<p>Robert Half is seeking an Administrative Assistant to support our client’s daily operations. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple administrative tasks efficiently while providing excellent support to the team.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Perform general clerical duties including filing, copying, scanning, and data entry</li><li>Handle incoming calls, emails, and in-person inquiries</li><li>Process incoming and outgoing mail and packages</li><li>Assist with scheduling, calendar management, and meeting preparation</li><li>Maintain accurate records, update databases, and organize documents</li><li>Provide support to staff with various administrative projects as needed</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to support daily operations in a dynamic and focused environment. This Contract-to-Permanent position requires a proactive individual with strong organizational skills and the ability to manage multiple tasks efficiently. Located in Miami, Florida, this role offers an opportunity to work closely with property management and administrative teams.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage day-to-day office operations, including handling incoming mail and maintaining inventory of supplies.</li><li>Organize and track invoice submissions to ensure prompt payment processing.</li><li>Operate property management software to facilitate rent collection and monitor daily banking activity.</li><li>Compile and deliver monthly financial reports with precision and clarity.</li><li>Maintain and update contracts, investment files, and tenant documentation.</li><li>Serve as the primary point of contact for vendors, service providers, tenants, and project teams.</li><li>Evaluate prospective tenants and oversee move-in and move-out procedures.</li></ul><p><br></p>
<p>We are seeking a detail-oriented and motivated Administrative Assistant to support the smooth, daily operations of our office environment. The Administrative Assistant will play an integral role in ensuring efficient communication, organization, and support. This role requires excellent organizational skills, a proactive attitude, and a strong ability to handle multiple priorities.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><p><strong>Administrative Support</strong>:</p><ul><li>Manage and maintain calendars, including scheduling meetings, appointments, and events.</li><li>Prepare, edit, and distribute correspondence, memos, reports, and presentations as required.</li><li>Answer and direct phone calls, emails, and other inquiries promptly and professionally.</li></ul><p><strong>Office Coordination</strong>:</p><ul><li>Assist with organizing and maintaining office files and records, ensuring compliance with company documentation protocols.</li><li>Coordinate and order office supplies, ensuring adequate availability at all times.</li><li>Serve as a point of contact for internal and external stakeholders, including vendors and contractors.</li></ul><p><strong>Meeting Coordination</strong>:</p><ul><li>Schedule, organize, and prepare for meetings, including preparing agendas, booking conference rooms, and taking detailed minutes.</li><li>Coordinate travel arrangements and itineraries for staff and management as necessary.</li></ul><p><strong>Data Entry and Reporting</strong>:</p><ul><li>Assist in the creation and maintenance of databases, spreadsheets, and reports as directed.</li><li>Handle data entry with precision, adhering to company data integrity policies.</li></ul><p><strong>Team Collaboration</strong>:</p><ul><li>Support cross-functional teams by managing special projects and initiatives as needed.</li><li>Assist colleagues and leadership in achieving critical deadlines and deliverables.</li></ul>
<p>We are seeking a detail-oriented and motivated Administrative Assistant to support the smooth, daily operations of our office environment. The Administrative Assistant will play an integral role in ensuring efficient communication, organization, and support. This role requires excellent organizational skills, a proactive attitude, and a strong ability to handle multiple priorities.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><p><strong>Administrative Support</strong>:</p><ul><li>Manage and maintain calendars, including scheduling meetings, appointments, and events.</li><li>Prepare, edit, and distribute correspondence, memos, reports, and presentations as required.</li><li>Answer and direct phone calls, emails, and other inquiries promptly and professionally.</li></ul><p><strong>Office Coordination</strong>:</p><ul><li>Assist with organizing and maintaining office files and records, ensuring compliance with company documentation protocols.</li><li>Coordinate and order office supplies, ensuring adequate availability at all times.</li><li>Serve as a point of contact for internal and external stakeholders, including vendors and contractors.</li></ul><p><strong>Meeting Coordination</strong>:</p><ul><li>Schedule, organize, and prepare for meetings, including preparing agendas, booking conference rooms, and taking detailed minutes.</li><li>Coordinate travel arrangements and itineraries for staff and management as necessary.</li></ul><p><strong>Data Entry and Reporting</strong>:</p><ul><li>Assist in the creation and maintenance of databases, spreadsheets, and reports as directed.</li><li>Handle data entry with precision, adhering to company data integrity policies.</li></ul><p><strong>Team Collaboration</strong>:</p><ul><li>Support cross-functional teams by managing special projects and initiatives as needed.</li><li>Assist colleagues and leadership in achieving critical deadlines and deliverables.</li></ul>
<p><strong>Robert Half is working with a client seeking an organized and detail-oriented professional to support their daily operations.</strong></p><p> This role is perfect for someone who thrives in an office environment, enjoys multitasking, and has strong communication skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support including scheduling meetings, managing calendars, and preparing documents</li><li>Handle incoming calls, emails, and correspondence in a professional manner</li><li>Assist with data entry, filing, and maintaining organized records</li><li>Support internal teams with project coordination and follow-up tasks</li><li>Prepare reports, presentations, and other materials as needed</li><li>Ensure smooth day-to-day office operations and assist with general office management tasks</li></ul><p><br></p>
<p>Robert Half is looking for a detail-oriented and proactive professional to support the COO and VP of Marketing at a leading hospitality company. This role combines executive assistance, office management, HR support, and project coordination in a fast-paced environment. Spanish fluency is required.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to senior executives, including managing calendars, arranging travel, processing expenses, coordinating meetings, and preparing reports and presentations.</li><li>Assist the COO with hotel operations and asset management to ensure smooth daily business activities.</li><li>Collaborate with the VP of Marketing on project tracking, vendor communications, marketing materials, campaign coordination, and presentations.</li><li>Prepare communications for investors, board members, and strategic partners.</li><li>Serve as the liaison between executives, hotel teams, brand partners, and third-party agencies to ensure clear and efficient communication.</li><li>Manage day-to-day office operations, including reception, mail, supplies, and vendor coordination.</li><li>Coordinate IT requests, maintain system access, and support firm-wide tools like Microsoft 365</li><li>Support HR processes including recruitment, onboarding/offboarding, and benefits administration.</li><li>Assist with special projects, vendor contracts, budgets, and reporting.</li><li>Travel periodically to hotel properties to support operations, brand initiatives, photoshoots, and events</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to provide comprehensive support in a dynamic office environment. This Contract-to-Permanent position is based in Miami, Florida, and offers an excellent opportunity to contribute to the smooth operation of daily business activities. The ideal candidate will bring strong organizational skills and the ability to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls with care, directing them to the appropriate departments or individuals.</p><p>• Perform data entry and maintain accurate records to ensure smooth office operations.</p><p>• Support day-to-day administrative tasks, including scheduling, organizing, and managing documents.</p><p>• Greet visitors and manage front desk responsibilities with a welcoming and detail-oriented demeanor.</p><p>• Coordinate meetings and appointments, ensuring all logistics are in place.</p><p>• Assist in preparing reports, presentations, and correspondence as needed.</p><p>• Maintain office supplies inventory and place orders when necessary.</p><p>• Collaborate with team members to ensure efficient communication and workflow.</p><p>• Address and resolve administrative inquiries or issues promptly.</p><p>Looking for candidate that has strong experience with Marketing and Social Media</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Fort Lauderdale, Florida. In this contract-to-perm role, you will play a vital part in ensuring smooth office operations. The ideal candidate will thrive in a dynamic environment, juggling multiple tasks while maintaining professionalism and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Greet clients and visitors with professionalism, ensuring a welcoming and organized front office environment.</p><p>• Assist in tracking and documenting contractor work hours to maintain accurate records.</p><p>• Review and monitor permits, ensuring they are processed and routed to the correct individuals.</p><p>• Provide light project administration, including organizing client folders and maintaining up-to-date project documentation.</p><p>• Manage incoming calls, emails, and correspondence to support seamless communication.</p><p>• Perform data entry tasks with accuracy, contributing to efficient office workflows.</p><p>• Monitor real-time activities to ensure adherence to schedules and processes.</p><p>• Handle general receptionist duties to support daily office operations.</p><p>• Collaborate with team members to allocate resources effectively and meet project deadlines.</p>
<p>We are looking for a dynamic and organized Personal Administrative Assistant to join our start-up vision. Work and residence are between Coconut Grove and Brickell. In this role, you will utilize your expertise in managing calendars, coordinating meetings and travel, support the CEO's logistical needs, while also managing administrative tasks and coordinating schedules effectively. This position offers an opportunity to work in a fast-paced environment, requiring exceptional attention to detail and strong communication skills. <strong>WE ALRE LOOKING FOR A CANDIDATE FLUENT IN PORTUGUESE.</strong></p><p><br></p><p>Responsibilities:</p><p> Manage the CEO’s calendar, coordinating meetings, appointments, travel, and events with accuracy and efficiency</p><p> Serve as a liaison between the CEO and internal departments, clients, partners, and investors Prepare and review executive-level documents, presentations, and reports, ensuring quality and confidentiality;</p><p> Organize domestic and international travel, including logistics, flights, accommodations, visas, and itineraries;</p><p> Support board meetings by preparing agendas, materials, meeting minutes, and tracking follow-ups;</p><p> Ensure the smooth flow of sensitive information and documents with discretion and professionalism;</p><p> Assist with administrative tasks related to office operations and executive routines</p><p><br></p><p><strong>INTERESTED AND QUALIFIED CANDIDATES PLEASE APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903 </strong></p>
<p>Robert Half is assisting a client in hiring an Executive Assistant to provide high-level support to senior leadership. This opportunity is ideal for someone who is highly organized, discreet, and excels at managing multiple priorities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executives’ calendars, schedule meetings, and coordinate travel</li><li>Prepare reports, presentations, and correspondence on behalf of leadership</li><li>Handle confidential information with discretion and professionalism</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Organize company events, board meetings, and executive projects</li><li>Ensure executives are prepared and equipped for meetings and deadlines</li></ul><p><br></p>
<p>Fantastic opportunity with bonus potential!!! My client in Brickell is seeking an Executive Assistant with Property Management experience. The ideal candidate will impose the following skills:</p><p><br></p><p><br></p><ul><li>Manage the standard Executive Assistant duties and functions such as managing correspondence, making arrangements, handling transportation, etc</li><li>The KEY here is the Project Management piece. They are seeking a thinker who can support and be on top of different operations requirements. Someone who thinks outside the box.</li></ul><p> Here are some examples of what is needed :</p><ul><li>Example 1.) They have construction and development projects going on so the partners may have them get documents, submit permits, making sure information is received from the general contractors or architects. Sort of manage the administrative tasks of these functions</li><li>Example 2.) If the Partner needs to be at a site to review progress or there is information that the Partner needs to get to the GC or Architects this EA will be on them to get it done</li><li>Example 3.) Managing emails – they may sit face to face and the EA will need to run down the emails with the partner and reply or delete in real time</li></ul><p>If you are interested in hearing more about this position, please email me Janet.Silva@roberthalfcom or call me 786-393-4588</p><p><br></p>
<p><br></p><ul><li><strong>Position: Event Planner (Contract)</strong></li><li><strong>Location: 1450 Brickell Ave 1 Miami Florida 33131-3444</strong></li><li><strong>Type: 100% ONSITE Monday - Friday (Requires flexibility)</strong></li><li><strong>Tentative Hourly Pay: $26/per hour</strong></li></ul><p> </p><p>The Event Analyst will assist and support in all aspects of client event activities from concept to execution. The Analyst will work on multiple event projects simultaneously ranging from large events to intimate roundtable dinners. The Analyst will manage administrative tasks in support of the Southeast Region events team including but not limited to data management/entry and invoice and expense management/processing. In order to ensure a consistent and distinctive experience for clients this role requires interaction with colleagues on the global events team bankers and product partners and senior management.</p><p>The role reports to the Southeast Region Head of Private Bank Event</p><p> </p><p>Responsibilities include:</p><p>- Overall administrative support for the Southeast Region events team including invoice and expense management vendor setup in payment systems invoice processing and tracking etc.</p><p>- Management of confidential client data various event budgets calendars and operational efficiencies</p><p>- Strong emphasis on data entry and management leveraging our events management platform to track events manage RSVPs pre and post event.</p><p>- Manage event email communications via our event management platform including the invitation reminders and post event communications</p><p>- Coordination of pre-event administrative tasks such as briefing templates production of name badges place cards menu cards printed materials packing and shipping of event supplies</p><p>- Coordination of post-event administrative tasks such as final data management and event debrief documents</p><p>- Onsite event staffing which may include registration desk management and distribution of materials</p><p>- Maintain event supplies inventory ensuring all necessary items are in stock and well organized</p><p>- Participate in weekly regional team meetings</p><p>- Assist with vendor relationships maintaining contacts at venues and market contacts</p><p>- Assist in researching event venues and obtaining event proposals</p><p> </p><p>Please note that this is a contract position—there is no guarantee that this position will be extended past the end date or converted to permanent status.</p><p><br></p>
<p>We are supporting a growing Real Estate development firm with their search for a Receptionist/Administrative Assistant. This role will be the immediate point of contact for any guests and incoming phone calls to the firm. This is a dynamic role with room for growth. If you are looking for a high-energy company this may be a good fit for you.</p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Answer incoming phone calls and route calls to the correct points of contact</li><li>Great guests and anticipate guest needs</li><li>Receive and route incoming mail to include packages and other time-sensitive and important documents</li><li>Track office inventory and maintain a business professional office environment</li><li>Reserve the conference room for meetings and other events</li><li>Support with general junior property management inquiries such as making copies of keys or dealing with external vendors</li><li>Send internal correspondence to include physical documents and email</li><li>Utilize Microsoft Office products to conduct basic business duties</li></ul>
<p>We are looking for a highly skilled Executive Operations Assistant to join our client in Miami. You will play a crucial role in supporting the founding partner of a growing Real Estate Firm with executive assistant duties as well as operations functions. This is a dynamic role that is perfect for candidates that have worked in an industry that is project driven. If you have a passion for working in an Executive Assistant capacity let's talk!</p><p><br></p><p>Responsibilities:</p><p>• Support an Executive with various business-related functions ensuring a high attention to detail </p><p>• Manage documentation and records related to construction and real estate projects, ensuring accuracy and compliance.</p><p>• Oversee permitting processes and liaise with relevant stakeholders to ensure project timelines are met.</p><p>• Collaborate with cross-functional teams to support project management and execution</p><p>• Maintain organized and efficient office operations to support business development efforts.</p><p>• Coordinate and track progress on commercial construction projects, ensuring alignment with company goals.</p><p>• Assist in preparing presentations, reports, and proposals for business development initiatives.</p><p>• Foster strong relationships with clients and partners to enhance collaboration and drive success.</p><p><br></p>
<p>Robert Half is partnering with a client seeking a proactive HR Assistant to support their Human Resources department. This role is great for someone who enjoys working with people, is detail-oriented, and thrives in a team environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with onboarding, new hire paperwork, and employee orientation</li><li>Maintain employee records and ensure confidentiality of HR files</li><li>Support recruitment efforts by posting jobs and scheduling interviews</li><li>Help administer benefits, payroll, and compliance documentation</li><li>Respond to employee inquiries regarding HR policies and procedures</li><li>Provide general administrative support to the HR team</li></ul><p><br></p>
We are looking for a detail-oriented Sales Assistant to support our team in Coral Gables, Florida. In this role, you will assist in managing sales operations, handling customer inquiries, and ensuring smooth administrative processes. This position requires a proactive individual with excellent organizational skills and the ability to work in a fast-paced environment.<br><br>Responsibilities:<br>• Provide administrative support to the sales team, including processing orders and managing records.<br>• Respond to customer inquiries via phone and email, ensuring timely and precise communication.<br>• Assist in managing CRM systems to track customer interactions and sales activities.<br>• Generate reports using tools such as Crystal Reports to analyze sales data and performance.<br>• Coordinate with other departments to ensure seamless handling of cash activities and financial transactions.<br>• Support the team in managing the buying process, ensuring all documentation is accurate and complete.<br>• Handle inbound calls, addressing customer concerns and directing them to the appropriate team members.<br>• Utilize tools like Concur for expense tracking and About Time for time management processes.<br>• Participate in data processing activities to maintain accurate and up-to-date records.<br>• Ensure compliance with company policies and procedures in all sales-related activities.
<p><strong>Robert Half is working with a reputable property management company that is looking to add a Bilingual Leasing Assistant to their team. This role is ideal for someone who enjoys working with people, is detail-oriented, and thrives in a fast-paced environment.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist prospective residents, conduct property tours, and answer inquiries</li><li>Guide applicants through the leasing process, including applications and lease agreements</li><li>Provide support to current residents and ensure a high level of customer service</li><li>Manage administrative tasks such as data entry, lease documentation, and filing</li><li>Communicate effectively in both Spanish and English with tenants and staff</li></ul><p><br></p>
<p>Robert Half is working with a client seeking a dedicated Office Clerk / Customer Service Representative to join their team. This role is ideal for someone who is well-spoken, detail-oriented, and enjoys assisting residents with permits, documentation, and customer service needs in a municipal office setting.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Assist residents with construction permits and related documentation</li><li>Provide customer support in person, over the phone, and via email</li><li>Answer, screen, and transfer incoming calls</li><li>Identify and help resolve missing documents for resident projects</li><li>Perform accurate data entry and update records in the system</li><li>Support day-to-day office functions including filing, scheduling, and correspondence</li><li>Ensure residents and visitors are assisted promptly and professionally</li></ul><p><br></p>
