Add your latest resume to match with open positions.

72 results for Office Manager in Metuchen, NJ

Office Manager

New York, NY
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for an organized Office Manager to support daily workplace operations in New York, New York. This Long-term Contract to permanent position is ideal for someone who enjoys creating a smooth, well-run office environment while providing dependable administrative support to a small team. The role includes overseeing office coordination, assisting with executive scheduling and travel, and serving as a key point of contact for vendors, visitors, and building management. Responsibilities: • Oversee day-to-day office operations to maintain an efficient, organized, and welcoming workplace for a staff of fewer than 15 employees. • Receive, organize, and distribute incoming mail and deliveries, and arrange outbound shipments as needed. • Partner with building management to address facility-related matters and submit service requests for maintenance or repairs. • Replenish printer supplies, restock shared office materials, and track inventory levels to ensure essential items remain available. • Coordinate with external vendors for office services, including catering arrangements for staff and board meetings. • Manage visitor access by greeting guests, coordinating entry, and notifying building security upon arrival. • Maintain office records by scanning documents, organizing files, and keeping administrative materials up to date. • Oversee the office calendar and schedule meetings, while also coordinating travel logistics for the Executive Director and occasionally one additional executive. • Monitor the general inquiry inbox and respond to or route messages to the appropriate contacts in a timely manner.
2026-08-28T00:00:00Z

Office Administrator

New York, NY
onsite
Permanent / Full Time
131000 - 220000 USD / Yearly
We are looking for an experienced Office Administrator to oversee daily business operations for a legal office. This role combines people management, financial coordination, and facilities oversight to support a productive and well-organized workplace. The ideal candidate brings strong leadership, sound judgment, and the ability to manage multiple administrative priorities in a fast-paced services environment. Responsibilities: • Lead hiring coordination for staff in partnership with Human Resources, supporting candidate selection and onboarding activities. • Organize training, orientation, and ongoing development initiatives for staff, while also assisting with attorney onboarding and office integration. • Oversee the performance review cycle for office employees and help address employee relations matters, including recognition, coaching, disciplinary actions, and separations in collaboration with Human Resources. • Manage administrative budgeting by supporting annual operating and capital planning, monitoring expenses, and reviewing spending against budget expectations. • Support financial operations through billing coordination, collections tracking, accounts receivable reporting, cash receipt monitoring, and review of related office financial data. • Administer vendor payments and check processing, assist with banking and trust-related matters, and partner with Procurement on service and supply agreements. • Supervise office services such as reception, mail handling, document distribution, supply management, scanning, and conference call coordination to ensure smooth daily operations. • Coordinate workspace maintenance, office moves, repairs, landlord communications, asset tracking, and safety and security practices for the physical office environment. • Interpret and apply local office procedures, oversee records and information management processes, and evaluate operational needs to improve resource allocation and administrative effectiveness.
2026-08-03T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-08-28T00:00:00Z

Office Assistant

Jersey City, NJ
onsite
Temporary / Contract
16.625 - 19.25 USD / Hourly
We are looking for a dependable Office Assistant to support daily office operations in Jersey City, New Jersey within a fast-paced communications environment. This Long-term Contract position is fully onsite and offers the opportunity to contribute across mail handling, financial administration, and general office coordination. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple requests while maintaining accuracy and professionalism. Responsibilities: • Manage incoming deliveries by receiving, recording, and tracking packages to ensure accurate distribution throughout the office. • Support outbound shipping by preparing carrier labels, coordinating pickups, and confirming packages are sent correctly and on time. • Monitor internal service requests and respond promptly to help employees and departments resolve office-related needs. • Assist with financial administrative tasks by coding invoices, preparing purchase requests, and helping process purchase orders accurately. • Review billing documents and related paperwork for completeness before routing items to the appropriate contacts for approval. • Maintain compliance records by tracking Certificates of Insurance, following up on renewals, and securing required vendor documentation. • Coordinate vendor and delivery-related paperwork, including materials connected to building access and freight elevator scheduling. • Communicate with staff, vendors, and internal teams to gather missing details, provide updates, and keep requests moving to completion. • Organize and maintain electronic and hard-copy records while providing additional administrative and clerical support as business needs change.
2026-08-27T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
28.5 - 30 USD / Hourly
We are looking for a Front Office Manager to support front desk and administrative operations for a hospitality organization in New York, New York. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing day-to-day office tasks, and keeping information organized. The role requires strong communication skills and the ability to handle multiple priorities in a fast-paced setting. The Front Office Manager is responsible for leading the front desk operations of the hotel, ensuring a seamless guest experience from arrival to departure. This role involves supervising front office staff, managing reservations, and coordinating with other departments to uphold the highest standards of hospitality and service. Key Responsibilities: <ul><li>Assist in the management and supervision of the Front Office department (Bellmen, Doormen, Bell Captains, Concierge, Guest Service Agents, Towers Page, Towers Maitre D'Etage, Mail Desk Agents, and Package Room Attendants) </li><li>Assist with blocking rooms and running daily reports </li><li>Motivate, supervise, coach, develop, empower, and discipline the Front Office team as needed </li><li>Handle guest inquiries, complaints, and special requests promptly and professionally. </li><li>Collaborate with housekeeping, maintenance, and other departments to ensure seamless operations. </li><li>Accommodate groups to ensure optimal levels of guest satisfaction and repeat business </li><li>Ensure that Standard Operating Procedures are being adhered to </li><li>Ability to stand for extended periods of time as required by the role. </li></ul>Perform other tasks as assigned by the Director of Front of the House
2026-08-17T00:00:00Z

Bookkeeper/Office Manager

Rockaway, NJ
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
A busy firm in the Rockaway area is seeking a Bookkeeper/Office Manager to join their growing team. This Bookkeeper/Office Manager will help support a busy CPA firm serving small and mid-sized businesses Morris County. This Bookkeeper/Office Manager is well suited to someone who takes pride in maintaining accurate financial records, managing several client books with minimal oversight, and building strong working relationships with business owners. The ideal Bookkeeper/Office Manager brings solid accounting fundamentals, strong QuickBooks skills, and a dependable, detail-focused approach to day-to-day bookkeeping operations. Bookkeeper/Office Manager Responsibilities:• Oversee complete bookkeeping activities for a portfolio of small and mid-sized business clients, ensuring records remain current and accurate.• Enter, classify, and maintain daily financial transactions across general ledger and supporting accounts.• Process payables and receivables, including invoices, incoming payments, vendor disbursements, and deposits.• Complete monthly reconciliations for bank accounts, credit cards, and key balance sheet accounts to identify and resolve variances.• Prepare recurring financial statements and management reports to help clients understand business performance.• Support month-end and year-end close activities by organizing records, reviewing account activity, and addressing discrepancies.• Maintain orderly client accounting documentation and respond to bookkeeping questions from clients and business owners.• Partner with CPAs and internal accounting staff to keep client books aligned for reporting, compliance, and tax preparation needs.• Assist with payroll-related bookkeeping tasks and provide practical support to clients using QuickBooks when needed. This Bookkeeper/Office Manager role is paying between $75,000 and $85,000 annually depending on experience. If interested in this Bookkeeper/Office Manager position, apply today.
2026-08-28T00:00:00Z

Bookkeeper/Office Administrator

Mahwah, NJ
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
A well-established construction company in Mahwah is looking for a Bookkeeper/Office Administrator with prior experience in a small to medium size construction company. The Bookkeeper will be involved in a variety of duties including:• Accounts Payable• Accounts Receivable• Billing• Assist with certified payroll• Bonding and insurance• Various human resources functionsThe company offers a very good benefits and compensation package. To Apply email a resume to Robert Half. Or call Rich Singer, CPA at 848-202-7970 to discuss this opportunity. Salary: $75,000 - $85,000Benefits: Medical, Dental, Vision
2026-08-18T00:00:00Z

Bookkeeper/Office Administrator

Lawrenceville, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
Position: Bookkeeper / Office Assistant Location: Lawrenceville Area Schedule: Monday–Friday, 8:45 AM–5:00 PM Work Arrangement: Schedule & Hybrid Work Monday–Friday, 8:45 AM–5:00 PM Approximately 3–4 weeks of in-office training After training, the position will transition to a hybrid schedule Approximately 2 days per week in the office initially, with the potential for fewer in-office days once fully trained Additional in-office presence may be expected during busier periods Compensation: $60,000–$65,000, depending on experience Benefits: Medical: 100% employer-paid for employee Dental: 100% employer-paid basic dental for employee Vision: Employee-paid 401(k): Eligible after one year; 100% vested upon participation; employer match up to 6% PTO: 1 week to start, increasing to 2 weeks after one year Additional PTO: 6 additional PTO days Holidays About the Opportunity A well-established organization in the Lawrenceville area is seeking a Bookkeeper / Office Assistant to join its team. This position is ideal for someone with a solid foundation in bookkeeping and accounting who is looking for a stable opportunity with the chance to grow their responsibilities. The ideal candidate will understand core accounting principles and have experience with day-to-day bookkeeping, AP/AR, reconciliations, and general accounting support. The organization is willing to provide additional training to the right candidate. Responsibilities Perform day-to-day bookkeeping and general accounting functions Assist with accounts payable and accounts receivable Monitor incoming receivables and follow up as needed Make administrative updates and corrections to invoices, including client names, subsidiary information, and addresses Perform account reconciliations Prepare and post journal entries Assist with prepaids and deferred expenses/revenue Process recurring and one-time payments electronically Maintain accurate accounting records and documentation Support weekly payment processing Assist with general administrative and accounting tasks as needed Work closely with the accounting team on day-to-day financial operations Provide support during busier periods throughout the year
2026-08-13T00:00:00Z

Part-Time Bookkeeper/Office Manager

Union, NJ
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
Our client in the Union area is seeking a Part-Time Bookkeeper/Office Manager to provide administrative and accounting support to their team. This is a fully on-site position with flexible hours between 10:00am and 3:00 pm. totaling approximately 25–30 hours per week. Please note that benefits are not offered for this position. The hourly compensation will range from $30–$40 per hour, depending on experience and qualifications. Please note: Animals/pets are regularly on-site. Overview: This position leans more heavily on accounting responsibilities while also managing key HR and payroll functions.Key Responsibilities:Accounting Responsibilities (Primary Focus)<ul><li>QuickBooks (experience is required)</li><li>Lead Accounts Payable (AP) processes; weekly check writing</li><li>Manage account reconciliations and sales tax for multiple entities</li><li>Oversee various insurance policies (auto, business, liability, etc.)</li></ul>Payroll & HR Responsibilities<ul><li>Manage onboarding and I-9 processing</li><li>Run payroll using ADP (approx. 20-25 employees)</li><li>Verify timesheets and handle both commission-based and salaried employees</li><li>Administer the 401(k) plan</li><li>Maintain HR-related documentation</li></ul>
2026-08-24T00:00:00Z

Operations Manager

Wayne, NJ
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
A busy company in the Wayne area is seeking an Operations Manager to join their growing business. This Operations Manager will get the chance to strengthen day-to-day business performance across a multi-division organization. This Operations Manager will guide cross-functional teams, bring greater consistency to operating practices, and help ensure departments work together effectively to meet customer and business goals. The ideal Operations Manager is comfortable balancing hands-on oversight with process improvement initiatives in a fast-moving environment. Other responsibilities of this Operations Manager will include but not be limited to: Operations Manager Responsibilities:• Lead daily operational activity across multiple connected business units to ensure alignment, efficiency, and dependable execution.• Provide direction and support to office-based teams, including logistics coordination, estimating, customer support, sales operations, and administrative functions.• Collaborate with warehouse and production leadership to improve inventory flow, shipping, receiving, and overall operational readiness.• Establish and maintain clear operating procedures that drive consistency, accountability, and stronger performance across departments.• Evaluate existing workflows, identify process gaps, and implement practical improvements that remove delays and increase productivity.• Keep projects, deliveries, and service commitments on track by monitoring priorities, timelines, and cross-team coordination.• Reinforce performance expectations through active leadership, coaching, and follow-through while encouraging a cooperative work environment.• Strengthen communication between office staff, warehouse teams, installation crews, and manufacturing operations to support smooth execution.• Review operational data and performance indicators to identify trends and recommend ongoing improvements that support growth.• Partner with company leadership on planning, organizational development, and operational strategies that prepare the business for future expansion. This Operations Manager position pays between $70,000 and $90,000 annually depending on experience. If interested in this Operations Manager role, apply today!
2026-07-30T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Office Services Associate to support essential workplace operations in New York, New York. This Contract position plays an important role in keeping mailroom activity, shipping coordination, supply availability, and internal service requests running efficiently each day. The ideal candidate brings a service-minded approach, strong attention to detail, and the ability to stay organized while handling multiple operational priorities in a detail-oriented office setting. Responsibilities: • Manage incoming deliveries by receiving, sorting, and routing packages to the appropriate internal recipients in a timely manner. • Prepare outbound shipments by packaging materials, creating labels, completing required documentation, and confirming accurate shipment records. • Perform daily mailroom activities, including processing internal and external mail, monitoring shipment status, and maintaining clear tracking information. • Support domestic and international shipping requests while verifying delivery details, ownership information, and service needs before dispatch. • Maintain stock levels for mailing materials and shared office supplies, and organize storage areas to ensure items are easy to access and properly arranged. • Assist with internal delivery runs by transporting documents, packages, and other business materials according to established schedules and priority timelines. • Complete opening and closing operational tasks, inspect equipment for readiness, and help maintain a clean, secure, and orderly workspace. • Communicate delays, service issues, or inventory needs to leadership promptly while working closely with internal teams to meet service expectations.
2026-08-25T00:00:00Z

Bookkeeper

Congers, NY
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a Bookkeeper to support daily financial operations while helping lead an efficient administrative team in Westchester, New York. This position combines hands-on bookkeeping work with oversight of customer service and data entry functions to keep workflows accurate, timely, and responsive. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to guide staff in a fast-paced environment. Responsibilities:• Supervise customer service and data entry personnel, including remote team members, to maintain consistent performance and service standards.• Create staffing approaches that align team coverage with business volume, client expectations, and peak seasonal activity.• Track output, accuracy, and task completion across daily operations to ensure deadlines and service commitments are met.• Provide direction on resolving processing issues and correcting errors to improve overall quality and efficiency.• Coach, train, and support employees to build accountability, strengthen skills, and enhance team effectiveness.• Manage daily incoming cash activity and assist with procedures related to cash handling and financial controls.• Process payroll twice monthly and help ensure time records and payroll information are complete and accurate.• Respond to client and customer concerns through strong oversight of service delivery and timely issue resolution.
2026-08-04T00:00:00Z

Bookkeeper

Belleville, NJ
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for a detail-oriented Bookkeeper to join a construction-focused organization in New Jersey on a contract basis with the potential to become permanent. This role will support a lean accounting team and requires someone who can quickly step into daily financial operations with accuracy and good judgment. The position is fully onsite and is well suited for a methodical individual who is comfortable managing payables first while also contributing across receivables, reconciliations, and cash tracking. Responsibilities: • Manage the accounts payable process from invoice review through payment preparation, ensuring timely and accurate handling of vendor obligations. • Support accounts receivable activities, including customer billing follow-up, payment application, and maintaining up-to-date records of outstanding balances. • Reconcile bank accounts on a regular basis and investigate discrepancies to keep financial records complete and accurate. • Track daily cash activity and record transactions consistently to maintain reliable visibility into incoming and outgoing funds. • Process and organize credit card receipts, matching supporting documentation and coding expenses appropriately. • Assist with billing administration related to client accounts and help prepare documentation needed to support collections. • Coordinate waiver-related paperwork required for payment processing within a construction business environment. • Work closely with a small accounting team to maintain efficient workflows and provide dependable day-to-day bookkeeping support.
2026-08-28T00:00:00Z

Bookkeeper

Perkasie, PA
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for a Bookkeeper to join a well-established business in Pennsylvania. This position blends hands-on accounting work with office coordination, making it ideal for someone who enjoys keeping financial processes accurate while supporting daily operations. The person in this role will contribute to timely payables, organized records, and dependable administrative support across the office. Responsibilities: • Oversee the accounts payable cycle from invoice review through final payment, ensuring transactions are coded correctly and processed with proper authorization. • Compare vendor statements against internal records, investigate discrepancies, and work toward prompt resolution of billing issues. • Set up and maintain supplier profiles, keeping documentation complete, current, and easy to access. • Prepare payable summaries, reconciliations, and related backup schedules to support month-end accounting activities. • Respond to vendor questions about payment status, account balances, and other invoice-related matters in a thorough manner. • Track due dates and outstanding obligations to help ensure payments are issued accurately and on time. • Provide day-to-day administrative assistance to leadership by preparing documents, coordinating schedules, organizing files, and supporting special assignments. • Maintain orderly office records and help keep administrative processes running efficiently on a daily basis. • Assist with additional bookkeeping, receivables, bank reconciliations, and general office tasks as priorities shift.
2026-08-21T00:00:00Z

Bookkeeper

New York, NY
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
We are looking for a detail-oriented Bookkeeper to support financial operations for an IT services business in New York, New York. This role is ideal for someone who is comfortable managing day-to-day accounting activity while also helping maintain accurate client billing, collections, and month-end reporting. The successful candidate will bring hands-on experience with recurring revenue environments, strong attention to detail, and the ability to keep financial records organized and current. Responsibilities: • Manage accounts receivable and payable activities, including invoice processing, payment tracking, and follow-up on outstanding balances. • Prepare accurate client invoices based on contract terms, service agreements, project work, and recurring billing schedules. • Investigate and resolve billing questions by coordinating with internal teams and communicating clearly with clients. • Monitor aging reports, apply collection procedures, and help improve cash flow through consistent follow-up and escalation when needed. • Maintain financial records in accounting and operational systems, ensuring billing data, time entries, and agreements are aligned correctly. • Perform bank and account reconciliations, review general ledger activity, and support the accuracy of monthly financial statements. • Assist with month-end close tasks, reporting preparation, and the organization of financial information for external tax or accounting partners. • Track vendor charges, hardware-related billings, and service costs to help ensure complete and accurate client invoicing. • Provide day-to-day guidance to support staff involved in bookkeeping or administrative accounting tasks as needed.
2026-08-18T00:00:00Z

Bookkeeper

Elmhurst, NY
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
We are looking for an experienced and detail-oriented Bookkeeper to join our team in Elmhurst, New York. This role is essential in ensuring the accuracy of payroll processing, accounts payable, and bank reconciliations. The ideal candidate will have a strong background in financial management and the ability to adapt to various accounting tasks. Responsibilities: • Process biweekly payroll using Paychex for approximately 115 employees, ensuring accuracy and timely submission. • Manage accounts payable operations, including reviewing invoices and maintaining accurate payment records. • Conduct detailed bank reconciliations to verify and align all financial transactions. • Support accounts receivable functions by monitoring incoming payments and addressing discrepancies. • Collaborate on special financial projects as needed to meet organizational goals. • Utilize Yardi to oversee financial data and maintain system integrity. • Provide assistance with general bookkeeping tasks, ensuring compliance with company policies and standards. • Maintain organized and up-to-date financial records to support audits and reporting requirements. • Offer insights and recommendations to improve financial processes and efficiency.
2026-08-18T00:00:00Z

Bookkeeper

Woodbridge, NJ
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
benefits:<ul><li>health insurance</li><li>work - life balance</li></ul>A Growing Services Company in Woodbridge seeks a Bookkeeper who is looking for flexible hours. The company has a 4 day work week for most of the year. Hours are flexible and you can tailor your own schedule. Peachtree or QuickBooks experience is preferred, nice office environment. Any experience in a CPA or law firm is ideal. To be considered please send your resume as a Word to Robert Half, or you can contact Rich Singer, CPA at 732-239-3467.
2026-08-21T00:00:00Z

Bookkeeper

Randolph, NJ
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Bookkeeper to join our team in Randolph, New Jersey in a contract-to-permanent capacity. This onsite role supports day-to-day accounting operations and requires someone who can manage financial records accurately, keep transactions organized, and help maintain steady cash flow visibility. The ideal candidate brings hands-on experience with bookkeeping systems, strong reconciliation skills, and the ability to work confidently across payables, receivables, reporting, and compliance activities. Responsibilities: • Manage day-to-day financial entries across accounting platforms such as QuickBooks, Great Plains, Kivu, and Authorize.net while maintaining accurate and complete records. • Reconcile bank accounts, credit card activity, and posted deposits to ensure balances are correct and customer payments are applied properly. • Oversee accounts payable and accounts receivable functions, including invoice preparation, payment processing, collections follow-up, and monthly customer statements. • Maintain the general ledger by recording journal entries, reviewing account activity, and supporting the preparation of routine financial documentation. • Assist with payroll-related tasks, commission tracking, tax documentation, and year-end reporting activities, including issuing 1099 forms. • Prepare financial reports such as profit and loss statements and balance sheets to support operational and leadership review. • Support audit readiness and compliance efforts, including documentation needed for annual insurance and New Jersey state reviews. • Set up and maintain customer and vendor records, process credit card and ACH transactions, and establish new customer profiles in payment systems. • Monitor cash movement, budget activity, inventory-related records, and purchase order documentation to help maintain organized financial operations.
2026-08-27T00:00:00Z

Bookkeeper

White Plains, NY
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for a Payroll Specialist to support accurate financial operations in White Plains, New York. This position will handle payroll administration, maintain organized records, and help ensure day-to-day accounting activities run smoothly. The ideal candidate brings strong experience with bookkeeping processes, communicates effectively across departments, and takes pride in accuracy, compliance, and timely reporting. Responsibilities:• Manage end-to-end payroll processing for employees, ensuring wages, overtime, and other earnings are calculated and issued on schedule.• Examine time records and payroll data to identify inconsistencies, research issues, and correct errors before payroll is finalized.• Keep payroll files and employee compensation information current within accounting and payroll systems.• Produce payroll-related summaries and reports to support leadership, finance reviews, and audit requests.• Apply required withholdings and deductions, including taxes, benefits, retirement contributions, and garnishments, with a high level of accuracy.• Work closely with human resources and accounting teams to reflect staffing changes, compensation updates, and other payroll-affecting events.• Address employee questions related to pay, deductions, and payroll records in a timely and thorough manner.• Support periodic and annual payroll reporting requirements, including tax documents and year-end filings.• Identify opportunities to streamline bookkeeping and payroll workflows while maintaining compliance with company standards and regulatory requirements.
2026-08-02T00:00:00Z

Bookkeeper

White Plains, NY
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for a detail-oriented Bookkeeper to support billing and financial operations in White Plains, New York. This role focuses on producing accurate client invoices, maintaining organized financial records, and helping ensure timely payment activity. The ideal candidate is comfortable working with attorneys and internal staff, managing billing workflows, and upholding client-specific billing standards. Responsibilities: • Create, revise, and issue client invoices for designated legal professionals or practice areas, ensuring each bill is complete and ready for release. • Examine time entries, expenses, and supporting details to confirm accuracy and alignment with client billing instructions before invoicing. • Manage recurring billing activities throughout the month, including draft bill preparation, requested updates, and delivery of finalized invoices. • Partner with attorneys and administrative team members to investigate billing questions, correct discrepancies, and resolve outstanding invoice concerns. • Transmit invoices through approved electronic billing portals and verify successful submission according to client requirements. • Track rejected bills, appeal activity, and payment progress to help accelerate issue resolution and reduce delays in collections. • Maintain current billing data within the system, including client matter details, agreed rates, and related financial records. • Support accounts receivable efforts by assisting with follow-up on unpaid balances and contributing to collection-related activities. • Prepare billing summaries and financial reports for internal stakeholders to support visibility into invoice and payment status. • Follow firm billing policies, outside counsel guidelines, and established deadlines to ensure compliant and timely processing.
2026-08-02T00:00:00Z

Bookkeeper

Farmingdale, NY
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for a detail-oriented AP/AR Bookkeeper to join a construction and contractor organization in Farmingdale, New York. This role supports daily financial operations by maintaining accurate records, processing transactions, and helping keep accounting activities organized and up to date. The ideal candidate brings strong experience across payables, receivables, billing, and reconciliations, along with confidence using and ERP system and Excel. Responsibilities:• Manage day-to-day bookkeeping activities, ensuring financial records are accurate, current, and properly organized.• Process vendor invoices, prepare payments, and maintain accounts payable records in a timely manner.• Create customer invoices, track incoming payments, and follow up on outstanding balances to support accounts receivable activities.• Perform regular bank and account reconciliations to identify discrepancies and resolve issues promptly.• Assist with billing administration by reviewing charges, verifying details, and maintaining supporting documentation.• Use Microsoft Excel to organize financial information, track activity, and assist with account analysis.• Collaborate with internal team members to support smooth accounting workflows and help maintain compliance with company procedures.
2026-08-13T00:00:00Z

Bookkeeper

Mahwah, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for a Contract position based in Mahwah, New Jersey. This opportunity is ideal for someone who can manage core accounting activities with accuracy, maintain organized financial records, and work confidently across payables, receivables, and reconciliations. The role requires hands-on experience with QuickBooks and the ability to contribute to a smooth, reliable accounting process. Responsibilities: • Record and maintain financial transactions accurately to keep books current and well organized. • Process vendor invoices, prepare payments, and monitor outstanding obligations to support accounts payable activities. • Issue customer invoices, track incoming payments, and follow up on open balances related to accounts receivable. • Reconcile bank accounts on a regular basis and investigate discrepancies to ensure financial records are correct. • Use QuickBooks to enter, review, and update accounting data while maintaining consistent documentation. • Support property or account-related financial tracking in AppFolio as needed for reporting and record maintenance. • Prepare basic financial summaries and assist with routine reporting for internal review. • Help maintain orderly accounting files and ensure supporting records are complete and accessible.
2026-08-10T00:00:00Z

Bookkeeper

Cedar Knolls, NJ
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
We are seeking a detail-oriented Bookkeeper to support the day-to-day accounting operations of a growing organization. This role will be responsible for handling both Accounts Payable and Accounts Receivable functions, ensuring invoices, payments, collections, and financial records are processed accurately and in a timely manner.The ideal candidate will have strong organizational skills, excellent attention to detail, and experience working in a fast-paced environment. Construction industry experience is highly preferred, along with knowledge of AIA Billing and Foundation Software.Responsibilities<ul><li>Process vendor invoices, verify approvals, code expenses, and prepare payments accurately and on time.</li><li>Maintain accounts payable records and assist with vendor inquiries and payment discrepancies.</li><li>Generate customer invoices based on contracts, project activity, and billing schedules.</li><li>Monitor accounts receivable aging and follow up on outstanding balances to support timely collections.</li><li>Process approved change orders and ensure updates are accurately reflected in billing and accounting records.</li><li>Reconcile customer and vendor accounts and investigate discrepancies as needed.</li><li>Manage accounting-related email communications and respond to inquiries promptly.</li><li>Maintain vendor records, including W-9s and compliance documentation.</li><li>Assist with 1099 preparation and year-end reporting requirements.</li><li>Support month-end accounting activities and maintain accurate financial records.</li><li>Work closely with project managers and internal teams to ensure accurate billing and payment processing.</li></ul>Qualifications<ul><li>3+ years of bookkeeping, accounts payable, accounts receivable, or general accounting experience.</li><li>Construction industry experience strongly preferred.</li><li>Experience with AIA Billing required or highly preferred.</li><li>Experience using Foundation Software preferred.</li><li>Proficiency with Microsoft Excel and accounting software.</li><li>Strong understanding of AP, AR, invoicing, collections, and reconciliations.</li><li>Knowledge of vendor management and 1099 reporting.</li><li>Ability to prioritize multiple tasks and meet deadlines</li></ul>.
2026-08-27T00:00:00Z

Bookkeeper

Montville, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A busy company in the Montville area is seeking a Bookkeeper to join their growing company. This Bookkeeper will get the chance to join an excellent team that works well with each other, offers career advancement, and a flexible work schedule. This Bookkeeper will oversee day-to-day financial recordkeeping and provide dependable administrative support as needed. This Bookkeeper position is ideal for someone who can keep accounting data accurate and current while helping maintain smooth daily operations. The Bookkeeper role requires strong experience with QuickBooks (Online version a plus), a proactive approach to organization, and the ability to work effectively with an external accountant. Bookkeeper Responsibilities:• Maintain accurate daily financial records in QuickBooks Online, ensuring transactions are entered, reviewed, and categorized correctly.• Handle the full accounts payable cycle by processing invoices, arranging payments, tracking vendor expenses, and reviewing outstanding balances.• Manage accounts receivable activities, including preparing customer invoices, posting payments, following up on past-due accounts, and monitoring aging reports.• Complete monthly reconciliations for bank accounts, credit cards, and payment platforms, researching discrepancies and resolving issues promptly.• Support office operations by ordering supplies, coordinating mail, organizing digital documents, and assisting with general administrative tasks.• Prepare organized financial documentation, receipts, and supporting records for submission to the external accountant.• Help maintain clear and reliable bookkeeping processes that support accurate reporting and efficient month-end preparation. This Bookkeeper role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Bookkeeper position, please apply today!
2026-08-18T00:00:00Z

Bookkeeper

New York, NY
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
Established New York City firm is currently seeking a Bookkeeper to support day-to-day financial operations. This position is ideal for someone who brings strong accounting fundamentals, hands-on QuickBooks expertise, and a highly organized approach to financial recordkeeping. The right candidate will be comfortable managing multiple priorities, maintaining accuracy across transactions, and partnering with leadership to keep accounting processes running efficiently. Responsibilities:• Record and maintain complete and accurate financial transactions, ensuring the general ledger remains current and properly organized.• Oversee incoming and outgoing payments by managing billing activities, receivables tracking, and vendor disbursements.• Reconcile bank accounts and credit card statements on a regular basis to identify discrepancies and keep balances accurate.• Review and process invoices, employee expense submissions, and payment requests in a timely manner.• Track cash activity and contribute to account reviews to support sound financial decision-making.
2026-08-10T00:00:00Z