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16 results for Administrative Assistant in Medford, NY

Administrative Assistant

Greenwich, CT
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A well-established hedge fund based in Greenwich, Connecticut is seeking a highly organized, proactive, and polished Administrative Coordinator to oversee the day-to-day operations of their office. The ideal candidate is resourceful, detail-oriented, and capable of anticipating needs before they arise. This individual will serve as the face of the office while ensuring the workplace runs efficiently and seamlessly. Job Duties:<ul><li>Serve as the primary front desk contact, greeting visitors and managing incoming correspondence. </li><li>Coordinate conference room scheduling and meeting logistics.</li><li>Manage incoming and outgoing mail, courier services, and deliveries.</li><li>Handle general correspondence and administrative support.</li><li>Oversee the daily operations of the office.</li><li>Order and maintain office and kitchen supplies.</li><li>Coordinate with building management and outside vendors.</li><li>Manage office equipment, maintenance requests, and service providers.</li><li>Organize office events, team lunches, and employee celebrations.</li><li>Ensure conference rooms, common areas, and kitchens remain well-stocked and presentable.</li><li>Provide administrative support to senior leadership and investment professionals as needed.</li><li>Coordinate calendars, meetings, and travel arrangements.</li><li>Prepare presentations, reports, spreadsheets, and other business documents.</li><li>Assist with expense reports and invoice processing.</li><li>Maintain confidential files and records.</li><li>Lead and coordinate special projects across departments.</li><li>Track project timelines, action items, and deliverables.</li><li>Identify opportunities to improve administrative processes and office efficiency.</li><li>Support office moves, technology rollouts, and operational initiatives as needed.</li><li>Assist with onboarding new employees and office setup.</li><li>Coordinate company gifts, holiday initiatives, and employee recognition programs.</li><li>Manage vendor relationships and service contracts.</li><li>Handle ad hoc administrative requests with professionalism and urgency.</li><li>Take ownership of miscellaneous projects that contribute to the smooth operation of the firm.</li></ul>If you have at least one year of office related experience and are interested in being part of a growing financial services team, please email your resume to anthony.riccio@roberthalf(.com) ASAP.
2026-07-02T00:00:00Z

Administrative Assistant

Milford, CT
onsite
Temporary / Contract
22 - 25 USD / Hourly
Administrative Assistant (Contract) – Consulting Firm | New Haven, CTA consulting firm in New Haven, CT is seeking a detail-oriented Administrative Assistant on a contract basis. This role is ideal for someone who enjoys supporting daily office operations, managing schedules, and helping a professional team stay organized in a fast-paced business environment.Key Responsibilities:<ul><li>Answer and direct incoming calls, emails, and general inquiries</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, format, and organize correspondence, reports, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and update internal records with accuracy</li><li>Assist with meeting preparation, travel coordination, and follow-up tasks</li><li>Support office organization, supply management, and general administrative workflow</li><li>Provide professional support to internal staff and external contacts as needed</li><li>Handle confidential information with discretion</li></ul>
2026-07-27T00:00:00Z

Administrative Assistant

Stamford, CT
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Contract Administrative Assistant to support recruiting operations, office coordination, and day-to-day administrative activities for a hedge fund in Stamford, Connecticut. This position is well suited to someone who thrives in a fast-paced environment, stays highly organized, and communicates effectively with both internal stakeholders and external contacts. The role blends talent acquisition support with general office administration, requiring strong attention to detail, sound judgment, and the ability to manage multiple priorities with accuracy and professionalism. Responsibilities: • Oversee logistics for active hiring efforts across several openings, helping move candidates efficiently through each stage of the recruitment process. • Create, update, and monitor job advertisements across external hiring channels such as LinkedIn, Handshake, and similar platforms to maintain accurate visibility for open roles. • Act as the main point of contact for third-party recruiters and search partners, ensuring clear communication and smooth coordination throughout searches. • Maintain organized candidate tracking records, interview notes, and status updates so hiring teams have current information on recruiting activity. • Coordinate interview schedules by aligning availability across applicants, recruiters, and internal team members while managing calendar changes as needed. • Arrange and distribute candidate assessments, including thorough reviews and Excel-related exercises, and help ensure materials are completed and documented properly. • Prepare summaries, hiring activity reports, and progress updates for leadership to support decision-making and visibility into open searches. • Provide administrative support by managing calendars, drafting business documents, preparing meeting materials, and assisting with special projects as priorities arise. • Help maintain office operations by ordering supplies, coordinating deliveries and maintenance requests, and supporting team meetings, lunches, and occasional firm events.
2026-07-27T00:00:00Z

Administrative Assistant

Bridgeport, CT
onsite
Temporary / Contract
19 - 22 USD / Hourly
Are you an organized and motivated individual seeking your next opportunity as an Administrative Assistant? We are looking for a reliable detail oriented to support our office operations and contribute to a collaborative, laid-back team culture. Key Responsibilities: Answer and direct phone calls promptly and professionally. Organize and schedule appointments. Plan meetings, coordinate logistics, and take detailed meeting minutes. Write and distribute email, memos, letters, faxes, and forms. Assist in preparing regularly scheduled reports. Develop and maintain a comprehensive filing system. Update and maintain office policies and procedures. Order office supplies, researching new deals and suppliers as needed. Maintain up-to-date contact and vendor lists. Provide general support to visitors and office guests. Liaise with executive office staff and administrative team to handle requests and queries from senior managers. Top 3 Must-Have Qualifications: Property management experience highly preferred. Proven data entry and customer service skills. Prior administrative experience in a detail oriented office environment. Software Skills Required: Proficient with Microsoft Office Suite and Outlook.
2026-07-27T00:00:00Z

Senior Administrative Assistant

Norwalk, CT
onsite
Temporary / Contract
29 - 30 USD / Hourly
We are looking for an organized Senior Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys creating structure, managing front-desk activity, and keeping administrative tasks moving efficiently. The role requires strong attention to detail, effective handling of incoming communications, and the ability to maintain accurate records while supporting a busy services environment. Responsibilities:• Manage day-to-day administrative support activities to help maintain smooth office operations.• Receive and direct incoming calls courteously, ensuring messages and inquiries are handled promptly.• Welcome visitors and provide front-desk support while maintaining a courteous and organized office presence.• Prepare, update, and maintain records, documents, and data entries with a high level of accuracy.• Coordinate schedules, appointments, and general office communications to support team efficiency.• Assist with routine clerical tasks such as filing, document organization, and correspondence handling.• Monitor administrative workflows and help keep office processes organized and on schedule.
2026-07-27T00:00:00Z

Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an Office Manager/ Executive Assistant to support daily office operations and help maintain a high standard of service for clients in White Plains, New York. This position combines executive support, team coordination, client communication, and financial administration in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable managing multiple priorities while partnering with leadership, sales teams, and administrative staff. Responsibilities:• Lead and guide administrative team members, providing direction, oversight, and regular feedback on performance.• Develop customized client proposals in collaboration with sales arborists, ensuring accuracy and timely delivery.• Manage executive and team calendars, coordinate meetings and conference calls, and respond to incoming correspondence and information requests.• Monitor key customer accounts, support receivables follow-up, and participate in collection efforts to improve outstanding balances.• Facilitate recurring accounts receivable discussions and help drive next steps related to payment collection activities.• Maintain customer records, process payments, create work orders, and support daily sales activity tracking and debriefs.• Coordinate scheduling for client work, including appointment confirmations, notifications, and communication with internal teams.• Oversee office operations such as payroll data gathering, supply purchasing, license renewal support, invoicing, budgeting, billing closeout, and general administrative assistance across departments.
2026-07-24T00:00:00Z

Executive Assistant

Southport, CT
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
We are looking for an experienced Executive Assistant to provide business and personal assistance to the President of a family office and investment arm in Fairfield Connecticut. This permanent opportunity is suited for someone who stays organized in a fast-paced environment, works confidently with minimal direction, and manages competing priorities with discretion. The role blends running all administration for a family office, executive scheduling, travel planning, meeting coordination, presentation development, and broad administrative support to help keep daily operations running smoothly. Responsibilities:• Manage a complex executive and personal calendar, prioritizing appointments and adjusting schedules as business needs evolve.• Coordinate travel arrangements, including itineraries, logistics, and related scheduling details.• Plan and organize meetings to ensure smooth execution and strong preparation.• Provide day-to-day administrative support, including correspondence handling, document organization, and follow-up on key items.• Act as a personal assistant and manage all daily, weekly and monthly family matters and scheduling.• Serve as a dependable point of coordination for internal and external stakeholders interacting with the President. This opportunity is a great role for someone who is looking for diversity, growth oriented, stability, and a supportive culture. Key qualities they look for are discretion, self starter, organized, proactive, strong work ethic, and self-structured. Brand new beautiful office right on the water, flexibility to a work hybrid work model, fantastic benefits and bonus opportunity. To be considered, please apply today or send your resume to Kelsey.Ryan@roberthalf(.com)
2026-07-21T00:00:00Z

Executive Admin. Assistant

White Plains, NY
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an experienced and resourceful Executive Admin. Assistant to provide high-level support to senior leaders in New York. This role is ideal for someone who thrives in a fast-moving environment, anticipates needs before they arise, and keeps executive priorities organized and on track. The position partners closely with Finance and Technology leadership, contributing to daily operations, team coordination, and overall administrative efficiency while using modern tools to improve workflow. Responsibilities: • Oversee demanding executive calendars by arranging meetings, resolving scheduling conflicts, and aligning appointments with shifting business priorities. • Organize domestic and international travel plans, including itineraries, logistics, and supporting documentation to ensure seamless executive travel. • Develop presentations, briefing materials, agendas, and reports that help leadership prepare for meetings and decision-making discussions. • Monitor action items, milestones, and deadlines, following up with stakeholders to keep projects and leadership commitments moving forward. • Coordinate leadership meetings, team events, town halls, and off-site activities while ensuring communication and logistics are handled effectively. • Provide administrative support for cross-functional initiatives by maintaining trackers, records, and status updates related to ongoing projects and special assignments. • Process expense submissions, invoices, purchase requests, and related documentation with accuracy and timely follow-through. • Support budget-related administration, vendor coordination, and records management to maintain organized and reliable operational processes. • Identify opportunities to simplify administrative workflows and apply Microsoft 365 and AI-enabled tools to improve productivity and execution.
2026-07-17T00:00:00Z

Senior Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
Lead and supervise a team of Executive Assistants Executive Support: Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare meeting materials, agendas, and follow-up correspondence. Handle high-volume email management, including prioritization and delegation. Administrative Duties: Maintain and organize files and records, ensuring easy access to essential documentation. Process expense reports, invoices, and purchase orders accurately and on time. Monitor and manage special projects as assigned. Communication and Collaboration: Act as a liaison between executives and internal/external stakeholders. Facilitate communication and collaboration across departments and teams. Draft and proofread correspondence, presentations, and reports. Operational Efficiency: Anticipate executive needs and proactively address them. Prioritize and manage multiple projects with tight deadlines. Align work deliverables with broader strategic objectives.
2026-06-29T00:00:00Z

Accounting Assistant

Bridgeport, CT
onsite
Temporary to Hire
22 - 25 USD / Hourly
About the OpportunityOur client, a growing HVAC company in Stratford, CT, is seeking a detail-oriented and organized Accounting Assistant to support the day-to-day accounting and administrative functions of the business. This role is ideal for someone who enjoys working in a fast-paced environment, has strong attention to detail, and is looking to build a career in accounting within the construction or service industry.Responsibilities<ul><li>Process accounts payable invoices and ensure timely payments.</li><li>Assist with accounts receivable, including invoicing, cash applications, and collections follow-up.</li><li>Reconcile vendor statements and resolve discrepancies.</li><li>Enter financial data accurately into accounting software.</li><li>Maintain organized accounting records and filing systems.</li><li>Assist with bank reconciliations and monthly financial reporting.</li><li>Support payroll processing activities as needed.</li><li>Prepare spreadsheets, reports, and other accounting documentation.</li><li>Communicate with vendors, customers, and internal departments regarding account inquiries.</li><li>Provide general administrative support to the accounting and management teams.</li></ul>
2026-07-23T00:00:00Z

Legal Assistant

Garden City, NY
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
Robert Half Legal is seeking an experienced Legal Secretary with a background in Commercial Litigation to support a respected law firm in Garden City, New York. This is an excellent opportunity for a detail-oriented legal professional who thrives in a fast-paced litigation environment and can immediately contribute to a busy practice group. Legal Secretary – Commercial Litigation 📍 Garden City, NY 💲 $30–$38/hour (depending on experience) 📅 Short-Term Contract (2+ Months) | Potential Temp-to-Hire Opportunity 🏢 100% Onsite | Full-Time | 40 Hours per Week Key Responsibilities<ul><li>Provide administrative and legal secretarial support to attorneys within the Commercial Litigation department.</li><li>Draft, revise, proofread, and format legal documents, pleadings, motions, briefs, correspondence, and other litigation materials.</li><li>Assist with the preparation, assembly, and filing of briefs and court submissions.</li><li>Perform electronic filings in New York state and federal courts.</li><li>Prepare and update Tables of Authorities (TOA) and Tables of Contents (TOC).</li><li>Maintain attorney calendars, track critical deadlines, and coordinate meetings, court appearances, and related scheduling.</li><li>Transcribe and process attorney dictation and Dictaphone recordings.</li><li>Answer and direct incoming phone calls in a professional manner.</li><li>Manage incoming and outgoing mail, courier services, and legal correspondence.</li><li>Organize and maintain both physical and electronic case files.</li><li>Support document management and litigation projects as needed.</li><li>Communicate professionally with attorneys, clients, courts, and outside parties.</li></ul>
2026-07-27T00:00:00Z

Office Manager

Woodside, NY
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for a proactive Office Manager to support daily operations at an on-site location. This role is well suited for someone who thrives in a busy setting, can balance customer interaction with administrative work, and is ready to contribute across multiple areas of the business. The ideal candidate brings strong organizational skills, sound judgment, and a hands-on approach to keeping office and store activities running efficiently. Responsibilities: • Oversee reception activities and support point-of-sale transactions to ensure an attentive and efficient customer experience. • Assist customers with order placement for building materials and related products while providing clear, responsive service. • Partner with yard and operations staff to coordinate timely and accurate order preparation and fulfillment. • Record invoices, incoming payments, and check transactions with a high level of accuracy and attention to detail. • Support delivery planning by helping organize truck schedules and communicating logistics needs with internal teams. • Contribute to the smooth execution of daily office and store operations by addressing administrative and operational priorities as they arise. • Provide flexible support on additional tasks and process-related assignments based on evolving business needs.
2026-07-14T00:00:00Z

Purchasing Assistant

Seymour, CT
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Purchasing Assistant (Contract) – Industrial Services Company | Seymour, CTAn industrial services company in Seymour, CT is seeking a detail-oriented Purchasing Assistant on a contract basis. This role is ideal for someone with strong administrative and purchasing support skills who can help maintain efficient procurement operations in a fast-paced environment.Key Responsibilities:<ul><li>Assist with the preparation and processing of purchase orders</li><li>Communicate with vendors regarding pricing, availability, order status, and delivery timelines</li><li>Maintain accurate purchasing records, vendor files, and related documentation</li><li>Track orders and help ensure timely receipt of materials and supplies</li><li>Reconcile purchase orders, invoices, and receiving documents</li><li>Support inventory and supply monitoring to help maintain appropriate stock levels</li><li>Work with internal departments to gather purchasing needs and resolve order issues</li><li>Perform data entry, reporting, and general administrative support related to procurement activities</li></ul>
2026-06-30T00:00:00Z

Paralegal

Uniondale, NY
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
We are looking for a Settlement Paralegal to support a busy plaintiff litigation practice in Uniondale, New York. This role focuses on guiding settlement matters from final resolution through payment while keeping documentation precise, deadlines on track, and communication clear for everyone involved. The ideal candidate brings strong organization, sound judgment, and the ability to manage a large caseload without sacrificing accuracy in a fast-moving legal environment. Responsibilities:• Oversee settlement files from conclusion of negotiations through final distribution of funds, ensuring each matter moves forward efficiently and in compliance with firm procedures.• Draft and assemble settlement-related paperwork, including statements, releases, closing materials, and payment documentation, with careful attention to completeness and accuracy.• Serve as a primary point of contact for clients by providing updates on settlement progress and collecting signatures, authorizations, and other required records.• Coordinate with insurers, opposing counsel, healthcare providers, and lien representatives to obtain documentation, confirm balances, and advance file resolution.• Handle lien reduction and payoff discussions involving medical providers, government programs, and other entities with outstanding claims against settlement proceeds.• Examine case costs, reimbursements, and supporting records to verify financial details before disbursement is approved.• Confirm that settlement figures, escrow allocations, and payment distributions are calculated correctly and supported by the file.• Maintain well-organized records and monitor key dates so that settlement obligations, responses, and disbursements are completed on time.• Partner with attorneys and accounting personnel to finalize disbursement packages and ensure funds are released accurately for high-volume settlement matters.
2026-06-26T00:00:00Z

Paralegal

Huntington, NY
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
A well-established and growing plaintiff-side personal injury law firm is seeking an experienced Personal Injury Litigation Paralegal to join its New York team. The firm is committed to delivering exceptional legal representation while fostering a collaborative, professional, and supportive work environment where employees are valued and encouraged to grow. This full-time, onsite opportunity is ideal for a seasoned litigation paralegal with extensive experience handling New York plaintiff personal injury matters through both pre-litigation and litigation. The ideal candidate is highly organized, thrives in a fast-paced environment, and is comfortable managing a high-volume caseload while providing comprehensive support to attorneys throughout the litigation process. Responsibilities<ul><li>Manage a high-volume plaintiff personal injury caseload during the litigation phase.</li><li>Draft litigation documents including pleadings, Bills of Particulars, discovery responses, authorizations, stipulations, motions, and other case-related filings.</li><li>Prepare, file, and serve legal documents through NYSCEF while ensuring compliance with New York court rules and filing deadlines.</li><li>Coordinate depositions, court conferences, independent medical examinations (IMEs), mediations, arbitrations, and other litigation-related proceedings.</li><li>Review, organize, and maintain medical records, billing records, employment records, insurance documentation, and other case materials.</li><li>Prepare medical chronologies, deposition summaries, document indexes, and attorney trial or hearing materials.</li><li>Monitor litigation deadlines, maintain accurate case calendars, and proactively follow up on outstanding discovery and case requirements.</li><li>Communicate regularly with clients, attorneys, opposing counsel, courts, medical providers, expert witnesses, and court reporting services regarding case progression.</li><li>Maintain organized electronic case files within the firm's case management system.</li><li>Assist attorneys with preparation for depositions, settlement conferences, mediations, arbitrations, hearings, and trial-related proceedings.</li></ul>
2026-07-21T00:00:00Z

Paralegal

Glen Cove, NY
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
Robert Half is seeking a detail-oriented and proactive In-House Paralegal / Contract Administrator to support a corporate legal team in Glen Cove, NY. This is an excellent opportunity for a candidate with strong contract management experience looking to contribute in a fast-paced, collaborative environment with the potential for long-term growth. Location: Glen Cove, NY (Long Island) Schedule: On-site, Monday – Thursday (4 days/week) | 9:00 AM – 5:00 PM (Summer Hours) Pay Rate: $30-$35/hour Duration: 3–6 month engagement with potential to extend Key Responsibilities:<ul><li>Draft, review, and administer contracts, including customer agreements, purchase orders, and vendor contracts</li><li>Track contract status, key dates, and compliance obligations</li><li>Support corporate governance, compliance initiatives, and risk management efforts</li><li>Maintain legal files, contract repositories, and corporate records with a high level of organization</li><li>Partner with internal stakeholders to ensure adherence to contractual terms</li><li>Assist with litigation preparation and general legal administrative matters</li><li>Provide direct administrative support to legal counsel as needed</li></ul>
2026-07-24T00:00:00Z