We are looking for a dedicated Project Assistant to join our team in Salem, Massachusetts, on a contract basis. In this role, you will primarily support library operations by managing and organizing resources, ensuring proper documentation, and contributing to a well-maintained environment. This position offers an excellent opportunity to utilize your organizational skills and attention to detail in a collaborative setting.<br><br>Responsibilities:<br>• Organize and sort library materials, ensuring they are properly categorized and stored.<br>• Recycle outdated or damaged books in accordance with established guidelines.<br>• Perform data entry tasks to accurately document inventory and track library resources.<br>• Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to create reports and maintain records.<br>• Scan and digitize documents to support efficient information management.<br>• Coordinate shipping functions, including packaging and dispatching items as needed.<br>• Manage timelines effectively to ensure all tasks are completed within deadlines.<br>• Provide excellent customer service by assisting staff and visitors with inquiries.<br>• Collaborate with team members to maintain a clean and organized workspace.
We are looking for a detail-oriented and proactive Project Assistant to join our team in Middleton, Massachusetts. This is a Contract-to-permanent position, offering an excellent opportunity to contribute to project success while working closely with cross-functional teams. The ideal candidate will have strong organizational skills and a customer-focused approach, ensuring smooth project operations and timely communication.<br><br>Responsibilities:<br>• Provide clients with accurate product availability and lead time details.<br>• Process and manage project-related sales orders efficiently.<br>• Verify the accuracy of all sales orders to ensure proper fulfillment.<br>• Coordinate with sales and engineering teams to address project-related needs.<br>• Utilize supply chain reports to establish estimated shipping dates and communicate these to customers.<br>• Collaborate with production and supply chain teams to monitor product timelines and share updates with clients.<br>• Review open orders weekly to ensure deadlines are met and inform customers of any potential delays.<br>• Partner with the shipping department to manage logistics and provide tracking information to customers.<br>• Follow established procedures for returns and notify product managers of defective product returns.<br>• Participate in training sessions and workshops to enhance product knowledge.
<p>Robert Half is assisting a reputable construction company in Woburn in their search for a motivated and detail-oriented <strong>Junior Estimator</strong>. This role is ideal for someone with 1+ year of professional experience in the construction industry, emerging knowledge of estimating principles, and a willingness to learn and develop in a fast-paced environment. The role would start with administrative tasks and will grow more technical over time. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Collaborate with senior estimators and project managers to gather necessary data to prepare cost estimates for projects.</li><li>Review blueprints, specifications, and other documents to understand project requirements and identify potential cost factors.</li><li>Conduct research on materials, labor, and equipment costs to develop accurate estimates.</li><li>Maintain and update cost databases and documentation to ensure consistency and reliability.</li><li>Communicate with vendors, subcontractors, and suppliers to collect pricing and ensure that estimates are competitive and comprehensive.</li><li>Assist in analyzing historical data to improve accuracy of future estimates.</li><li>Support team members in preparing bid proposals and presenting cost reports to internal and external stakeholders.</li><li>Follow company protocols and ensure all estimating efforts align with compliance standards.</li></ul><p><strong>Qualifications and Skills:</strong></p><ul><li>Bachelor’s degree in construction management, engineering, or a related field is preferred but not required.</li><li>0-2 years of experience in an estimating or construction-related role; internships and co-op experience are welcomed.</li><li>Basic understanding of construction processes and materials.</li><li>Strong numerical and analytical skills.</li><li>Proficiency in relevant software programs (e.g., Microsoft Excel, estimating tools, AutoCAD) is a plus.</li><li>Excellent verbal and written communication skills.</li><li>Strong attention to detail and ability to work effectively in a team environment.</li><li>Eagerness to learn and grow within the field of estimating and project management.</li></ul><p><strong>What We Offer:</strong></p><ul><li>Competitive compensation package.</li><li>Opportunities for professional growth and development.</li><li>Supportive and collaborative team environment.</li><li>Exposure to diverse projects and challenging assignments.</li></ul><p>If you're interested and qualified please apply to this listing, or email your resume to Bill.Nichols@roberthalf. Thanks!</p>
<p><strong>About the Role:</strong></p><p>Robert Half is partnering with a growing organization in <strong>Portsmouth, NH</strong> to find a proactive and highly organized <strong>Full-Time Administrative Assistant</strong>. This role is ideal for someone who thrives in a dynamic office setting, has excellent communication skills, and is ready to make a direct impact by supporting daily operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative and clerical support to management and department teams</li><li>Manage calendars, schedule meetings, and coordinate logistics</li><li>Prepare, edit, and proofread reports, memos, and other documents</li><li>Answer phones, screen calls, and respond to internal/external inquiries</li><li>Maintain filing systems, both digital and physical</li><li>Support project coordination, tracking timelines, and meeting deadlines</li><li>Order office supplies and manage inventory</li><li>Assist in onboarding of new employees and coordinating internal communications</li></ul><p><br></p>
We are looking for a skilled Legal Assistant to join our team in Waltham, Massachusetts. In this long-term contract role, you will provide essential support to the Vice President, Chief Counsel, Real Estate and contribute to the smooth operation of the Legal Department. This position offers the opportunity to work in a dynamic environment, handling diverse tasks that require exceptional organizational and communication skills.<br><br>Responsibilities:<br>• Support the Vice President, Chief Counsel, Real Estate by ensuring the Legal Department's goals and objectives are met efficiently.<br>• Manage and refine internal processes to enhance workflow, coordinating both internal and external resources as needed.<br>• Provide administrative assistance, including managing the Legal document repository, creating spreadsheets, typing documents, and preparing PowerPoint presentations.<br>• Handle confidential materials with utmost professionalism, adhering to best practices and maintaining discretion.<br>• Assist with e-filing and calendar management to ensure deadlines and schedules are met.<br>• Organize and prioritize multiple concurrent projects, taking initiative to handle additional tasks as necessary.<br>• Collaborate with cross-functional teams to ensure smooth communication and workflow within the organization.
<p>seeking a motivated and detail-oriented Administrative & Accounting Assistant to join our team. This role combines traditional administrative support with accounting assistant responsibilities, providing essential support to our operations, accounting, and project management teams. The ideal candidate will be proactive, organized, and comfortable handling both financial documentation and day-to-day office functions in a fast-paced construction environment.</p><p>Key Responsibilities</p><p>Administrative & Office Support</p><p>• Retrieve and distribute mail from the PO Box</p><p>• Monitor voicemail inbox; triage and forward messages to appropriate staff</p><p>• Order and maintain office and kitchen supplies (weekly or as needed)</p><p>• Coordinate and assist with office-wide mailings (FedEx, USPS, mass distributions)</p><p>• Oversee onboarding logistics for new hires, including distributing apparel, and coordinating technology setup (iPads, covers, stylus pens, etc.)</p><p>• Serve as a liaison for internal tech support; maintain equipment such as copiers, printers, and plotters</p><p>• Coordinate the ordering and proofing of company apparel and marketing materials</p><p>Accounting & Project Support</p><p>• Assist with accounts payable processes and credit card receipt reconciliation</p><p>• Gather, organize, and assemble invoices for residential billing packets</p><p>• Generate and track monthly lien waivers for residential projects</p><p>• Proofread, format, and edit AIA subcontracts for accuracy and consistency</p><p>• Track and enter new vendor packets into Sage accounting system</p><p>• Obtain, monitor, and update certificates of insurance for office and subcontractors; send monthly reports on expired policies</p><p><br></p><p><br></p><p><br></p><p><strong><em><u>For immediate consideration please call me directly Eric Lebow 508-205-2127</u></em></strong></p>
We are looking for a detail-oriented and bilingual Administrative Assistant to join our team on a contract basis in Boston, Massachusetts. This role requires strong organizational skills, effective communication abilities, and proficiency in managing administrative tasks. If you thrive in a fast-paced environment and enjoy supporting operations through excellent customer service and administrative expertise, we encourage you to apply.<br><br>Responsibilities:<br>• Respond to inbound calls and provide exceptional customer service to address inquiries and concerns.<br>• Manage email correspondence efficiently, ensuring timely responses and accurate information.<br>• Perform accurate data entry and maintain organized records of relevant information.<br>• Schedule appointments and coordinate meetings to support team operations.<br>• Handle both inbound and outbound calls to assist with client communication and follow-ups.<br>• Utilize Microsoft Excel, Word, PowerPoint, and Outlook to create reports, presentations, and manage schedules.<br>• Support administrative processes by maintaining documentation and tracking updates.<br>• Collaborate with team members to ensure seamless execution of daily tasks and projects.<br>• Provide bilingual communication support, bridging language gaps in customer interactions.
<p>Our client, a successful law firm with offices all over the country, is seeking a skilled Legal Administrative Assistant to provide exceptional support to a managing partner and another executive in a fast-paced legal environment. </p><p><br></p><p>Location: Boston, MA</p><p>Salary: $66,000 - $120,000 (depending on experience) </p><p>Schedule: Hybrid (3 days in, 2 days remote)</p><p>Role: Legal Administrative Assistant</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide high-level administrative support to a managing partner and an executive, ensuring smooth operations and organization.</li><li>Maintain effective communication and teamwork across departments to ensure seamless collaboration.</li><li>Drafts and prepares highly sensitive and confidential documents, including memoranda, correspondence, pleadings, reports, and other legal materials.</li><li>Takes initiative to ensure the accuracy and completeness of materials, billing invoices, and reports; thoroughly proofreads documents to ensure compliance with firm policies and procedures.</li><li>Demonstrates strong working knowledge of Electronic Court Filing (ECF) systems and adheres to court-specific filing requirements.</li><li>Accurately enters and submits attorney time records in line with firm’s Time Entry Policy.</li><li>Acts as a key liaison and point of contact for clients and external advisors, maintaining professional communication.</li><li>Handles and prioritizes incoming communications including calls, mail, and emails.</li><li>Researches and responds to client or internal inquiries as needed.</li><li>Assists with business development initiatives and related project support.</li><li>Maintains expertise in iManage (document management system), ensuring timely and organized filing of all client-related documents, both electronic and physical.</li><li>Manages attorney calendars, including scheduling and providing timely reminders.</li><li>Coordinates meetings, handling all logistics such as attendee notifications, setup, follow-up correspondence, meeting minutes, and required documentation.</li><li>Prepares materials and develops presentations for meetings and internal/external use.</li><li>Oversees travel arrangements and logistics for attorneys.</li><li>Monitors client budgets, reviews invoices, and processes expense reports accurately and promptly.</li></ul>
<p>The Client Intake Coordinator daily duties include, but are not limited to, the following: </p><p>• Perform conflict checks </p><p>• Obtain conflict sign offs and waiver letters, and other required approvals per policy guidelines </p><p>• Create new clients and matters in Aderant system </p><p>• Matter maintenance and scanning (reopen matters, address changes, matter title changes, rate changes, etc.) </p><p>• Engagement letter management </p><p>• Maintain conflict database and rebuild conflict indexer </p><p> </p><p>Other duties: </p><p>• Train new legal assistants on new matter (Hotdocs) and conflict search procedures </p><p>• Assists with other accounting projects as time allows </p>
