<p>Our client is seeking a talented Accounting Clerk who can provide accounting and clerical assistance to their accounting department. This position is contract-to-hire and is looking to start immediately.</p><p> </p><p>Expectations:</p><ul><li>Typing accurately, preparing and maintaining accounting documents and records</li><li>Preparing bank deposits, general ledger postings and statements</li><li>Reconcile accounts and bank statements by comparing statements with the general ledger in a timely manner</li><li>Daily enter key data of financial transactions in database</li><li>Maintains accounting records by making copies and filing documents</li></ul><p><br></p>
<p><strong>Administrative Assistant (Contract) – Merced, CA</strong></p><p>Join our team as a committed and detail-driven Administrative Assistant, supporting critical operations on a long-term contract basis. This role offers the opportunity to work in a dynamic environment, utilizing your organizational expertise to maintain seamless workflows and ensure high standards of service across our organization.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and schedule meetings, appointments, and travel for staff and board members.</li><li>Prepare comprehensive meeting agendas, reports, and minutes.</li><li>Support the development of presentations, spreadsheets, and essential business documents.</li><li>Maintain organized and up-to-date filing systems, both paper and electronic.</li><li>Assist in optimizing administrative processes for increased efficiency.</li><li>Manage correspondence and communications with professionalism and accuracy.</li><li>Ensure records are properly maintained and easily accessible.</li><li>Collaborate with team members to fulfill diverse administrative needs and deliver timely support.</li><li>Monitor and replenish office supplies for uninterrupted daily operations.</li><li>Provide bilingual Spanish support in communications and documentation as needed.</li></ul><p><strong>What We Offer:</strong></p><ul><li>Opportunity for long-term career development.</li><li>Fast-paced and inclusive team environment.</li><li>The chance to contribute directly to organizational success.</li></ul><p>If you are a proactive professional eager to advance your administrative career, we encourage you to apply!</p>
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
<p>Robert Half is looking for an Administrative Assistant to join our client in Castro Valley. The hours for this role will be 32-40 hours per week.</p><p><br></p><p>Administrative Assistant duties include:</p><p>• Preparing correspondence and informational materials, graphic designs and specialized contents from drafts, notes, brief instructions or corrected copy; proofread materials for accuracy, completeness, and compliance with departmental policies, format and English usage, including grammar punctuation, and spelling.</p><p>• Creating and coordinating purchase orders</p><p>• Serving as a back-up to the front-desk coordinator as needed, receiving and screening visitors, answering phone calls</p><p>• Heavy meeting coordination and preparing of agendas for multiple departments</p><p>• Must have advanced MS Word experience, including knowledge of headers and footers</p><p>• Proofreading and editing memos, reports, internal documents for accuracy, completeness, and correctness</p><p>• Final reviewer of documents prior to being sent out to the public and stakeholders</p><p><br></p><p>If you are interested in this Administrative Assistant position, submit your resume today!</p>
<p>National law firm has an immediate opening for a Calendar Clerk to join our team based in San Jose, CA on a remote basis. This Calendar Clerk role requires a detail-oriented individual who is skilled in managing legal calendars and docket systems, ensuring compliance with court procedures and deadlines. The ideal candidate will have a strong attention to detail and excellent organizational abilities, along with a thorough understanding of federal and state court rules. This position is 100% remote but you must be able to work a Pacific Time Zone business schedule. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Oversee the maintenance of the office’s docket and calendar system to ensure accurate scheduling of legal deadlines and court appearances.</p><p>• Retrieve filing information from court clerks and online docket systems to keep records current and precise.</p><p>• Generate and distribute updated master calendar reports to attorneys and legal staff on a regular basis.</p><p>• Ensure compliance with local jurisdictional and federal court rules by reviewing and updating scheduling procedures.</p><p>• Collaborate with legal teams to address scheduling conflicts and resolve calendar discrepancies.</p><p>• Utilize docketing software, such as CompuLaw, to manage deadlines and streamline processes.</p><p>• Monitor changes in court rules and procedures to ensure all filings and deadlines meet current regulations.</p><p>• Provide support with legal correspondence and communication as needed.</p>
<p>We are looking for an Accounts Payable Clerk to join our client in Hayward, California. This role is essential to ensuring the smooth operation of the Accounts Payable department, including managing vendor relationships, processing invoices, and ensuring compliance with company policies. As a contract-to-permanent position, this opportunity offers the potential for long-term growth within the organization.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>· Vendor maintenance</p><p>· Code and process non-inventory and inventory invoices using 3-way match</p><p>· Vendor payment processing</p><p>· Process incoming and outgoing USPS mail</p><p>· Expense Reports</p><p>· Monthly vendor statement reconciliation</p><p>· Respond to vendor inquiries</p><p>· Research and resolve all vendor and A/P related issues in a timely manner</p><p>· Order and maintain and stock office supply cabinet and lunchroom with supplies when needed</p><p>· Establish and maintain professional relationships with internal stakeholders and vendors</p><p><br></p>
<p><strong>Bookkeeper / Office Manager – Construction Experience</strong></p><p><strong>Employment Type:</strong> Contract | Contract-to-Permanent | Project-Based</p><p><strong>Compensation:</strong> $34 - $45 per hour</p><p> </p><p><strong>About the Role</strong></p><p>Robert Half is seeking a versatile Bookkeeper / Office Manager to oversee both financial and administrative operations for a respected organization in the construction industry. The ideal candidate will manage bookkeeping functions and ensure seamless office operations. This is a great opportunity for an organized, detail-oriented professional who thrives in collaborative, multi-faceted environments.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage all bookkeeping duties, including general ledger entries, account reconciliations, and preparation of financial statements.</li><li>Oversee accounts receivable (AR), accounts payable (AP), and payroll processes.</li><li>Handle expense reports, budget tracking, and assist with financial forecasting.</li><li>Organize vendor invoices, purchase orders, and client billing.</li><li>Maintain electronic and paper-based records for accessibility and reporting.</li><li>Coordinate office operations, supplies, and vendor relationships.</li><li>Support employee onboarding and ensure accurate HR documentation.</li><li>Serve as a liaison between leadership and staff to facilitate communication and operational efficiency.</li><li>Provide administrative support as needed, including calendar management, facilities coordination, and event planning.</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Stockton, California. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic organization within the import/export industry. The ideal candidate will excel in managing financial transactions, maintaining accurate records, and supporting administrative tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Process and verify vendor invoices to ensure proper coding and timely payment.<br>• Manage electronic and paper records to maintain organized and up-to-date files.<br>• Conduct account reconciliations and monitor payment schedules to prevent discrepancies.<br>• Prepare financial reports, charts, and spreadsheets for management review.<br>• Assist in tracking invoices, maintaining vendor profiles, and handling payment processes.<br>• Collaborate with the finance team to support administrative functions and accounting tasks.<br>• Ensure compliance with company policies and confidentiality standards while handling sensitive financial data.<br>• Operate office equipment and utilize software tools, including Excel and Word, for daily tasks.
<p>Jackie Meza with Robert Half is looking for an experienced and detail-oriented Assistant Controller. The Assistant Controller will play a pivotal part in managing the company’s financial operations, ensuring compliance with accounting standards, and contributing to the overall efficiency of the finance department. This is an excellent opportunity for a motivated individual to lead key accounting processes and support organizational goals in a dynamic manufacturing environment. Contact Jackie Meza at 209.227.6563 for consideration. </p><p><br></p><p>Responsibilities:</p><p>• Oversee daily accounting operations, including general ledger, accounts payable, accounts receivable, payroll, and fixed assets.</p><p>• Assist in the preparation and review of monthly and annual financial statements to ensure accuracy and compliance.</p><p>• Manage month-end and year-end closing processes while analyzing financial data and variances.</p><p>• Develop and maintain internal controls to safeguard company assets and improve operational efficiency.</p><p>• Prepare budgets, forecasts, and variance analyses to support strategic planning and decision-making.</p><p>• Coordinate and support audits, tax filings, and regulatory reporting to meet compliance standards.</p><p>• Identify opportunities for process improvements and implement solutions to optimize accounting workflows.</p><p>• Supervise and mentor accounting team members, fostering growth and performance.</p><p>• Collaborate with other departments to align financial practices with organizational objectives.</p>
<p>Robert Half Administrative and Customer Support is seeking a receptionist with a strong sense of ownership and attention to detail. In this Receptionist role you will be responsible for answering phones, acting as the company liaison, and interacting professionally with customers. This is a great opportunity for those looking for a dynamic team environment, offering a great workspace/office, excellent benefits and great career advancement and opportunity. This is a long-term temporary-to-fulltime position located in San Jose, California.</p>
<p>We are looking for a dedicated Accounts Receivable Clerk to join our team in Ceres, California. This is a Contract to Hire position with the potential for permanent employment based on performance and business needs. The ideal candidate will play a critical role in managing billing operations, ensuring accuracy, and maintaining strong relationships with customers.</p><p><br></p><p>Responsibilities:</p><p>• Ensure all sell rates are accurate and updated as required.</p><p>• Process invoices and billings efficiently while verifying compliance with sales tax regulations.</p><p>• Monitor billing status, prepare monthly billing reports, and submit quarterly sales tax filings.</p><p>• Manage project billing activities, ensuring compliance with purchase orders, contracts, and documented terms.</p><p>• Perform collection activities by tracking due dates, following up with customers, and addressing payment discrepancies.</p><p>• Process customer payments, resolve disputes, and maintain accurate accounts receivable records.</p><p>• Prepare and review adjustments, providing daily updates to management on billing and collection activities.</p><p>• Collaborate with internal teams to ensure invoicing terms align with contract requirements.</p><p>• Generate monthly invoices and maintain detailed records of billing operations.</p><p><br></p><p>For immediate consideration, contact Robert Half at 209-232-1991. </p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Fremont, California. This Contract to permanent position is ideal for someone early in their accounting career who is eager to grow, develop new skills, and contribute to a collaborative and fast-paced environment. The role involves managing vendor invoices, payments, and financial records while ensuring accuracy and efficiency in all processes.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices with accurate coding and approvals, ensuring timely entry into the accounting system.</p><p>• Prepare and execute weekly payment runs, including checks, wires, and other payment methods.</p><p>• Reconcile vendor statements and promptly address any discrepancies or issues.</p><p>• Maintain organized vendor records, including W-9 forms and payment details.</p><p>• Assist in matching purchase orders with invoices and ensure compliance with internal controls.</p><p>• Support month-end closing activities by preparing accruals and reconciling accounts payable sub-ledgers.</p><p>• Communicate with vendors and internal departments to resolve inquiries related to invoices, payments, and coding.</p><p>• Audit and process expense reports to ensure adherence to company policies.</p><p>• Create and maintain accounts payable aging schedules, providing regular updates to management.</p><p>• Utilize Excel tools such as formulas and pivot tables to analyze invoice and payment data effectively.</p>
<p>We are looking for a detail-oriented Billing/ Payroll Clerk to join our team in Brentwood, California. This is a long-term contract position that requires someone with strong organizational skills to handle billing and customer service and payroll tasks effectively. The ideal candidate will be adept at managing billing processes and interacting with customers in a courteous and efficient manner, and working on payroll files to update. Previous ERP experience a must.</p><p><br></p><p>Responsibilities:</p><p>• Process billing statements accurately and within required timeframes.</p><p>• Handle billing collections and ensure payments are recorded promptly.</p><p>• Provide excellent customer service by addressing inquiries and resolving issues related to billing.</p><p>• Utilize Microsoft Excel to create and manage spreadsheets for billing records and reports.</p><p>• Work with ERP and other billing software to input and retrieve data effectively.</p><p>• Updating payroll files after system conversion, PDF usage key</p><p>• Maintain organized records of billing transactions and ensure compliance with company policies.</p><p>• Assist in preparing monthly and annual billing reports for review.</p><p>• Collaborate with other team members to improve billing processes and customer satisfaction.</p><p>• Troubleshoot and resolve discrepancies in billing statements.</p><p>• Ensure the confidentiality and security of sensitive customer billing information/</p>
We are looking for a skilled Administrative Assistant to join our team in Sunnyvale, California. In this long-term contract role, you will support daily administrative tasks while leveraging your knowledge of dental practices and systems to ensure efficiency and accuracy. This position offers an excellent opportunity to contribute to a dynamic and detail-oriented environment.<br><br>Responsibilities:<br>• Manage and organize daily administrative tasks to support dental office operations.<br>• Utilize Dentrix Dental Software to maintain patient records and schedules efficiently.<br>• Communicate effectively with patients and staff to ensure seamless coordination.<br>• Assist in handling billing and insurance-related tasks with accuracy.<br>• Maintain and update office documentation, ensuring compliance with regulations.<br>• Support the scheduling and coordination of appointments and meetings.<br>• Address inquiries and resolve issues promptly, delivering excellent customer service.<br>• Collaborate with team members to streamline workflow and enhance productivity.<br>• Ensure the office environment is organized and conducive to operations.<br>• Provide general administrative support as needed to meet team objectives.
<p>We are looking for a meticulous and detail-oriented Data Entry Clerk to join our client on a contract basis in San Ramon, California. In this role, you will be responsible for managing and inputting accurate data into our systems, ensuring the integrity of information for internal accounting and operational processes. This position requires a high level of precision, organizational skills, and familiarity with data entry tools and software.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Input accurate and up-to-date data into accounting and internal systems.</p><p>• Organize and maintain digital records to ensure data consistency and accessibility.</p><p>• Verify the accuracy of entered information and resolve discrepancies as needed.</p><p>• Collaborate with team members to support data-related tasks and projects.</p><p>• Perform numeric data entry efficiently and with minimal errors.</p><p>• Utilize Yardi software for specific data entry tasks related to company processes.</p><p>• Maintain confidentiality and security of sensitive information.</p><p>• Generate reports and summaries based on entered data when required.</p><p>• Provide support for ongoing data migration efforts within the organization.</p><p>• Follow established procedures and guidelines for data entry operations.</p>
<p>Are you detail-oriented and ready to take your accounting skills to the next level? Our client, a leading construction company, is seeking an Accounting Clerk to join their fast-paced finance team. In this role, you will support daily accounting operations, process invoices, maintain accurate records, and assist with payroll and expense reporting. If you thrive in a collaborative environment and have a passion for the construction sector, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable/receivable and support month-end close</li><li>Reconcile bank statements and maintain accurate ledger entries</li><li>Prepare and verify expense reports</li><li>Assist with periodic payroll processing</li><li>Organize supporting documentation for audits</li></ul><p><br></p><p>Start your career in construction finance with an industry leader! </p><p><br></p><p>Reach out to Dennis Brinkmann for immediate consideration - 925-271-4809 </p>
<p>Robert Half is seeking a detail-oriented <strong>AP/AR Clerk</strong> to assist with a <strong>backlog and ongoing needs</strong> in both <strong>Accounts Payable (AP)</strong> and <strong>Accounts Receivable (AR)</strong>. </p><p><br></p><p>This is a fantastic opportunity for someone looking to <strong>expand their career into AP, AR, or junior accounting roles</strong> while gaining hands-on experience in a dynamic environment.</p><p><br></p><p><strong>Duration:</strong> 2–3-month contract with potential for <strong>contract-to-hire</strong></p><p><strong>Location:</strong> Oakland, CA- 100% onsite</p><p><br></p><p><strong>Responsibilities</strong></p><p><strong>Accounts Payable</strong></p><ul><li>Process vendor invoices and ensure timely payments.</li><li>Match purchase orders, invoices, and receipts for accuracy.</li><li>Reconcile vendor statements and resolve discrepancies.</li><li>Assist with expense report processing and compliance.</li></ul><p><strong>Accounts Receivable</strong></p><ul><li>Generate and send customer invoices.</li><li>Apply payments and manage cash receipts.</li><li>Monitor aging reports and follow up on outstanding balances.</li><li>Assist with collections and resolve billing issues.</li></ul><p><br></p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p><strong>90K-95K + BONUS + EQUITY</strong></p><p><br></p><p>Exciting opportunity to join a growing publicly traded biotech company seeking an AP Specialist to join their expanding team. Position offers a competitive salary and excellent benefits!</p><p>Responsibilities:</p><p>• Verify and process vendor invoices in a precise and timely manner.</p><p>• Maintain a large number of vendor accounts while adhering to company policies and procedures.</p><p>• Collaborate with vendors and internal teams to resolve discrepancies swiftly.</p><p>• Perform 3-way and 2-way matching of invoices to purchase orders.</p><p>• Reconcile vendor statements and work with the Purchasing team to resolve discrepancies.</p><p>• Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses.</p><p>• Participate in system enhancements and upgrades in collaboration with Financial Systems team.</p><p>• Provide excellent customer service to all stakeholders, including vendors, management, and colleagues.</p><p>• Perform special projects and other ad-hoc duties as needed.</p>
<p>Our team is seeking a dedicated Accounting Assistant to support daily financial operations for a dynamic organization in Oakland, CA. The ideal candidate will demonstrate accuracy, attention to detail, and strong organizational skills while assisting the accounting and finance department.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Enter and process accounts payable and receivable transactions</li><li>Assist in the preparation of financial reports and statements</li><li>Perform account reconciliations and bank statement reviews</li><li>Support month-end and year-end closing processes</li><li>Maintain and organize accurate financial records</li><li>Respond to internal and external inquiries regarding invoices, payments, and financial data</li><li>Perform general administrative tasks as needed</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Antioch, California. This is a Contract position that requires working onsite. In this role, you will support daily administrative operations, ensuring the office runs smoothly and efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Enter data accurately into Excel and Smartsheet, maintaining up-to-date records.</p><p>• Coordinate outgoing mail and email correspondence, ensuring timely communication.</p><p>• Manage office supply inventory and ensure the kitchen is stocked with snacks and essentials.</p><p>• Review timesheets submitted by the superintendent, tracking attendance and identifying any missing information.</p><p>• Handle inbound and outbound calls professionally, providing excellent customer service.</p><p>• Schedule appointments and maintain organized calendars.</p><p>• Prepare documents and presentations using Microsoft Word, Excel, PowerPoint, and Outlook.</p><p>• Assist with any additional administrative tasks as needed to support the team.</p><p><br></p><p>If you are interested in this Administrative Assistant role, submit your resume today! </p>
<p>We are looking for an Accounts Payable Clerk to join our team on a long-term contract basis in Oakdale, California. This role involves supporting the accounting department by accurately processing and recording financial transactions while ensuring compliance with company policies and accounting standards. The position offers a combination of office and remote work flexibility, providing an excellent opportunity to contribute to a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Accurately enter invoices, bills, and financial documents into the accounting system.</p><p>• Verify that all entries align with corresponding documentation for accuracy.</p><p>• Route accounts payable invoices to appropriate team members for approval.</p><p>• Code and post accounts payable invoices efficiently.</p><p>• Prepare and post journal entries to maintain accurate financial records.</p><p>• Reconcile vendor accounts and assist in resolving discrepancies or payment issues.</p><p>• Follow company policies and regulatory standards to ensure compliance in all accounting tasks.</p><p>• Collaborate with team members to enhance processes and maintain accuracy.</p><p><br></p><p>For immediate consideration, contact Robert Half at 209-232-1991!</p>
<p>Walnut Creek client is looking for a contract to permanent Sr. Administrative Assistant. This role is 100% onsite. </p><p><br></p><p>This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Admin Team.</p><p><br></p><p>Duties Include:</p><p>• Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders.</p><p>• Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to:</p><p>o Complex calendar management</p><p>o Event planning - all logistics from start to finish</p><p>o Expense reports</p><p>o Maintain files and records</p><p>o Purchasing supplies</p><p>o Tracking invoices and budgets</p><p>o Tracking Client Service Team processes</p><p>o Travel itineraries</p><p>• Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed.</p><p>• Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions.</p><p>• Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc.</p><p>• Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers.</p><p>• Maintain electronic filing systems, contact databases, various tracking worksheets, etc.</p><p>• Foster a collaborative and responsive work environment with management and team members.</p><p>• Assist and back up the executive assistant and other administrative assistants, when needed.</p><p>• Perform any additional duties requested by management.</p><p><br></p><p>Skills:</p><p>• Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support.</p><p>• Meticulous attention to detail, highly organized, and strong problem-solving skills.</p><p>• Strategic planning abilities with strong calendar and deadline management.</p><p>• Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude.</p><p>• Excellent written and verbal communication skills.</p><p>• Proven experience in event planning from concept to completion.</p><p>• Strong interpersonal skills with the ability to build professional internal and external relationships.</p><p>• Leadership capabilities to support and guide other administrative staff.</p><p>• Trusted to handle confidential information with integrity and discretion.</p><p>• Creative skills in designing visual materials and promotional content using diverse tools.</p><p><br></p><p>If you are interested in this opportunity, submit your resume today! </p>
<p>We are looking for an Auditing Clerk to join our team in Walnut Creek, California. This long-term contract position offers an excellent opportunity to contribute to maintaining the accuracy and integrity of data within a dynamic real estate and facilities management environment. The ideal candidate will bring exceptional attention to detail and proficiency in utilizing various technical tools to ensure compliance and completeness in auditing of files and loan closing HUD statements against resident files. </p><p><br></p><p>Responsibilities:</p><p>• Perform detailed audits of system data to ensure compliance and completeness.</p><p>• Investigate and correct missing or inaccurate information by consulting multiple sources.</p><p>• Update and maintain data integrity across various platforms.</p><p>• Utilize Adobe Acrobat and other computer programs to process and verify information.</p><p>• Collaborate with team members to enhance data accuracy and reliability.</p><p>• Analyze resident data for errors and implement necessary corrections.</p><p>• Prepare reports summarizing audit findings and provide recommendations for improvement.</p><p>• Ensure all data aligns with organizational standards and regulatory requirements.</p><p>• Apply advanced Microsoft Excel skills to organize and manipulate data efficiently.</p><p>• Monitor audit processes to identify trends and areas needing attention.</p>
<p>We are looking for a detail-oriented and motivated Accounts Payable Clerk to join our team in Turlock, California. This role is ideal for someone who thrives in a fast-paced environment and enjoys managing high volumes of invoices with precision. As part of the agriculture industry, you will play a key role in maintaining accurate and efficient payment processes. This is a long-term contract position offering a dynamic and collaborative work environment.</p><p><br></p><p>Responsibilities:</p><p>• Process large volumes of vendor invoices with accuracy and efficiency.</p><p>• Verify invoice details against purchase orders and receiving documents, resolving any discrepancies promptly.</p><p>• Prepare and organize documentation for vendor reporting and compliance.</p><p>• Perform data entry tasks while maintaining thorough and accurate records in the accounting system.</p><p>• Support month-end activities, including AP reconciliations and closing procedures.</p><p>• Communicate effectively with vendors and internal teams regarding payment statuses and inquiries.</p><p>• Assist with additional accounting tasks such as expense reports, filing, and special projects as needed.</p><p>• Ensure compliance with company policies and accounting standards.</p><p>• Contribute to continuous improvements in the accounts payable process.</p><p><br></p><p>For immediate consideration, contact Robert Half at 209-232-1991.</p>
Colleen McAuliffe from Robert Half is seeking a Sr. Accounts Payable Specialist for a South San Jose client. The role is 100% onsite and will require a all candidates required to undergo all candidates required to undergo drug screening including any and all Cannabis and THC related products. <br> Accounts Payable Responsibilities Oversee invoice processing activities for a high volume of 2-way / 3-way match and non-PO invoices, ensuring accuracy, proper authorization, coding, and adherence to internal controls. Manage vendor records, including tax documentation, maintenance of master data, and updates to supplier information. Coordinate periodic payment cycles (ACH, wires, checks), ensuring timely and compliant disbursements. Monitor and reconcile vendor accounts and statements, proactively resolving errors, variances, and escalated inquiries. Collaborate cross-functionally (e.g., procurement or purchasing teams) to improve invoice and payment workflows. Lead efforts to refine and automate AP processes to enhance efficiency and control. Assist with month-end activities, including accruals, reconciliations, and journal entries supporting financial close. Act as a resource for complex issues within accounts payable, offering guidance and direction to team members. Manage regulatory reporting requirements for supplier tax filings (e.g., 1099 compliance), ensuring timely and accurate submission. Expense & Travel Reimbursement Review, validate, and process employee travel and expense submissions in alignment with company policy. Prepare corporate and non-corporate card accruals and reconcile monthly credit card activity. Additional Responsibilities Provide audit support through documentation management, explanations, and process transparency to internal and external stakeholders. Contribute to AP knowledge sharing, operational improvement initiatives, and mentoring within the team to promote accuracy, effectiveness, and best practices.
