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2 results for Accounts Payable Clerk in Madison, WI

Accounts Payable Specialist

Middleton, WI
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an Accounts Payable Specialist to support day-to-day invoice processing and payment activities for a team based in Middleton, Wisconsin. This Long-term Contract opportunity is ideal for someone who brings strong attention to detail, sound judgment in reviewing financial documents, and a customer-focused approach when working with vendors and internal stakeholders. The role centers on maintaining accurate payable records, resolving invoice-related issues, and helping ensure timely, well-documented payment workflows. Responsibilities: • Process incoming invoices by reviewing documentation, validating details, and preparing items for payment in accordance with established procedures. • Compare invoices against purchase orders and receiving records to confirm quantities, pricing, and payment eligibility before entry. • Evaluate non-purchase-order invoices to ensure the appropriate authorizations are secured prior to processing. • Assign accurate account coding to invoices and vouchers to support proper financial reporting and expense tracking. • Respond to vendor questions submitted through the shared accounts payable mailbox and follow through on outstanding issues in a timely manner. • Assist with ACH payments and check run activities by preparing payment information and helping maintain accurate disbursement records. • Review transactions for completeness and accuracy, identifying discrepancies and coordinating corrections when needed. • Update procedural guidance related to vouching activities and recurring monthly payments to keep documentation current and useful.
2026-09-11T00:00:00Z

Staff Accountant

Madison, WI
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
We are looking for a detail-oriented Staff Accountant to support accurate and timely financial reporting for operations in Madison, Wisconsin. This role works closely with the Controller and plays an important part in monthly close, account analysis, compliance reporting, and cash oversight. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage multiple deadlines while maintaining a high standard of accuracy. Responsibilities: • Prepare recurring financial packages, including balance sheets, income statements, and cash flow reports, along with the supporting reconciliations and audit-ready documentation. • Complete reporting submissions for outside agencies and stakeholders according to monthly, quarterly, and annual deadlines. • Compare actual results to budget expectations, highlight meaningful variances, and share practical recommendations with management. • Manage general ledger activity by recording journal entries, supporting period-end close, and maintaining accurate accruals, allocations, and work papers. • Reconcile bank accounts and key balance sheet accounts to ensure records are complete, accurate, and properly supported. • Monitor property cash positions, reserves, and escrows, and coordinate disbursements with Accounts Payable as needed. • Maintain fixed asset schedules and help ensure accounting records align with internal policies and accepted accounting standards. • Partner with external accountants during year-end activities by preparing schedules and documentation for audits and tax filings. • Identify opportunities to strengthen controls, improve accounting workflows, and document procedures to support consistency and efficiency. • Contribute to ad hoc reporting, spreadsheet analysis, and special projects assigned by leadership.
2026-09-03T00:00:00Z