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4 results for Adminisistrative Assistant in Memphis, TN

Administrative Assistant

West Memphis, Arkansas
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a commercial construction team in West Memphis, Arkansas. This Long-term Contract position will play an important role in keeping site administration organized, coordinating schedules and meetings, and ensuring shared spaces and team support activities run smoothly. The role works closely with on-site administrative staff and provides direct assistance to the construction team in a fast-paced, hands-on environment. Responsibilities:• Coordinate day-to-day administrative support for the construction team, including calendars, meeting logistics, and general office organization.• Maintain spreadsheets, track site-related information, and assist with scheduling activities such as visitor or inspection bookings.• Prepare and submit expense documentation using approved reporting tools, including systems such as Concur or similar platforms.• Arrange catering, support meal setup, and help keep kitchen and common work areas clean, stocked, and ready for daily use.• Organize seating arrangements, workspace assignments, and onboarding setup so new team members have the equipment and space they need.• Support on-site and off-site meetings by managing invitations, room coordination, materials, and follow-up details through Outlook and Microsoft Office tools.• Provide front-office style assistance such as responding to calls, handling administrative requests, and entering accurate data into internal records.• Collaborate with the existing administrative team in the site trailer office to keep workflows efficient and responsive to project needs.
2026-09-02T00:00:00Z

Executive Assistant

Memphis, Tennessee
onsite
Temporary to Hire
20 - 25 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in a non-profit with a high level of organization, discretion, and responsiveness. This contract position offers a path to a permanent role and is ideal for someone who excels at managing complex schedules, coordinating travel, and keeping executive priorities moving efficiently. The role also involves supporting meetings, presentations, and special initiatives while ensuring day-to-day operations run smoothly. Responsibilities:• Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and keeping leaders prepared for daily commitments• Arrange domestic and international travel, including itineraries, bookings, and related logistics to support efficient business trips• Coordinate executive meetings by preparing agendas, organizing materials, and ensuring follow-up items are documented and tracked• Support event planning efforts for leadership meetings, internal gatherings, and other business functions from setup through execution• Prepare and refine executive presentations, reports, and briefing materials for meetings and strategic discussions• Assist with program and campaign-related activities by helping organize timelines, communications, and deliverables• Serve as a dependable administrative partner who anticipates needs and helps maintain smooth executive operations• Lead the tracking of contacts, surveys, and post-program engagement with partners and participants — ensuring accurate data, timely follow-up, and actionable insights for improvement.
2026-09-01T00:00:00Z

Sr. Administrative Assistant

Memphis, Tennessee
onsite
Temporary to Hire
25 - 32 USD / Hourly
We are looking for an experienced Senior Administrative Assistant to support daily operations and provide high-level coordination for a busy team. This contract opportunity is ideal for someone who thrives in a fast-paced environment, brings strong organizational judgment, and can manage competing priorities with professionalism. The role requires an experienced communicator who can keep schedules on track, coordinate travel, and handle important documentation with accuracy and discretion. Responsibilities: • Oversee complex calendar scheduling, including prioritizing meetings, resolving conflicts, and ensuring leaders are prepared for upcoming commitments. • Provide senior-level administrative support through document preparation, correspondence management, record maintenance, and day-to-day office coordination. • Arrange business travel from start to finish, including itineraries, reservations, confirmations, and schedule adjustments as needed. • Prepare, organize, and maintain export and import documentation while helping ensure materials are complete and properly tracked. • Coordinate conference calls and virtual meetings by managing invitations, logistics, agendas, and follow-up communication. • Serve as a central point of contact for internal and external stakeholders, responding promptly and professionally to requests. • Support operational workflows by tracking deadlines, following up on action items, and helping keep projects moving forward. • Assist with special assignments and administrative projects that require confidentiality, attention to detail, and sound judgment.
2026-09-21T00:00:00Z

Administrative Assistant/Scheduler

Memphis, Tennessee
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for a detail-oriented Administrative Assistant/Scheduler to support patient scheduling operations. This Long-term Contract position focuses on coordinating appointments, assisting patients with scheduling needs, and maintaining accurate demographic information. The ideal candidate is organized, detail-oriented, and comfortable communicating with patients in a healthcare setting. Responsibilities: • Coordinate and arrange patient appointments while balancing provider availability and scheduling priorities. • Reach out to patients by phone or other approved communication channels to confirm, adjust, or reschedule visits. • Enter and update patient demographic details in scheduling systems with a high level of accuracy. • Provide courteous assistance to patients who need help understanding appointment times, instructions, or next steps. • Monitor daily calendars to help reduce scheduling conflicts and improve clinic workflow. • Maintain organized scheduling records and ensure information is documented clearly for staff reference.
2026-09-14T00:00:00Z