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19 results for Administrative Assistant in Miami, FL

Administrative Assistant

North Miami, FL
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a bilingual Administrative Assistant who is fluent in Portuguese to support daily office operations in North Miami, Florida. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, welcoming incoming communication, and ensuring accurate records across a busy office environment. The role offers the opportunity to provide dependable front-desk and clerical support while helping the team maintain smooth day-to-day workflow. Responsibilities:• Manage day-to-day administrative activities to keep office operations organized and efficient.• Respond to inbound phone calls professionally, route inquiries appropriately, and provide clear information to callers.• Welcome visitors and handle front-desk responsibilities with a courteous and service-oriented approach.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Prepare, organize, and file documents to support office workflow and accessibility of information.• Coordinate general clerical tasks such as scheduling, correspondence, and routine office support.• Assist with bilingual communication in Portuguese and English when interacting with clients, visitors, or internal teams.
2026-09-01T00:00:00Z

Administrative Assistant

Pompano Beach, FL
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Pompano Beach, Florida. This role focuses on coordinating documentation, entering billing-related information accurately, and assisting with customer and contractor communication in a fast-paced environment. The ideal candidate is organized, approachable, and comfortable managing paperwork, service requests, and occasional inbound call support while maintaining a high standard of accuracy. Responsibilities: • Prepare, organize, and distribute job-related documentation for builders and contractors to ensure all required paperwork is completed on time. • Enter billing details, service information, and other administrative data into internal records with a strong focus on accuracy. • Process work orders and track related paperwork to support smooth day-to-day operations. • Respond to document requests by gathering, completing, and sending the appropriate forms and supporting materials. • Provide backup phone coverage by answering inbound calls, addressing routine questions, and directing issues to the appropriate team members. • Communicate with customers and partners to confirm details, clarify missing information, and help resolve administrative concerns. • Maintain orderly files and office records so documents can be retrieved quickly and efficiently. • Support general front office and administrative tasks as needed to keep workflow organized and consistent.
2026-09-04T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a dependable and organized Bilingual Spanish Administrative Assistant to provide day-to-day office support. The ideal candidate is detail-oriented, communicates clearly, and is comfortable managing multiple administrative responsibilities in a fast-paced environment. Responsibilities:<ul><li>Answer and direct incoming phone calls and respond to general inquiries.</li><li>Provide administrative support to team members and management.</li><li>Maintain organized electronic and physical files.</li><li>Prepare documents, reports, correspondence, and other office materials.</li><li>Enter and update information in company systems and spreadsheets.</li><li>Coordinate calendars, meetings, appointments, and basic office logistics.</li><li>Assist with data entry, filing, scanning, and document management.</li><li>Monitor office supplies and help maintain an organized workspace.</li><li>Communicate with clients, vendors, and internal team members as needed.</li><li>Support additional administrative projects and tasks as assigned.</li></ul>
2026-08-28T00:00:00Z

Administrative Assistant

Coconut Creek, FL
onsite
Temporary to Hire
24.7 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to support multiple project managers in a fast-moving office. This contract-to-permanent opportunity is ideal for someone who enjoys keeping documentation accurate, coordinating routine administrative tasks, and helping teams stay on schedule. The person in this role will contribute to a detail-focused small-office environment by managing project paperwork, tracking submissions, and providing dependable day-to-day administrative support. Responsibilities: • Coordinate and maintain project documentation for two to three project managers, ensuring records are organized and easy to access. • Prepare, distribute, and file administrative paperwork required for active projects and daily office operations. • Upload project-related documents into client and job-specific platforms such as Procore, e-Builder, or similar systems, with training provided as needed. • Track submittals and related project logs, helping the team monitor status updates and maintain accurate records. • Send documentation forward for review and follow up as needed to keep project workflows moving efficiently. • Provide general administrative assistance for meetings, including organizing materials and supporting scheduling or follow-up tasks. • Enter and update data with a high level of accuracy across internal files and project systems. • Support front-office needs such as answering inbound calls and assisting with general receptionist-related duties when needed.
2026-09-04T00:00:00Z

Administrative Assistant

Tamarac, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Florida. This is a Contract position suited for someone who is organized, detail-oriented, and comfortable serving as a central point of contact for administrative and front-desk activities. The role involves handling office communications, maintaining accurate records, and helping the team stay on schedule in a fast-paced environment. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first impression for the organization. • Answer incoming calls promptly, route messages to the appropriate team members, and provide helpful information when needed. • Perform a range of administrative support tasks such as preparing documents, organizing files, and assisting with day-to-day office coordination. • Enter and update information in internal systems with a strong focus on accuracy, completeness, and timeliness. • Maintain orderly records and office documentation so materials can be accessed quickly and efficiently. • Support scheduling and general workflow needs to help keep daily operations running smoothly. • Assist with receptionist-related duties, including monitoring shared communication channels and responding to routine requests.
2026-08-31T00:00:00Z

Office Assistant

Fort Lauderdale, FL
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in English. This Contract position is ideal for someone who enjoys creating a welcoming front-office experience while keeping office tasks organized and running smoothly. The role combines reception coverage, clerical support, and basic administrative coordination in a well-organized office setting. Responsibilities: • Welcome visitors courteously and direct them to the appropriate staff or meeting areas. • Manage front desk activities, including answering incoming calls and responding to general office inquiries. • Keep shared spaces such as the office and break room neat, stocked, and presentable throughout the day. • Monitor supply levels and place orders to ensure essential office materials are always available. • Coordinate daily lunch arrangements and assist with routine office hospitality needs. • Prepare and print receipts and other supporting documents as requested. • Enter information accurately into spreadsheets and maintain simple tracking lists using Microsoft Excel. • Distribute payments and handle routine clerical tasks such as scanning, filing, and processing daily mail.
2026-08-28T00:00:00Z

Entry-Level Administrative Assistant (Portuguese Required)

North Miami, FL
onsite
Temporary / Contract
20 - 20 USD / Hourly
A tax and accounting firm in North Miami is hiring an Entry-Level Administrative Assistant to join the office right away. This position is ideal for someone who is professional, organized, and comfortable speaking with clients over the phone and in person. The role will support daily office operations and assist with communication for Brazilian customers. Responsibilities:<ul><li>Answer and route incoming calls</li><li>Speak with clients in English and Portuguese</li><li>Provide customer service and assist with client communication</li><li>Perform data entry and general administrative support</li><li>Help organize files and office documents</li><li>Assist with scheduling and day-to-day office tasks</li><li>Use office computers and basic software programs efficiently</li></ul>
2026-09-01T00:00:00Z

Fiscal Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Fiscal Administrative Assistant – Government OfficeLocation: Downtown Miami Schedule: Monday–Friday, 8:30 a.m.–5:00 p.m. We are seeking a detail-oriented Fiscal Administrative Assistant to support the Fiscal Department of a government office. This position is responsible for processing invoices, maintaining accounting records, and providing administrative and customer service support. <ul><li>Audit, reconcile, and process invoices for multiple accounts</li><li>Process litigation support requests from defense attorneys</li><li>Prepare manual checks</li><li>Maintain cash and check receipt logs</li><li>Answer the department’s main phone line and direct inquiries</li><li>Monitor and distribute departmental mail, email, and accounting documents</li><li>Route accounting documents for review and signature</li><li>Process and mail hard-copy warrants to vendors</li><li>Maintain organized fiscal records and filing systems</li><li>Perform additional related duties as assigned</li></ul>
2026-08-28T00:00:00Z

Assistant Office Manager

Miami, FL
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
We are looking for a Sales Assistant with relevant experience to support daily front office operations and create a welcoming experience for visitors and internal teams in Miami, Florida. This position combines administrative coordination with customer-facing support, making it ideal for someone who is organized, proactive, and comfortable balancing multiple priorities. The role will also assist with meeting logistics, office readiness, and sales-related communication in a fast-paced environment. Responsibilities: • Welcome guests, answer incoming calls, and serve as the first point of contact for the office. • Oversee the reception and common areas to ensure the front office remains organized, attentive to detail, and fully functional. • Maintain kitchen and office supplies by monitoring inventory levels and replenishing items as needed. • Arrange meeting schedules and coordinate catering, room setup, and related logistics for internal and client-facing events. • Provide day-to-day administrative assistance to support office management and sales team activities. • Assist with inbound and outbound sales communication, including routing inquiries and supporting follow-up efforts. • Help organize documentation, correspondence, and office records to keep information accurate and accessible.
2026-09-04T00:00:00Z

Bilingual Portuguese Administrative Assistant

North Miami, FL
onsite
Temporary / Contract
20 - 20 USD / Hourly
About the RoleA busy accounting firm in North Miami that specializes in taxes is seeking an Entry-Level Administrative Assistant to join the team immediately. This is a great opportunity for someone looking to start an administrative career in a professional office setting. The ideal candidate will be organized, friendly, reliable, and able to communicate with Brazilian customers. Important RequirementConversational Portuguese is required. If you do not speak Portuguese, you will not be considered for this role. Key Responsibilities<ul><li>Answer incoming phone calls and direct them appropriately</li><li>Communicate with customers in both English and Portuguese</li><li>Provide excellent customer service to clients, including Brazilian customers</li><li>Perform general administrative support duties</li><li>Assist with scheduling, filing, data entry, and organizing documents</li><li>Support the office team with day-to-day tasks</li><li>Use computers and office software to complete daily assignments</li></ul>
2026-09-01T00:00:00Z

Medical Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
20 - 22 USD / Hourly
Medical Admin AssistantSeeking a detail-oriented and proactive Administrative Assistant for a contract position to support our fast-paced Boca Raton office. If you excel in administrative tasks, have outstanding phone confidence, and can quickly intake and process information, we want to hear from you! Key Responsibilities: Monitor and manage a high volume of emails with professionalism and attention to detail.Answer incoming calls with strong phone presence, addressing inquiries promptly and accurately.Intake, document, and organize detailed information.Assist with scheduling, data entry, and additional administrative tasks as needed.Collaborate with team members to ensure smooth daily operations.
2026-08-20T00:00:00Z

Legal Data Entry/Administrative Clerk

Miami, FL
onsite
Temporary / Contract
20.9 - 23 USD / Hourly
We are looking for a part time 20-24 hours a week detail-oriented Legal Data Entry/Administrative Clerk to support a Legal Tax team in Florida. This Long-term Contract opportunity is ideal for someone who thrives in a detail-oriented corporate environment and is interested in building experience within legal and tax operations. The role is fully onsite and will focus on accurate record handling, administrative coordination, and day-to-day support for department workflows. Responsibilities:• Manage incoming departmental mail by sorting, opening, distributing, and preparing outgoing correspondence and large-volume mailings.• Enter, update, and maintain legal and tax-related information in databases, spreadsheets, and internal tracking systems with a high degree of accuracy.• Review documents and records for completeness, consistency, and proper filing before processing them into department systems.• Support administrative activities for the Legal Tax function, including organizing files, tracking materials, and assisting with routine clerical tasks.• Communicate effectively with team members and internal stakeholders to help keep daily operations organized and on schedule.• Use Outlook and Excel to coordinate information, maintain records, and support reporting or document management needs.• Help maintain orderly data management practices by preserving accurate records and following established departmental procedures.
2026-09-02T00:00:00Z

Human Resources (HR) Assistant

Miami, FL
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a Human Resources (HR) Assistant to support day-to-day HR operations for a contract opportunity based in Miami, Florida. This role is ideal for a hands-on HR team member who can assist with employee matters, coordinate onboarding and separation activities, and help maintain accurate personnel records. The position will begin as contract coverage and may continue beyond the initial assignment based on business needs and performance. Responsibilities: • Support daily HR activities by assisting with employee questions, documentation, and administrative follow-up across the employee lifecycle. • Coordinate onboarding processes, including pre-employment steps, onboarding paperwork, and timely communication with incoming employees. • Assist with employee relations matters by gathering information, maintaining documentation, and helping ensure appropriate follow-through. • Manage offboarding tasks such as separation paperwork, system updates, and communication related to terminations. • Help facilitate screening processing and monitor completion status to support hiring timelines. • Maintain and update employee information within HR systems, including Workday or similar HRIS platforms. • Prepare, organize, and safeguard HR records to ensure accuracy, confidentiality, and compliance with company policies. • Partner with HR team members and managers to provide dependable support during a leave coverage period that may be extended.
2026-09-04T00:00:00Z

Receptionist

Miami, FL
onsite
Temporary / Contract
19 - 20 USD / Hourly
Are you a customer service superstar who enjoys helping people and staying organized? We're seeking a Front Desk Coordinator to be the face of our office! In this contract-to-hire role, you'll manage incoming phone calls and emails, greet visitors, and juggle multiple priorities in a fast-paced environment. Strong communication skills, professionalism, and a positive attitude are a must.Interested? Call Katherine at 786-575-2905 today!
2026-09-01T00:00:00Z

Receptionist

Miami, FL
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are seeking a professional, customer-focused Receptionist to serve as the first point of contact for clients and visitors. This full-time, contract-to-hire opportunity is ideal for someone who thrives in a fast-paced environment and is committed to delivering exceptional customer service. Responsibilities include greeting guests, managing incoming calls, coordinating administrative tasks, and supporting daily office operations. CONTACT: Katherine.saldarriaga@roberthalfcom (786)575-2905
2026-09-02T00:00:00Z

Paralegal

Miami, FL
onsite
Temporary / Contract
23.75 - 26 USD / Hourly
We are looking for an experienced Paralegal to support a busy litigation practice. This is a Contract position suited for a legal specialist with a strong background in commercial, construction, and complex litigation. The ideal candidate will contribute across all phases of case work, from document preparation and legal research to discovery coordination and court filings. Responsibilities: • Prepare pleadings, motions, correspondence, and other litigation materials with accuracy and attention to deadlines. • Conduct legal and factual research to support attorneys in commercial, construction, and complex dispute matters. • Manage case files, maintain litigation calendars, and track key dates to help keep matters progressing on schedule. • Coordinate discovery activities, including organizing records, preparing responses, and monitoring production timelines. • Handle electronic filing of court documents in accordance with jurisdictional rules and filing procedures. • Assist with trial preparation by compiling exhibits, organizing case materials, and supporting pre-hearing logistics. • Maintain documentation within case management systems to ensure records are current, complete, and accessible. • Work closely with attorneys and legal staff to support day-to-day litigation workflow and case strategy execution.
2026-09-01T00:00:00Z

Paralegal

Fort Lauderdale, FL
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Legal AssistantLocation: Fort Lauderdale | Established Florida litigation practice A well-established Florida litigation firm with multiple offices statewide is seeking an experienced Legal Assistant with Insurance Defense experience. This role offers stability, flexibility, and the opportunity to support a busy litigation team in a collaborative, low-turnover environment. The Role: • Attorney calendar management and scheduling• Litigation document drafting, proofreading, and formatting• Court filings through Florida state and federal e-filing systems• Billing, invoicing, and compliance with client guidelines• Case management and litigation support portal updates• Client communication and administrative support Schedule & Flexibility: • Core hours: 8:30am-5:00pm (flexible start times)• Hybrid consideration after 90 days Compensation: • $70,000-$80,000 base salary (DOE)• Discretionary year-end bonus with longevity component Ideal Background: • 3+ years of legal assistant experience in Insurance Defense• Medical malpractice or healthcare defense experience preferred• Experience with Florida court filings and litigation procedures• Strong organizational, communication, and multitasking skills• Detail oriented, dependable, and comfortable managing deadlines Benefits: • Benefits begin the first of the month following hire• Multiple medical plan options; dental fully employer paid• 401(k) eligibility after 30 days plus profit sharing• Generous PTO growth structure and paid holidays• Employer-paid life insurance and additional voluntary benefits• Regular employee appreciation events Apply in confidence by reaching out directly to Amanda Carrazana on LinkedIn.
2026-08-20T00:00:00Z

Paralegal

Miami, FL
onsite
Permanent / Full Time
95000 - 140000 USD / Yearly
Commercial Real Estate ParalegalLocation: Miami, FL (Hybrid) A well-established law firm is seeking an experienced Commercial Real Estate Paralegal to join its growing transactional practice. This is an excellent opportunity for a detail-oriented professional looking to support sophisticated real estate matters in a collaborative, fast-paced environment. The Role:• Support attorneys throughout commercial real estate transactions from inception through closing• Assist with due diligence, title and survey review, and transaction-related research• Prepare and coordinate transactional documents and closing materials• Organize and manage closing checklists, timelines, and post-closing documentation• Communicate with clients and third parties to facilitate transactions• Maintain and organize transaction files and records• Support multiple matters while meeting deadlines and maintaining accuracy Schedule:• Monday-Friday, standard business hours• Hybrid schedule (typically 4 days in office / 1 day remote after 90 days) Compensation:• $95,000-$140,000 base salary (DOE)• Discretionary year-end bonus Ideal Background:• 5+ years of commercial real estate paralegal experience• Experience supporting commercial transactions from contract through closing• Strong organizational and project management skills• Ability to manage multiple priorities in a deadline-driven environment• Excellent communication and problem-solving abilities• Ability to work independently and collaboratively• Bachelor's degree and/or Paralegal Certificate preferred Benefits:• Comprehensive health, dental, and vision coverage• 401(k) with employer contributions• Paid time off and holidays• Parking benefits• Wellness and employee assistance resources• Additional firm-sponsored benefits and support programs Why Join:• Join a respected and stable legal practice• Work on sophisticated transactional matters• Collaborative and team-oriented environment• Competitive compensation and benefits package• Strong opportunity for long-term growth and advancement To be considered, please submit your resume in confidence to Amanda Carrazana on LinkedIn.
2026-08-06T00:00:00Z

Paralegal

Fort Lauderdale, FL
onsite
Temporary / Contract
23.75 - 30 USD / Hourly
We are looking for an experienced Paralegal to support complex wage and hour class action matters for a law firm in Fort Lauderdale, Florida. This is a Contract position offering approximately 20 to 40 hours of work, with the potential to contribute to additional projects as needs arise. The ideal candidate will bring strong litigation support skills, sound judgment, and the ability to prepare clear, accurate legal documents in a fast-paced environment. Responsibilities: • Prepare and organize legal filings, settlement-related materials, and supporting documentation for wage and hour class action cases. • Draft motions, correspondence, and other case documents for attorney review, ensuring accuracy and consistency with court requirements. • Assist with filings tied to case approvals and settlement proceedings, including compiling exhibits and managing deadlines. • Coordinate discovery activities by tracking requests, organizing records, and maintaining complete case materials. • Support trial and hearing preparation by assembling binders, exhibits, and other litigation resources. • Maintain case information in case management systems and keep files updated, accessible, and well organized. • Communicate professionally with attorneys, court personnel, and other parties to help move matters forward efficiently.
2026-08-13T00:00:00Z