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26 results for Office Assistant in Miami, FL

Office Assistant
  • Miami, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p>We are seeking a reliable and detail-oriented Office Assistant to support daily administrative operations in a fast-paced office environment. This is an excellent opportunity for someone early in their career who is eager to gain hands-on experience and grow within a professional setting.</p><p><br></p><p>The ideal candidate is organized, proactive, and comfortable handling a variety of tasks while maintaining a positive and professional attitude.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support to the office and team members</li><li>Answer phones, respond to emails, and assist with basic customer inquiries</li><li>Perform data entry, filing, and document management</li><li>Assist with scheduling appointments and coordinating meetings</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Maintain office organization, including supplies and common areas</li><li>Support additional administrative tasks as needed </li></ul><p><br></p>
  • 2026-04-16T00:00:00Z
Office Assistant
  • Miami Beach, FL
  • onsite
  • Temporary / Contract
  • 18 - 18 USD / Hourly
  • <p>Robert Half is seeking a detail-oriented Office Assistant to support administrative operations within a busy hotel environment. This role is ideal for someone who is highly organized, enjoys working with documents, and takes pride in accuracy and efficiency. This is a contract opportunity for 3-4 months. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Organize, sort, and maintain physical and digital receipts and financial documents</li><li>Scan and upload documents into internal systems with a high level of accuracy</li><li>Ensure all records are properly labeled, filed, and easily accessible</li><li>Assist with basic data entry and recordkeeping tasks</li><li>Support the administrative team with document management and office organization</li><li>Identify and correct any discrepancies in documentation</li><li>Maintain confidentiality of financial and business records</li></ul><p><br></p>
  • 2026-05-01T00:00:00Z
Office Assistant
  • Miami, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p>Robert Half is partnering with a client in Miami to hire a dependable Office Assistant to support daily operations. This is a great opportunity for someone who enjoys staying organized, helping a team run smoothly, and working in a fast-paced office environment.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Provide general administrative support to the office team</li><li>Answer and direct incoming calls and greet visitors professionally</li><li>Perform data entry and maintain accurate records and files</li><li>Assist with filing, scanning, and document organization</li><li>Help coordinate schedules, meetings, and office logistics</li><li>Support email correspondence and internal communications</li><li>Assist with special projects and day-to-day office tasks as needed</li></ul><p><br></p>
  • 2026-05-01T00:00:00Z
Office Manager
  • Miami, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p>We are seeking an experienced and highly organized Office Manager to support daily operations for a growing construction company. This role requires someone who can operate in a fast-paced, deadline-driven environment while maintaining structure, accuracy, and strong communication across teams.</p><p><br></p><p>The ideal candidate will have prior experience in the construction industry and be comfortable managing administrative operations, supporting project teams, and acting as a key point of contact between the office and field staff.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee daily office operations and ensure efficient workflow across departments</li><li>Serve as the primary administrative point of contact for internal teams, vendors, and clients</li><li>Coordinate communication between office staff, project managers, and field teams</li><li>Manage scheduling, calendars, and meetings for leadership</li><li>Assist with project documentation, contracts, permits, and compliance tracking</li><li>Maintain accurate records, filing systems, and job-related documentation</li><li>Support invoicing, billing coordination, and basic accounting functions</li><li>Monitor office supplies, vendor relationships, and operational needs</li><li>Ensure deadlines are met across multiple active projects </li></ul><p><br></p>
  • 2026-04-16T00:00:00Z
Administrative Assistant
  • Miami, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p>Robert Half is partnering with a client in Miami to hire an Administrative Assistant who will support both office operations and the sales team. This role will require someone comfortable with administrative responsibilities as well as direct sales support and client interaction.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Provide general administrative support to the office and sales team</li><li>Assist with preparing quotes, proposals, and sales-related documents</li><li>Communicate directly with clients to support sales efforts and follow-ups</li><li>Assist with order processing and tracking sales activity</li><li>Maintain and update CRM systems and customer records</li><li>Coordinate schedules, meetings, and sales appointments</li><li>Support outbound and inbound communication related to sales opportunities</li><li>Help maintain organization of files, contracts, and sales materials</li></ul><p><br></p>
  • 2026-05-01T00:00:00Z
Administrative Assistant
  • Miami, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Miami, Florida. In this role, you will provide essential support to daily operations, ensuring smooth office management and effective communication. This position requires a proactive individual with strong organizational and multitasking abilities.<br><br>Responsibilities:<br>• Respond to incoming phone calls and emails, ensuring inquiries are addressed promptly and professionally.<br>• Manage daily office tasks, including scheduling meetings and maintaining organized records.<br>• Perform accurate data entry to update and maintain critical business information.<br>• Assist with receptionist duties, such as greeting visitors and managing front desk activities.<br>• Support administrative projects and coordinate with team members to meet deadlines.<br>• Prepare reports, presentations, and documents as required by management.<br>• Maintain a well-organized workspace and oversee inventory of office supplies.<br>• Handle confidential information with discretion and professionalism.<br>• Collaborate with colleagues to improve workflow and optimize office procedures.
  • 2026-04-11T00:00:00Z
Administrative Assistant
  • Boca Raton, FL
  • onsite
  • Temporary / Contract
  • 19 - 22 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to join our team in Boca Raton, Florida. In this role, you will provide essential support to the leasing team, ensuring smooth operations and effective coordination. This position requires strong organizational skills, attention to detail, and the ability to thrive in a collaborative, family-oriented workplace.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the leasing team, including managing daily tasks and ensuring all operations run efficiently.</p><p>• Process and code invoices accurately, maintaining proper documentation and records.</p><p>• Track deals and expenses, ensuring all financial data is up-to-date and organized.</p><p>• Answer inbound calls with care and attention, addressing inquiries and redirecting as necessary.</p><p>• Perform data entry tasks with precision, ensuring information is accurately recorded.</p><p>• Assist with receptionist duties, such as greeting visitors and maintaining a welcoming office environment.</p><p>• Utilize Microsoft Excel for data analysis, reporting, and other administrative tasks.</p><p>• Maintain a highly organized workspace and ensure all files and records are easily accessible.</p>
  • 2026-04-21T00:00:00Z
Administrative Assistant
  • Miami, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p>We are seeking a highly organized and detail-oriented Administrative Assistant to support a fast-paced architecture firm. This role is ideal for someone who thrives in a structured, deadline-driven environment and is comfortable managing multiple priorities while maintaining a high level of professionalism.</p><p><br></p><p>This position requires a proactive individual who can anticipate needs, communicate effectively with internal teams and external partners, and operate with a strong sense of accountability.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to project teams and leadership</li><li>Manage calendars, schedule meetings, and coordinate internal and external communications</li><li>Prepare, format, and maintain project documentation and reports</li><li>Assist with contract documentation, proposals, and project tracking</li><li>Coordinate with vendors, clients, and internal departments to ensure smooth operations</li><li>Maintain organized filing systems (digital and physical)</li><li>Support office operations and ensure deadlines are consistently met </li></ul><p><br></p>
  • 2026-04-16T00:00:00Z
Administrative Assistant
  • Bal Harbour, FL
  • onsite
  • Temporary / Contract
  • 18 - 18 USD / Hourly
  • <p>WWe are looking for a dependable <strong>Administrative Assistant / General Office Clerk</strong> to support daily administrative and front desk operations for a local government office. This contract position is ideal for someone who enjoys assisting the public, staying organized, and handling routine office tasks with accuracy. The role combines customer service with administrative support in a structured, municipal environment.</p><p><br></p><p>e<strong>Responsibilities:</strong></p><ul><li>Greet visitors, answer general questions, and provide friendly, professional assistance</li><li>Perform data entry and update records with a high level of accuracy</li><li>Handle general office duties such as filing, scanning, and maintaining organized records</li><li>Provide front desk support by directing inquiries to the appropriate department</li><li>Use Microsoft Excel and other office tools to track information and maintain logs</li><li>Review documents for completeness and follow standard procedures when processing information</li><li>Work with internal teams to ensure requests are handled in a timely manner and daily operations run smoothly</li></ul>
  • 2026-05-01T00:00:00Z
Administrative Assistant
  • Miami, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p>We are currently hiring for a Bilingual Spanish Administrative Assistant to support a fast-paced office environment. This role is ideal for someone who is organized, detail-oriented, and comfortable handling a variety of administrative tasks.</p><p><br></p><p>This is a great opportunity for someone with a background in property management, as the role will be working within a property management office.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support to the team</li><li>Answer and route incoming calls and emails</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare documents, reports, and correspondence</li><li>Maintain filing systems (both digital and physical)</li><li>Assist with data entry and record keeping</li><li>Coordinate office operations, including supplies and vendor communication</li><li>Support internal teams with day-to-day administrative tasks</li></ul><p><br></p>
  • 2026-04-03T00:00:00Z
Administrative Assistant
  • Boca Raton, FL
  • onsite
  • Temporary to Hire
  • 27.55 - 29 USD / Hourly
  • <p>We are looking for an Administrative Assistant to support a busy non-profit team in Florida. This contract position offers the potential to become permanent and is ideal for someone who enjoys keeping information organized, managing high-volume administrative work, and ensuring time-sensitive donor communications are handled accurately. The role requires strong proficiency in Word and Excel, along with the ability to work onsite and collaborate closely with a team. Success in this position comes from staying organized, working efficiently with data, and providing dependable day-to-day office support.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate records through consistent data entry and careful updates to administrative files and tracking documents.</p><p>• Prepare, organize, and sort spreadsheet data, including pulling lists and refining information in Excel for team use.</p><p>• Support the timely processing of requests, ensuring materials are completed and sent within established deadlines.</p><p>• Create and format documents, letters, and administrative materials using Word and Excel for routine departmental needs.</p><p>• Monitor and manage tracking tools used by the team to keep reporting and follow-up activity current.</p><p>• Provide general office and administrative support to a six-member team, helping daily operations run smoothly.</p><p>• Handle receptionist-style duties and inbound inquiries as needed while maintaining a helpful presence onsite.</p>
  • 2026-05-01T00:00:00Z
Accounting Assistant
  • Miami, FL
  • onsite
  • Temporary / Contract
  • 19.95 - 21 USD / Hourly
  • <p>We are looking for an Entitlement Clerk supports nonprofit clients by processing applications for public assistance programs and ensuring compliance with eligibility requirements. This role requires accuracy, efficiency, and strong client service skills in fast-paced, mission-driven environments.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist clients in completing applications for entitlement programs (e.g., SNAP, Medicaid, housing assistance).</li><li>Verify eligibility by reviewing documentation such as income, identification, and residency.</li><li>Maintain accurate and confidential client records in compliance with organizational and legal standards.</li><li>Serve as a liaison between clients and government agencies or partner organizations.</li><li>Track application statuses and follow up on pending cases to ensure timely resolution.</li><li>Educate clients about available benefits, program requirements, and rights.</li><li>Respond to client inquiries in person, by phone, or electronically.</li><li>Prepare reports and maintain data for program tracking and compliance.</li><li>Support outreach efforts to increase community awareness of available services.</li><li>Stay current on changes in policies, regulations, and eligibility criteria.</li></ul><p><br></p>
  • 2026-05-01T00:00:00Z
Accounting Assistant
  • Miami, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p><strong>Accounting Assistant (Make an Impact | On-Site)</strong></p><p>Are you an Accountant who enjoys digging into the numbers, improving processes, and being part of a growing team? This opportunity is perfect for someone who wants more than just routine work—you’ll play a key role in keeping the financials accurate and driving smarter decisions.</p><p><br></p><ul><li>Own key pieces of the month-end close and financial reporting</li><li>Analyze accounts and identify discrepancies (you don’t just plug numbers—you question them)</li><li>Partner with leadership to provide insight into financial performance</li><li>Support A/P, A/R, and overall accounting operations</li><li>Help improve processes and create efficiencies</li></ul><p><br></p>
  • 2026-04-11T00:00:00Z
Medical Assistant
  • Miami, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p>Robert Half is seeking a reliable and patient-focused Medical Assistant to support a busy healthcare practice in Miami. This role is ideal for someone who enjoys both clinical and administrative responsibilities in a fast-paced environment.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Assist providers with patient care, including taking vital signs and preparing exam rooms</li><li>Support patient intake, verify information, and update records in EMR systems</li><li>Perform basic clinical tasks such as EKGs, injections, and specimen collection (as applicable)</li><li>Schedule appointments and manage patient flow throughout the day</li><li>Maintain accurate documentation and ensure compliance with healthcare regulations</li><li>Handle front desk responsibilities as needed, including answering phones and assisting patients</li><li>Ensure a clean, organized, and safe clinical environment</li></ul><p><br></p>
  • 2026-05-01T00:00:00Z
Sales Assistant
  • Pompano Beach, FL
  • onsite
  • Permanent / Full Time
  • 60000 - 65000 USD / Yearly
  • We are looking for a highly organized Sales Assistant to support order execution and customer communication for a growing company in Coral Springs, Florida. This position plays a key role in keeping sales, accounting, operations, and warehouse activities aligned so that orders move efficiently from initial entry through final delivery. The ideal candidate is proactive, detail-focused, and confident managing multiple follow-ups in a structured, fully onsite environment.<br><br>Responsibilities:<br>• Manage the progression of customer orders from initial submission through billing, payment coordination, shipment, and final delivery.<br>• Track active orders closely, maintain accurate status updates, and follow through to keep deadlines and commitments on schedule.<br>• Serve as a primary contact for customers by providing timely updates on order progress, shipping timelines, and delivery expectations.<br>• Coordinate with internal teams to align sales activity, accounting documentation, operational needs, and warehouse scheduling.<br>• Review freight charges, vendor invoices, and related billing records to confirm they match approved costs and supporting details.<br>• Verify approvals and direct properly matched invoices to accounts payable for processing.<br>• Organize and maintain order records, approvals, and supporting documentation within HubSpot or a similar system.<br>• Assist with shipping arrangements by confirming estimates, logistics details, and delivery requirements.<br>• Monitor invoicing activity for accuracy and status visibility while partnering with accounting without handling collections directly.
  • 2026-04-22T00:00:00Z
Sales Assistant
  • Miami, FL
  • onsite
  • Permanent / Full Time
  • 45000 - 55000 USD / Yearly
  • <p>We are looking for a dedicated assistant property manager to support our home office team in Brickell, Miami, Florida. This role involves managing sales operations, assisting in client communications, and ensuring seamless coordination between departments. If you are detail-oriented and have a strong aptitude for sales, teamwork, and administration, we encourage you to apply. THIS IS A FULL TIME ON SITE ROLE IN BRICKELL IN MIAMI </p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive support to the sales team by handling administrative tasks and coordinating schedules.</p><p>• Assist in the preparation of showing unites, setting appointments, proposals, and reports.</p><p>• Maintain accurate records of sales activities and client interactions using internal systems.</p><p>• Respond to inbound sales inquiries and proactively reach out to potential clients to foster relationships.</p><p>• Monitor sales performance metrics and contribute insights for improvement.</p><p>• Handle client communications with professionalism and address their needs effectively.</p><p>• Utilize CRM to track leads and update client information, WITH PREFERENCE ON EXPERIENCE WITH YARDI </p><p>• Participate in team meetings and contribute ideas to enhance overall sales operations.</p><p>• Stay updated on industry trends to support the team in achieving sales goals.</p><p><strong>INTERERSTED CANDIDATES APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903</strong></p>
  • 2026-04-17T00:00:00Z
Administrative Assistant (with Accounting Support)
  • Miami, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p><strong>Administrative Assistant / Accounting Support (On-Site)</strong></p><p>A well-established company is seeking an <strong>Administrative Assistant with Accounting Support experience</strong> to assist with daily office operations and basic accounting functions. This role is ideal for someone organized, detail-oriented, and comfortable wearing multiple hats.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide general administrative support (phones, scheduling, filing)</li><li>Assist with accounts payable and receivable tasks</li><li>Enter invoices, track payments, and maintain records</li><li>Support data entry and reporting using Excel</li><li>Coordinate with vendors and internal teams</li></ul><p><br></p>
  • 2026-04-11T00:00:00Z
Receptionist
  • Weston, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • We are looking for a welcoming and dependable Receptionist to support daily front desk operations for a Contract position based in Weston, Florida. This role is ideal for someone who communicates clearly in both English and Spanish, is comfortable using computers, and enjoys assisting visitors and callers in an organized office setting. The position offers an opportunity to build administrative experience while learning additional scheduling and insurance-related support tasks over time.<br><br>Responsibilities:<br>• Greet visitors warmly, manage front desk activity, and create a positive first impression for the office.<br>• Answer incoming phone calls promptly, direct inquiries to the appropriate team members, and relay messages accurately.<br>• Perform day-to-day receptionist support, including handling basic administrative tasks and maintaining organized records.<br>• Use office computer systems to enter information, update data, and assist with routine clerical work.<br>• Support appointment coordination by learning scheduling procedures and helping maintain an accurate calendar.<br>• Communicate effectively with English- and Spanish-speaking clients to ensure clear and courteous service.<br>• Adapt to new processes and take on additional administrative or insurance-related support duties as training is provided.
  • 2026-04-29T00:00:00Z
Administrative Assistant (Nonprofit)
  • Miami, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p><strong>Administrative Assistant (Nonprofit | On-Site)</strong></p><p><br></p><p>A mission-driven organization is seeking an <strong>Administrative Assistant</strong> to support daily operations and help keep programs running smoothly. This role is ideal for someone organized, detail-oriented, and passionate about supporting a meaningful cause.</p><p><br></p><ul><li>Provide general administrative support (calls, emails, scheduling)</li><li>Maintain organized files, records, and documentation</li><li>Assist with data entry, reports, and program tracking</li><li>Support coordination of meetings, events, and outreach efforts</li><li>Communicate with internal teams, vendors, and community partners</li></ul><p><br></p>
  • 2026-04-11T00:00:00Z
HR Assistant
  • Miami, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p>Robert Half is partnering with a client in Miami to find an HR Assistant who can support daily HR operations and keep processes organized and running smoothly. This is a great fit for someone who enjoys administrative work and is looking to build or grow their career in Human Resources.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Organizing and maintaining employee files and HR records</li><li>Assisting with onboarding paperwork and new hire setup</li><li>Supporting audit projects and document management initiatives</li><li>Helping coordinate interviews and communicate with candidates</li><li>Entering and updating employee information in HR systems</li><li>Assisting the team with payroll-related and benefits tasks</li><li>Responding to general HR questions from employees</li></ul><p><br></p>
  • 2026-05-01T00:00:00Z
Accounting Clerk
  • Miami, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • <p><strong>Accounting Clerk (On-Site | Hands-On Role)</strong></p><p><br></p><p>Looking for an <strong>Accounting Clerk</strong> who enjoys staying organized, keeping things moving, and being part of the day-to-day flow of the accounting team. This is a hands-on role where you’ll be involved in multiple areas—not just one task.</p><p><br></p><ul><li>Handling invoices, payments, and daily data entry</li><li>Supporting both A/P and A/R functions</li><li>Keeping records clean, organized, and audit-ready</li><li>Assisting with reconciliations and basic reporting</li><li>Jumping in where needed to support the team</li></ul><p><br></p>
  • 2026-04-11T00:00:00Z
Accounting Clerk
  • Miami, FL
  • onsite
  • Temporary / Contract
  • 19 - 22 USD / Hourly
  • <p>We are seeking a detail-oriented Accounting Clerk to support daily accounting operations and help maintain accurate financial records. This role is responsible for processing transactions, reconciling accounts, maintaining documentation, and assisting with accounts payable, accounts receivable, and other general accounting tasks. The ideal candidate is organized, dependable, and comfortable working with numbers in a fast-paced environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Process and record financial transactions accurately and timely</li><li>Assist with accounts payable and accounts receivable activities</li><li>Prepare and post invoices, payments, and journal entries</li><li>Reconcile bank statements, vendor accounts, and customer accounts</li><li>Maintain organized accounting records and supporting documentation</li><li>Review transactions for accuracy and resolve discrepancies</li><li>Support month-end and year-end closing activities</li><li>Prepare reports, spreadsheets, and account summaries as requested</li><li>Communicate with vendors, customers, and internal departments regarding billing or payment issues</li><li>Help ensure compliance with company policies and accounting procedures</li><li>Assist with data entry and administrative support related to accounting functions</li></ul><p>If you are interested, please call Victoria-786.801.5830 or email [email protected]</p>
  • 2026-04-24T00:00:00Z
Administrative Asst/Exec. Asst 1 (0-2 years)
  • Fort Lauderdale, FL
  • onsite
  • Temporary / Contract
  • 0 - 0 USD / Yearly
  • We are looking for an organized administrative team member to support daily office operations in Fort Lauderdale, Florida. This Long-term Contract position is well suited for someone early in their career who can manage clerical tasks, communicate effectively, and provide dependable support to internal teams and leadership. The role requires strong attention to detail, comfort with common business software, and the ability to handle a variety of administrative assignments efficiently.<br><br>Responsibilities:<br>• Coordinate day-to-day administrative activities, including document preparation, filing, and general office support.<br>• Draft, format, and distribute correspondence, reports, and other business documents using Microsoft Word and Excel.<br>• Assist with invoice tracking, basic bookkeeping tasks, and review of routine financial documents for accuracy.<br>• Respond to internal and external inquiries with excellent customer service and clear written and verbal communication.<br>• Maintain organized records and support records management practices to ensure information is easy to retrieve.<br>• Perform clerical duties such as photocopying, scanning, fax distribution, and updating office documentation.<br>• Conduct research and compile information to support team projects, business requests, and executive needs.<br>• Provide administrative assistance to senior staff, including support for C-suite level activities when needed.
  • 2026-04-29T00:00:00Z
Medical Administrative Assistant
  • Boca Raton, FL
  • onsite
  • Temporary / Contract
  • 20.9 - 24.2 USD / Hourly
  • We are looking for a Medical Administrative Assistant to support a busy healthcare-focused office in Boca Raton, Florida. This Contract position is ideal for someone who thrives in a fast-paced administrative environment and can manage patient-related information with accuracy and professionalism. The role centers on coordinating front-office activities, maintaining organized records, and helping the team operate efficiently each day.<br><br>Responsibilities:<br>• Gather, review, and maintain detailed intake information while ensuring records are complete and well organized.<br>• Coordinate appointments and calendars to support smooth daily scheduling for staff and visitors.<br>• Enter, update, and verify data in office systems with a high level of accuracy and attention to detail.<br>• Handle front-desk and receptionist activities, including answering inbound calls and directing inquiries appropriately.<br>• Provide day-to-day administrative support across the office, adapting to changing priorities as needed.<br>• Work closely with colleagues to keep workflows efficient and ensure consistent support for daily operations.
  • 2026-05-01T00:00:00Z
Office Facilities Administrative Manager (10% Bonus)
  • Pinecrest, FL
  • onsite
  • Permanent / Full Time
  • 75000 - 80000 USD / Yearly
  • <p>Opening for an <strong>Office Facilities Administrative Manager</strong> !</p><p> </p><p>Location: Blue Lagoon/Miami</p><p>Schedule: In office, 8:30-5:30</p><p> </p><p>Salary: $75,000-$80,000 (small possible stretch)</p><p>Bonus: around 10%</p><p>Benefits: generous percentage of Medical paid for employee, 15 days PTO, paid Holidays, 401k with generous match, other insurance and other benefits!</p><p> </p><p>Job &amp; Company Overview: Reputable organization under a corporate umbrella to a nationwide chain. Offers a great work culture where employees have stable careers and the ability to cultivate skills, excellent benefits and other perks! This opportunity manages the office facilities day-to-day operations interacting closely with leadership !</p><p> </p><p>The <strong>Office Facilities Administrative Manager </strong>oversees all needs of the office Facility, and is the liaison between employees, executive leadership, building property management and external vendors.</p><p> </p><p>The ideal candidate has experience developing and improving day-to-day office operations, procedures and processes. And a proactive approach to accomplishing tasks and finding resolution to enhance a great workplace. Prior experience with at least 5 years within Administration, creating workflow processes or documentation of procedures, dealing with building operations and use of MS Office Suite products - is required.</p><ul><li>Ensures guests and employees a seamless experience and within day-to-day office operations.</li><li>Routes incoming calls to the appropriate parties. Distributes mail and coordinates packages.</li><li>Acts as the main point of contact and &quot;go-to&quot; for various questions and information.</li><li>Prepares internal office communications such as notices, events and on procedures.</li><li>Creates and improves upon handbook of processes through instructional documents.</li><li>Manages compliance on fire drills to evacuations and other scenarios.</li><li>Issues entry badges and parking including replacements.</li><li>Stocks and replenishes kitchen supplies, keeping orderly lay out of inventory.</li><li>Schedules reminders to perform and complete various facility routine tasks, weekly, monthly or yearly special tasks and/or new initiatives.</li><li>Tracks and updates various spreadsheets, check-lists priorities and special projects.</li><li>Corresponds with vendors or building property management and coordinates repairs or maintenance.</li><li>Communicates with external vendors for various services, purchases, or repairs.</li><li>Maintains all updated office certificates and business licenses.</li><li>Plans special internal and external company events and seasonal holiday or birthday celebrations.</li><li>Directly reports to Human Resources and supports on special projects and initiatives.</li></ul>
  • 2026-04-19T00:00:00Z
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