We are looking for a motivated Office Assistant to support the daily operations of a growing business based in Boca Raton, Florida. This is a contract position that offers the flexibility to work remotely, provided you are local to the area. The role involves assisting with administrative tasks to ensure smooth workflow and productivity.<br><br>Responsibilities:<br>• Handle receptionist duties, including answering inbound calls and providing excellent customer service.<br>• Organize and scan documents, ensuring they are properly filed and accessible.<br>• Perform general clerical tasks, such as data entry and managing correspondence.<br>• Support the preparation and distribution of business materials.<br>• Assist with maintaining an orderly home office environment.<br>• Coordinate schedules and appointments as needed.<br>• Ensure timely and accurate completion of assigned tasks.<br>• Provide additional administrative support to help drive business growth.
<p>Receptionist / Office Assistant </p><p> </p><p>Location : Homestead - 33033 – Must be able to work <strong><u>ON-SITE</u></strong> – this is NOT REMOTE</p><ul><li><strong>DATES:</strong> Looking for individuals that can start immediately</li><li><strong>SCHEDULE: </strong>Monday through Friday from 8am – 5pm </li><li><strong>SALARY:</strong> $15 hr Temp / $16 Perm – Depending on performance</li><li>Duties include – Answering phones, basic Word and Excel tasks, scheduling appointments, helping with invoices, data entry</li><li>Bilingual – English and Spanish</li></ul><p>*<strong>MUST be able to start working immediately</strong>*</p><p><strong> </strong></p><p><strong>Please send respond with your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline - 786-698-7072</strong></p>
<p>We are looking for a detail-oriented Administrative Assistant to join a nonprofit organization in Miami, Florida. This contract position offers a unique opportunity to contribute to the preservation of Holocaust history through education and community engagement. You will play a key role in supporting administrative operations, event planning, and marketing efforts while collaborating with a diverse team.</p><p><br></p><p>Responsibilities:</p><ul><li>Oversee scheduling, calendar management, and meeting logistics for staff members and lay leadership</li><li>Learn and effectively utilize the Federation’s donor management database</li><li>Prepare and manage weekly donor thank-you communications through the database system</li><li>Compile, track, and organize donor and campaign-related reports</li><li>Support customized communications with donors and volunteers, including acknowledgments for milestones and condolence outreach</li><li>Update and maintain accurate contact records, including board and committee lists</li><li>Conduct research on donors and prospects as requested</li><li>Coordinate meeting and event logistics, including room reservations, catering, materials preparation, and electronic communications</li><li>Provide administrative and on-site support for events, including registration, recruitment support, couvert collection, and attendee assistance</li><li>Handle administrative processing such as invoices, expense reports, petty cash, and record maintenance</li></ul><p><br></p>
We are looking for an Administrative Assistant to join our team in Miami, Florida. This position is contract-to-permanent and offers an opportunity to support essential office operations while working closely with a technician. The ideal candidate will play a key role in ensuring smooth workflows and maintaining effective communication with clients.<br><br>Responsibilities:<br>• Provide assistance with data recovery services and ensure accurate documentation.<br>• Maintain effective communication with clients regarding service updates and inquiries.<br>• Oversee daily office operations to ensure efficiency and organization.<br>• Perform data entry tasks and manage filing systems.<br>• Coordinate the shipping and return of computers and equipment to clients.
<p><strong>Position Summary</strong></p><p>We are seeking a detail-oriented and proactive <strong>Assistant Property Accountant</strong> to support the daily operations of a commercial real estate portfolio. This role plays an essential part in ensuring smooth property management functions, supporting financial processes, and maintaining positive relationships with tenants, vendors, and internal teams. The position is fully on-site and may occasionally require extended hours during peak workload periods or urgent situations.</p><p><strong>Key Responsibilities</strong></p><p><strong>Operational & Administrative Support</strong></p><ul><li>Review, code, and enter invoices while tracking operating expenses against established budgets and contract terms.</li><li>Prepare onboarding documentation for new vendors and maintain accurate data within Yardi or similar property management systems.</li><li>Manage tenant and vendor records, including insurance certificates, contact information, and compliance documentation.</li></ul><p><strong>Financial Tasks</strong></p><ul><li>Assist with the accounts receivable process, including monitoring rent payments, issuing reminders, and following up on delinquent accounts.</li><li>Support preparation of annual operating and capital budgets, as well as ongoing financial tracking throughout the year.</li></ul><p><strong>Tenant & Vendor Coordination</strong></p><ul><li>Serve as a point of contact for tenant service requests, ensuring timely communication and resolution of issues.</li><li>Coordinate with property managers, building engineers, and service providers to schedule repairs, maintenance, and inspections.</li><li>Foster effective working relationships with tenants, contractors, and internal staff to ensure high-quality service delivery.</li></ul><p><strong>General Property Management</strong></p><ul><li>Contribute to maintaining orderly office and property documentation.</li><li>Assist with planning and execution of operational tasks, projects, and property initiatives as assigned.</li></ul><p><br></p>
We are looking for an Accounts Payable Administrative Assistant supports the AP team by managing the shared AP inbox, handling routine vendor and internal communications, and performing light administrative tasks to ensure timely, accurate invoice processing in compliance with company policies and GAAP.
We are looking for an experienced and detail-oriented Executive Assistant to provide comprehensive support to senior leadership in a fast-paced, dynamic environment. This contract position requires exceptional organizational abilities and the ability to manage schedules, communications, and logistical arrangements with the utmost attention to accuracy and discretion. Based in Lauderdale Lakes, Florida, this role offers an opportunity to contribute to key administrative operations while upholding the mission and values of the organization.<br><br>Responsibilities:<br>• Manage and organize executive calendars, including scheduling meetings, appointments, and travel arrangements.<br>• Act as a liaison between executives and internal teams, external stakeholders, and third-party contacts.<br>• Coordinate and prepare board and committee meetings, including recording minutes and maintaining governance records.<br>• Maintain and oversee confidential files and documentation, ensuring compliance with organizational and legal standards.<br>• Conduct research, compile data, and create reports to support senior executives in decision-making processes.<br>• Facilitate licensure applications and credentialing processes, consulting with legal counsel to ensure compliance.<br>• Arrange travel logistics, such as flight bookings, hotel accommodations, and detailed itineraries for executives and board members.<br>• Assist in drafting, proofreading, and managing correspondence to ensure clear and precise communication.<br>• Support special projects and audits by collecting data and generating reports.<br>• Utilize collaboration tools and software to streamline administrative processes and communication.
<p>Robert Half is working with a growing company seeking a bilingual HR Assistant (Spanish/English) to support the HR team with administrative and operational tasks. This is an excellent opportunity for someone looking to gain hands-on experience across multiple areas of human resources.</p><ul><li><br></li><li>Provide administrative support to the HR team across core HR functions</li><li>Assist with onboarding and offboarding processes, including new hire paperwork and system setup</li><li>Maintain accurate and confidential employee records and personnel files</li><li>Support benefits administration by assisting with employee questions and enrollment materials</li><li>Help coordinate interviews, background checks, and new hire orientation</li><li>Track employee data such as attendance, leave, and status changes</li><li>Assist with compliance documentation and HR reporting</li><li>Communicate HR policies, procedures, and general inquiries in both English and Spanish</li></ul>
<p>We are looking for a skilled and motivated Legal Assistant to join our team in Miami, Florida. This contract-to-permanent position requires an individual with exceptional organizational skills, attention to detail, and the ability to handle confidential information with the utmost professionalism. The role involves working closely with a managing partner and supporting various legal and administrative tasks. MUST be Fluent in English and Italian or French.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain the managing partner's calendar, ensuring all appointments and deadlines are accurately scheduled.</p><p>• Coordinate meetings and handle scheduling requests with clients and other stakeholders.</p><p>• Prepare and submit expense reports in a timely and organized manner.</p><p>• Upload and manage legal documents using NetDocs, ensuring proper documentation and filing.</p><p>• Respond to client inquiries on behalf of the managing partner with professionalism and discretion.</p><p>• Draft and review legal documents as needed, ensuring accuracy and compliance.</p><p>• Handle sensitive and confidential information while adhering to strict confidentiality protocols.</p><p>• Provide administrative support for various legal duties as assigned.</p><p>• Ensure effective communication and collaboration within the team to meet deadlines and objectives.</p>
We are looking for an experienced Human Resources (HR) Assistant to join our team on a contract basis in Lake Worth, Florida. This part-time role requires 25-30 hours per week and is ideal for someone with a strong background in HR processes and administration. The position offers an opportunity to contribute to key HR functions while supporting the office's operational needs.<br><br>Responsibilities:<br>• Organize and maintain HR records, including I-9 forms and unemployment claim documentation.<br>• Provide guidance and support to the new HR personnel in their role.<br>• Assist with payroll processing and ensure accuracy in employee compensation.<br>• Conduct onboarding activities to ensure smooth transitions for new hires.<br>• Manage employee relations and address workplace concerns effectively.<br>• Perform background checks and verify candidate credentials.<br>• Utilize HRIS systems to streamline administrative tasks and maintain accurate data.<br>• Support compliance with labor laws and company policies.<br>• Coordinate administrative tasks to enhance the efficiency of the HR office.
<p>Robert Half is partnering with a growing organization to identify an HR Assistant to support core human resources functions. This role will assist HR leadership and employees with day-to-day HR operations, ensuring policies, compliance, and administrative tasks are efficiently managed.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Assist with onboarding and offboarding processes, including new hire documentation and orientation</li><li>Maintain employee records and HR documentation in compliance with company policies and regulations</li><li>Support benefits administration and HRIS data management</li><li>Help coordinate employee relations activities and HR communications</li><li>Assist with scheduling performance reviews, training programs, and engagement initiatives</li><li>Provide general administrative support to the HR team as needed</li></ul><p><br></p>
<p><strong>Litigation Legal Assistant/Paralegal – South Florida Expansion!!</strong></p><p>Robert Half is partnering with a well-established, multi-state law firm that is expanding into South Florida. We are seeking an <strong>experienced Litigation Legal Assistant</strong> to provide high-level administrative and litigation support to 2–3 attorneys. This is an exciting opportunity to play a key role in launching a new office.</p><p><strong>What We’re Looking For:</strong></p><p>The ideal candidate will have <strong>large law firm experience</strong>, exceptional organizational skills, and the ability to thrive in a fast-paced, deadline-driven environment. <strong>Bilingual Spanish</strong> and <strong>5–7 years of litigation and corporate law experience</strong> are <strong>required</strong>.</p><p><strong>Position Details:</strong></p><ul><li><strong>Location:</strong> In-office 4 days per week</li><li><strong>Salary:</strong> $75K–$85K DOE + benefits</li><li><strong>Apply:</strong> Send your resume to <strong>Stacey Lyons via LinkedIn</strong> for immediate consideration</li></ul><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft, revise, and format pleadings, motions, discovery responses, and other litigation documents</li><li>Manage attorney calendars, schedule meetings, and track court deadlines</li><li>Handle state and federal court filings (e-filing and paper as needed)</li><li>Maintain case files, organize exhibits, and assist with trial preparation</li><li>Draft correspondence and engagement letters</li><li>Coordinate document production, including bates labeling and organizing discovery materials</li><li>Assist with billing, time entry, and invoice review</li><li>Serve as a point of contact for clients, courts, and opposing counsel</li><li>Provide general administrative support, including travel arrangements and expense reports</li></ul><p><br></p>
