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17 results for Administrative Assistant in Miami, FL

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is partnering with a client in Miami to hire an Administrative Assistant who will support both office operations and the sales team. This role will require someone comfortable with administrative responsibilities as well as direct sales support and client interaction. What You’ll Be Doing:<ul><li>Provide general administrative support to the office and sales team</li><li>Assist with preparing quotes, proposals, and sales-related documents</li><li>Communicate directly with clients to support sales efforts and follow-ups</li><li>Assist with order processing and tracking sales activity</li><li>Maintain and update CRM systems and customer records</li><li>Coordinate schedules, meetings, and sales appointments</li><li>Support outbound and inbound communication related to sales opportunities</li><li>Help maintain organization of files, contracts, and sales materials</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations and help deliver a responsive, detail-focused experience for tenants and visitors in Miami, Florida. This is a Long-term Contract position that requires strong organization, clear communication, and the ability to manage multiple administrative priorities in a fast-paced property management environment. The ideal candidate will oversee service request coordination, office support functions, and records administration while helping maintain smooth day-to-day operations. Responsibilities: • Serve as a primary point of contact for tenant inquiries, responding promptly or directing requests to the appropriate team for resolution. • Record incoming service issues, coordinate dispatch activity, and follow through on open items to support timely completion and tenant satisfaction. • Review general request documentation, confirm that vendor insurance records are complete and current, and maintain organized approval files by month. • Sort, stamp, and distribute incoming mail and fax communications, while also assisting with outgoing shipments, courier arrangements, and deliveries. • Manage conference room scheduling and help keep shared office spaces, storage areas, kitchen stations, and copy rooms orderly and ready for use. • Monitor inventory levels for office, kitchen, shipping, and printer supplies, placing routine orders to ensure materials remain available. • Maintain recurring administrative logs, including weekly pest control tracking and other operational records as required. • Prepare weekly accounts payable batches, enter related data, distribute payments, and keep financial support files accurate and up to date. • Review purchase order activity on a monthly basis and follow up on outstanding invoices to support timely processing. • Track tenant and vendor certificates of insurance, verify compliance requirements, and upload or maintain documentation in designated company platforms.
2026-05-14T00:00:00Z

Administrative Assistant

Bal Harbour, FL
onsite
Temporary / Contract
18 - 18 USD / Hourly
WWe are looking for a dependable Administrative Assistant / General Office Clerk to support daily administrative and front desk operations for a local government office. This contract position is ideal for someone who enjoys assisting the public, staying organized, and handling routine office tasks with accuracy. The role combines customer service with administrative support in a structured, municipal environment. eResponsibilities:<ul><li>Greet visitors, answer general questions, and provide friendly, professional assistance</li><li>Perform data entry and update records with a high level of accuracy</li><li>Handle general office duties such as filing, scanning, and maintaining organized records</li><li>Provide front desk support by directing inquiries to the appropriate department</li><li>Use Microsoft Excel and other office tools to track information and maintain logs</li><li>Review documents for completeness and follow standard procedures when processing information</li><li>Work with internal teams to ensure requests are handled in a timely manner and daily operations run smoothly</li></ul>
2026-05-13T00:00:00Z

Administrative Assistant

Deerfield Beach, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized part-time Administrative Assistant to support daily operations within the HR office. This is a contract position focused on maintaining personnel records, handling front-office communication, and keeping documents accurately processed and stored. The ideal candidate is detail-oriented, comfortable with routine administrative tasks, and able to assist with physical file handling when needed. Responsibilities:• Provide administrative support to the HR office by managing day-to-day clerical and office coordination tasks.• Receive and direct incoming calls in a courteous and efficient manner, ensuring inquiries are routed appropriately.• Scan personnel records and other documents to maintain accurate and accessible file documentation.• Prepare former employee files by consolidating materials, organizing records, and readying boxes for offsite storage.• Perform regular filing activities to keep physical records orderly, current, and easy to retrieve.• Complete data entry tasks with accuracy to support record maintenance and office documentation.• Assist with reception-related duties, including greeting visitors and supporting general front-desk coverage as needed.• Handle file storage boxes weighing approximately 10 to 15 pounds as part of records organization activities.
2026-05-15T00:00:00Z

Office Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently seeking a reliable and detail-oriented Office Assistant for a client in the Miami area. This position is ideal for someone who enjoys supporting daily office operations, working in a fast-paced environment, and providing excellent administrative support to a growing team. Responsibilities:<ul><li>Answer and direct incoming phone calls</li><li>Assist with filing, scanning, and organizing documents</li><li>Support scheduling and calendar coordination</li><li>Perform data entry and maintain accurate records</li><li>Assist with email correspondence and general office communication</li><li>Order and maintain office supplies</li><li>Provide general administrative support to the team as needed</li></ul>
2026-05-08T00:00:00Z

Office Assistant

Pompano Beach, FL
onsite
Temporary / Contract
16.15 - 18.7 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a construction and contractor environment in Pompano Beach, Florida. This is a Contract position that is well suited for someone who enjoys keeping office tasks organized, managing routine paperwork, and helping the team stay on track. The role requires someone who can handle clerical duties efficiently while maintaining a responsive approach. Responsibilities: • Manage day-to-day clerical support activities to help the office run smoothly and efficiently. • Prepare, organize, and maintain physical and digital files to ensure records are accurate and easy to access. • Perform high-volume copying and document handling for office and project-related needs. • Sort, prepare, and send outgoing mail while distributing incoming correspondence to the appropriate team members. • Assist with timesheet and billing document processing by gathering, organizing, and forwarding required paperwork. • Provide general administrative support to staff, including routine office coordination and task follow-up.
2026-05-15T00:00:00Z

Office Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is partnering with a client in Miami to hire a dependable Office Assistant to support daily operations. This is a great opportunity for someone who enjoys staying organized, helping a team run smoothly, and working in a fast-paced office environment. What You’ll Be Doing:<ul><li>Provide general administrative support to the office team</li><li>Answer and direct incoming calls and greet visitors professionally</li><li>Perform data entry and maintain accurate records and files</li><li>Assist with filing, scanning, and document organization</li><li>Help coordinate schedules, meetings, and office logistics</li><li>Support email correspondence and internal communications</li><li>Assist with special projects and day-to-day office tasks as needed</li></ul>
2026-05-01T00:00:00Z

Accounting Assistant

Miami, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a team based in Doral, Florida. This is a Contract position suited for someone who is comfortable handling both payables and receivables while keeping records accurate and up to date. The ideal candidate will contribute to a fast-paced accounting environment by assisting with transaction processing, reconciliation work, and collection follow-up using strong organizational and data entry skills. Responsibilities:• Process vendor invoices, assign correct accounting codes, and enter payment details accurately into the system.• Support accounts receivable activities by preparing invoices, posting customer payments, and monitoring outstanding balances.• Follow up with business clients on overdue accounts and maintain clear communication to help resolve payment issues.• Perform bank and account reconciliations to ensure transactions are properly recorded and discrepancies are addressed promptly.• Maintain accurate financial records in QuickBooks and assist with routine updates to accounting documentation.• Enter high volumes of financial data with precision while verifying supporting information for completeness and accuracy.• Assist with general accounting administration and provide day-to-day support across payable and receivable functions. If interested, please reach out to Cristina.Arguello@roberthalf
2026-05-15T00:00:00Z

Medical Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
20 - 22 USD / Hourly
Key Responsibilities: Monitor and manage a high volume of calls and emails with professionalism and attention to detail.Answer incoming calls with strong phone presence, addressing inquiries promptly and accurately.Intake, document, and organize detailed information.Assist with scheduling, data entry, and additional administrative tasks as needed.Collaborate with team members to ensure smooth daily operations. Qualifications: Prior experience in a veterinary/medical office or healthcare administrative setting is preferred.Excellent verbal communication and phone skills; comfortable speaking with patients and providers.Quick learner who can efficiently absorb and organize new information.Strong organizational, multitasking, and interpersonal skills.Proficiency in common office software.
2026-05-05T00:00:00Z

Legal Assistant

Miami, FL
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy law firm in Miami, Florida. This is a long-term Contract position for someone who can manage administrative and legal support tasks with accuracy, discretion, and strong organizational skills. The ideal candidate will help keep case activity on schedule, coordinate time-sensitive logistics, and provide dependable assistance to attorneys and legal staff in a fast-paced office environment. Responsibilities:• Maintain attorney and case calendars, ensuring deadlines, court dates, and appointments are tracked accurately.• Organize and store legal files in the document management system so records remain current and easy to retrieve.• Coordinate logistical support such as arranging court reporters, delivery services, and related scheduling needs.• Attend document execution meetings to observe and support witness signature processes when required.• Draft straightforward legal documents, including routine pleadings and client correspondence, for attorney review.• Handle attorney typing and document formatting requests in a timely and consistent manner.• Provide additional legal and administrative assistance on matters that align with the day-to-day needs of the practice.• Support trial preparation and assist with in-office or courtroom-related tasks as needed.
2026-05-12T00:00:00Z

HR Assistant/ Office Assistant

Miami Beach, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Temporary File Digitization Project AssistantImmediate Start | Temporary ProjectA company transitioning to a paperless environment is seeking a detail-oriented professional to assist with a file digitization project. This temporary role will focus on organizing, scanning, uploading, and maintaining electronic records accurately and efficiently.Responsibilities:<ul><li>Scan and digitize paper files and documents</li><li>Organize electronic records and folders accurately</li><li>Upload and index files into the company database/system</li><li>Review documents for completeness and quality control</li><li>Maintain confidentiality of sensitive information</li><li>Assist with general clerical and administrative support as needed</li></ul>
2026-05-14T00:00:00Z

Medical Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking a reliable and patient-focused Medical Assistant to support a busy healthcare practice in Miami. This role is ideal for someone who enjoys both clinical and administrative responsibilities in a fast-paced environment. What You’ll Be Doing:<ul><li>Assist providers with patient care, including taking vital signs and preparing exam rooms</li><li>Support patient intake, verify information, and update records in EMR systems</li><li>Perform basic clinical tasks such as EKGs, injections, and specimen collection (as applicable)</li><li>Schedule appointments and manage patient flow throughout the day</li><li>Maintain accurate documentation and ensure compliance with healthcare regulations</li><li>Handle front desk responsibilities as needed, including answering phones and assisting patients</li><li>Ensure a clean, organized, and safe clinical environment</li></ul>
2026-05-01T00:00:00Z

Receptionist

Deerfield Beach, FL
onsite
Temporary / Contract
16.8625 - 17 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations for a contract position in Florida. This individual will serve as the first point of contact for visitors and callers, helping create a welcoming and organized work environment. The role is ideal for someone who communicates clearly, manages multiple tasks efficiently, and maintains a high level of consistency throughout the workday. Responsibilities: • Welcome guests, clients, and staff in a courteous manner while maintaining a strong front office presence. • Answer and direct incoming phone calls promptly, taking accurate messages and ensuring inquiries reach the appropriate team members. • Coordinate front desk activities such as visitor check-in, badge distribution, and general administrative support tasks. • Manage incoming and outgoing mail, packages, and deliveries to keep daily operations running smoothly. • Maintain organized reception and common areas to support a clean and well-run workplace. • Assist with scheduling, calendar updates, and other administrative duties as needed. • Monitor office supplies and request replenishment when inventory runs low. • Support additional clerical tasks, including data entry, filing, and document handling, as assigned.
2026-05-15T00:00:00Z

Receptionist

Miami, FL
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
Client Services Assistant / Legal Support SpecialistMiami, FL A well-established, nationally recognized professional services firm is seeking a Client Services Assistant / Legal Support Specialist to support its growing Miami office. This is a newly created, highly visible role blending front desk responsibilities with hands-on legal and administrative support in a collaborative, team-oriented environment. The Role• Serve as the primary front desk point of contact, greeting clients and managing incoming calls• Coordinate conference rooms, meetings, and visitor logistics• Provide administrative support including scheduling, expense reports, and document management• Prepare binders, assemble exhibits, and assist with general legal support tasks• Support multiple attorneys and team members as needs arise Schedule & Flexibility• 100% onsite• Standard hours: 9:00am–6:00pm• Flexibility to adjust hours for office needs, meetings, or events Compensation• $65,000–$70,000 DOE• Bonus eligibility Ideal Background• 3+ years of experience in a professional services environment (legal experience a plus)• Highly organized, detail-oriented, and able to multitask in a fast-paced setting• Positive, team-first attitude with a willingness to take initiative Why This Opportunity• Tight-knit, collegial office with strong tenure and a “family feel”• Newly created role with opportunity to make an impact• Exposure to a variety of legal and administrative functions• Growth-oriented environment with strong internal support Benefits• Comprehensive benefits package• Paid parking• Supportive, feedback-driven culture Apply in confidence by reaching out directly to Amanda Carrazana on LinkedIn.
2026-05-14T00:00:00Z

Office Coordinator

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently seeking a professional and organized Bilingual Spanish Office Coordinator for a client in the real estate industry in the Miami area. The ideal candidate will have strong administrative experience, excellent communication skills, and the ability to support daily office operations in a fast-paced environment. Responsibilities:<ul><li>Serve as the main point of contact for office operations and front desk support</li><li>Answer and direct incoming phone calls and emails</li><li>Coordinate schedules, meetings, and appointments</li><li>Maintain organized filing systems and office records</li><li>Assist with onboarding paperwork and general administrative tasks</li><li>Order office supplies and manage vendor communication</li><li>Support multiple departments with day-to-day operational needs</li><li>Assist with real estate administrative support and client communication</li><li>Provide excellent customer service to clients and visitors</li></ul>
2026-05-08T00:00:00Z

Paralegal

Boca Raton, FL
onsite
Permanent / Full Time
65000 - 90000 USD / Yearly
Family Law Litigation ParalegalLocation: South Florida | Boutique family law litigation practice A respected boutique family law firm focused on high‑end, litigation‑heavy divorce matters is seeking an experienced Family Law Litigation Paralegal to join its close‑knit team. This is a hands‑on role for someone who thrives in a fast‑paced environment and wants to be deeply involved in cases from start to finish. The Role• Manage family law cases from inception through resolution • Draft court pleadings and dissolution‑related filings • Calendar management and court scheduling • Prepare, review, and manage discovery • Prepare financial affidavits and mandatory disclosures • Assist with depositions and trial preparation • Review deposition transcripts • Communicate professionally with clients • Track and bill own time (approx. 100 hours/month) Schedule• Monday–Friday, 8:30am–5:30pm • 100% onsite positionCompensation• $65,000–$90,000 DOE • Discretionary year‑end bonus Ideal Background• 2–5+ years of paralegal experience (litigation required) • Family law experience preferred • Experience billing for own time • Strong organizational and proofreading skills • Detail‑oriented, accountable, and dependable • Team‑first mindset; willing to step in and assist when needed Benefits• 100% employer‑paid health insurance (employee only) after 90 days • Dental and vision options • 401(k) eligibility after one year with employer match • Parking included • Office‑provided meals when working through lunch Apply in confidence by reaching out directly to Amanda Carrazana.
2026-04-28T00:00:00Z

Paralegal

Delray Beach, FL
remote
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a detail-oriented Paralegal to support a legal team on a part-time (5 hours a week) Contract basis in Florida on a remote basis. This role is expected to average approximately 5 hours per week and is well suited for someone who can work independently while keeping legal matters organized and on schedule. The ideal candidate brings civil litigation experience and is comfortable handling electronic court filings, calendar coordination, and administrative support related to active cases. Responsibilities:• Prepare and submit court documents through electronic filing systems in a timely and accurate manner• Maintain key case dates, deadlines, hearings, and appointments using calendaring tools and case management platforms• Coordinate schedules for legal meetings, court appearances, and other case-related events• Assist with drafting, formatting, and organizing legal documents for civil litigation matters• Support attorneys and staff with day-to-day case administration and follow-up tasks as priorities shift• Update case records and documentation to ensure files remain current, complete, and accessible
2026-05-01T00:00:00Z