Add your latest resume to match with open positions.

11 results for Administrative Assistant in Medford, NY

Administrative Assistant

Westbury, NY
onsite
Temporary to Hire
20 - 25 USD / Hourly
We are looking for an experienced Project Assistant to join our team in Westbury, New York. In this Contract to permanent position, you will play a vital role in supporting project operations and ensuring smooth coordination between management and field staff. This is an excellent opportunity for someone with strong attention to detail who is eager to contribute to dynamic construction projects. Responsibilities: • Provide administrative support to project managers and field staff to ensure effective communication and workflow. • Manage and track Certificates of Insurance to ensure compliance and proper documentation. • Assist with the preparation and organization of project start-up and close-out documentation. • Maintain and update project logs to track progress and key milestones. • Process time and material invoices and proposals with accuracy and attention to detail. • Organize and manage both digital and physical project files for easy accessibility. • Perform administrative tasks related to project management, ensuring deadlines are met. • Support multiple projects simultaneously while maintaining a high level of organization. • Collaborate with team members to address project needs and resolve challenges effectively. • Provide general administrative assistance to ensure seamless operations.
2026-04-17T00:00:00Z

Office Assistant

Woodside, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Woodwise, New York. This long-term contract position offers an excellent opportunity for an organized and proactive individual to contribute to the smooth operation of our office. The ideal candidate will excel in administrative tasks and provide exceptional support to both staff and visitors. Responsibilities: • Greet visitors and handle receptionist duties, ensuring a detail-oriented and welcoming environment. • Scan and organize documents efficiently to maintain accurate records. • Answer inbound phone calls promptly and direct them to the appropriate department or individual. • Perform various clerical tasks, such as filing, data entry, and maintaining office supplies. • Assist in coordinating meetings and scheduling appointments. • Prepare and distribute correspondence, reports, and other office materials as needed. • Ensure the workspace remains organized and conducive to productivity. • Support other administrative functions to ensure seamless daily operations. • Collaborate with team members to address any office-related needs.
2026-04-17T00:00:00Z

Office Assistant

Westbrook, CT
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a detail-oriented part time Office Assistant to join our team in Westbrook, Connecticut. In this long-term contract role, you will play a key part in maintaining accurate records, managing files, and supporting administrative tasks. This position is ideal for someone with a strong background in data entry, file organization, and general office operations.Key Responsibilities:<ul><li>Provide office support to our Administrative Assistant, Mary</li><li>Pull records and files from the organization’s electronic records (ER) system</li><li>Download, reformat, and manage documents (PDF, Word, etc.)</li><li>Perform accurate data entry into a state data system</li><li>Assist with general file management and administrative projects as needed</li></ul>Top Qualifications:<ul><li>Previous administrative experience required</li><li>Understanding of HIPAA and FERPA compliance standards</li><li>Non-profit experience preferred</li></ul>Required Skills & Attributes:<ul><li>High attention to detail and strong organizational skills</li><li>Ability to maintain confidentiality and handle sensitive information</li><li>Comfortable working independently and collaboratively within a small team</li><li>Personable, positive attitude, and ready to pitch in where needed</li></ul>
2026-04-21T00:00:00Z

Sr. Administrative Assistant

Woodbridge, CT
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
Are you a talented and experienced administrative detail oriented seeking an opportunity to make an impact in the healthcare field? Our team is seeking a Senior Administrative Assistant to provide contract support for a clinical group operating within a leading university setting in Connecticut. This is a dynamic role for individuals who thrive on organization, confidentiality, and efficiency. Key Responsibilities: Coordinate and manage complex schedules and calendars for clinical staff, including doctors. Communicate professionally with healthcare professionals and stakeholders via phone, email, and conference calls. Prepare and organize documentation for meetings and events. Accurately maintain records using Epic and other healthcare systems. Provide essential office support: filing, data entry, and document preparation. Collaborate with clinicians and staff to resolve administrative needs and improve processes. Assist with travel arrangements and accommodations as needed. Ensure compliance with internal policies and procedures. Serve as a reliable point of contact for internal and external partners. Uphold confidentiality and data accuracy with sensitive healthcare information. Why Join Us? Direct impact supporting patient care and clinical excellence. Work within a collegial, mission-driven environment. Enhance your skills in a fast-paced university healthcare setting. Ready to take the next step in your career? Apply now to join our talented team and help us deliver outstanding service to our clinicians and patients. To Apply: Submit your resume and a brief introduction outlining your relevant experience. Our company is committed to diversity and equal opportunity. All experience in candidates will receive consideration for employment.
2026-04-13T00:00:00Z

Reception and Administrative Assistant

Woodside, NY
onsite
Permanent / Full Time
40000 - 55000 USD / Yearly
We are looking for a detail-oriented Reception and Administrative Assistant to join our client's team in Woodside, New York. In this role, you will be the first point of contact for visitors and provide essential administrative support to ensure the smooth operation of daily activities. This is an excellent opportunity for someone with strong organizational skills and an attentive demeanor to contribute to a dynamic work environment. Responsibilities:• Serve as the primary point of contact for visitors and clients, ensuring a welcoming and attentive reception experience.• Manage incoming calls and correspondence, directing them to the appropriate team members.• Organize and coordinate schedules, meetings, and appointments to maintain efficient office operations.• Handle mail distribution and assist with the preparation of outgoing correspondence.• Support office maintenance by monitoring supplies and coordinating with vendors as needed.• Maintain accurate and up-to-date records, files, and documentation.• Assist in preparing reports, presentations, and other administrative materials.• Collaborate with team members to ensure effective communication and workflow.• Perform general office tasks such as photocopying, scanning, and filing.• Provide additional administrative support as requested by management. If this person is you, please apply to victoria.iacoviello@roberthalf
2026-04-16T00:00:00Z

Legal Assistant

White Plains, NY
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
Seeking a skilled Legal Assistant to join our Financial Services Litigation Group in White Plains, New York. In this role, you will provide critical support to attorneys, ensuring the seamless preparation and management of legal documents, client files, and trial materials. This position offers an exciting opportunity to work in a fast-paced environment while contributing to the success of a dynamic legal team. Role offers hybrid schedule, comprehensive benefits, and extensive PTO. Responsibilities:• Draft, review, and prepare legal documents, including correspondence, pleadings, motions, notices, and briefs.• Ensure compliance with state (New York and Connecticut) and federal court rules, including e-filing procedures.• Support attorneys with trial preparation tasks and provide assistance during trials as needed.• Conduct and manage bankruptcy searches and oversee all aspects of New York foreclosure sales.• Coordinate and schedule meetings, conference calls, and video conferences for attorneys.• Submit administrative forms such as check requests and expense reports, ensuring accuracy and timeliness.• Maintain and organize client files in both electronic and physical formats.• Collaborate with Office Services to manage large-scale document production and scanning projects.• Open and close client matters, ensuring proper documentation and adherence to firm procedures.• Provide general administrative and clerical support across the firm as part of the legal support team.
2026-04-14T00:00:00Z

Legal Assistant

Monroe, CT
onsite
Temporary / Contract
18 - 23 USD / Hourly
We are looking for a dedicated and detail-oriented Legal Assistant to join our team on a contract basis. In this role, you will provide essential support to attorneys, ensuring the seamless operation of daily legal and administrative tasks. This position is based in Monroe, Connecticut, and offers an opportunity to contribute to a dynamic legal environment. Responsibilities: • Prepare and draft legal documents, such as complaints and correspondence, with precision and attention to detail. • Manage and organize legal records, maintaining an efficient filing system for easy access. • Coordinate schedules by managing calendars, setting appointments, and arranging meetings for attorneys. • Respond to pleadings and other legal communications promptly and professionally. • Handle court filings and ensure compliance with e-filing procedures. • Answer and direct calls on a multi-line phone system, providing exceptional client service. • Maintain confidentiality and discretion while managing sensitive legal information. • Assist with other administrative and legal tasks as needed to support the team.
2026-04-07T00:00:00Z

Administrative Coordinator

Commack, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
Our company is seeking a motivated and detail-oriented Staffing Coordinator for a long-term temporary opportunity supporting our Recruiting Department in Commack, NY. In this role, you will play a key part in our hiring efforts by assisting with interview coordination, new hire onboarding, and providing essential administrative support. Key Responsibilities:<ul><li>Schedule candidate interviews and manage communications between recruiters, hiring managers, and candidates</li><li>Coordinate and track all onboarding activities, ensuring new hires have a smooth start</li><li>Prepare documentation, manage calendars, and maintain confidential files</li><li>Support the recruiting team with miscellaneous administrative and project tasks</li></ul>
2026-04-22T00:00:00Z

Legal Practice Assistant

White Plains, NY
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client is a national firm representing institutional and individual investors, who suffered financial losses resulting from corporate fraud and malfeasance in violation of federal securities and antitrust laws. Position SummaryThe Legal Practice Assistant performs a broad range of secretarial, administrative, and clerical support duties for multiple attorneys. This role is responsible for organizing and maintaining files, calendars/scheduling, and correspondence related to litigation and administrative matters under the direct supervision of attorneys. Essential Duties and ResponsibilitiesThe essential functions include, but are not limited to, the following:• Prepare and process legal documents such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements• Mail, fax, or arrange delivery of legal correspondence to clients, witnesses, and court officials• Receive and place telephone calls; schedule and coordinate appointments• Assist with office administrative duties, including photocopying correspondence, documents, and other printed materials• Organize and maintain law libraries, documents, and case files• Assist attorneys in collecting and organizing information relevant to caseloads• Assist with organizing office-related events• Draft and type office memoranda• Complete various forms, including accident reports, trial and courtroom requests, and client applications• Assist attorneys with reimbursement requests, legal reports, and time entries as needed• Perform other work-related duties as assigned
2026-04-07T00:00:00Z

Paralegal

New Haven, CT
onsite
Permanent / Full Time
55000 - 90000 USD / Yearly
We are looking for a skilled Paralegal to join our team in New Haven, Connecticut. This role focuses on supporting attorneys with residential and commercial real estate transactions from initial contracts through closing. The ideal candidate will excel in managing deadlines, ensuring compliance with state regulations, and maintaining effective communication with all parties involved in the process. Responsibilities: • Oversee real estate transactions, ensuring all phases from contract signing to post-closing are completed accurately and efficiently. • Monitor contractual deadlines, contingencies, and essential dates to ensure compliance. • Maintain regular communication with clients, lenders, real estate agents, title companies, and attorneys to facilitate smooth transactions. • Coordinate title searches, municipal reports, and tax information, resolving any issues or discrepancies. • Prepare closing documents such as settlement statements, conveyance documents, and lender packages while confirming accuracy. • Collaborate with attorneys to address title issues, liens, or encumbrances, ensuring timely resolutions. • Ensure proper recording of deeds, mortgages, and related documents with municipal offices. • Draft Connecticut-specific legal documents, affidavits, and adjustment statements for taxes, utilities, and fees. • Provide clients with detailed explanations of closing processes and required documentation. • Assemble post-closing binders and track outstanding items like releases, escrow holdbacks, or unresolved matters.
2026-04-14T00:00:00Z

Paralegal

Fairfield, CT
onsite
Permanent / Full Time
70000 - 120000 USD / Yearly
We are looking for an experienced Corporate Paralegal to join our in-house legal team in Southport, Connecticut. This role will support the legal operations of a publicly traded company by managing corporate governance, compliance, contracts, and data privacy matters. The ideal candidate is highly organized, detail-oriented, and adept at handling complex legal tasks in a fast-paced corporate environment. Responsibilities: • Prepare and submit regulatory filings with the Securities and Exchange Commission (SEC), including Form 8-Ks, 10-Qs, 10-Ks, and proxy statements. • Ensure compliance with regulations for publicly traded companies, such as Sarbanes-Oxley and Regulation FD, while maintaining corporate records. • Draft, review, and revise legal agreements, including Corporate Data Agreements (CDAs), and escalate complex issues to in-house counsel. • Manage contracts within the company’s contract management system, ensuring deadlines and deliverables are tracked and met. • Support efforts to comply with data privacy laws by implementing policies, conducting research, and advising teams on regulatory changes. • Assist in organizing Board of Directors and shareholder meetings by preparing agendas, drafting resolutions, and maintaining accurate minutes. • Coordinate updates to corporate records, such as stockholder information and subsidiary filings, ensuring compliance with governance policies. • Act as a liaison between the legal team and other departments to streamline workflows and facilitate cross-functional collaboration. • Provide administrative support to the legal team on special projects, maintaining organized and accessible legal files. • Monitor corporate governance practices to align with industry standards and best practices for public companies.
2026-04-20T00:00:00Z