We are looking for an Administrative Assistant to support the Customer Service Front Office in Somerville, Massachusetts. This long-term contract position offers the opportunity to work onsite and contribute to a variety of administrative tasks, including data entry, customer service, and office management. If you are tech-savvy, organized, and have strong interpersonal skills, this role could be a great fit for you.<br><br>Responsibilities:<br>• Serve as the first point of contact for incoming calls, greet visitors, and assist with inquiries in a courteous and attentive manner.<br>• Manage call intake processes, create call tickets, and maintain accurate account records.<br>• Perform data entry tasks using Microsoft Excel to ensure timely and precise record-keeping.<br>• Provide administrative support for billing and account maintenance, including bill processing.<br>• Assist with executive administrative duties, such as scheduling meetings and handling correspondence.<br>• Collaborate with team members to deliver exceptional customer service and adapt to changing priorities.<br>• Maintain organized files and documentation to support office operations.<br>• Ensure compliance with company policies and procedures during daily activities.<br>• Participate in team meetings to discuss workflow improvements and resolve challenges.<br>• Uphold a positive and cooperative work environment while managing multiple tasks efficiently.
<p><strong>About the Role:</strong></p><p>Robert Half is partnering with a growing organization in <strong>Portsmouth, NH</strong> to find a proactive and highly organized <strong>Full-Time Administrative Assistant</strong>. This role is ideal for someone who thrives in a dynamic office setting, has excellent communication skills, and is ready to make a direct impact by supporting daily operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative and clerical support to management and department teams</li><li>Manage calendars, schedule meetings, and coordinate logistics</li><li>Prepare, edit, and proofread reports, memos, and other documents</li><li>Answer phones, screen calls, and respond to internal/external inquiries</li><li>Maintain filing systems, both digital and physical</li><li>Support project coordination, tracking timelines, and meeting deadlines</li><li>Order office supplies and manage inventory</li><li>Assist in onboarding of new employees and coordinating internal communications</li></ul><p><br></p>
We are looking for a detail-oriented and bilingual Administrative Assistant to join our team on a contract basis in Boston, Massachusetts. This role requires strong organizational skills, effective communication abilities, and proficiency in managing administrative tasks. If you thrive in a fast-paced environment and enjoy supporting operations through excellent customer service and administrative expertise, we encourage you to apply.<br><br>Responsibilities:<br>• Respond to inbound calls and provide exceptional customer service to address inquiries and concerns.<br>• Manage email correspondence efficiently, ensuring timely responses and accurate information.<br>• Perform accurate data entry and maintain organized records of relevant information.<br>• Schedule appointments and coordinate meetings to support team operations.<br>• Handle both inbound and outbound calls to assist with client communication and follow-ups.<br>• Utilize Microsoft Excel, Word, PowerPoint, and Outlook to create reports, presentations, and manage schedules.<br>• Support administrative processes by maintaining documentation and tracking updates.<br>• Collaborate with team members to ensure seamless execution of daily tasks and projects.<br>• Provide bilingual communication support, bridging language gaps in customer interactions.
<p>Robert Half is currently seeking a highly organized and detail-oriented <strong>Part-Time Administrative Assistant</strong> to support our client in <strong>Portsmouth, NH</strong>. This is an excellent opportunity for someone who enjoys a variety of administrative tasks, thrives in a fast-paced environment, and is looking for flexible hours.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide general administrative support to staff and management</li><li>Answer and direct incoming calls and emails</li><li>Maintain filing systems (electronic and paper-based)</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare and edit correspondence, reports, and other documents</li><li>Assist with data entry and database management</li><li>Support office supply inventory and ordering</li></ul><p><br></p>
We are looking for a Bilingual Administrative Assistant to join our team on a contract basis in Roxbury, Massachusetts. In this role, you will provide essential administrative support, ensuring smooth day-to-day operations. The ideal candidate will bring strong bilingual communication skills and proficiency in office software to manage various tasks efficiently.<br><br>Responsibilities:<br>• Handle inbound and outbound calls, providing excellent customer service and addressing inquiries promptly.<br>• Manage schedules and appointments, coordinating meetings to ensure optimal time management.<br>• Perform data entry tasks with accuracy, maintaining organized and up-to-date records.<br>• Draft and respond to email correspondence professionally, ensuring clear communication.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create documents, presentations, and manage calendars.<br>• Support the team with administrative duties, ensuring seamless workflow and task prioritization.<br>• Assist with property management-related administrative tasks, collaborating with relevant stakeholders.<br>• Maintain confidentiality and professionalism in handling sensitive information.<br>• Provide bilingual support in communications, ensuring clarity for both English and non-English-speaking individuals.
<p>Robert Half is working with a client in Wakefield seeking a Part-Time Office Administrator to join its team. This role would require around 20 hours/week, and would likely be 4 days per week in Wakefield, and 1 day per week in Boston. A standard work week for the Part-Time Office Administrator would be Monday - Friday, 4 hour work days. This opportunity is direct-hire.</p><p><br></p><p>The Part-Time Office Administrator would be supporting day-to-day administrative tasks for 4 team members. Responsibilities will include filing, data entry, calendar management, and some light bookkeeping. The selected candidate need to be organized and accurate. A high level of proficiency in MS Office is required.</p><p><br></p><p>For the right experience our client is looking to offer around $38-42/hour. Benefits are offered too.</p><p><br></p><p>If interested and qualified apply to this listing ASAP, or email Bill.Nichols@roberthalf! Thanks.</p>
<p>We are looking for a detail-oriented Office Administrator to join our team in Portsmouth, New Hampshire. This is a long-term contract position that requires someone who excels in administrative processes, financial tasks, and project coordination. The ideal candidate will support various teams and contribute to the smooth functioning of daily operations while collaborating effectively across departments.</p><p><br></p><p>Responsibilities:</p><p>• Manage invoice coding, approval processes, and general financial documentation using tools such as Medius and Concur.</p><p>• Coordinate meetings by managing schedules, sending invitations, and reserving conference rooms.</p><p>• Perform general office duties such as printing, copying, mailing, and handling check requests.</p><p>• Assist in organizing and maintaining budgets by tracking expenses and ensuring compliance with financial procedures.</p><p>• Support cross-departmental communication and collaboration to streamline workflows and address administrative needs.</p><p>• Help with special projects and ensure timely completion of tasks across multiple teams.</p><p>• Maintain accurate records and documentation related to environmental and safety initiatives.</p><p>• Ensure office equipment and software are utilized effectively, including Microsoft Word, Excel, and Outlook.</p><p>• Provide hands-on support during critical in-office days, ensuring all scheduled activities run smoothly.</p>
<p>This role is onsite in Brighton, MA 5x per week, non-negotiable, do not apply if you aren't open to working onsite 5x per week</p><p><br></p><p><strong>Job Title</strong>: Administrative and Operations Coordinator - Technology Team Support</p><p><br></p><p><strong>Job Summary</strong>: We are seeking an extremely organized and proactive Administrative and Operations Coordinator to assist our technology team with scheduling, data input, certification tracking, and consistent follow-ups. This role is critical in ensuring all team members complete required certifications and trainings within specified timelines. The ideal candidate will need exceptional organizational, communication, and follow-through skills to manage multiple responsibilities, while diligently documenting and monitoring progress to maintain compliance standards.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Scheduling</strong>: Coordinate and manage meeting calendars, training sessions, and certification deadlines to ensure team members have access to all required resources.</li><li><strong>Data Input & Tracking</strong>: Maintain accurate records of certifications, trainings, and other compliance requirements in designated systems.</li><li><strong>Certification and Training Follow-Up</strong>: Actively track the status of individual team members’ certification and training completions. Proactively remind those who are not compliant and ensure consistent follow-ups via email, messaging, or other methods of communication.</li><li><strong>Documentation</strong>: Maintain detailed reports and logs for certification progress, escalations, and completed follow-ups, ensuring data is centralized and up-to-date.</li><li><strong>Reporting</strong>: Provide recurring updates to leadership regarding team compliance performance, outstanding certifications, and any roadblocks.</li><li><strong>Consistent Outreach</strong>: Communicate persistently and professionally with team members who have outstanding tasks, reinforcing deadlines and expectations without compromising relationships.</li><li><strong>Process Improvement</strong>: Identify and suggest opportunities to streamline certification tracking and follow-up processes for greater efficiency.</li></ul><p><br></p>
