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19 results for Office Assistant in Miami, FL

Office Assistant

Miami, FL
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are seeking a recent graduate for an entry-level Office Assistant role supporting daily operations in Coconut Grove, Florida. This contract-to-permanent opportunity is ideal for someone who can manage schedules, handle communications, and keep administrative processes running efficiently while providing high-level support across the office. The position requires someone comfortable coordinating with executives, staff, vendors, and external contacts, while also taking initiative to solve problems independently. Responsibilities:• Serve as a central point of coordination for leadership, employees, clients, and outside partners to ensure clear and effective communication.• Oversee executive calendars by arranging meetings, resolving scheduling conflicts, and keeping priorities aligned.• Coordinate business travel, lodging, and related logistics for leadership and visiting stakeholders.• Prepare, review, and reconcile expense documentation while supporting accounts payable and other administrative records.• Monitor office inventory levels and replenish workplace essentials, including supplies and refreshments, to support uninterrupted operations.• Draft, edit, and organize internal and external correspondence, presentations, and other business documents in a clear and consistent format.• Record key discussion points and action items during meetings and distribute accurate notes when needed.• Track property-related initiatives, follow up on outstanding items, and communicate progress updates to appropriate stakeholders.• Arrange maintenance requests and repair services for the office while helping oversee local certification and renewal requirements.• Provide reception and general administrative support to senior executives and the broader team as business needs require.
2026-07-27T00:00:00Z

Administrative Assistant

Coconut Creek, FL
onsite
Temporary / Contract
17.1 - 19 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Pompano Beach, Florida. This role focuses on maintaining accurate paper inventory records, entering data efficiently, and providing dependable administrative support across the office. The ideal candidate is comfortable using common business software, communicates clearly, and can adapt to a steady weekday schedule with occasional weekend coverage when needed. Responsibilities:• Maintain and update paper inventory information with a high level of accuracy in company systems and spreadsheets.• Enter operational data promptly and verify records to help keep inventory and administrative information current.• Provide general office support, including organizing documents, preparing routine paperwork, and assisting with administrative tasks as assigned.• Answer incoming calls in a courteous manner and direct inquiries to the appropriate team members.• Support front desk and receptionist-related duties to help ensure smooth day-to-day office workflow.• Use Excel, Word, and other standard office applications to create, update, and manage business records.• Assist the team during regular Monday through Friday business hours and provide occasional weekend support when required.
2026-07-29T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking an organized and dependable Administrative Assistant to support the daily operations of a busy office. This position is ideal for someone who enjoys keeping things organized, assisting multiple team members, and handling a variety of administrative responsibilities. What You’ll Do<ul><li>Manage calendars, meetings, and appointment scheduling</li><li>Answer and direct incoming calls and emails</li><li>Prepare documents, reports, spreadsheets, and correspondence</li><li>Maintain organized electronic and paper filing systems</li><li>Enter and update information in company databases</li><li>Coordinate office supplies, mail, and deliveries</li><li>Assist with meeting preparation and take notes when needed</li><li>Support managers and team members with day-to-day administrative tasks</li><li>Communicate with clients, vendors, and internal departments</li><li>Help maintain an organized and professional office environment</li></ul>
2026-07-17T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Temporary to Hire
23.75 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a growing organization in Florida. This contract opportunity with permanent potential is ideal for someone who brings strong administrative judgment, professionalism, and the ability to keep processes organized and on schedule. Responsibilities:<ul><li>Coordinating and submitting permit applications for paving, asphalt, concrete, street use, traffic control, and related construction work</li><li>Communicating with city, county, and state agencies to track permit status, requirements, inspections, and approvals</li><li>Maintaining permit logs, project files, expiration dates, and compliance documentation</li><li>Gathering supporting documents such as site plans, insurance certificates, contractor licenses, bonds, and traffic control plans</li><li>Scheduling inspections, utility notifications, and related project activities</li><li>Supporting project managers with job setup, document collection, and administrative tracking</li><li>Preparing correspondence, reports, spreadsheets, and internal project updates</li><li>Managing incoming calls, emails, and vendor or customer communication</li><li>Assisting with invoice processing, purchase orders, and job-cost administrative support</li><li>Tracking deadlines to help ensure projects stay on schedule and in compliance</li><li>Organizing contracts, subcontractor paperwork, and closeout documentation</li><li>Maintaining accurate data entry in project management systems, spreadsheets, or ERP platforms</li></ul>
2026-07-30T00:00:00Z

Legal Assistant

Deerfield Beach, FL
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Florida. This Long-term Contract position with the potential to become permanent focuses on document management, preparing/reviewing responses to requests for production and mandatory disclosure, dealing with clients / attorneys, client file organization, and accurate administrative coordination in a well-organized office environment. The ideal candidate brings strong technical skills, sound judgment when handling sensitive records, and the ability to work effectively with attorneys, clients, and internal support staff. Responsibilities:• Organize, review, and classify client records and supporting materials to maintain accurate and accessible case files.• Enter case-related and client information into tracking and production systems with a high degree of accuracy and consistency.• Compile lists of outstanding records and follow up on missing documentation needed to complete legal files.• Draft and examine materials related to requests for production and mandatory disclosure responses before attorney review.• Communicate effectively with clients, attorneys, and internal team members regarding document status and case support needs.• Assist with the electronic filing and maintenance of legal documents while helping manage calendars and case deadlines as needed.• Use QuickBooks to save and manage files within the office’s production workflow and support accounting-related data entry for tracing matters.• Review financial and tax-related records, pleadings, and discovery materials to ensure information is properly organized and complete.
2026-07-10T00:00:00Z

Legal Assistant/Administrative Assistant

Delray Beach, FL
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Legal Assistant/Administrative Assistant to support daily office operations in Delray Beach, Florida. This is a Contract position and requires regular, on-site attendance in an organized office setting. The ideal candidate will manage administrative workflows, handle incoming communications, and assist with document organization, with prior exposure to immigration matters considered beneficial. Responsibilities: • Manage front-office administrative tasks, including coordinating schedules, organizing records, and maintaining orderly files. • Answer inbound calls courteously, direct inquiries appropriately, and relay accurate messages to the team. • Enter, update, and verify information in internal systems with a strong focus on accuracy and timeliness. • Scan, label, and organize legal and administrative documents to support efficient retrieval and processing. • Prepare and assemble packets and supporting materials for casework, client files, or internal review. • Provide general administrative support to attorneys or office staff by tracking paperwork and following up on pending items. • Assist with document handling related to immigration matters when needed, ensuring materials are complete and properly organized.
2026-07-27T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for an Accounting Assistant to support day-to-day financial operations for a team based in Miami, Florida. This contract-to-permanent opportunity is ideal for someone who is detail-oriented, organized, and comfortable managing both receivables and payables in a fast-paced environment. The person in this role will help maintain accurate financial records, support reporting needs, and contribute to a smooth month-end process. Responsibilities: • Record incoming customer payments and post receipts to the appropriate accounts with a high level of accuracy. • Create and send invoices and account statements while ensuring billing information remains current and complete. • Review outstanding receivables, track aging activity, and communicate with customers regarding overdue balances. • Investigate payment issues, resolve billing questions, and coordinate corrections when account discrepancies are identified. • Assist with reconciling customer and vendor accounts, including bank reconciliations and support for month-end close tasks. • Maintain organized financial files and update account documentation to preserve accurate records. • Code invoices and support accounts payable processing in accordance with established procedures. • Prepare recurring and ad hoc financial reports for management using QuickBooks and related accounting systems.
2026-07-28T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Accounting Assistant to support cash management operations within a higher education environment in Kendall, Florida. This is an Accounts Payable role within a centralized accounting department. This internal role through Robert Half is ideal for someone who is organized, adaptable, and comfortable handling multiple accounting tasks in a fast-paced setting. The role focuses on maintaining accurate financial records, supporting reconciliation and audit activities, and collaborating with internal teams through clear written and verbal communication. Responsibilities:• Manage daily cash-related accounting activities and help maintain accurate financial records for departmental operations.• Perform account reconciliations by reviewing transactions, identifying discrepancies, and resolving variances in a timely manner.• Support audit preparation by gathering documentation, validating financial data, and assisting with compliance-related requests.• Assist with accounts payable processes, including reviewing invoices, verifying coding, and helping ensure timely payment handling.• Use accounting systems and Microsoft Office tools to track financial activity, prepare reports, and maintain organized records.• Communicate with internal stakeholders to clarify account details, respond to questions, and provide updates on outstanding items.• Prioritize multiple assignments effectively while meeting deadlines and maintaining attention to detail in routine and complex tasks. If interested, please submit a copy of your resume to Cristina.Arguello@roberthalf
2026-07-29T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary / Contract
20 - 25 USD / Hourly
Our client, an organization in the nonprofit/government sector located in Downtown Miami, is seeking a detail-oriented Accounting Assistant for a temp-to-perm opportunity. This role will support the accounting team with day-to-day financial operations, including accounts payable, accounts receivable, data entry, reconciliations, and general administrative accounting support. This is an excellent opportunity for someone looking to grow their accounting career in a mission-driven environment.Key Responsibilities:<ul><li>Assist with accounts payable and accounts receivable processing</li><li>Enter and maintain accurate financial data in accounting systems</li><li>Support bank and account reconciliations</li><li>Prepare invoices, payment postings, and check requests</li><li>Help maintain general ledger records and supporting documentation</li><li>Assist with month-end closing activities and financial reporting</li><li>Review transactions for accuracy and resolve discrepancies</li><li>Organize and maintain accounting files, records, and reports</li><li>Provide administrative support to the accounting and finance team</li><li>Ensure compliance with internal policies and procedures</li></ul>If you are interested and qualified, please call Victoria at 786.801.5830 or send your resume to [email protected]
2026-07-23T00:00:00Z

Fiscal Assistant

Miami, FL
onsite
Temporary / Contract
17 - 20 USD / Hourly
Our client in the government sector is seeking a detail-oriented Fiscal Assistant for a temp-to-perm opportunity in the downtown area. This is an excellent chance for someone with administrative or accounting support experience who is looking to grow their career in a professional office environment.Key Responsibilities:<ul><li>Provide fiscal and administrative support to the department</li><li>Assist with data entry, recordkeeping, and financial document processing</li><li>Review invoices, purchase orders, and payment requests for accuracy</li><li>Maintain organized files and support reporting activities</li><li>Communicate with internal departments regarding financial and clerical matters</li><li>Perform other office support duties as needed</li></ul>If qualified, please share your updated resume with [email protected] or call 786.801.5830
2026-07-29T00:00:00Z

Executive Administrative Assistant

Miami, FL
onsite
Temporary / Contract
50000 - 60000 USD / Yearly
Urgent Need for a High-Level Executive Assistant to the CEO KEY RESPONSIBILITIES<ul><li>Provide high-level administrative support to leaders and executives</li><li>Manage complex calendars, meetings, and travel arrangements</li><li>Prepare reports, presentations, correspondence, and meeting materials</li><li>Screen calls, emails, and other communications with professionalism and discretion</li><li>Coordinate internal and external meetings, events, and logistics</li><li>Maintain confidential information and handle sensitive matters with sound judgment</li><li>Track deadlines, priorities, and follow-up items to keep leadership organized</li><li>Support special projects and cross-functional administrative needs as assigned</li></ul>
2026-07-20T00:00:00Z

Sales Assistant

Pompano Beach, FL
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Job SummaryThe Quality & Compliance Coordinator supports the Manager in the execution and coordination of customer quality, regulatory, compliance, and documentation activities. This role serves as a key operational resource across quality-related programs, ensuring that customer requirements, third-party testing programs, retail portal submissions, onboarding activities, and regulatory documentation are accurately maintained and completed on time. Working closely with Sales, external laboratories, and retail partners, this position tracks quality and compliance activities, maintains the Golden Sample/Product Library, supports product launch documentation, and ensures departmental records remain organized and audit ready. The ideal candidate is detail-oriented, process-driven, and capable of managing multiple concurrent workstreams with a high degree of accuracy and follow-through.- Monitor in-progress tests, communicate with labs regarding timelines as directed, and escalate potential delays to the Manager.- Log, file, and maintain all testing records within the department tracking system to ensure full departmental visibility and audit-readiness.- Compile and assemble claims substantiation documentation, supporting data, and relevant certifications per manager-provided direction and approved content.- Provide supporting documentation for up-to-date factory audit status as required by retail partners.- Prepare item-level and factory-level quality information packets for new and existing products as directed.- Coordinate the collection, organization, and maintenance of quality and compliance documentation required when onboarding new items, customers, or manufacturing facilities.- Support cross-functional teams by coordinating onboarding documentation, tracking completion status, and proactively identifying missing information or potential quality-related delays to help ensure onboarding timelines are met.- Ensuring all physical and digital records are current, properly labeled, and accessible; track sample revisions, physical locations, and approval statuses so the library accurately reflects the latest approved product references.- Track specification revisions, approval statuses, and document locations, flagging discrepancies or outstanding approvals to the manager; maintain product review and change tracking logs ensuring all version history and approval records are accurately captured and filed.- Support the disposition and organized removal of outdated or superseded samples to maintain library integrity; prepare and coordinate sample shipments to factories as required.
2026-07-06T00:00:00Z

Sales Assistant

Pompano Beach, FL
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Job SummaryThe Quality & Compliance Coordinator supports the Manager in the execution and coordination of customer quality, regulatory, compliance, and documentation activities. This role serves as a key operational resource across quality-related programs, ensuring that customer requirements, third-party testing programs, retail portal submissions, onboarding activities, and regulatory documentation are accurately maintained and completed on time. Working closely with Sales, external laboratories, and retail partners, this position tracks quality and compliance activities, maintains the Golden Sample/Product Library, supports product launch documentation, and ensures departmental records remain organized and audit ready. The ideal candidate is detail-oriented, process-driven, and capable of managing multiple concurrent workstreams with a high degree of accuracy and follow-through. Responsibilities<ul><li>Coordinate the initiation, scheduling, and tracking of third-party laboratory testing for both internal quality assurance and customer-mandated programs.</li><li> Monitor in-progress tests, communicate with labs regarding timelines as directed, and escalate potential delays to the Manager.</li><li>Log, file, and maintain all testing records within the department tracking system to ensure full departmental visibility and audit-readiness.</li><li>Support the fulfillment of customer requests via the sales department.</li><li>Compile and assemble claims substantiation documentation, supporting data, and relevant certifications per manager-provided direction and approved content.</li><li>Provide supporting documentation for up-to-date factory audit status as required by retail partners.</li><li>Prepare item-level and factory-level quality information packets for new and existing products as directed.</li><li>Coordinate the collection, organization, and maintenance of quality and compliance documentation required when onboarding new items, customers, or manufacturing facilities.</li><li>Support cross-functional teams by coordinating onboarding documentation, tracking completion status, and proactively identifying missing information or potential quality-related delays to help ensure onboarding timelines are met.</li><li>Maintain organized records of all onboarding documentation to support traceability and future reference.</li><li>Coordinate customer portal submissions related to packaging compliance, sustainability reporting, and quality documentation requirements across key retail accounts</li><li>Input required product and packaging information into customer-managed portals accurately.</li><li>Monitor portal approval statuses and report customer requests or revision requirements to the Manager for direction.</li></ul>
2026-07-06T00:00:00Z

Part-time Accounting Assistant

Pompano Beach, FL
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a part-time Accounting Assistant to support daily financial and administrative operations for a manufacturing company in Pompano Beach, Florida. This is a Contract position suited for someone who is comfortable handling invoices, checks, and purchase orders while providing dependable support to the accounting team. The ideal candidate brings prior accounting experience, strong organizational skills, and the ability to manage routine tasks accurately in a structured office environment. The work hours are Monday through Friday from 8AM-2PM. 30 hours per week. Responsibilities:• Process and organize checks, invoices, and purchase orders with a high level of accuracy and timeliness.• Provide day-to-day administrative support to the accounting team by maintaining financial records and assisting with standard accounting activities.• Assist with accounts payable and accounts receivable tasks, including tracking transactions and resolving routine discrepancies.• Enter and update financial information in accounting software, ERP platforms, and related internal systems.• Support bank reconciliation activities by reviewing records and helping verify transaction accuracy.• Prepare spreadsheets and reports in Microsoft Excel to help monitor accounting data and support department needs.• Contribute to audit preparation and documentation by gathering records and maintaining organized files.
2026-07-30T00:00:00Z

Receptionist

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking a polished and dependable Bilingual Front Desk Coordinator to support a professional office environment. This person will be responsible for creating a welcoming first impression, assisting visitors, managing incoming calls, and helping with day-to-day office coordination. The ideal candidate is organized, personable, and comfortable communicating in both English and Spanish. Responsibilities<ul><li>Welcome guests, clients, and vendors and direct them to the appropriate person or department</li><li>Manage the main phone line and route calls accurately</li><li>Communicate with visitors and callers in both English and Spanish</li><li>Maintain the front desk, lobby, and shared office areas</li><li>Coordinate visitor access, sign-ins, badges, and meeting room needs</li><li>Receive and distribute mail, packages, and deliveries</li><li>Schedule conference rooms and assist with meeting preparation</li><li>Help maintain office calendars, contact lists, and internal records</li><li>Order and track office supplies</li><li>Assist with basic data entry, filing, scanning, and document preparation</li><li>Provide general support to employees and office leadership</li><li>Communicate with vendors and building management when needed</li><li>Handle sensitive information with discretion</li><li>Step in to support additional administrative projects as assigned</li></ul>
2026-07-10T00:00:00Z

Receptionist

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking a friendly, professional, and dependable Receptionist to serve as the first point of contact for a busy office. The ideal candidate will have strong communication skills, a welcoming personality, and the ability to manage front-desk responsibilities while supporting the broader team. Key Responsibilities<ul><li>Greet visitors, clients, and employees in a professional manner</li><li>Answer, screen, and direct incoming phone calls</li><li>Manage the reception area and maintain a clean, welcoming environment</li><li>Receive and distribute mail, packages, and deliveries</li><li>Schedule appointments, meetings, and conference rooms</li><li>Respond to general questions and direct visitors to the appropriate contact</li><li>Assist with data entry, filing, scanning, and document preparation</li><li>Maintain office calendars, visitor logs, and contact lists</li><li>Order and organize office and kitchen supplies</li><li>Provide general administrative support to team members as needed</li></ul>
2026-07-17T00:00:00Z

Jr. Administrative Assistant

Miami, FL
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a Jr. Administrative Assistant to support an Executive. The ideal candidate will exhibit excellent communication skills, and ability to take initiative, and prioritize daily tasks in a multi-faceted role. Keys to this role <ul><li>Administrative experience, in a corporate office setting</li><li>Maintaining a complex calendar and schedule</li><li>Bachelor's Degree preferred in Business Administration or related</li><li>Proficient in English written and oral </li><li>Proficient in Microsoft Office suite</li></ul>Location: Brickell area 33131Schedule: M-F; In-Office (with some misc. remote days on occasion to be explained)Salary: $65,000 - $70,000 (stretch to $75,00)Bonus: up to 10% discretionary bonusBenefits: 100%paid Employee Medical, generous PTO, holidays paid and other perks ! Company & Position Reputable organization at the forefront of technology for innovative and sustainable solutions/renewable energy. This an exciting time to join a stable and growing company through expansion on a global scale. Working directly with Executive Leadership, offers career advancement and the ability to cultivate skills in the industry of the future. Responsibilities:• Provide direct administrative support to executive leadership, helping manage daily priorities and routine coordination needs.• Oversee a complex calendar by arranging meetings, appointments, and reservations across business and personal commitments.• Maintain organized records, receipts, and supporting documents to ensure information is accurate and easy to retrieve.• Process purchases and place orders through approved vendors for office or executive-related needs.• Serve as a point of contact for vendors, handling communications related to business and occasional personal matters.• Complete local administrative errands such as banking, courier drop-offs, and mail-related tasks when needed.• Prepare and submit expense reports, travel reimbursements, and credit card documentation in a timely manner.• Assist with research, presentation materials, and special assignments to support meetings and executive initiatives.
2026-07-28T00:00:00Z

Accounting Clerk

Miami, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are seeking a reliable and detail-oriented Accounting Clerk to support daily accounting operations and ensure accurate financial recordkeeping. This role is responsible for assisting with accounts payable, accounts receivable, data entry, reconciliations, and general administrative accounting tasks. The ideal candidate is organized, dependable, and comfortable working with numbers in a fast-paced environment.Key Responsibilities:<ul><li>Process accounts payable and accounts receivable transactions</li><li>Enter financial data into accounting systems accurately and timely</li><li>Prepare and review invoices, expense reports, and payment records</li><li>Reconcile bank statements, vendor statements, and other financial accounts</li><li>Assist with month-end close and account reconciliations</li><li>Maintain organized accounting files and supporting documentation</li><li>Respond to internal and external inquiries regarding billing, payments, and account activity</li><li>Support payroll processing and expense tracking as needed</li><li>Help ensure compliance with company policies and accounting procedures</li><li>Perform other administrative and accounting support duties as assigned</li></ul>If qualified please call 7868015830 or email [email protected]
2026-07-20T00:00:00Z

Accounting Clerk

Miami, FL
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are seeking a detail-oriented AP Travel Assistant to support accounts payable and travel-related expense processing. This role is responsible for reviewing, verifying and processing travel invoices, employee expense reports and vendor payments while ensuring compliance with company policies and procedures. The ideal candidate has strong organizational skills, a high level of accuracy and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Process travel-related invoices, reimbursements and accounts payable transactions accurately and timely</li><li>Review employee expense reports for completeness, proper documentation and policy compliance</li><li>Match invoices to receipts, approvals and supporting documentation</li><li>Assist with vendor setup, maintenance and payment inquiries</li><li>Reconcile corporate card transactions and travel expenses</li><li>Monitor outstanding items and follow up on discrepancies or missing information</li><li>Maintain accurate financial records and filing systems</li><li>Support month-end closing activities related to travel and AP transactions</li><li>Respond to internal employee and vendor questions regarding payments, expenses and travel policies</li><li>Help ensure compliance with internal controls, accounting standards and company procedures</li><li>Prepare reports related to travel spend, reimbursements and payable activity as needed</li></ul>If you are qualified, please call 786.801.5830 or email [email protected]
2026-07-29T00:00:00Z