We are looking for an experienced Administrative Assistant to join our team in Orlando, Florida. In this Contract-to-Permanent position, you will play a vital role in ensuring the smooth operation of day-to-day office activities and supporting the team with organizational tasks. This is an excellent opportunity to contribute to a dynamic work environment while enhancing your organizational and technical skills.<br><br>Responsibilities:<br>• Coordinate travel arrangements and process expense reports to ensure timely reimbursements.<br>• Organize and manage in-office events and employee appreciation activities.<br>• Serve as the point of contact for vendor coordination and oversee delivery schedules.<br>• Format and prepare documents to meet high standards of quality and accuracy.<br>• Utilize Microsoft Office tools, particularly Outlook, to manage communications and schedules.<br>• Arrange and manage conference room bookings for meetings and events.<br>• Answer and screen incoming calls and direct them appropriately.<br>• Maintain and organize office supplies to ensure availability.<br>• Prepare and send out deliveries in a timely manner.
<p><strong>Position Overview:</strong></p><p>Our client is seeking a talented and professional Administrative Assistant to provide vital office support to the CEO. This role requires exceptional organizational skills, attention to detail, and the ability to manage a wide variety of tasks efficiently. The ideal candidate should have prior administrative experience and strong communication skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Document Management:</strong> Review, organize, and file various documents accurately and efficiently.</li><li><strong>Scheduling Support:</strong> Manage the CEO's calendar, schedule meetings, and ensure timely reminders of appointments or deadlines.</li><li><strong>Travel Coordination:</strong> Arrange domestic and international travel plans, including flights, accommodations, itineraries, and transportation as needed.</li><li><strong>Administrative Support:</strong> Respond to requests from the CEO regarding miscellaneous office tasks or special projects.</li><li><strong>Excel Support:</strong> Maintain basic Excel sheets and data related to administrative tracking or project updates.</li><li><strong>Correspondence:</strong> Demonstrate professional communication while liaising with internal and external contacts on behalf of the CEO.</li><li><strong>Office Organization:</strong> Ensure the CEO’s office and administrative resources are organized and fully equipped.</li></ul>
