily office operations, working in a fast-paced environment, and providing excellent administrative support to a growing team. Responsibilities:<ul><li>Answer and direct incoming phone calls</li><li>Assist with filing, scanning, and organizing documents</li><li>Support scheduling and calendar coordination</li><li>Perform data entry and maintain accurate records</li><li>Assist with email correspondence and general office communication</li><li>Order and maintain office supplies</li><li>Provide general administrative support to the team as needed</li></ul>
2026-05-08T00:00:00Z

Office Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is partnering with a client in Miami to hire a dependable Office Assistant to support daily operations. This is a great opportunity for someone who enjoys staying organized, helping a team run smoothly, and working in a fast-paced office environment. What You’ll Be Doing:<ul><li>Provide general administrative support to the office team</li><li>Answer and direct incoming calls and greet visitors professionally</li><li>Perform data entry and maintain accurate records and files</li><li>Assist with filing, scanning, and document organization</li><li>Help coordinate schedules, meetings, and office logistics</li><li>Support email correspondence and internal communications</li><li>Assist with special projects and day-to-day office tasks as needed</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is partnering with a client in Miami to hire an Administrative Assistant who will support both office operations and the sales team. This role will require someone comfortable with administrative responsibilities as well as direct sales support and client interaction. What You’ll Be Doing:<ul><li>Provide general administrative support to the office and sales team</li><li>Assist with preparing quotes, proposals, and sales-related documents</li><li>Communicate directly with clients to support sales efforts and follow-ups</li><li>Assist with order processing and tracking sales activity</li><li>Maintain and update CRM systems and customer records</li><li>Coordinate schedules, meetings, and sales appointments</li><li>Support outbound and inbound communication related to sales opportunities</li><li>Help maintain organization of files, contracts, and sales materials</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Administrative Assistant to CEOLocation: Delray BeachCompany: Multi-Entity Holding Company within Property Management, Construction and development Position OverviewWe are seeking a reliable, detail-oriented Administrative Assistant to support the CEO of a dynamic, multi-entity holding company. This is a highly visible role that blends office coordination with personal executive support. The ideal candidate brings a positive attitude, strong follow-through, and a proactive, “can-do” mindset to everything they do.This position is perfect for someone who takes pride in being helpful, organized, and dependable, and enjoys supporting both professional and day-to-day operational needs.Key ResponsibilitiesOffice Support<ul><li>Answer incoming phone calls and greet visitors in a professional and welcoming manner</li><li>Maintain organization and cleanliness of common areas, including the kitchen</li><li>Monitor and order office supplies as needed</li><li>Coordinate weekly lunch orders for team meetings</li></ul>Executive Support to CEO<ul><li>Provide day-to-day administrative support to the CEO</li><li>Manage scheduling, including appointments and calendar coordination</li><li>Assist with personal tasks such as:</li><li>Ordering coffee and meals as needed during the day</li><li>Managing prescriptions and vitamins</li><li>Handling online purchases (e.g., clothing, household items, miscellaneous needs)</li></ul>Collections & Inventory Assistance<ul><li>Support inventory tracking for the CEO’s collectibles</li><li>Assist with receiving and organizing new items</li><li>Coordinate packaging and shipping for sold items</li></ul>Why Join Us<ul><li>Direct exposure to executive leadership</li><li>Varied responsibilities—no two days are the same</li><li>Opportunity to grow within a fast-moving, entrepreneurial environment</li></ul>If you’d like, I can also:<ul><li>Tighten this into a shorter version for job boards like Indeed/LinkedIn</li><li>Adjust tone (more formal vs. more casual/family office feel)</li><li>Add compensation framing to attract the right level of candidate</li></ul>Just tell me 👍
2026-05-20T00:00:00Z

Administrative Assistant

Bal Harbour, FL
onsite
Temporary / Contract
18 - 18 USD / Hourly
WWe are looking for a dependable Administrative Assistant / General Office Clerk to support daily administrative and front desk operations for a local government office. This contract position is ideal for someone who enjoys assisting the public, staying organized, and handling routine office tasks with accuracy. The role combines customer service with administrative support in a structured, municipal environment. eResponsibilities:<ul><li>Greet visitors, answer general questions, and provide friendly, professional assistance</li><li>Perform data entry and update records with a high level of accuracy</li><li>Handle general office duties such as filing, scanning, and maintaining organized records</li><li>Provide front desk support by directing inquiries to the appropriate department</li><li>Use Microsoft Excel and other office tools to track information and maintain logs</li><li>Review documents for completeness and follow standard procedures when processing information</li><li>Work with internal teams to ensure requests are handled in a timely manner and daily operations run smoothly</li></ul>
2026-05-22T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant to support daily office operations for a growing organization in Miami, Florida. This role requires strong communication skills, attention to detail, and the ability to manage multiple administrative tasks in a fast-paced detail oriented environment.
2026-05-21T00:00:00Z

Executive Assistant

Deerfield Beach, FL
onsite
Permanent / Full Time
120000 - 130000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Deerfield Beach, Florida. This role is ideal for someone who thrives in a fast-moving business setting and can manage shifting priorities with sound judgment, professionalism, and discretion. The position plays an important part in keeping executive operations organized, supporting transaction-related coordination, and ensuring day-to-day activities run efficiently. Responsibilities: • Oversee a demanding executive calendar, adjusting schedules as priorities change and ensuring time is aligned with critical business objectives. • Organize internal and external meetings, including leadership discussions, stakeholder calls, and business review sessions, while confirming all logistics are in place. • Prepare meeting agendas, presentation materials, briefing summaries, and follow-up notes so the executive is well informed and action items are completed on time. • Serve as a central point of coordination for communications, helping manage requests, route information appropriately, and maintain an efficient flow of correspondence. • Arrange domestic and international travel plans, including multi-stop itineraries, lodging, ground transportation, and supporting documentation for business engagements. • Complete expense reporting and monitor executive travel or operational spending with a strong focus on accuracy and timeliness. • Support contract- and transaction-related activities by tracking documents, coordinating timelines, and following up with internal and external stakeholders. • Partner with teams such as finance, legal, sales, and technical operations to keep projects moving and maintain alignment across active business matters. • Recommend and implement more efficient administrative practices, tools, and workflow improvements to enhance executive productivity.
2026-05-21T00:00:00Z

Office Coordinator

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently seeking a professional and organized Bilingual Spanish Office Coordinator for a client in the real estate industry in the Miami area. The ideal candidate will have strong administrative experience, excellent communication skills, and the ability to support daily office operations in a fast-paced environment. Responsibilities:<ul><li>Serve as the main point of contact for office operations and front desk support</li><li>Answer and direct incoming phone calls and emails</li><li>Coordinate schedules, meetings, and appointments</li><li>Maintain organized filing systems and office records</li><li>Assist with onboarding paperwork and general administrative tasks</li><li>Order office supplies and manage vendor communication</li><li>Support multiple departments with day-to-day operational needs</li><li>Assist with real estate administrative support and client communication</li><li>Provide excellent customer service to clients and visitors</li></ul>
2026-05-08T00:00:00Z

Legal Assistant

Miami, FL
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy law firm in Miami, Florida. This is a long-term Contract position for someone who can manage administrative and legal support tasks with accuracy, discretion, and strong organizational skills. The ideal candidate will help keep case activity on schedule, coordinate time-sensitive logistics, and provide dependable assistance to attorneys and legal staff in a fast-paced office environment. Responsibilities:• Maintain attorney and case calendars, ensuring deadlines, court dates, and appointments are tracked accurately.• Organize and store legal files in the document management system so records remain current and easy to retrieve.• Coordinate logistical support such as arranging court reporters, delivery services, and related scheduling needs.• Attend document execution meetings to observe and support witness signature processes when required.• Draft straightforward legal documents, including routine pleadings and client correspondence, for attorney review.• Handle attorney typing and document formatting requests in a timely and consistent manner.• Provide additional legal and administrative assistance on matters that align with the day-to-day needs of the practice.• Support trial preparation and assist with in-office or courtroom-related tasks as needed.
2026-05-12T00:00:00Z

Legal Assistant

Miami, FL
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for a Legal Assistant to provide short-term support for a busy office in Florida. This Contract position is ideal for someone who can step in quickly, manage daily administrative needs, and assist with legal or real estate closing-related work during a contract coverage period. The role requires strong organizational skills, clear communication, and the ability to keep operations running smoothly in a fast-paced environment. Responsibilities: • Support day-to-day office operations by handling administrative tasks and maintaining organized records. • Assist with real estate closing activities or related legal support work, ensuring documents are prepared accurately and on time. • Coordinate schedules, appointments, and deadlines to help the team stay on track during staff absences. • Communicate professionally with clients, internal staff, and external contacts by phone and email. • Prepare, format, and revise legal or office documents with close attention to detail. • Use case management or similar office systems to update information, track matters, and maintain documentation. • Provide dependable front-end support by answering calls, routing inquiries, and responding to routine requests. • Help maintain continuity of service by stepping into priority tasks and supporting urgent office needs as they arise.
2026-05-21T00:00:00Z

Executive/ Administrative Assistant

Miami, FL
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a highly organized Executive/Administrative Assistant to support senior leadership within a wholesale distribution environment. This contract opportunity is ideal for someone who can balance executive support, front-office coordination, and day-to-day administrative responsibilities with sound judgment and professionalism. The right candidate will bring strong communication skills, discretion, and the ability to keep priorities moving in a fast-paced environment. The role requires the candidate to b bilingual Spanish. This position is located in Brickell, Miami. Please note that parking is not covered for this role. Responsibilities:• Provide high-level administrative support to executive leadership, ensuring daily priorities and business needs are handled efficiently.• Oversee complex calendars, schedule meetings, and coordinate domestic or international travel arrangements as needed.• Create and organize reports, presentations, correspondence, and meeting documentation for leadership review and use.• Serve as a reliable point of contact for internal teams and external partners, maintaining clear and timely communication.• Manage sensitive information with a high degree of confidentiality, accuracy, and care.• Maintain orderly digital and paper-based records to support smooth access to important business documents.• Support the reception area by greeting visitors, helping maintain a well-organized office environment, and assisting with front-desk coverage when needed.• Coordinate incoming mail, deliveries, and office supply inventory while supporting general office administration.• Assist with special assignments, business initiatives, and occasional personal scheduling or logistics for executives when requested.
2026-05-21T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a team based in Doral, Florida. This is a Contract position suited for someone who is comfortable handling both payables and receivables while keeping records accurate and up to date. The ideal candidate will contribute to a fast-paced accounting environment by assisting with transaction processing, reconciliation work, and collection follow-up using strong organizational and data entry skills. Responsibilities:• Process vendor invoices, assign correct accounting codes, and enter payment details accurately into the system.• Support accounts receivable activities by preparing invoices, posting customer payments, and monitoring outstanding balances.• Follow up with business clients on overdue accounts and maintain clear communication to help resolve payment issues.• Perform bank and account reconciliations to ensure transactions are properly recorded and discrepancies are addressed promptly.• Maintain accurate financial records in QuickBooks and assist with routine updates to accounting documentation.• Enter high volumes of financial data with precision while verifying supporting information for completeness and accuracy.• Assist with general accounting administration and provide day-to-day support across payable and receivable functions. If interested, please reach out to Cristina.Arguello@roberthalf
2026-05-20T00:00:00Z

Administrative Assistant / Office Coordinator

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently seeking a professional and organized Bilingual Spanish Administrative Assistant / Office Coordinator for a growing company. This role is ideal for someone who enjoys supporting daily office operations, managing administrative tasks, and serving as a key point of contact for both internal staff and external clients. Position OverviewThe Administrative Assistant / Office Coordinator will be responsible for supporting day-to-day office operations, coordinating schedules, assisting leadership, and ensuring the office runs efficiently. The ideal candidate will be fluent in both English and Spanish and possess strong communication, multitasking, and organizational skills. Responsibilities<ul><li>Answer and direct incoming phone calls and emails</li><li>Greet visitors, clients, and vendors in a professional manner</li><li>Coordinate calendars, meetings, and appointments</li><li>Maintain office supplies, inventory, and overall office organization</li><li>Assist with data entry, filing, reporting, and document management</li><li>Support leadership and various departments with administrative tasks</li><li>Communicate with clients and vendors in both English and Spanish</li><li>Assist with preparing reports, spreadsheets, and presentations</li><li>Coordinate mail, deliveries, and office logistics</li><li>Maintain confidentiality and professionalism at all times</li></ul>
2026-05-22T00:00:00Z

Medical Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking a reliable and patient-focused Medical Assistant to support a busy healthcare practice in Miami. This role is ideal for someone who enjoys both clinical and administrative responsibilities in a fast-paced environment. What You’ll Be Doing:<ul><li>Assist providers with patient care, including taking vital signs and preparing exam rooms</li><li>Support patient intake, verify information, and update records in EMR systems</li><li>Perform basic clinical tasks such as EKGs, injections, and specimen collection (as applicable)</li><li>Schedule appointments and manage patient flow throughout the day</li><li>Maintain accurate documentation and ensure compliance with healthcare regulations</li><li>Handle front desk responsibilities as needed, including answering phones and assisting patients</li><li>Ensure a clean, organized, and safe clinical environment</li></ul>
2026-05-01T00:00:00Z

Receptionist

Miami Beach, FL
onsite
Temporary / Contract
16 - 18 USD / Hourly
An exciting opportunity is available with a retail property management company seeking a professional and customer-focused Receptionist. This is a contract-to-hire opportunity supporting two office locations one in Miami Beach (33139) and the other in the Surfside area (33154).The ideal candidate will be comfortable working between both locations and supporting day-to-day front desk and administrative operations in a professional office environment. Parking is fully covered at both locations. Responsibilities:• Welcome visitors, provide a detail-oriented first point of contact, and direct guests to the appropriate staff or department.• Manage a multi-line phone system by answering incoming calls promptly, transferring calls accurately, and taking clear messages when needed.• Support daily front-desk activities by monitoring the reception area and maintaining an orderly, presentable workspace.• Respond to general inquiries from callers and visitors with courtesy, accuracy, and a service-oriented approach.• Coordinate communication between internal team members and external contacts to help ensure efficient office flow.• Perform routine administrative tasks such as logging messages, updating contact information, and assisting with basic office support duties.• Handle part-time reception coverage reliably while maintaining consistency and attention to detail.
2026-05-21T00:00:00Z

Receptionist

Miami, FL
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
Client Services Assistant / Legal Support SpecialistMiami, FL A well-established, nationally recognized professional services firm is seeking a Client Services Assistant / Legal Support Specialist to support its growing Miami office. This is a newly created, highly visible role blending front desk responsibilities with hands-on legal and administrative support in a collaborative, team-oriented environment. The Role• Serve as the primary front desk point of contact, greeting clients and managing incoming calls• Coordinate conference rooms, meetings, and visitor logistics• Provide administrative support including scheduling, expense reports, and document management• Prepare binders, assemble exhibits, and assist with general legal support tasks• Support multiple attorneys and team members as needs arise Schedule & Flexibility• 100% onsite• Standard hours: 9:00am–6:00pm• Flexibility to adjust hours for office needs, meetings, or events Compensation• $65,000–$70,000 DOE• Bonus eligibility Ideal Background• 3+ years of experience in a professional services environment (legal experience a plus)• Highly organized, detail-oriented, and able to multitask in a fast-paced setting• Positive, team-first attitude with a willingness to take initiative Why This Opportunity• Tight-knit, collegial office with strong tenure and a “family feel”• Newly created role with opportunity to make an impact• Exposure to a variety of legal and administrative functions• Growth-oriented environment with strong internal support Benefits• Comprehensive benefits package• Paid parking• Supportive, feedback-driven culture Apply in confidence by reaching out directly to Amanda Carrazana on LinkedIn.
2026-05-14T00:00:00Z

Receptionist

Miami Beach, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently seeking a professional and polished Receptionist for a client located in Miami Beach. This is an excellent opportunity for someone with strong customer service and administrative skills who enjoys working in a fast-paced and professional office environment. Responsibilities<ul><li>Greet and assist visitors, clients, and vendors in a professional manner</li><li>Answer and direct incoming phone calls</li><li>Manage front desk operations and maintain a welcoming office environment</li><li>Handle scheduling, calendars, and appointment coordination</li><li>Assist with data entry, filing, and general administrative support</li><li>Manage incoming and outgoing mail and packages</li><li>Support office staff with various clerical tasks as needed</li><li>Maintain professionalism and confidentiality at all times</li></ul>
2026-05-22T00:00:00Z

Receptionist

Miami, FL
onsite
Temporary / Contract
15 - 17 USD / Hourly
We are seeking a professional and customer-focused Receptionist to support front office operations for a growing company in Miami, Florida. The ideal candidate will have excellent communication skills, a polished demeanor, and the ability to multitask in a fast-paced office environment.
2026-05-21T00:00:00Z

Receptionist

Boca Raton, FL
onsite
Temporary / Contract
21.85 - 22 USD / Hourly
We are looking for an experienced and detail-oriented Receptionist to support a luxury real estate sales environment in Boca Raton, Florida. This Contract position is ideal for someone who presents confidently, stays highly organized, and can provide seamless front-desk and administrative assistance during scheduled client appointments. The role will work closely with sales executives, help maintain accurate client records, and contribute to a refined experience that reflects a high-end property brand. Responsibilities: • Welcome scheduled visitors in a courteous manner and help create a welcoming arrival experience for prospective buyers and guests. • Support sales executives with day-to-day administrative needs, including coordinating appointment-related tasks and general team assistance. • Register client information accurately and ensure all details are entered into internal records with strong attention to detail. • Maintain clear and timely documentation of client interactions, notes, and follow-up information for the sales team. • Assist with updating sales activity and appointment notes in company systems to keep records current and organized. • Manage incoming phone calls through a multi-line system, directing inquiries appropriately and handling messages efficiently. • Provide front-desk coverage during weekend business hours and arrive ahead of scheduled opening time to ensure readiness for the day. • Respond courteously to occasional guest and client questions while supporting a by-appointment-only sales setting.
2026-05-22T00:00:00Z

HR Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is partnering with a client in Miami to find an HR Assistant who can support daily HR operations and keep processes organized and running smoothly. This is a great fit for someone who enjoys administrative work and is looking to build or grow their career in Human Resources. What You’ll Be Doing:<ul><li>Organizing and maintaining employee files and HR records</li><li>Assisting with onboarding paperwork and new hire setup</li><li>Supporting audit projects and document management initiatives</li><li>Helping coordinate interviews and communicate with candidates</li><li>Entering and updating employee information in HR systems</li><li>Assisting the team with payroll-related and benefits tasks</li><li>Responding to general HR questions from employees</li></ul>
2026-05-01T00:00:00Z

Executive Assistant/Concierge Accountant

North Miami, FL
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
A private family office supporting a high-net-worth individual and spouse is seeking a detail-oriented and highly discreet professional to serve in a hybrid role combining accounting operations with executive and personal support. This position requires a proactive individual who can seamlessly balance financial responsibilities with high-touch concierge-level service.The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and operates with the utmost level of organization and confidentiality.Key ResponsibilitiesAccounting & Accounts Payable (Approx. 50%)<ul><li>Manage full-cycle accounts payable, including reviewing invoices, obtaining approvals, entering bills, and executing payments via QuickBooks (online and check-based)</li><li>Prepare physical checks for signature and ensure timely distribution</li><li>Post payments received and maintain accurate records, including scanning and attaching documentation in QuickBooks</li><li>Reconcile accounts, analyze billing discrepancies, and proactively communicate with vendors to resolve issues</li><li>Maintain organized financial records and documentation across multiple entities</li><li>Update and maintain Excel schedules tracking personal and business assets</li><li>Support the CFO, Controller, and external accountants with reporting, documentation, and ad hoc financial analysis</li></ul>Executive Assistant & Concierge Support (Approx. 50%)<ul><li>Provide high-level administrative and personal support to the principal and spouse</li><li>Coordinate complex domestic and international travel, including full itinerary management</li><li>Manage personal documentation, including passports, driver’s licenses, and Global Entry renewals</li><li>Handle personal administrative requests such as annual school registrations, yearbook submissions, and RSVP coordination for family events</li><li>Oversee ordering of personal items and household needs for family members</li><li>Receive, open, sort, and distribute incoming mail and packages</li><li>Assist with event coordination, special projects, and ad hoc requests</li></ul>Family Office Operations & Coordination<ul><li>Serve as a central point of coordination across the family’s ecosystem, ensuring alignment and communication across:</li><li>Domestic staff and Estate Manager</li><li>HR, CFO, Controller, and external accountants</li><li>Executive protection team, pilots, drivers, and household personnel</li><li>Ranch managers, boat captain, and additional service providers</li><li>Family members and key stakeholders</li><li>Support operational workflows to ensure seamless day-to-day execution across household and business activities</li></ul>Additional Responsibilities<ul><li>Manage and prioritize multiple ongoing projects with shifting deadlines</li><li>Maintain strict confidentiality across all financial, personal, and operational matters</li><li>Take initiative in identifying process improvements and increasing efficiency across both accounting and administrative functions</li><li>Handle special projects and other duties as assigned by the family, CFO, or Controller</li></ul>
2026-05-18T00:00:00Z

Accounting Clerk

Miami, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
Job Summary:We are seeking a dependable and detail-oriented Accounting Clerk to support daily accounting operations. This role is responsible for assisting with accounts payable, accounts receivable, data entry, account reconciliations, and maintaining accurate financial records. The ideal candidate is organized, accurate, and comfortable working with numbers in a fast-paced environment. Based on general knowledge.Key Responsibilities:<ul><li>Process and record accounts payable and accounts receivable transactions. Based on general knowledge.</li><li>Enter financial data into accounting systems with a high degree of accuracy. Based on general knowledge.</li><li>Reconcile bank statements, vendor statements, and general ledger accounts. Based on general knowledge.</li><li>Assist with invoice processing, payment posting, and expense tracking. Based on general knowledge.</li><li>Maintain organized accounting files and supporting documentation. Based on general knowledge.</li><li>Help prepare journal entries and support month-end close activities. Based on general knowledge.</li><li>Respond to internal and external inquiries regarding financial records and transactions. Based on general knowledge.</li><li>Generate routine financial reports and spreadsheets as needed. Based on general knowledge.</li><li>Support audits by gathering documentation and preparing requested information. Based on general knowledge.</li><li>Follow company policies, accounting procedures, and internal controls. Based on general knowledge.</li></ul>If you are qualified, please call 786.801.5830 or share your updated resume with [email protected]
2026-05-15T00:00:00Z

Accounting Clerk

Fort Lauderdale, FL
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for an Accounting Clerk to join a non-profit organization in Wilton Manors, Florida on a contract-to-permanent basis. This position is well suited for someone starting their career in accounting or office support who is eager to learn in a structured, mission-driven environment. The role focuses on accounts payable support, administrative coordination, and accurate financial data handling while working closely with the finance team. Responsibilities: • Process incoming purchase order paperwork, invoices, and related documents with accuracy and timeliness. • Compare invoices, receiving records, and purchase orders to confirm complete three-way matching before payment is prepared. • Enter financial and vendor information into the organization’s accounting system and verify records for completeness. • Assist with scheduled check preparation, mailing of payments, and handling voids or other check-related updates as needed. • Open, sort, and distribute incoming mail, including invoices and payment correspondence. • Maintain organized electronic and paper files for accounting records, vendor documents, and supporting paperwork. • Communicate with vendors and internal staff to address payment questions, missing documentation, and statement discrepancies. • Support reporting activities by reviewing transaction details and helping identify outstanding or aged items. • Provide backup assistance to other finance support functions and complete additional administrative tasks assigned by leadership.
2026-05-18T00:00:00Z

Accounting Clerk

Miami, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are seeking a detail-oriented Accounting Clerk to support daily accounting operations and help maintain accurate financial records. This role is responsible for processing transactions, reconciling accounts, maintaining documentation, and assisting with accounts payable, accounts receivable, and other general accounting tasks. The ideal candidate is organized, dependable, and comfortable working with numbers in a fast-paced environment.Key Responsibilities<ul><li>Process and record financial transactions accurately and timely</li><li>Assist with accounts payable and accounts receivable activities</li><li>Prepare and post invoices, payments, and journal entries</li><li>Reconcile bank statements, vendor accounts, and customer accounts</li><li>Maintain organized accounting records and supporting documentation</li><li>Review transactions for accuracy and resolve discrepancies</li><li>Support month-end and year-end closing activities</li><li>Prepare reports, spreadsheets, and account summaries as requested</li><li>Communicate with vendors, customers, and internal departments regarding billing or payment issues</li><li>Help ensure compliance with company policies and accounting procedures</li><li>Assist with data entry and administrative support related to accounting functions</li></ul>If you are interested, please call Victoria-786.801.5830 or email [email protected]
2026-04-24T00:00:00Z

Medical Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
20 - 22 USD / Hourly
Key Responsibilities: Monitor and manage a high volume of calls and emails with professionalism and attention to detail.Answer incoming calls with strong phone presence, addressing inquiries promptly and accurately.Intake, document, and organize detailed information.Assist with scheduling, data entry, and additional administrative tasks as needed.Collaborate with team members to ensure smooth daily operations. Qualifications: Prior experience in a veterinary/medical office or healthcare administrative setting is preferred.Excellent verbal communication and phone skills; comfortable speaking with patients and providers.Quick learner who can efficiently absorb and organize new information.Strong organizational, multitasking, and interpersonal skills.Proficiency in common office software.
2026-05-05T00:00:00Z