We are looking for a dedicated Office Manager/Bookkeeper to oversee administrative operations and manage financial tasks for our organization in Boynton Beach, Florida. This role combines leadership and bookkeeping responsibilities, ensuring smooth office management while maintaining accurate financial records. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a detail-oriented approach to managing office processes.<br><br>Responsibilities:<br>• Supervise and direct office activities, including scheduling tasks and managing the Administrative Assistant.<br>• Collaborate with the Property Manager and Board of Directors to implement office systems, procedures, and personnel evaluations.<br>• Maintain accurate financial records, oversee fee collection processes, and ensure compliance with legal requirements for delinquent accounts.<br>• Prepare bi-weekly payroll, ensure timesheet accuracy, and manage tax records for payroll withholding and unemployment compensation.<br>• Coordinate with external bookkeeping services for utility tracking, expense accruals, and invoice processing.<br>• Enforce governing documents by addressing shareholder concerns and ensuring fair application of rules and by-laws.<br>• Handle communications with owners using various methods such as e-blasts, text notifications, and in-house announcements.<br>• Assist with proprietary lease/share transfer processes, including documentation and communication with realtors and title companies.<br>• Provide administrative support and research for the Board or relevant committees as needed.<br>• Address customer inquiries and complaints, offering resolutions or escalating issues to the Property Manager or Board.
<p>We are a diversified investment management firm focused on specialized markets across multiple asset classes, including private equity, venture capital, credit, and structured leasing. The firm manages a growing portfolio of investments and has developed a strong track record of value creation through deep industry expertise, operational excellence, and partnership with management teams.</p><p><strong>Position Summary:</strong></p><p>The Senior Fund Accountant / Accounting Manager will be responsible for maintaining the books, records, and reporting for the ownership entities of a multi-fund investment platform. This includes accounting for investments in the firm’s funds as well as activity across related corporate and partnership entities. The role will evolve to include accounting and reporting for additional funds and affiliated real estate entities.</p><p>This position reports directly to the Head of Accounting and offers the opportunity to take ownership of the accounting function for complex investment structures while improving internal processes and systems.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Record journal entries related to banking, loan, and fund transactions.</li><li>Process bank transfers and wire payments accurately and in a timely manner.</li><li>Redesign and enhance the accounting and reporting process, including:</li><li>Implementing a new accounting system and chart of accounts.</li><li>Developing comprehensive workpapers for both current and historical transactions.</li><li>Create efficient workflows for capital calls, distributions, and investor notices.</li><li>Prepare quarterly financial statements and capital account summaries.</li><li>Lead annual audits and ensure compliance with consolidation and reporting standards.</li><li>Review and interpret legal agreements to identify accounting and cash flow implications.</li><li>Assist with ad hoc projects and provide support for evolving business needs.</li></ul><p><br></p>
We are looking for a detail-oriented Account Manager to join our team in Dania Beach, Florida. In this role, you will serve as the primary link between our agency and client partners, ensuring the seamless execution of creative projects, advertising campaigns, and marketing initiatives. The ideal candidate is organized, communicative, and thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee and execute creative, print, media, and web-related projects from inception to completion.<br>• Act as the primary point of contact for client interactions, ensuring clear communication and alignment on project goals.<br>• Develop and maintain comprehensive project schedules, timelines, and task lists for efficient workflow.<br>• Coordinate with design teams to disseminate project information and facilitate collaboration.<br>• Organize and lead weekly internal team meetings and client conference calls to provide updates and gather feedback.<br>• Utilize project management tools to track progress, schedule tasks, and ensure deadlines are met.<br>• Manage the deployment of email marketing campaigns and digital initiatives.<br>• Maintain organized records of all project documents, including approvals, audits, and reconciliations.<br>• Submit approved creative materials to vendors, media outlets, or designated recipients.<br>• Assist in the management of video production, photography, and special projects as needed.
We are looking for a dedicated Project Manager to join our team in Hallandale, Florida. In this role, you will oversee a variety of projects from conception to completion, ensuring they align with client expectations and meet high-quality standards. This position offers the opportunity to collaborate across departments and contribute to strategic initiatives that drive growth and innovation.<br><br>Responsibilities:<br>• Manage the full lifecycle of projects, including articles, infographics, podcasts, and webinars, ensuring timely delivery within budget and to the highest quality standards.<br>• Provide strategic recommendations to clients aimed at enhancing engagement and maximizing the impact of their projects.<br>• Present performance metrics and outcomes at project completion, clearly communicating results and showcasing the value delivered.<br>• Collaborate with internal teams such as Editorial, Design, Sales, and Marketing, as well as external contractors, to ensure seamless project execution.<br>• Identify potential risks early in the project and implement effective solutions to mitigate them.<br>• Maintain detailed and accurate documentation throughout all stages of project execution.<br>• Support continuous improvement initiatives by analyzing processes and suggesting enhancements.<br>• Contribute to client strategies by identifying opportunities for account growth and leveraging analytics to inform recommendations.
<p>We are looking for a dedicated Client Services Representative to join our team in Miami, Florida. In this role, you will play a vital part in managing high-net-worth client accounts, ensuring seamless financial operations, and delivering exceptional service. The ideal candidate is bilingual in Spanish and English, has a strong background in wealth management, and excels in handling complex financial transactions.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage client accounts, ensuring accuracy and timeliness in all transactions.</p><p>• Process money movements, including credit card transfers and account transactions, with precision.</p><p>• Facilitate the setup and management of new client accounts while adhering to compliance standards.</p><p>• Handle password resets and maintain secure access for client accounts.</p><p>• Prepare and verify documentation, ensuring all reporting aligns with regulatory compliance.</p><p>• Act as a liaison between clients and legal or financial teams, ensuring effective communication.</p><p>• Provide support for estate and trust-related matters, offering tailored solutions.</p><p>• Maintain strong relationships with high-net-worth clients by addressing their unique needs and concerns.</p><p>• Collaborate with internal teams to enhance service delivery and operational efficiency.</p><p>*Ensure compliance and manage W-8 forms processes</p><p>*Expense and Regulatory coordination</p><p>*Oversee and track trade blotter and ensure proper archiving</p><p> </p><p>If you are interested in hearing more about this role, please call me Janet 786-393-4588 or email janet.silva@roberthalfcom</p>
We are looking for an experienced Forensic Accounting Manager to specialize in supporting family law litigation matters. This role requires expertise in areas such as business valuation, financial analysis, and asset tracing, with the opportunity to contribute to complex cases involving marital dissolution. The ideal candidate will bring advanced credentials and a deep understanding of forensic accounting practices within the context of family law.<br><br>Responsibilities:<br>• Conduct valuations of closely held businesses, practices requiring attention to detail, and other marital assets.<br>• Perform detailed forensic financial analyses to uncover hidden assets, income streams, and liabilities.<br>• Develop expert reports and provide testimony during depositions and court proceedings.<br>• Collaborate with attorneys and clients to define case strategies and create financial models.<br>• Evaluate tax returns, financial statements, and other financial documentation relevant to divorce proceedings.<br>• Ensure compliance with standards, ethical guidelines, and regulatory requirements.<br>• Utilize financial software and tools to enhance efficiency and accuracy in forensic analysis.<br>• Manage multiple cases simultaneously while maintaining high attention to detail and meeting deadlines.
We are looking for an experienced IT Security Specialist to join our team on a long-term contract basis in Deerfield Beach, Florida. In this role, you will focus on ensuring compliance with security policies, regulatory standards, and industry best practices by conducting risk assessments, managing vendor relationships, and collaborating across departments. This position offers an excellent opportunity to contribute to a robust security framework while optimizing compliance processes.<br><br>Responsibilities:<br>• Conduct comprehensive risk assessments on internal systems, third-party vendors, and external applications to identify gaps and ensure adherence to security policies.<br>• Support compliance programs, including evidence collection, audit readiness, and remediation related to frameworks such as ISO 27001, SOC 1/SOC 2, and others.<br>• Perform IT control testing, privacy assessments, and vulnerability reviews to maintain compliance with regulatory standards.<br>• Collaborate with cross-functional teams, including IT, Legal, Compliance, and Procurement, to draft and review security clauses in vendor agreements.<br>• Manage and update the risk register, tracking issues from identification to resolution.<br>• Act as a key point of contact for external auditors and regulatory bodies, facilitating compliance reviews and providing necessary documentation.<br>• Develop and refine policies, processes, and operational runbooks to enhance risk management and compliance efficiency.<br>• Prepare detailed risk and compliance reports for leadership, including dashboards to ensure transparency and accountability.<br>• Utilize tools such as Archer or ServiceNow to streamline compliance and risk management activities.
<p>We are looking for a dedicated Pre-Authorization Specialist to join our team in Miramar, Florida. In this contract-to-hire position, you will play a key role in coordinating insurance authorizations and ensuring accurate patient documentation for medical equipment delivery. This role requires exceptional organizational skills and a strong understanding of insurance policies and billing processes.</p><p><br></p><p>Responsibilities:</p><p>• Review clinical denials, including cases related to referrals, pre-authorizations, medical necessity, and non-covered services.</p><p>• Prepare and submit medical necessity determinations to health plans or medical directors by analyzing clinical documentation in adherence to Medicare, Medicaid, and third-party payer guidelines.</p><p>• Maintain and update referral information while tracking changes in patient status.</p><p>• Verify patient eligibility and ensure insurance benefits are appropriately identified.</p><p>• Coordinate callbacks to patients regarding inquiries and provide clear guidance.</p><p>• Ensure all required documentation, such as prescriptions and physician notes, is obtained prior to medical equipment delivery.</p><p>• Determine delivery methods for medical equipment, including direct delivery to homes, physician offices, hospitals, or the company office.</p><p>• Track inventory of medical equipment and oversee shipping processes.</p><p>• Collaborate closely with nursing coordinators and instructors to support patient needs.</p><p>• Assist with general office operations to ensure smooth workflows.</p>
<p>We are looking for a dedicated Purchase & Sales Specialist to join our team in Miami, Florida. In this role, you will play a vital part in ensuring smooth sales and purchasing operations, managing orders, and maintaining inventory accuracy. The ideal candidate will have strong organizational skills and the ability to coordinate effectively across departments.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the full sales order cycle, including data entry, tracking, and shipment for AVIATION REPAIR PARTS</p><p>• Monitor AVIATION PARTS inventory levels to ensure product availability and prevent shortages.</p><p>• Track repair orders, ensuring adherence to lead times and timely completion.</p><p>• Maintain comprehensive reports on open sales and purchase orders to provide accurate updates.</p><p>• Handle parts exchanges and ensure proper documentation and processing.</p><p>• Generate invoices for freight costs, repairs, and late shipments.</p><p>• Review vendor contracts thoroughly to ensure compliance and accuracy.</p><p>• Collaborate with various departments to facilitate the release of goods after payments are confirmed.</p><p>• Analyze order data to identify trends and patterns in parts demand.</p><p>• Partner with the Purchasing team to guarantee inventory accuracy and efficiency.</p><p><br></p><p><strong>**** AVIATION EXPERIENCE PREFERRED****</strong></p><p><br></p><p>If you are a recent graduate with an AA degree and interested in exploring into Aviation, this client will be open to training.</p><p>Call me for more details Janet 786-393-4588 or janet.silva@roberthalfcom</p>
<p>A residential property is seeking a professional Leasing Agent to manage daily leasing operations and provide exceptional service to prospective and current residents. This role combines customer service, administrative support, and property management coordination.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Open and maintain the leasing office, including cleanliness and setting up refreshments for potential guests</li><li>Answer phones, check voicemail, and respond to inquiries professionally</li><li>Meet, greet, and qualify prospective residents, conduct apartment tours, and follow up on daily traffic</li><li>Ensure accurate data entry of prospect information and process applications, including credit and background checks</li><li>Prepare lease documents, conduct lease signings, and ensure apartments are ready for move-in</li><li>Provide on-site customer service to residents in support of the property manager</li><li>Assist with renewals, including sending letters and preparing documents</li><li>Collaborate with the property management team to maintain high customer satisfaction</li><li>Maintain thorough knowledge of the property, sister properties, and competitors</li><li>Monitor property safety, report violations, and respond to emergencies as required</li></ul><p><br></p>
<p><strong>Company Overview:</strong></p><p>We are a privately held family office that manages a diverse portfolio of investments, real estate holdings, and personal assets. The organization operates with a high degree of professionalism, discretion, and attention to detail. Our close-knit team values collaboration, initiative, and the ability to take ownership of responsibilities in a dynamic, multi-faceted environment.</p><p><strong>Position Summary:</strong></p><p>This position offers an opportunity to join the accounting and operations team of a family office in a role that can be tailored to fit the right candidate’s experience and skills. The position may range from an <strong>Accounts Payable Specialist</strong> , to a <strong>Bookkeeper</strong>, or to a more seasoned <strong>Accountant</strong> with family office experience.</p><p>Regardless of level, the ideal candidate is organized, trustworthy, detail-oriented, and eager to learn. This role will support day-to-day accounting functions, including bill payments, recordkeeping, and financial tracking, with the opportunity for growth into more complex accounting and reporting responsibilities over time.</p><p><strong>Key Responsibilities:</strong></p><p><strong>Accounts Payable & Administrative Support</strong></p><ul><li>Open, review, and organize incoming mail, ensuring all invoices and statements are properly logged and tracked.</li><li>Scan and attach invoices and bills into QuickBooks Enterprise.</li><li>Prepare and process ACH transfers and check payments.</li><li>Maintain an accurate record of bills received, paid, and pending approval.</li><li>Respond to questions such as prior-year payment amounts or vendor history.</li><li>Coordinate the signing and return of documents that require approval.</li><li>Ensure timely payments and accurate recordkeeping for all outgoing disbursements.</li></ul><p><strong>Bookkeeping & Accounting Support</strong></p><ul><li>Record transactions accurately in QuickBooks Enterprise and assist with month-end reconciliations.</li><li>Manage and reconcile bank accounts and credit card statements.</li><li>Maintain supporting schedules and documentation for all transactions.</li><li>Assist in preparing financial reports, summaries, and budgets.</li><li>Support senior accountants with general ledger management and process improvements.</li><li>Participate in the ongoing effort to streamline and institutionalize accounting procedures within the office.</li></ul><p><strong>Advanced / Senior-Level Responsibilities (for Accountant-Level Candidates)</strong></p><ul><li>Collaborate closely with senior leadership and external advisors to manage accounting and reporting functions for multiple entities.</li><li>Oversee the preparation of financial statements and cash flow reports.</li><li>Review expense trends and identify potential savings opportunities.</li><li>Handle complex reconciliations, intercompany transactions, and investment-related accounting.</li><li>Communicate professionally with principals to obtain approvals or discuss financial matters.</li><li>Maintain confidentiality and exercise sound judgment in all financial dealings.</li></ul><p><br></p>
<p>We’re seeking a skilled Windows 11 Technician to deliver exceptional technical support and system optimization for our clients and internal teams. You’ll troubleshoot, configure, and maintain Windows 11 environments, ensuring seamless performance and user satisfaction. If you’re a problem-solver with a knack for cutting through technical challenges, we want you on our team!</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Diagnose and resolve hardware/software issues in Windows 11 environments.</li><li>Install, configure, and update Windows 11 OS and related applications.</li><li>Provide end-user support, including system setup, account management, and troubleshooting.</li><li>Optimize system performance through updates, patches, and security configurations.</li><li>Collaborate with IT teams to deploy and maintain network-integrated Windows 11 systems.</li><li>Document technical processes and maintain accurate support tickets.</li><li>Stay current on Windows 11 features, updates, and best practices.</li></ul><p><br></p>
<p>We are looking for a friendly and detail-oriented Bilingual Spanish Receptionist to join our team in Miami, Florida. In this Contract position, you will serve as the first point of contact for clients and visitors, ensuring smooth communication and efficient administrative support. This role requires strong multitasking abilities and excellent interpersonal skills.</p><p><br></p><p>Responsibilities:</p><p>• Answer and direct incoming phone calls to the appropriate personnel, ensuring clear and effective communication.</p><p>• Record and relay messages accurately while maintaining confidentiality.</p><p>• Welcome and assist clients, customers, and visitors with a positive and attentive demeanor.</p><p>• Oversee the scheduling and organization of conference rooms to ensure availability and proper setup.</p><p>• Coordinate travel arrangements and manage calendars for staff as needed.</p><p>• Maintain inventory and order office supplies to ensure smooth daily operations.</p><p>• Support electronic filing and document management for efficient record-keeping.</p><p>• Perform other general receptionist duties as assigned.</p>
<p><strong>We are looking for a professional and customer-focused Bilingual Receptionist (Spanish/English) to join our team in North Miami, Florida. In this long-term contract position, you will be the first point of contact for visitors, clients, and employees, ensuring a welcoming and professional office environment. Your strong communication skills, bilingual fluency, and organizational ability will play a key role in supporting daily office operations.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff in both English and Spanish, ensuring a positive first impression.</li><li>Answer and direct incoming calls, emails, and messages promptly and professionally.</li><li>Manage appointment scheduling, conference room bookings, and office calendars.</li><li>Provide translation support for Spanish-speaking clients and staff as needed.</li><li>Maintain a clean and organized reception area, ensuring a welcoming environment.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Assist with data entry, filing, and preparation of office documents.</li><li><br></li></ul><p><br></p>
<p>We are looking for a skilled Receptionist to join our team on a contract basis in Ft. Lauderdale, Florida. This role is essential in maintaining the seamless operation of our front office, ensuring that visitors, clients, and staff experience a welcoming and organized environment. The ideal candidate will possess strong organizational and communication skills while efficiently managing administrative tasks and supporting day-to-day activities. Hours are 8am - 5pm, Mon - Fri.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the inventory of office supplies, placing timely orders to ensure availability and coordinating with vendors for competitive pricing.</p><p>• Manage conference room bookings, ensuring proper setup with necessary equipment and supplies for meetings.</p><p>• Direct incoming calls to the appropriate departments or personnel and provide information to callers as needed.</p><p>• Handle incoming and outgoing mail, including sorting, distributing, and monitoring the company’s PO box.</p><p>• Greet visitors, clients, and vendors, ensuring a positive and organized experience while notifying staff of arrivals.</p><p>• Maintain accurate records related to office supplies, business cards, and other administrative documentation.</p><p>• Coordinate with maintenance and cleaning services to ensure the office remains clean, safe, and well-maintained.</p><p>• Build and maintain relationships with vendors for office supplies and services, ensuring compliance with vendor credentialing requirements.</p><p>• Support administrative tasks such as data entry, document preparation, and filing, while assisting with other duties as assigned.</p><p>• Adhere to company policies related to procurement, safety, and compliance.</p>
<p>A local office in Miami Gardens is seeking a professional and friendly Receptionist to handle front desk operations. This is an excellent <strong>entry-level opportunity</strong> for someone eager to build administrative experience and grow within an organization.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Greet and assist visitors in a professional and welcoming manner</li><li>Answer and direct incoming phone calls</li><li>Handle mail, deliveries, and general office correspondence</li><li>Support basic administrative tasks such as filing, scanning, and data entry</li><li>Maintain a clean and organized reception area</li></ul><p><br></p>
