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51 results for Medical Administrative Assistantsecretary in Manhattan Beach, CA

Legal Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
24 - 28 USD / Hourly
Robert Half Legal is partnering with a global organization in the entertainment, sports, and media space to identify a Legal Administrative Assistant to support the Office of the Chief Legal Officer. This is an excellent opportunity for a candidate with a paralegal or legal assistant background who is seeking exposure to corporate legal work in a fast-paced, high-profile environment. Position SummaryThe Legal Administrative Assistant will support the Office of General Counsel with a focus on corporate law and entity management. This role requires a proactive, detail-oriented professional who can support a busy in-house attorney in a fast-paced environment. Key Responsibilities<ul><li>Manage calendaring, scheduling, rolling calls, and daily follow-up for a busy in-house attorney</li><li>Redline, edit, and revise confidential legal documents and agreements</li><li>Assist with annual reports, Secretary of State filings, and other corporate filings</li><li>Maintain minute books, corporate records, and legal database records</li><li>Support entity formations and dissolutions</li><li>Assist with outside counsel coordination, e-filing, travel, and expense reporting</li><li>Support corporate legal matters, including cybersecurity, insurance, and international compliance</li></ul>
2026-08-12T00:00:00Z

Medical Receptionist

Beverly Hills, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
A healthcare company is seeking a Bilingual Medical Receptionist to support a busy Ambulatory Surgery Center (ASC). This role is ideal for a detail-oriented healthcare administrative professional who is fluent in Spanish and English and has experience coordinating patient care, scheduling, insurance verification, and medical documentation. The Medical Receptionist in this role will serve as a key point of contact for patients, physician offices, and internal departments to help ensure a smooth and organized pre-surgical process. The Medical Receptionist will bring strong communication skills, excellent organizational abilities, and a patient-focused approach to care coordination. Key Responsibilities:<ul><li>Coordinate and schedule outpatient surgical procedures for multiple providers within the Ambulatory Surgery Center. </li><li>Communicate with patients in both Spanish and English regarding scheduling details, appointment updates, and pre-operative instructions.</li><li>Enter and maintain accurate patient, physician, insurance, and procedure information in the electronic scheduling system. </li><li>Verify insurance eligibility, benefits, authorizations, and required referrals prior to scheduled procedures. </li><li>Serve as a liaison between patients, physicians’ offices, anesthesia providers, and surgery center staff to support efficient care coordination. </li><li>Review physician orders and clinical documentation to ensure all required information is received before surgery. </li><li>Identify and resolve scheduling conflicts, cancellations, and last-minute changes in a timely manner. </li><li>Support front office, billing, and clinical teams by confirming documentation is complete and accurate prior to procedures. </li><li>Maintain confidentiality of patient information and ensure compliance with HIPAA requirements. </li><li>Provide general administrative support as needed in a fast-paced medical office environment. </li></ul>Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-07-30T00:00:00Z

Medical Receptionist

Huntington Beach, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a welcoming and organized detail-oriented individual to support front-desk operations for a busy healthcare setting in Huntington Beach, California. The Medical Receptionist plays an important role in creating a smooth patient experience by managing arrivals, coordinating appointments, and helping administrative workflows stay on track. The Medical Receptionist will work closely with the reception team of three to ensure patients are assisted promptly and accurately throughout the check-in process. Responsibilities:• Greet patients upon arrival and complete the check-in process efficiently while maintaining a courteous and attentive presence.• Confirm insurance details and review health plan information to help ensure accurate patient registration.• Collect copayments/deductibles and support front-desk financial procedures in line with office expectations.• Prepare and organize patient charts ahead of scheduled visits so care teams have needed information ready.• Arrange new, follow-up, and rescheduled appointments while helping maintain an orderly provider calendar.• Partner with other reception staff to keep daily front-office operations running smoothly and consistently.• Assist with outreach activities related to quality measures and attestation follow-up when needed.• Respond to routine patient questions in person or by phone and direct concerns to the appropriate team members.
2026-08-18T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to provide high-level support to leadership in Los Angeles, California. This role blends executive coordination with analytical and operational follow-through, requiring someone who can manage competing priorities while keeping sensitive information organized and secure. The ideal candidate is practical, resourceful, and comfortable working across departments to keep projects, reporting, and executive activities moving forward. Responsibilities:• Drive special assignments for leadership by gathering information, conducting research, and translating findings into useful recommendations.• Monitor key business metrics and help assemble executive-ready reports, dashboards, and presentation materials for leadership discussions.• Partner with leaders across multiple departments to keep shared initiatives on schedule and ensure action items are completed on time.• Spend time in operational areas to follow up with managers and supervisors, clarify needs, and support execution on leadership priorities.• Maintain structured and confidential records for agreements, policies, and other important business documents.• Manage complex calendars, coordinate executive meetings, and anticipate scheduling conflicts before they affect priorities.• Arrange business travel and related logistics, ensuring itineraries, reservations, and meeting details are accurate and well organized.Ad
2026-08-11T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Sales coordinator to support sales-related operations in Orange, California. This contract position offers the potential for a permanent opportunity and is ideal for someone who thrives in a fast-paced environment, keeps information organized, and communicates effectively across teams and with customers. The role will contribute to reporting, order coordination, documentation management, and day-to-day administrative support while helping the team stay efficient and responsive. Responsibilities:• Prepare and share recurring sales activity reports, including updates related to bookings, shipments, backlog, and forecasted business.• Monitor outstanding requests, prepaid transactions, and open orders, following up to help keep sales activity on schedule.• Assist with creating and processing customer quotes and sales orders while checking details for accuracy before communication is sent.• Organize and maintain sales files, invoices, shipment records, and other required documentation for easy access and compliance purposes.• Send shipment updates and supporting paperwork to customers and help route incoming inquiries or web-generated leads to the appropriate team members.• Coordinate internal meetings, customer visits, and routine team communications, including documenting key discussion points and action items.• Provide administrative coverage during busy periods and support department needs such as office supply coordination and general clerical tasks.• Contribute to trade show preparation, marketing-related support activities, and ongoing efforts to improve procedures and special projects.
2026-08-17T00:00:00Z

Administrative Assistant

Brentwood, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
A Jewish nonprofit in West LA is seeking a Temporary Administrative Assistant to support its development team. This role will provide critical administrative support to fundraising, membership, donor relations, events, and calendaring functions. This is a temporary position with the chance to go permanent for the right candidate! The ideal candidate will bring professionalism, excellent communication skills, strong attention to detail, and a front-facing presence. Role is onsite daily Monday - Friday, hours are 9-5. Key Responsibilities<ul><li>Support the Development team with administrative tasks related to fundraising and membership operations</li><li>Assist with mailings, donor acknowledgements, and personalized correspondence</li><li>Draft first versions of donor letters and other written communications</li><li>Manage invoicing and general administrative workflows</li><li>Coordinate and maintain calendars, including scheduling support for a senior leader</li><li>Answer and route occasional phone calls in a professional manner</li><li>Assist with event support, including RSVP tracking, check-in, and coordination logistics</li><li>Help coordinate volunteers for events and departmental needs</li><li>Attend interdepartmental meetings and take notes in person as needed</li><li>Help maintain organized systems and ensure timely follow-up on action items</li><li>Anticipate administrative needs and proactively provide solutions</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Thousand Oaks, CA
onsite
Temporary to Hire
21.85 - 23 USD / Hourly
We are looking for an Administrative Assistant to support a busy CPA firm in Westlake Village, California. This contract position is ideal for someone who enjoys keeping operations organized, managing multiple priorities, and providing dependable support to both internal staff and clients. The person in this role will help maintain efficient office workflows, coordinate schedules, and assist with financial and administrative documentation in a client services environment. Responsibilities:<ul><li>Scan, copy, file, and electronically store documents within company software systems.</li><li>Provide phone coverage and route calls appropriately while supporting communication across four office locations.</li><li>Order, organize, and maintain office supplies to ensure smooth daily operations.</li><li>Coordinate food ordering, kitchen organization, and breakroom upkeep.</li><li>Assist with meeting preparation, scheduling, and administrative support for company projects.</li><li>Maintain organized digital and physical filing systems.</li><li>Perform general office support duties as assigned.</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant

Artesia, CA
onsite
Temporary / Contract
36.1 - 41.8 USD / Hourly
Temporary City ClerkSchedule: Monday–Friday, 8:00 AM–5:00 PM (office is closed every other Friday). Occasional evening hours are required for City Council meetings and special events.Our client is seeking an experienced City Clerk or closely related municipal professional to support legislative and administrative operations. The ideal candidate will have experience with City Clerk functions, public records, agenda management, and City Council meeting support. Candidates with closely related public sector experience may also be considered.Responsibilities<ul><li>Prepare, compile, and distribute City Council agendas and meeting packets.</li><li>Attend City Council meetings and other public meetings, including evening meetings as needed.</li><li>Record, prepare, and maintain official meeting minutes.</li><li>Maintain ordinances, resolutions, contracts, and other official records.</li><li>Process Public Records Act requests.</li><li>Coordinate legal notices, public hearings, and required publications.</li><li>Maintain records retention and document management systems.</li><li>Ensure compliance with the Brown Act, Public Records Act, and other applicable municipal regulations.</li><li>Provide administrative support to the City Clerk's office and assist internal departments and the public with records requests and inquiries.</li><li>Perform other related duties as assigned.</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-08-14T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a proactive Sales Coordinator to join a growing team in Orange, California in a contract position with the potential to become permanent. This position supports sales and office operations by keeping reporting accurate, coordinating customer-facing documentation, and helping internal teams stay organized and responsive. The ideal candidate brings strong administrative experience, excellent attention to detail, and the ability to manage multiple tasks independently in a fast-paced environment. Responsibilities:• Prepare and circulate recurring sales activity reports, including updates related to orders, shipments, backlog, and forecasted activity.• Monitor outstanding requests, prepaid transactions, and open order items, and follow through with the appropriate teams to keep activity moving forward.• Assist with creating quotes and entering sales orders while helping maintain accuracy in confirmations and related customer correspondence.• Organize, scan, file, and retain order records, invoices, shipment paperwork, and other business documentation in a structured manner.• Coordinate customer-specific paperwork and provide timely shipment tracking details and supporting documents as required.• Route incoming sales leads, respond to routine inquiries, and help ensure effective communication between customers and internal departments.• Arrange meetings and customer visits, document key discussion points, and distribute clear follow-up notes to stakeholders.• Support trade show preparation, marketing-related coordination, office supply management, and general departmental administrative needs.• Contribute to updates of standard operating procedures and assist with process improvement efforts and special projects when needed.
2026-08-17T00:00:00Z

Administrative Assistant

Monrovia, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-08-14T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
23.75 - 30 USD / Hourly
We are looking for a motivated Administrative Assistant to join our team in Costa Mesa, California. This long-term contract opportunity is perfect for someone who thrives in an onsite, fast-paced environment and enjoys engaging with clients and team members. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks efficiently while maintaining a detail-oriented demeanor. Responsibilities: • Serve as the first point of contact for clients by managing receptionist duties and greeting visitors courteously. • Provide comprehensive administrative support to internal teams and ensure smooth daily operations. • Handle light billing tasks and assist with financial record-keeping using QuickBooks and other software tools. • Maintain accurate records and perform data entry tasks to support office operations. • Collaborate with team members to manage schedules, appointments, and meetings. • Utilize Microsoft Office and ADP Total Source software to complete administrative tasks efficiently. • Communicate effectively with internal staff and external clients to address inquiries and provide solutions. • Assist in organizing office supplies, maintaining a tidy workspace, and ensuring resources are readily available. • Demonstrate adaptability by learning new processes and contributing to improvements. • Uphold a smart business casual dress code and represent the company in a detail-oriented manner.
2026-08-18T00:00:00Z

Administrative Assistant

Anaheim, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an Administrative Assistant to support construction-related operations and departmental coordination in Anaheim, California. This Long-term Contract position will help keep project paperwork, financial records, and daily administrative activities organized, accurate, and on schedule. The role is well suited for someone who can balance detailed documentation, communication with multiple stakeholders, and fast-moving deadlines in a structured office environment. Responsibilities: • Coordinate administrative activities for construction and capital improvement projects, ensuring documents move efficiently through review and approval processes. • Prepare, organize, and maintain records such as bid notices, completion documentation, contract files, and other project-related materials. • Process invoices from contractors, consultants, and vendors, confirm required information is complete, and route items for timely authorization. • Monitor payment and documentation status, following up with internal teams to help prevent delays and resolve outstanding issues. • Support budget and expense tracking by compiling project cost information, consultant spending details, reconciliations, and related payment records. • Create, update, and distribute reports covering operational activity, expenditures, and project documentation for department staff and leadership. • Provide day-to-day administrative support by preparing correspondence, assembling meeting materials, handling mail, and assisting with scanning, copying, and filing. • Serve as a point of contact for internal departments, contractors, consultants, and project staff by responding to inquiries and sharing accurate information. • Maintain organized electronic and physical filing systems so records remain accessible for audits, compliance reviews, and project closeout needs.
2026-08-18T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a bilingual Administrative Assistant to support daily office operations. This fully onsite opportunity is ideal for a highly organized, detail-oriented individual who is comfortable managing multiple priorities, maintaining accurate records, and providing dependable administrative support. This is a contract position with the potential to become permanent for someone who works well in a busy environment and communicates effectively in both English and Spanish. Responsibilities: • Support day-to-day office activities by assisting leadership and staff with a wide range of administrative tasks. • Enter and update large volumes of information with accuracy while maintaining well-organized records and documentation. • Manage filing systems, prepare documents, and carry out general clerical work to keep operations running smoothly. • Provide front office support by answering inbound calls, directing inquiries, and assisting visitors effectively. • Assist with payroll-related data entry and help organize supporting information when needed. • Contribute to special assignments and administrative projects while handling additional duties as business needs change.
2026-08-11T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-08-14T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-08-14T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Commerce, California. This Long-term Contract position is ideal for someone who enjoys balancing front-desk interaction, phone support, and detailed administrative tasks in a fast-paced setting. The role requires strong attention to detail, excellent communication, and the ability to keep records, communications, and office workflows running smoothly. Responsibilities: • Manage incoming calls and direct inquiries to the appropriate contacts while providing courteous and detail-oriented assistance • Welcome visitors and handle front-office activities to maintain an efficient and organized reception area • Perform data entry tasks with accuracy and consistency, ensuring records and documents remain up to date • Provide day-to-day administrative support such as filing, document preparation, and coordination of office materials • Maintain organized records and assist with routine clerical duties that support overall business operations • Communicate effectively with internal teams to help ensure administrative processes are completed in a timely manner
2026-08-17T00:00:00Z

Medical Records Clerk

Orange, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
A healthcare company is looking for a detail-oriented Medical Records Clerk to support a high-volume surgery center in Orange, California. This Medical Records Clerk position is ideal for someone who is comfortable working with both paper and electronic records and can keep files organized in a fast-paced clinical setting. The Medical Records Clerk in this role will help maintain accurate record storage, support daily document handling, and contribute to smooth medical records operations, Key Responsibilities:• Organize, sort, and file patient charts and related documentation with a high level of accuracy.• Retrieve records as needed to support staff requests and daily department workflows.• Maintain orderly medical record storage systems for both physical files and electronic documentation.• Review documents for proper classification and place materials in the correct location based on established filing methods.• Assist with record management tasks that support the department during a 2-3 month contract assignment.• Use electronic medical record systems such as Allscripts and Cerner to locate, verify, and manage patient information.• Ensure confidential health information is handled in accordance with privacy and security standards. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-08-14T00:00:00Z

Medical Front Desk

Beverly Hills, CA
onsite
Temporary / Contract
21 - 27 USD / Hourly
A healthcare company is looking for an organized Medical Front Desk team member to support daily patient-facing operations in a medical office. This Medical Receptionist opportunity is ideal for someone who enjoys creating a positive first impression, coordinating appointments accurately, and keeping front office workflows running smoothly in a medical setting. The Medical Front Desk requires strong communication, attention to detail, and a steady approach to handling patient information, scheduling needs, and administrative tasks effectively. Key Responsibilities:• Welcome patients warmly upon arrival and create a supportive experience at the front desk.• Coordinate new and returning patient visits by arranging, confirming, and adjusting appointments through scheduling systems.• Explain office expectations, forms, and routine procedures clearly so patients understand next steps before and after visits.• Review intake documents and insurance details for completeness and accuracy while protecting confidential health information.• Update patient files and enter information into office records promptly to support accurate documentation and regulatory compliance.• Return calls to patients and prospective clients, respond to inquiries, and help secure appropriate follow-up appointments.• Work closely with staff to align appointment timing and ensure follow-up visits are scheduled efficiently.• Provide day-to-day administrative assistance to office leadership and clinical personnel as front office needs arise. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-08-15T00:00:00Z

Medical Authorizations Specialist

Los Angeles, CA
onsite
Temporary / Contract
24.07 - 30.12 USD / Hourly
A Hospital in Los Angeles is looking for an experienced Medical Authorizations Specialist to support patient access and revenue cycle operations for a healthcare organization. The Medical Authorizations Specialist position focuses on securing timely insurance approvals, insurance verifications confirming coverage details, and helping patients move forward with needed services without unnecessary delays. The Medical Authorizations Specialist candidate brings strong payer knowledge, sound judgment, and a patient-centered approach in a fast-moving hospital or clinical environment. Responsibilities:• Manage authorization and precertification requests for scheduled and unscheduled services across a range of government and commercial health plans.• Confirm active medical insurance coverage, benefit levels, and service-specific requirements before care is delivered to reduce claim and scheduling issues.• Evaluate provider orders and supporting clinical records to prepare complete submissions that align with payer criteria.• Track open requests, communicate with insurers, and take timely action to obtain determinations within required turnaround times.• Share updates on approval, denial, or pending status with care teams, schedulers, physicians, and patients as needed.• Investigate barriers that could interrupt treatment timelines and work with internal and external parties to resolve them quickly.• Record authorization activity, follow-up efforts, and outcomes accurately within the electronic medical record and related billing systems.• Assist with reconsiderations or appeals when requests are postponed or denied, using documentation that supports medical necessity.• Stay informed on changing payer rules, regulatory expectations, and authorization workflows while protecting patient confidentiality at all times.
2026-08-18T00:00:00Z

Legal Secretary

El Segundo, CA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
A well-established law firm in El Segundo is seeking an experienced Legal Secretary to join its team. This is a great opportunity for someone with strong litigation support experience who enjoys working in a collaborative, professional environment. Responsibilities include:<ul><li>Support attorneys with day-to-day litigation matters</li><li>Prepare, revise, format and proofread pleadings, correspondence and other legal documents</li><li>Handle California state and federal court filings/e-filings</li><li>Maintain attorney calendars and accurately track court and litigation deadlines</li><li>Coordinate depositions, hearings, meetings and conference calls</li><li>Assist with discovery, subpoenas and trial preparation</li><li>Maintain electronic case files and manage incoming/outgoing correspondence</li><li>Provide additional administrative and legal support as needed</li></ul>Qualifications:<ul><li>3+ years of legal secretary or litigation support experience preferred</li><li>Strong knowledge of California court procedures and filing requirements</li><li>State and federal e-filing experience</li><li>Excellent calendaring, organizational and proofreading skills</li><li>Proficiency with Microsoft Office and legal document management/case management systems</li><li>Ability to manage multiple priorities and deadlines in a busy environment</li></ul>Benefits include:<ul><li>Medical, dental & vision insurance</li><li>401(k)</li><li>Paid time off</li><li>Paid holidays</li><li>Competitive compensation</li><li>Stable, professional work environment</li></ul>El Segundo, CAInterested or know someone who may be a fit? Send your resume to quidana.dove<at>roberthalf.<com> for confidential consideration.
2026-08-14T00:00:00Z

Legal Secretary

Santa Ana, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a skilled Legal Assistant to join a growing law firm in Santa Ana, California. This position offers an opportunity to work in a dynamic environment within a nationally recognized firm specializing in defense litigation. The ideal candidate will bring strong organizational skills, attention to detail, and knowledge of legal processes to support attorneys in delivering exceptional service to clients. Responsibilities:• Handle electronic filings for both state and federal courts, ensuring accuracy and compliance.• Prepare legal documents, including Tables of Authorities (TOAs) and Tables of Contents (TOCs), as well as assist with drafting client correspondence.• Manage expense processing for assigned partners using firm-specific systems.• Maintain and oversee attorneys’ calendars to ensure deadlines and meetings are effectively managed.• Support general office operations, demonstrating proficiency with document management systems.• Collaborate with attorneys and staff to prepare case-related documents and manage administrative tasks.• Assist with coordinating schedules and maintaining smooth communication among team members.• Provide exceptional organizational support to attorneys handling general liability, toxic torts, and construction defect cases.• Adapt to a hybrid work schedule with flexibility in start times to meet the firm's needs.
2026-08-12T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment. We have placed people at this firm who love the work and the firm's environment! Highlights<ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul>Responsibilities<ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul>Qualifications<ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm. To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-29T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Our client, a well-respected and established firm in Orange County, is seeking a Legal Secretary to support its Labor & Employment team. This is a great opportunity to work alongside experienced attorneys in a supportive environment where teamwork and professionalism are highly valued. Responsibilities:<ul><li>Provide administrative and legal support to attorneys in the Labor & Employment practice group</li><li>Prepare, format, and proofread pleadings, motions, and correspondence</li><li>Manage court filings (state and federal)</li><li>Maintain calendaring and deadlines, including hearings, depositions, and key case milestones</li><li>Coordinate meetings, depositions, and client communications</li><li>Handle document management, redlining, and e-filing</li></ul>Qualifications:<ul><li>5+ years of legal secretary experience, ideally within labor & employment or litigation</li><li>Strong knowledge of state and federal court procedures</li><li>Advanced proficiency in Microsoft Word (formatting, TOAs/TOCs)</li><li>Excellent organizational skills and attention to detail</li><li>Strong communication skills and ability to work in a collaborative, team-oriented environment</li></ul>What’s Offered:<ul><li>Competitive compensation </li><li>Medical, dental, and vision benefits</li><li>Paid time off (PTO)</li><li>Stable, established firm with a strong reputation in Orange County</li><li>Supportive, team-oriented culture</li></ul> If you’re looking to join a firm where you can build a long-term career within a respected Labor & Employment practice, we’d love to connect.To apply submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-08-14T00:00:00Z

Legal Secretary

West Los Angeles, CA
onsite
Temporary / Contract
33.725 - 39.05 USD / Hourly
We are looking for an experienced Legal Secretary to support a busy civil litigation practice in Los Angeles, California. This Contract position is best suited for a highly organized, detail-oriented individual who can balance competing deadlines, produce accurate legal documents, and provide dependable administrative support in an in-office setting. The role offers the opportunity to contribute to a respected litigation team while handling a broad range of court filing and case coordination duties. Responsibilities: • Prepare, revise, and finalize litigation documents for submission, ensuring accuracy, consistency, and compliance with court rules. • Manage electronic and traditional filings in California state and federal courts, tracking deadlines and confirming timely submissions. • Develop Tables of Contents and Tables of Authorities manually for briefs, motions, and other court-ready materials. • Draft, process, and coordinate service of subpoenas for matters within California and in other jurisdictions. • Organize and maintain client records, case materials, and supporting documentation so files remain current and accessible. • Handle incoming telephone calls courteously, routing messages and inquiries to the appropriate parties. • Oversee attorney calendars, monitor key case dates, and assist with day-to-day litigation support activities to keep matters on schedule.
2026-08-17T00:00:00Z