We are looking for a detail-oriented and personable Receptionist to join our team on a long-term contract basis. This role is based in Miami Gardens, Florida, and involves serving as the first point of contact for students, staff, faculty, and visitors. The ideal candidate will have exceptional communication skills, strong organizational abilities, and the capacity to manage a fast-paced environment effectively.<br><br>Responsibilities:<br>• Handle a high volume of incoming calls with courtesy and efficiency.<br>• Accurately transfer calls to appropriate departments and staff members.<br>• Maintain detailed records of call activity, including inquiries and transfers.<br>• Provide a welcoming and helpful experience for students, faculty, staff, and visitors.<br>• Offer clear and precise information about university programs and services.<br>• Assist with general office tasks such as filing, data entry, and appointment scheduling.<br>• Manage the distribution of mail and internal communications.<br>• Communicate effectively in both English and Spanish to support a diverse campus community.
<p>We are looking for a dedicated Office Manager/Bookkeeper to join our client's team in Boynton Beach, Florida. This role is pivotal in ensuring the seamless operation of administrative functions while maintaining accurate financial records and supporting the Property Manager with daily activities. The ideal candidate will excel at managing office systems, supervising personnel, and enforcing governing documents in a detail-oriented and fair manner.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage daily administrative operations, collaborating with the Property Manager and Board of Directors to improve office systems and procedures.</p><p>• Direct and supervise office staff, including scheduling tasks and conducting performance evaluations.</p><p>• Maintain accurate financial records and coordinate with external accounting services to ensure compliance with financial regulations.</p><p>• Authorize purchase orders and invoices, reviewing non-standard expenses with the Board as needed.</p><p>• Manage fee assessments, collection procedures, and delinquency processes, including coordinating with attorneys on overdue accounts.</p><p>• Prepare payroll bi-weekly, ensuring timesheet accuracy, and maintain tax records for payroll withholding and unemployment compensation.</p><p>• Coordinate bookkeeping tasks including credit card coding, invoice payments, and monthly accruals.</p><p>• Address shareholder inquiries, handle complaints objectively, and communicate governing document requirements effectively.</p><p>• Facilitate communications with shareholders through email blasts, text messages, and internal notices.</p><p>• Assist with share transfers and proprietary lease documentation for sales activities, ensuring compliance with local regulations.</p>
<p>Enter and update customer orders accurately in the system</p><p>Make order changes, corrections, and allocations as needed</p><p>Commit inventory and release orders to the shipping department</p><p>Coordinate with shipping and warehouse teams to ensure timely fulfillment</p><p>Support order-related accounts receivable (AR) and billing inquiries</p><p>Maintain accurate order records and follow internal procedures</p>
<p>We are seeking a reliable and detail-oriented Part-Time Temporary Office Administrator to support front desk and administrative operations for a luxury real estate firm in Brickell. This role is ideal for someone who enjoys being the first point of contact and helping maintain smooth day-to-day office operations.</p><p><br></p><p><u>Responsibilities:</u></p><ul><li>Welcome and greet guests, clients, and real estate agents in a professional manner</li><li>Answer incoming phone calls and accurately distribute phone messages</li><li>Ensure the office operates in an organized and efficient manner</li><li>Order and maintain office supplies</li><li>Track office traffic by maintaining an office log</li><li>Log and record checks received</li><li>Handle incoming and outgoing mail and distribute accordingly</li></ul><p><br></p>
<p>We are looking for an organized and detail-oriented Accounting Clerk/Office Assistant to join our team on a contract basis. Based in Hollywood, Florida, this role is ideal for someone eager to develop their accounting skills while contributing to a dynamic manufacturing environment. Your responsibilities will span various accounting and administrative tasks, ensuring smooth operations and accurate record-keeping.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable processes, including contacting customers to collect payments.</p><p>• Process invoices accurately and ensure timely submission.</p><p>• Assist with collections by following up on outstanding balances.</p><p>• Perform data entry tasks to maintain accurate financial records.</p><p>• Handle receptionist duties to support office operations.</p><p>• Provide clerical assistance to the accounting department as needed.</p><p>• Collaborate with team members to ensure compliance with company policies and procedures.</p>
We are looking for a meticulous Entry-Level Accountant to join our team in Weston, Florida. This Contract to permanent position is ideal for someone who thrives in a detail-oriented environment and is eager to develop their skills in accounting operations. The role involves managing accounts payable, accounts receivable, reconciliations, and cash applications while ensuring financial accuracy and maintaining organized documentation.<br><br>Responsibilities:<br>• Prepare and issue accurate invoices to customers and enter them into procurement systems such as Ariba and Coupa.<br>• Apply incoming payments, including wire transfers and checks, to the appropriate accounts and investigate unmatched transactions.<br>• Perform collections activities by reconciling open items and following up on outstanding receivables.<br>• Process vendor invoices and match them to purchase orders and receipts, ensuring all transactions are documented.<br>• Conduct monthly bank reconciliations, including handling multi-currency accounts and foreign exchange transactions.<br>• Maintain audit-ready documentation and ensure compliance with standard operating procedures.<br>• Reconcile data between internal systems and external statements for accuracy and consistency.<br>• Develop customized reports for customers and vendors as needed to streamline financial processes.<br>• Collaborate with team members and external stakeholders to resolve discrepancies and improve workflows.<br>• Support the accounting team with additional tasks to enhance operational efficiency.
<p>We are looking for a detail-oriented and proactive Corporate Paralegal to join our team in Boca Raton, Florida. In this role, you will support attorneys and clients by managing legal documentation, corporate governance, and compliance tasks for various corporate matters. This position is ideal for someone with a passion for organization and collaboration, who thrives in a fast-paced environment. 100% in office. <strong>Please send your resume to Stacey Lyons via LinkedIn for immediate consideration</strong>.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and manage client corporate governance documents, including board and stockholder approvals, securities filings, and equity-related paperwork.</p><p>• Organize and maintain corporate records, track deadlines, and coordinate electronic signatures through platforms such as DocuSign.</p><p>• Oversee stock option plans and administer cap table management platforms, such as Carta.</p><p>• Facilitate company formations and ensure accurate state filings are completed.</p><p>• Support venture capital financing processes by reviewing due diligence materials, preparing supporting documents, and monitoring signature completion.</p><p>• Maintain and update capitalization tables using Excel or electronic platforms, ensuring accuracy in stock, options, and convertible equity records.</p><p>• Draft stock agreements, ledgers, and stock transfer documentation as needed.</p><p>• Perform administrative duties, including scheduling meetings, arranging events, managing office tasks, and organizing legal documents.</p>
