129 results for Accounts Payable Project Manager in Menlo Park, CA

Accounts Payable Manager

Palo Alto, CA
remote
Temporary
60 - 75 USD / Hourly
If you are a an Accounts Payable Manager that enjoys working from home, I have the perfect role for you! Our client is looking for an experienced Accounts Payable Manager to join their team in The Bay Area, California. This 6-8 month W-2, contract position offers an exciting opportunity to IMPROVE accounts payable operations, optimize processes, and lead automation initiatives within a world class organization. The ideal AP Manager will have a strong background in Procure-2-Pay, coupled with the ability to implement strategic improvements and drive Workday Financial Management optimization. If you are in-between jobs or wrapping up a role in March, please apply to this role today! Responsibilities:• Oversee the AP function, ensuring accuracy, compliance, and timely processing of transactions within Workday Financial ERP system.• Design and maintain dashboards to monitor procurement-to-payment (P2P) metrics and provide actionable insights.• Lead automation projects to streamline workflows and enhance operational efficiency.• Along with the director, develop and deliver comprehensive training materials to improve team performance and understanding of processes.• Establish new and enforce current policies and procedures to optimize accounts payable operations.
2026-03-12T00:00:00Z

Accounts Payable Accountant

San Francisco, CA
onsite
Permanent
80000 - 85000 USD / Yearly
Natalie Lue, Robert Half is seeking a detail‑oriented Accounts Payable Accountant to support AP operations for a mission‑driven non‑profit. This role handles invoice processing, coding, reconciliations, vendor communication, and month‑end support while ensuring accuracy and policy compliance. Ideal for someone organized, proactive, and comfortable working cross‑functionally in a hybrid environment. Responsibilities:• Process and code invoices accurately and on time• Maintain AP records and ensure policy compliance• Support procurement and vendor communication• Assist with month‑end close and reconciliations• Perform regular check runs and resolve discrepancies• Use AP/accounting systems (e.g., Intacct, Stampli or similar) Apply for confidential consideration now.
2026-03-12T00:00:00Z

Accounts Payable Administrator

Livermore, CA
onsite
Contract / Temporary to Hire
25 - 30 USD / Hourly
We are looking for a detail-oriented Accounts Payable Administrator to join our client in Livermore, California. This Contract-to-permanent position offers an exciting opportunity to contribute to vendor management, payment processing, and purchasing operations within a dynamic environment. Candidates with prior experience in the construction industry are strongly encouraged to apply. Responsibilities: • Manage accounts payable tasks, including setting up new vendors, entering invoices, and processing payments efficiently.• Oversee vendor communications and maintain positive relationships to ensure smooth purchasing operations.• Place purchase orders, verify pricing, and confirm acknowledgements against purchase orders.• Conduct regular coding of invoices and prepare check runs in a timely manner.• Maintain accurate records of invoice processing and payment activities.• Collaborate with team members to resolve discrepancies and ensure compliance with company policies.• Assist in maintaining updated pricing information for items and services.• Provide support in evaluating vendor performance and identifying cost-saving opportunities.• Ensure adherence to deadlines for payments and purchase order management.• Contribute to process improvement initiatives within the accounts payable function.
2026-03-12T00:00:00Z

Accounts Payable Supervisor/Manager

Walnut Creek, CA
onsite
Temporary
35.625 - 45.5 USD / Hourly
We are looking for a detail-oriented, hand-on Accounts Payable Supervisor/Lead to join our team in Walnut Creek, California. This long-term contract position offers the opportunity to oversee and contribute to high-volume invoice processing within a fast-paced environment. The role is ideal for someone with strong organizational skills and experience in accounts payable management, particularly in the construction industry. Responsibilities:• Lead a team responsible for processing over 2,000 invoices monthly across multiple entities.• Process both purchase order (PO) and non-PO invoices, ensuring accuracy and compliance with company policies.• Oversee invoice coding, with periodic reviews of overhead cost allocations.• Utilize accounting software such as Sage Timberline, QuickBooks, Timberscan, and Procor to manage accounts payable functions.• Troubleshoot software-related issues and ensure seamless operations across various systems.• Coordinate and manage multiple bank accounts, including handling lien waivers and mechanic liens.• Maintain a highly organized workflow to meet deadlines in a high-pressure environment.• Assist with administrative tasks, such as ordering office supplies and organizing team lunches.• Collaborate with project teams to facilitate efficient invoice processing.• Ensure adherence to industry standards and best practices within the construction sector.
2026-03-05T00:00:00Z

Accounts Payable Specialist

Walnut Creek, CA
onsite
Temporary
26 - 31 USD / Hourly
Accounts Payable ClerkEmployment Type: ContractPay Rate: $26 – $31 per hour About the RoleAre you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an Accounts Payable Clerk with proficiency in QuickBooks and/or Sage to join our client’s accounting team.In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department. Key Responsibilities<ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in QuickBooks and/or Sage accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul>
2026-02-21T00:00:00Z

Accounts Payable Specialist

Concord, CA
onsite
Temporary
27 - 33 USD / Hourly
Are you an experienced Accounts Payable professional who thrives in a fast-paced construction environment? Our growing construction client is seeking a detail-oriented and organized Accounts Payable Specialist for a temp-to-hire opportunity. Construction industry experience is highly preferred. This is a great opportunity to join a dynamic team with long-term growth potential. Key Responsibilities:<ul><li>Process high-volume, full-cycle accounts payable</li><li>Review and verify invoices for accuracy, coding, and approvals</li><li>Match purchase orders, subcontractor invoices, and receipts (3-way match)</li><li>Manage lien releases, vendor compliance documentation, and W-9s</li><li>Track retainage and progress billings</li><li>Prepare and process weekly check runs and ACH payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Support month-end close related to AP</li><li>Maintain organized and audit-ready records</li></ul>
2026-02-20T00:00:00Z

Accounts Payable Specialist

San Jose, CA
onsite
Temporary
29 - 33 USD / Hourly
Our client is looking for an Accounts Payable Specialist for a contract-to-hire position around San Jose. The ideal candidate will be able to perform full cycle AP and can start immediately.<ul><li>Receive, renew and process incoming invoices, expense reports, and check requests</li><li>Handling accounts payable for separate entities and vendors </li><li>Resolve vendor and internal team’s disputes and other issues relating to Accounts Payable</li><li>Establishing and maintaining relationships with new and existing vendors </li><li>Processing due invoices for payments </li><li>Conduct weekly review of AP Aging Reports: identify invoices ready for payment, verify vendor balances, and prepare analysis of accounts</li><li>Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts/vendor statements</li></ul>
2026-02-27T00:00:00Z

Accounts Payable Specialist

Livermore, CA
onsite
Temporary
28.5 - 34.5 USD / Hourly
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Livermore, California. In this contract role (potentially contract to hire), you will be responsible for ensuring the efficient and accurate processing of invoices, payments, and vendor accounts within a dynamic manufacturing environment. Your work will play a vital role in supporting operations and maintaining compliance with company policies and industry standards. Responsibilities:• Process a high volume of invoices by performing tasks such as batching, coding, and matching with purchase orders.• Maintain and update vendor records to ensure accuracy and resolve any discrepancies promptly.• Reconcile vendor statements and contribute to the month-end close process.• Collaborate with procurement, inventory, and production teams to secure approvals for payments.• Ensure adherence to internal controls and compliance with industry regulations.• Address manufacturing-specific challenges, including three-way matching of purchase orders, receipts, and invoices.• Utilize accounting software, such as Epicor or Microsoft D365, to manage accounts payable workflows efficiently.• Conduct check runs and execute Automated Clearing House (ACH) payments.• Identify opportunities to improve processes and streamline accounts payable operations.• Support audits and provide documentation as required.
2026-03-12T00:00:00Z

Accounts Payable Specialist

Mountain View, CA
onsite
Temporary
30 - 40 USD / Hourly
The AP Specialist is responsible for efficiently managing the organization’s accounts payable operations using the Bill.com platform. This role focuses on processing invoices, ensuring payment accuracy, compliance, and maintaining effective relationships with vendors and internal departments.Key Responsibilities:<ul><li>Process, review, and enter invoices into Bill.com, ensuring proper coding, approvals, and timely payment scheduling.</li><li>Monitor and reconcile vendor statements, promptly resolve discrepancies, and respond to vendor inquiries.</li><li>Execute weekly and monthly payment runs across ACH, wires, and check payments through Bill.com, maintaining audit trails and payment records.</li><li>Assist with month-end close activities, including accounts payable accruals and account reconciliations.</li><li>Maintain and update vendor information in Bill.com, ensuring data accuracy and compliance with company policies.</li><li>Enforce internal controls and accounting policies in AP processing.</li><li>Support internal and external audits related to AP documentation and records.</li><li>Collaborate with purchasing, operations, and accounting teams to address invoice and payment-related issues.</li></ul>
2026-02-20T00:00:00Z

Accounts Payable Specialist

Concord, CA
onsite
Temporary
26 - 33 USD / Hourly
Are you an experienced Accounts Payable professional who thrives in a fast-paced construction environment? Our growing construction client is seeking a detail-oriented and organized Accounts Payable Specialist for a temp-to-hire opportunity. Construction industry experience is highly preferred. This is a great opportunity to join a dynamic team with long-term growth potential. Key Responsibilities:<ul><li>Process high-volume, full-cycle accounts payable</li><li>Review and verify invoices for accuracy, coding, and approvals</li><li>Match purchase orders, subcontractor invoices, and receipts (3-way match)</li><li>Manage lien releases, vendor compliance documentation, and W-9s</li><li>Track retainage and progress billings</li><li>Prepare and process weekly check runs and ACH payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Support month-end close related to AP</li><li>Maintain organized and audit-ready records</li></ul>
2026-02-20T00:00:00Z

Accounts Payable Specialist

Burlingame, CA
onsite
Temporary
30 - 35 USD / Hourly
🧾 Accounts Payable Specialist – Consulting Role (Robert Half Loan Staff Practice) Robert Half is seeking a detail-oriented Accounts Payable Specialist to join our Loan Staff Practice. As a full-time employee of Robert Half, you’ll work as a consultant providing accounting support to a dedicated client base.This role offers the stability of full-time employment with the variety of consulting assignments. You’ll support clients with day-to-day accounts payable operations while gaining experience across different industries and systems. 💼 What You’ll Do:<ul><li>Process high-volume vendor invoices accurately and in a timely manner</li><li>Review and verify invoices, coding, and approvals prior to processing</li><li>Match invoices to purchase orders and receiving documentation (three-way match)</li><li>Prepare and process weekly check runs, ACH payments, and wire transfers</li><li>Maintain vendor records and ensure proper documentation is on file</li><li>Reconcile vendor statements and resolve discrepancies or payment issues</li><li>Respond to vendor inquiries and maintain strong vendor relationships</li><li>Assist with month-end close by preparing AP accruals and reconciliation schedules</li><li>Ensure compliance with company policies and internal controls</li><li>Support audit requests and assist with documentation as needed</li></ul>
2026-03-09T00:00:00Z

Accounts Payable Specialist

Palo Alto, CA
onsite
Temporary
36.1 - 41.8 USD / Hourly
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Palo Alto, California. In this role, you will play a vital part in managing accounts payable functions while ensuring compliance with nonprofit accounting standards. This position requires accuracy, attention to detail, and the ability to meet deadlines in a dynamic work environment. Responsibilities: • Prepare and record journal entries related to accounts payable transactions, accruals, and adjustments. • Review invoices and supporting documents to verify proper coding for funds, grants, departments, and programs. • Perform monthly reconciliations of accounts payable-related general ledger accounts. • Assist in month-end and year-end closing processes, including accruals and expense allocations. • Ensure all accounts payable transactions adhere to nonprofit accounting principles and grant reporting standards. • Maintain organized and accurate documentation for journal entries and accounts payable activities. • Support audit preparation by compiling schedules and responding to auditor inquiries. • Collaborate with the accounts payable team to address discrepancies and guarantee timely payment processing. • Monitor vendor information and ensure accurate data entry within the accounting system. • Contribute to financial reporting by ensuring proper recording of transactions in the general ledger.
2026-03-12T00:00:00Z

Accounts Payable Specialist

Menlo Park, CA
onsite
Temporary
30 - 40 USD / Hourly
Overview: The AP Specialist is responsible for managing the organization’s accounts payable processes, ensuring accuracy, efficiency, and compliance with company policies. This role requires proficiency in Oracle NetSuite and a strong understanding of accounting controls and best practices.Key Responsibilities:<ul><li>Process and enter invoices accurately and timely in NetSuite, ensuring proper coding and approvals.</li><li>Review and reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries.</li><li>Manage weekly and monthly payment runs, including ACH, wires, and checks.</li><li>Assist with monthly close activities related to accounts payable, including accruals and reconciliations.</li><li>Maintain and update vendor records in NetSuite.</li><li>Ensure adherence to internal accounting controls and compliance procedures.</li><li>Support internal and external audit requests pertaining to AP.</li><li>Collaborate with purchasing, operations, and accounting teams to address invoice and payment issues.</li></ul>
2026-02-20T00:00:00Z

Accounts Payable Specialist

Menlo Park, CA
onsite
Temporary
39.9 - 46.2 USD / Hourly
We are looking for a skilled Accounts Payable Specialist to join our team on a contract basis in Menlo Park, California. The ideal candidate will bring expertise in full cycle accounts payable processes and possess proficiency in NetSuite accounting software. You will play a key role in ensuring the accuracy and efficiency of vendor payments, reconciliations, and supporting month-end closing activities. Responsibilities: • Oversee the complete accounts payable cycle, including invoice entry, coding, matching, approvals, and payment processing. • Process vendor invoices and employee expense reports promptly and accurately, adhering to company policies. • Maintain detailed vendor records and resolve any discrepancies with vendors or internal teams. • Prepare and execute weekly check runs, wire payments, and Automated Clearing House (ACH) transfers. • Reconcile accounts payable sub-ledger with the general ledger and contribute to account reconciliations. • Assist with month-end and year-end closing tasks by preparing schedules and reports. • Utilize NetSuite to perform data entry, generate financial reports, and manage accounts payable documentation. • Identify opportunities to improve accounts payable procedures and strengthen internal controls. • Provide support to the accounting team as needed, ensuring smooth financial operations.
2026-03-12T00:00:00Z

Accounts Payable Specialist

Palo Alto, CA
onsite
Temporary
30 - 40 USD / Hourly
Overview:The AP Specialist is responsible for overseeing and optimizing accounts payable operations through the implementation and utilization of AI automation tools. This role emphasizes process efficiency, technology-driven solutions, and ensuring compliance with accounting standards and company policies.Key Responsibilities:<ul><li>Process, review, and validate invoices leveraging AI-powered automation platforms, ensuring accurate coding, approvals, and timely payment scheduling.</li><li>Monitor and reconcile vendor statements using automated reconciliation tools; promptly resolve discrepancies and vendor queries.</li><li>Execute automated payment runs (ACH, wires, checks), review payment exceptions, and maintain audit trails generated by AI solutions.</li><li>Assist with month-end close activities, including AP accruals, reconciliations, and generating AI-assisted reporting.</li><li>Maintain and update vendor records within AI-enabled AP systems, ensuring data integrity and compliance.</li><li>Identify opportunities for process improvement and optimization through AI automation and workflow enhancements.</li><li>Support audit requests by providing documentation and AI-generated audit logs for AP transactions.</li><li>Collaborate with technology, purchasing, operations, and accounting teams to address technical issues, facilitate adoption of AI tools, and resolve invoice/payment challenges.</li></ul>
2026-02-20T00:00:00Z

Accounts Payable Specialist

Palo Alto, CA
onsite
Temporary
30 - 35 USD / Hourly
🧾 Accounts Payable Specialist – Consulting Role (Robert Half Loan Staff Practice) Robert Half is seeking a detail-oriented Accounts Payable Specialist to join our Loan Staff Practice. As a full-time employee of Robert Half, you’ll work as a consultant providing accounting support to a dedicated client base.This role offers the stability of full-time employment with the variety of consulting assignments. You’ll support clients with day-to-day accounts payable operations while gaining experience across different industries and systems. 💼 What You’ll Do:<ul><li>Process high-volume vendor invoices accurately and in a timely manner</li><li>Review and verify invoices, coding, and approvals prior to processing</li><li>Match invoices to purchase orders and receiving documentation (three-way match)</li><li>Prepare and process weekly check runs, ACH payments, and wire transfers</li><li>Maintain vendor records and ensure proper documentation is on file</li><li>Reconcile vendor statements and resolve discrepancies or payment issues</li><li>Respond to vendor inquiries and maintain strong vendor relationships</li><li>Assist with month-end close by preparing AP accruals and reconciliation schedules</li><li>Ensure compliance with company policies and internal controls</li><li>Support audit requests and assist with documentation as needed</li></ul>
2026-03-09T00:00:00Z

Accounts Payable Specialist

Hayward, CA
onsite
Temporary
30 - 38 USD / Hourly
Our client in the manufacturing industry is seeking a detail-oriented Accounts Payable Specialist to join their accounting team on a temp-to-hire basis. This role will focus on processing vendor invoices, reconciling accounts, and ensuring timely and accurate payments.The ideal candidate will have experience working in a high-volume AP environment and be comfortable navigating ERP systems, with SAP experience highly preferred.Accounts Payable professionals play a critical role in ensuring vendor invoices are reviewed, recorded, and paid accurately while maintaining strong vendor relationships and financial records. Key Responsibilities <ul><li>Process high-volume vendor invoices and ensure proper documentation and approvals</li><li>Perform three-way matching of purchase orders, receipts, and invoices</li><li>Enter and maintain invoice data within the SAP ERP system</li><li>Prepare and process weekly check runs, ACH, and wire payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Communicate with vendors regarding payment status and invoice inquiries</li><li>Maintain accurate accounts payable records and supporting documentation</li><li>Assist with month-end close and AP reconciliations</li><li>Partner with purchasing and receiving teams to resolve invoice issues</li></ul>
2026-03-04T00:00:00Z

Accounts Payable Specialist

Palo Alto, CA
onsite
Permanent
75000 - 80000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS AP SPECIALISTThe Accounts Payable (AP) Specialist will be responsible for managing the accounts payable function including processing a high volume of invoices, reconciling vendor accounts, and working closely with and vendors to ensure timely and accurate payments. Responsibilities:-Process full cycle AP for over 500 invoices per month-Match invoices to purchase orders to verify accuracy before processing payments -Track and manage invoice approvals across multiple entities -Ensure vendor invoices are coded accurately to the general ledger account-Maintain vendor records and ensure all required documentation (e.g., W-9s, insurance certificates, service contracts) is current -Reconcile vendor statements and resolve any discrepancies or billing issues promptly -Process weekly payments via check, ACH, or wire transfer in accordance with payment terms. -Review invoice dashboard daily to move invoices through appropriate workflows and follow up internally to ensure payments are made on time -Process intercompany payments on monthly basis
2026-02-16T00:00:00Z

Accounts Payable Specialist

Palo Alto, CA
onsite
Temporary
42.75 - 49.5 USD / Hourly
We are looking for an experienced Accounts Payable Specialist to join our team in Palo Alto, California. As part of our accounting operations, you will play a key role in ensuring accurate financial processes and compliance with company policies. This is a long-term contract position that requires strong attention to detail and organizational skills. Responsibilities: • Review and process invoices in the accounts payable system, ensuring proper coding and approval workflows. • Monitor vendor compliance documentation for onboarding new vendors. • Generate and analyze accounts payable reports to provide insights and support decision-making. • Perform accounts payable accruals and reconciliations, including employee expenses and credit card transactions. • Audit credit card activities and ensure all receipts are properly collected and documented. • Assess expense reports to confirm adherence to company policies. • Prepare and organize audit support related to accounts payable and other accounting areas. • Contribute to month-end close processes by preparing journal entries and account reconciliations. • Investigate and resolve discrepancies in accounting records. • Support external audits by preparing necessary schedules and documentation.
2026-03-12T00:00:00Z

Accounts Payable Lead

Foster City, CA
remote
Temporary
60 - 70 USD / Hourly
We are looking for an experienced Accounts Payable Lead with over 10 years of expertise to join our team on a contract basis. This role is remote and involves overseeing the accounts payable function while driving improvements in payment processes and controls. The ideal candidate will bring a strong background in financial services and a proven ability to enhance operational efficiency. Responsibilities:• Lead the accounts payable function, ensuring accuracy and timeliness in vendor payments.• Develop and implement best practices for procure-to-pay processes to enhance efficiency and control.• Perform detailed account reconciliations to maintain accurate financial records.• Collaborate with internal teams to support audits and ensure compliance with financial regulations.• Utilize NetSuite and other financial systems to manage workflows effectively.• Analyze current processes and identify opportunities for improvement.• Oversee the resolution of payment discrepancies and vendor inquiries promptly.• Maintain strong relationships with vendors, ensuring clear communication and adherence to payment terms.• Provide guidance and leadership to the accounts payable team.• Monitor key metrics and prepare reports to track performance and progress.
2026-03-05T00:00:00Z

Accounts Payable Clerk

Concord, CA
onsite
Permanent
25.5 - 30.5 USD / Hourly
Join Robert Half’s Full-Time Engagement Professionals team as an Accounts Payable Clerk. In this permanent role, you’ll manage outgoing payments, process high-volume invoices, reconcile vendor accounts, and support timely financial reporting. Work with a variety of clients across industries while enjoying the stability and benefits of full-time employment with Robert Half. Apply today to take your AP career to the next level. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Job Duties:· Process and verify invoices for accuracy and proper authorization· Match purchase orders, receipts, and invoices· Ensure timely and accurate payment of vendor bills· Reconcile vendor statements and resolve discrepancies· Maintain organized and up-to-date financial records· Assist with month-end closing and reporting· Communicate with vendors regarding payment status or issues· Prepare and process electronic transfers and payments· Support audits by providing necessary documentation· Follow internal controls and company policies for AP procedures
2026-03-06T00:00:00Z

Accounts Payable Clerk

Castro Valley, CA
onsite
Temporary
25 - 30 USD / Hourly
Are you detail-oriented and thrive in a fast-paced environment? Our company is seeking an Accounts Payable Specialist to join our accounting team and ensure timely and accurate processing of vendor invoices and payments. Key Responsibilities:<ul><li>Process invoices and expense reports efficiently and accurately</li><li>Manage vendor accounts, including setup and maintenance</li><li>Verify, code, and post accounts payable transactions</li><li>Prepare and process payments, ensuring compliance with company policies</li><li>Reconcile accounts and resolve discrepancies on a regular basis</li><li>Assist with month-end closing procedures and prepare supporting documentation</li><li>Respond to internal and external inquiries regarding accounts payable matters</li><li>Contribute to process improvement initiatives as needed</li></ul>For immediate consideration, please contact Dennis at 925-271-4809
2026-02-21T00:00:00Z

Accounts Payable Clerk

Belmont, CA
onsite
Permanent
37000 - 37440 USD / Yearly
Part-time AP Clerk$40-$41/hour18 - 20 hours per week● Set up new vendors in the financial system and ensure the W9 information is accurately entered into the system to process 1099 forms at year-end properly. ● Match all purchase orders to invoices. ● Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing. ● Prepare all checks and ACH bank drafts, match invoices to checks, obtain all check signatures, and distribute checks. ● Prepare analysis of vendor accounts, as required. ● Reconcile vendor statements and research and correct discrepancies. ● Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing. ● Maintain all accounts payable reports and respective vendor payable files. ● Review the AP aging report monthly and follow up on all outstanding payables over 30 days. ● Match the AP aging report to the accounts payable general ledger balance monthly. ● Prepare and report 1099s to IRS and vendors at year-end. ● Manage and reconcile school credit card balances and payments. ● Work with facilities on maintaining school vehicle registrations, gas & maintenance receipts. ● Review and follow up with outstanding checks and report unclaimed property. ● Maintain office supply inventory and order as needed. ● Manage postage & coffee/water machines and staff coffee/tea supplies. ● Obtain ABC License (Alcoholic Beverage Control) for fundraising events. ● Ensure all reporting deadlines are met. ● Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.
2026-02-16T00:00:00Z

Accounts Payable Clerk

San Jose, CA
onsite
Permanent
52000 - 53000 USD / Yearly
We are looking for a detail-oriented Accounts Payable Clerk to join our team in San Jose, California. This role involves managing financial transactions and ensuring the accuracy and efficiency of invoice processing and payment activities. The ideal candidate will bring strong organizational skills and a thorough understanding of accounts payable processes. Responsibilities: • Accurately process invoices by reviewing, coding, and entering them into the system. • Conduct regular check runs to ensure timely payments to vendors. • Verify invoice details to ensure compliance with company policies and resolve discrepancies. • Maintain organized records of transactions and accounts payable activities. • Collaborate with internal teams to address payment-related queries and issues. • Prepare reports and summaries related to accounts payable operations. • Assist in reconciling accounts payable transactions to ensure accuracy. • Follow up with vendors regarding outstanding invoices or payment concerns. • Support month-end closing activities by providing necessary accounts payable data. • Continuously review and improve accounts payable workflows for efficiency.
2026-03-05T00:00:00Z

Accounts Payable Clerk

San Ramon, CA
onsite
Permanent
25.5 - 30.5 USD / Hourly
Join Robert Half’s Full-Time Engagement Professionals Team as an Accounts Payable Clerk and take your AP expertise to the next level. We’re looking for a detail-oriented and reliable professional to manage outgoing payments, process high-volume invoices, reconcile vendor accounts, and support accurate and timely financial reporting. In this unique, full-time role, you’ll provide essential accounting support to a variety of clients across different industries—while enjoying the consistency and benefits of permanent employment with Robert Half. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Job Duties:· Process and verify invoices for accuracy and proper authorization· Match purchase orders, receipts, and invoices· Ensure timely and accurate payment of vendor bills· Reconcile vendor statements and resolve discrepancies· Maintain organized and up-to-date financial records· Assist with month-end closing and reporting· Communicate with vendors regarding payment status or issues· Prepare and process electronic transfers and payments· Support audits by providing necessary documentation· Follow internal controls and company policies for AP procedures
2026-03-06T00:00:00Z