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40 results for Personal Assistant in Manhattan Beach, CA

Office Assistant

Santa Fe Springs, CA
onsite
Temporary / Contract
15.0385 - 20 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in Santa Fe Springs, California. This is a Contract position expected to run for approximately 2 to 3 months, providing hands-on assistance to the local office management team. The ideal candidate is organized, responsive, and comfortable handling front-office tasks, document processing, and routine clerical support in a fast-paced environment. Responsibilities: • Welcome visitors and provide attentive front-desk support to ensure smooth daily office operations. • Answer incoming calls, direct inquiries to the appropriate contacts, and relay messages accurately. • Scan, organize, and file documents to maintain accessible and well-structured office records. • Perform a variety of administrative tasks such as data entry, copying, sorting, and general clerical support. • Assist the local management team with day-to-day office needs and short-term project coordination. • Maintain orderly workspaces and help keep office materials, forms, and documents properly prepared. • Support administrative workflows by handling routine paperwork and ensuring timely completion of assigned tasks.
2026-08-28T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We're working with a design company in WeHo who are looking for an Office Assistant to support their team. You'll be responsible for setting up meeting rooms, ordering catering and office supplies, assisting with retrieving files and blueprints, mailroom operations and event support.
2026-08-30T00:00:00Z

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-09-02T00:00:00Z

Office Assistant

Santa Fe Springs, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to join a boutique manufacturing environment in Santa Fe Springs, California. This is a Contract position supporting office administration, data accuracy, and receiving coordination in a hands-on onsite setting. The role is ideal for someone who is organized, detail-focused, and comfortable balancing clerical support with inventory and shipment-related tasks. Responsibilities: • Maintain accurate records by entering shipment, inventory, and product details into company systems and spreadsheets. • Review packing documentation and receiving paperwork before processing information to ensure records are complete and correct. • Support incoming shipment activities by comparing delivered items against documentation and updating inventory status accordingly. • Notify operations or warehouse personnel when shipment inconsistencies, missing information, or inventory variances are identified. • Adjust and track product pricing information across internal files and system records with close attention to detail. • Provide day-to-day administrative assistance through document filing, scanning, printing, and general record organization. • Answer inbound calls and assist with receptionist-style front office support as needed. • Contribute to additional office or warehouse-related tasks to help maintain smooth daily operations.
2026-08-25T00:00:00Z

Office Assistant

Anaheim, CA
onsite
Temporary / Contract
16.5 - 18 USD / Hourly
We are looking for a dependable Office Assistant to support daily operations at a detail-oriented testing site in Anaheim, California. This Long-term Contract opportunity offers a part-time schedule and is ideal for someone who enjoys customer-facing work, administrative support, and maintaining organized, secure environments. The person in this role will help create a smooth and efficient experience for visitors while assisting with clerical tasks, monitoring procedures, and resolving issues efficiently. Responsibilities: • Welcome visitors, confirm identification details, and guide individuals through check-in procedures with accuracy. • Carry out required security protocols, including screening measures and routine observation of the testing area to uphold site standards. • Provide basic assistance with equipment or device-related issues so candidates can proceed with minimal disruption. • Monitor the testing environment through regular walkthroughs and visual checks to ensure compliance, fairness, and a comfortable experience for all participants. • Respond quickly to candidate concerns, escalate incidents when needed, and document situations that fall outside established guidelines. • Protect testing materials, workstations, and controlled areas by following strict handling and security procedures at all times. • Support office operations during slower periods by completing clerical tasks such as scanning documents, organizing materials, and assisting with general front-desk coverage. • Record required candidate information, including digital fingerprint collection when applicable, and maintain accurate records for reporting purposes.
2026-09-02T00:00:00Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21.27 - 21.27 USD / Hourly
We are looking for an organized Bilingual Office Assistant to support daily administrative operations for a non-profit organization in Chatsworth, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming front office experience while keeping records, communications, and routine tasks running smoothly. The role requires strong attention to detail, a courteous approach when interacting with callers and visitors, and the ability to manage multiple clerical priorities effectively. This position requires that you are a fluent Spanish speaker. Responsibilities:• Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and friendly experience.• Manage incoming phone calls, direct inquiries to the appropriate team members, and take accurate messages when needed.• Digitize and organize paperwork by scanning documents and maintaining accessible electronic records.• Perform a variety of administrative support tasks, including filing, data entry, and general office coordination.• Assist with day-to-day clerical activities to help maintain an efficient and well-ordered workplace.• Handle routine correspondence and support staff with basic office-related requests as needed.
2026-08-28T00:00:00Z

Office Assistant

Mission Viejo, CA
onsite
Temporary / Contract
16.5 - 18 USD / Hourly
We are looking for a dependable Office Assistant to support daily operations at a secure testing environment. This is a Long-term Contract position expected to run for 2 to 3 months, offering a steady schedule of 35 to 40 hours per week with workdays that may fall between Monday and Saturday. The person in this role will help create an organized, detail-focused, and welcoming experience for test takers while ensuring procedures are followed carefully. Success in this position requires strong customer service, attention to detail, and the ability to stay calm in a fast-paced setting. Responsibilities: • Welcome candidates upon arrival, confirm their identity, and guide them through the check-in process with courtesy. • Conduct test center security procedures, including screening protocols and the use of handheld security devices when required. • Observe exam sessions through regular room checks and active monitoring to help maintain compliance and a secure testing environment. • Respond promptly to candidate concerns, resolve routine issues when possible, and escalate exceptions in a timely manner. • Support basic troubleshooting for testing equipment and candidate workstations to minimize disruptions during exam delivery. • Handle sensitive testing materials and records with care, ensuring all procedures are followed to protect exam integrity. • Complete administrative support tasks during slower testing periods, including scanning, clerical work, and general front desk assistance. • Document incidents accurately and report any activity that falls outside established testing standards or policies. • Assist with fingerprint scanning and other identity verification steps when those procedures apply at the site. • Help with light equipment handling, packing, unpacking, and other operational tasks needed to keep the office and testing areas ready for use.
2026-09-02T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary / Contract
28.538 - 33.044 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, handles competing priorities with sound judgment, and communicates with professionalism at all times. The role requires strong coordination skills, discretion with sensitive information, and the ability to keep executive operations running smoothly across meetings, travel, projects, and administrative activities. Responsibilities: • Oversee a complex executive calendar, arrange meetings based on business priorities, and resolve scheduling conflicts with minimal disruption. • Monitor incoming requests and correspondence, respond promptly when appropriate, and keep leadership informed of urgent matters and required follow-up actions. • Prepare for executive and stakeholder meetings by organizing agendas, gathering supporting materials, and capturing clear meeting notes with action items, owners, and timelines. • Maintain organized records of corporate documents, reports, and other important files, ensuring materials can be retrieved quickly when needed. • Act as a point of coordination for legal-related administrative matters by managing confidential documentation, fulfilling attorney requests, tracking deadlines, and reviewing invoices for accuracy. • Support assigned projects by documenting requirements, coordinating communication among stakeholders, tracking progress against timelines and scope, and compiling status updates. • Arrange meeting logistics for investors, attorneys, affiliates, and visitors, including directions, parking details, hospitality, and presentation support as needed. • Handle domestic and international travel planning, including flights, lodging, ground transportation, and itinerary coordination. • Provide additional executive support with personal errands, shipments, deliveries, event logistics, and gift coordination as requested.
2026-09-01T00:00:00Z

Executive Assistant

Castaic, CA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for an Executive Assistant to support a CEO in Calabasas. This long-term opportunity is ideal for a highly organized individual who can manage complex schedules, handle travel logistics, and keep executive priorities moving efficiently. The role requires sound judgment, strong communication skills, and the ability to coordinate meetings and administrative activities in a fast-paced environment. Responsibilities:• Manage dynamic executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily priorities and upcoming commitments.• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary details.• Coordinate business travel logistics from start to finish while adapting quickly to schedule changes or urgent requests.• Organize executive meetings by securing meeting times, preparing materials, confirming attendees, and tracking follow-up items.• Serve as a central point of coordination for leadership-related administrative tasks, helping maintain smooth communication across teams.• Anticipate scheduling needs and proactively adjust plans to support changing business demands and leadership priorities.
2026-09-01T00:00:00Z

Executive Assistant

West Los Angeles, CA
onsite
Temporary to Hire
90000 - 115000 USD / Yearly
Robert Half is looking for an Executive Assistant to support a c-level executive at a financial services firm located in West LA. This is a direct hire position. You will provide high-level support and act as an Executive Assistant/Personal Assistant to a dynamic and progressive executive. This is a direct hire position and is ideal for someone who thrives in a fast-moving environment. Your main job duties will include: • Assist with business and personal calendar coordination, meeting logistics, and confirmations. • Handling routine vendor communications including utilities and phone services as well as managing files, databases, inboxes and contacts. • Assist with property management related items, such as vendor coordination, security coverage, maintenance appointments and check-in visits when principal is out of town. Coordinate contracts, NDA and vendor issues with in-house legal counsel. Drive projects with contractors or designers as needed or requested by principal. • Assist with securing reservations for dining and entertainment as well as special events. • Assist in travel planning including booking flights, ground transportation, coordinating with travel agents, travel research and tracking travel expenses. • Prepare travel itineraries for all travelers and ensure travel requirements are understood and executed for all people • Provides household and personal support which includes coordinating needs between the office and residences and running errands and assisting with vehicle logistics as requested. • Keeping a regular cadence of proactive home maintenance as well as coordinating renovations and repair work • Maintaining an accurate inventory of all art, including value and relevant details • Assist with wardrobe maintenance such as dry cleaning • Assist with event preparation and execution, including residential and personal celebrations. Responsibilities include venue research and proposals, drafting invitations, guest communications at all levels, guest list management and liaising on menus and on-site logistics. • Assist with the office visitor experience, including clearing with security, greeting, providing beverages, parking validations, etc. • Reconcile principal credit cards and other related personal and business expenses • Receive and distribute mail and other deliveries, prepare outgoing shipments, maintain tracking and refund records and receipts. Accepting deliveries at personal residence. • Draft personal correspondence and thank you notes
2026-08-18T00:00:00Z

Executive Assistant

Beverly Hills, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leaders at an entertainment company in Beverly Hills. This contract position is ideal for someone who thrives in a fast-paced environment, manages competing priorities with discretion, and keeps daily operations running smoothly. The role centers on executive scheduling, administrative coordination, and responsive support across a range of day-to-day needs. Previous experience in entertainment is preferred. Responsibilities:• Manage complex Outlook calendars for multiple executives, coordinating meetings and resolving scheduling conflicts efficiently.• Arrange appointments and confirm meeting details, including Zoom access and related logistics when needed.• Scan, organize, and distribute documents in a timely manner to support executive requests and ongoing business needs.• Provide direct administrative assistance for day-to-day priorities, handling ad hoc tasks with professionalism and sound judgment.• Secure lunch reservations and other occasional arrangements to support executive schedules.• Prepare a daily tea service according to preference as part of personalized executive support.• Participate in a short onboarding and training period to learn internal meeting coordination processes and support expectations.
2026-09-02T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-09-02T00:00:00Z

Executive Assistant

Beverly Hills, CA
onsite
Temporary / Contract
40 - 48 USD / Hourly
A small real estate development company located in Beverly Hills is looking for an Executive Assistant to support two very busy entrepreneurs/executives. Job duties will be to answer the phones, schedule appointments and meetings, coordinate conference calls, respond to client emails and handle client follow up, and run errands. Additional duties will be to build PowerPoint presentations, organize the office, conduct research, reach out to vendors, and complete special administrative projects. Every day is different, so the ability to change gears and work independently is a must! This is an onsite position and hours are 8am-5pm Monday-Friday. Robert Half is looking for a tech savvy candidate who considers themselves very strong in Microsoft Office Suite. At least 5 years of administrative experience is required. The Executive Assistant position is starting out as a 6 month contract role, with the chance to turn permanent.
2026-09-01T00:00:00Z

Executive Assistant

Gardena, CA
onsite
Temporary / Contract
39 - 43 USD / Hourly
We are looking for an Executive Assistant to provide high-level support for a non-profit organization in Gardena, California. This contract to permanent position is ideal for a highly organized and detail-oriented individual who can manage executive priorities, coordinate governance activities, and handle sensitive information with discretion. The role requires strong communication, administrative, and project coordination skills to keep daily operations, board-related processes, and special events running smoothly. Responsibilities: • Coordinate board and committee meeting logistics, assemble materials, update online content, attend sessions, and produce accurate meeting records. • Deliver advanced administrative support by preparing reports, correspondence, presentations, charts, and other business documents for executive leadership. • Maintain board policies and administrative procedure records, ensuring documents are current, properly formatted, distributed as needed, and accessible through the organization’s website. • Manage a complex executive calendar by scheduling appointments, workshops, regular meetings, special sessions, conferences, and related activities. • Act as a key point of contact for internal teams, public stakeholders, and external partners, while tracking follow-up items and researching requests on behalf of leadership. • Oversee election-related documentation and submissions connected to board seats and organizational measures, keeping records complete and up to date. • Draft and organize confidential materials, including responses tied to grievances, legal matters, evaluations, and other sensitive business records. • Plan and support events such as forums, workshops, community presentations, dinners, and site visits, ensuring all details are coordinated effectively. • Review forms, contracts, files, and records for accuracy, completeness, and compliance with applicable policies, procedures, and regulations. • Monitor executive and board-related budgets, process purchasing and expense documentation, and coordinate travel arrangements, reimbursements, and supporting paperwork.
2026-08-31T00:00:00Z

Executive Assistant

Azusa, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative and operational support to senior leadership within a non-profit organization in Azusa, California. This Long-term Contract position will partner closely with operations executives to manage priorities, coordinate communications, and keep critical projects and meetings moving forward efficiently. The ideal candidate brings discretion, strong organizational judgment, and the ability to handle confidential matters while supporting executives, board-related activities, and cross-functional initiatives. Responsibilities: • Manage complex calendars, appointments, interviews, and executive meetings to ensure leaders are well-prepared and on schedule. • Track assignments and project milestones for operations leadership, sharing timely status updates with stakeholders and helping keep short- and long-range initiatives on target. • Prepare agendas, attend meetings, record accurate minutes, and distribute follow-up materials promptly to support informed decision-making. • Serve as a key point of coordination between operations leaders and internal or external contacts, relaying information clearly and directing inquiries to the appropriate parties. • Draft, revise, and format correspondence, reports, spreadsheets, and presentation materials on behalf of senior executives. • Arrange business travel, conference registration, lodging, and related logistics for leadership and team members as needed. • Organize and maintain electronic and manual records while safeguarding sensitive documents and confidential information. • Provide administrative support for presentations and special meetings, including assembling packets, preparing speaker materials, and assisting with logistics. • Support operational projects by monitoring deadlines, following up on action items, and helping leadership stay informed on progress and deliverables.
2026-09-01T00:00:00Z

Executive Assistant

Cheviot Hills, CA
onsite
Temporary to Hire
100000 - 120000 USD / Yearly
We are looking for a Senior Executive Assistant to support executive leadership for a global company in the West LA area. This role requires you to be onsite three days a week. This contract to hire opportunity is ideal for someone who excels at managing complex schedules, calendar management, coordinating logistics, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the ability to handle time-sensitive requests with professionalism and efficiency. Previous experience as a Senior level EA and/or as a Chief of Staff is ideal. Responsibilities:• Oversee executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and international travel plans, including transportation, lodging, and itinerary coordination tailored to business needs.• Manage changes to travel schedules and provide timely updates when adjustments are needed.• Coordinate executive meetings by securing meeting times, confirming attendees, and supporting smooth meeting logistics.• Prepare and distribute itinerary details, calendar updates, and scheduling information to keep plans accurate and accessible.• Serve as a key administrative partner by anticipating needs, tracking priorities, and helping executives stay focused on critical objectives.
2026-08-20T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
100000 - 150000 USD / Yearly
We are looking for an Executive Assistant to support leadership operations in Playa Vista. This direct hire is ideal for someone who excels at keeping schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong coordination skills, sound judgment, and the ability to handle a fast-moving work environment with professionalism. The ideal candidate will have experience in a start-up environment, and this role may grow into a "Chief of Staff" position. This role requires you to be onsite daily. Responsibilities:• Manage complex executive calendars, prioritize shifting meetings, and ensure daily schedules run smoothly• Arrange domestic and international travel plans, including itineraries, transportation, and lodging details• Coordinate travel-related logistics and adjust plans quickly when schedules or business needs change• Organize executive meetings by confirming attendees, preparing materials, and supporting follow-up actions• Serve as a reliable point of coordination for leadership activities and time-sensitive scheduling needs• Maintain clear communication across internal and external contacts to support executive priorities
2026-09-02T00:00:00Z

Executive Assistant

Alhambra, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-09-02T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are looking for a personable and highly organized Administrative Assistant to support a fast-paced non-profit office. This Long-term Contract opportunity is ideal for someone who enjoys keeping daily operations running smoothly, interacting with visitors and staff, and handling a wide range of administrative tasks with minimal supervision. The role offers an on-site schedule of approximately 28–29 hours per week, including a 4-hour shift on Fridays, with potential to grow into a permanent position. Responsibilities: • Provide day-to-day administrative support to help maintain efficient office operations. • Welcome visitors and serve as a detail-oriented first point of contact for guests, staff, and incoming communications. • Prepare and process invoices, track unpaid balances, and assist with resolving outstanding billing items. • Maintain inventory of workplace materials and coordinate timely ordering of office supplies as needed. • Support onboarding activities by assisting with orientation for new team members and related administrative documentation. • Complete and organize property-related forms, records, and general administrative paperwork with accuracy. • Update internal charts, staff directories, and office records to ensure information remains current and accessible. • Assist with basic technology troubleshooting for common office issues and support staff with routine system needs.
2026-08-31T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a non-profit organization in Los Angeles, California. This is a Contract position suited for someone who can manage shifting priorities, handle sensitive information with discretion, and provide reliable administrative support across multiple functions. The ideal candidate brings strong judgment, resourcefulness, and the ability to work independently while maintaining accuracy in data, records, and communications. Responsibilities: • Provide day-to-day administrative support by managing schedules, coordinating correspondence, and assisting management staff with operational needs. • Maintain accurate records and databases through careful data entry, routine updates, and consistent quality checks. • Organize virtual meetings using Zoom and Microsoft Teams, including scheduling sessions, preparing materials, and supporting smooth meeting execution. • Research, confirm, and compile information from various sources to support reporting, decision-making, and program activities. • Prepare spreadsheets, presentations, and written documents using Microsoft Office tools to support internal and external communication. • Monitor multiple assignments at once, prioritize urgent requests, and keep tasks moving forward within required deadlines. • Respond to incoming calls and front-office inquiries in a thorough and organized manner while directing requests appropriately. • Identify administrative inefficiencies and recommend practical improvements that strengthen workflow and program support.
2026-09-01T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to provide high-level support to leadership in Los Angeles, California. This role blends executive coordination with analytical and operational follow-through, requiring someone who can manage competing priorities while keeping sensitive information organized and secure. The ideal candidate is practical, resourceful, and comfortable working across departments to keep projects, reporting, and executive activities moving forward. Responsibilities:• Drive special assignments for leadership by gathering information, conducting research, and translating findings into useful recommendations.• Monitor key business metrics and help assemble executive-ready reports, dashboards, and presentation materials for leadership discussions.• Partner with leaders across multiple departments to keep shared initiatives on schedule and ensure action items are completed on time.• Spend time in operational areas to follow up with managers and supervisors, clarify needs, and support execution on leadership priorities.• Maintain structured and confidential records for agreements, policies, and other important business documents.• Manage complex calendars, coordinate executive meetings, and anticipate scheduling conflicts before they affect priorities.• Arrange business travel and related logistics, ensuring itineraries, reservations, and meeting details are accurate and well organized.Ad
2026-08-31T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
27.075 - 31.35 USD / Hourly
We are looking for an Administrative Assistant to support data operations and general office coordination for a team in Los Angeles, California. This Long-term Contract position is ideal for someone who is highly organized, comfortable handling detailed information, and confident working across databases and recurring reporting processes. The role will contribute to data accuracy, internal communication, and administrative support while partnering with colleagues across departments. Responsibilities: • Maintain and update records across designated database systems, ensuring account details and coding information remain complete and accurate. • Enter, validate, and organize information received from multiple sources while following established data standards and internal procedures. • Prepare and distribute routine departmental reports, using both automated tools and manual reporting methods as needed. • Partner with technical team members to support efficient methods for loading high volumes of information into organizational systems. • Communicate with internal stakeholders to gather corrections, clarify requests, and translate business needs into appropriate data entries and coding updates. • Provide guidance to staff on correct data entry practices and database usage to help improve consistency and accuracy. • Review workflows to identify inefficiencies, recommend process improvements, and support the rollout of updated procedures or system features. • Perform quality checks, maintain documentation related to coding and records management, and assist with additional administrative duties as assigned.
2026-08-19T00:00:00Z

Administrative Assistant

Brentwood, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
A Jewish nonprofit in West LA is seeking a Temporary Administrative Assistant to support its development team. This role will provide critical administrative support to fundraising, membership, donor relations, events, and calendaring functions. This is a temporary position with the chance to go permanent for the right candidate! The ideal candidate will bring professionalism, excellent communication skills, strong attention to detail, and a front-facing presence. Role is onsite daily Monday - Friday, hours are 9-5. Key Responsibilities<ul><li>Support the Development team with administrative tasks related to fundraising and membership operations</li><li>Assist with mailings, donor acknowledgements, and personalized correspondence</li><li>Draft first versions of donor letters and other written communications</li><li>Manage invoicing and general administrative workflows</li><li>Coordinate and maintain calendars, including scheduling support for a senior leader</li><li>Answer and route occasional phone calls in a professional manner</li><li>Assist with event support, including RSVP tracking, check-in, and coordination logistics</li><li>Help coordinate volunteers for events and departmental needs</li><li>Attend interdepartmental meetings and take notes in person as needed</li><li>Help maintain organized systems and ensure timely follow-up on action items</li><li>Anticipate administrative needs and proactively provide solutions</li></ul>
2026-08-24T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
Our client is seeking a highly organized and customer-focused Scheduling Coordinator to support a growing commercial property inspection team. This individual will be responsible for coordinating inspection appointments, communicating with property contacts, and ensuring inspectors are scheduled efficiently to meet project deadlines.This is an excellent opportunity for someone who enjoys working in a fast-paced environment, thrives on organization, and has strong communication and multitasking skills. Responsibilities<ul><li>Schedule and coordinate commercial property inspections with property managers, tenants, owners, and inspectors.</li><li>Manage and maintain inspection calendars, ensuring appointments are optimized and efficiently routed.</li><li>Confirm appointments and provide timely updates regarding scheduling changes or cancellations.</li><li>Communicate with clients and field staff to coordinate site access, special instructions, and inspection requirements.</li><li>Track inspection requests and prioritize scheduling based on timelines and project needs.</li><li>Monitor daily schedules to ensure inspections are completed as planned.</li><li>Maintain accurate records and update scheduling information within company databases and software systems.</li><li>Respond to client inquiries regarding appointments, timelines, and inspection status.</li><li>Collaborate with inspectors and project managers to resolve scheduling conflicts and accommodate urgent requests.</li><li>Provide administrative support including data entry, reporting, and document management.</li></ul>
2026-09-02T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a dependable Administrative Assistant to support a CPA firm in Pasadena, California on a short-term Contract assignment. This opportunity is well suited for someone who is highly organized, careful with confidential records, and comfortable handling both paper and electronic documentation. The role will focus on keeping information accurate, files accessible, and administrative workflows running smoothly in a fast-paced office environment. Responsibilities: • Enter and verify information in company databases with a high level of accuracy. • Scan, upload, and index documents so records are properly digitized and easy to retrieve. • Sort, label, and maintain large volumes of physical and electronic files in an orderly manner. • Review materials for completeness and flag discrepancies or missing details for follow-up. • Handle sensitive business information with discretion and consistent attention to detail. • Provide day-to-day administrative support that helps the team stay organized and efficient.
2026-09-01T00:00:00Z