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53 results for Receptionist Administrative Assistant in Long Beach, CA

Receptionist

Arcadia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-05-06T00:00:00Z

Receptionist

Anaheim, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front office operations in Anaheim, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing communications, and keeping administrative activities running smoothly. The selected candidate will serve as the first point of contact for visitors, clients, and staff while providing consistent clerical support across the office. Responsibilities: • Welcome guests and direct them appropriately while delivering a courteous and friendly first impression. • Oversee front desk activities and keep the reception space neat, presentable, and ready for daily business operations. • Accept incoming mail, packages, and deliveries, then sort and route items to the correct recipients. • Coordinate meeting schedules and help organize conference room usage to support office efficiency. • Complete administrative tasks such as entering information, maintaining files, scanning records, and preparing copies of documents. • Track office supply inventory and arrange replenishment orders to ensure essential materials remain available. • Assist departments with routine clerical work and customer-facing support as needed throughout the day. • Respond promptly to questions from employees, vendors, and visitors by phone or in person. • Apply established visitor check-in and office security practices to maintain a safe and controlled reception process.
2026-05-06T00:00:00Z

Receptionist

Irvine, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
Mid-sized Law Firm in Orange County seeks a part-time Receptionist to answer and direct incoming calls, provide administrative support work, process and distribute incoming mail and process outgoing mail. Qualifications/Job Requirements: • Proficiency with computers and ability to learn new systems and programs quickly. • Ability to multi-task and meet deadlines while working in a fast paced and frequently changing environment • Professional demeanor, proper phone etiquette, a customer service focus, and attention to detail are a must • 2- 5 years of professional reception and/or administrative support work required. Both would be a plus. • Law office experience a plus. • Reliable and dependable • Excellent verbal and written communication skills • Familiarity with Microsoft Office, Outlook, Excel and Word • Legal calendaring or Notary experience is a plus • Answer and direct incoming calls • Greet visitors in a courteous and professional manner • Sort, process, and distribute heavy daily mail • Prepare outgoing and certified mail • Perform light clerical duties (scanning, filing, copying) This is a part-time role, in office. 20-30 hours per week. More hours may be available based on firm needs. Some college or certificate preferred but not required. Great company culture. Ongoing training and development will be provided. Pay will be based on experience.
2026-05-04T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration please apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-05-06T00:00:00Z

Receptionist

Los Angeles, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
Answer and route incoming calls using a multi-line phone systemGreet visitors and manage front desk operationsReceive and distribute mail, packages, and deliveriesMaintain and update internal contact listsSupport additional administrative or office projects as assignedHandle sensitive and confidential information with discretionCommunicate effectively with internal teams regarding priorities, deadlines, and issues
2026-05-03T00:00:00Z

Receptionist

Santa Monica, CA
onsite
Temporary / Contract
52000 - 55000 USD / Yearly
We are looking for an early career Receptionist to support daily front desk operations for a Private Equity firm located in Santa Monica. This permanent, in-office opportunity is ideal for someone who creates a welcoming first impression while keeping administrative activities organized and running smoothly. The role will work closely with Human Resources and internal staff to coordinate visitors, office services, and routine operational support in a detail-oriented environment. This is perfect for a recent grad who is entering the workforce. Bachelor's Degree is required. Responsibilities:• Welcome clients, guests, and other visitors with a detail-oriented and service-oriented approach from the moment they arrive.• Oversee front entrance activity by managing visitor access, sign-in procedures, and badge distribution in accordance with office protocols.• Communicate guest arrivals promptly to the appropriate employees so meetings and appointments stay on schedule.• Keep the reception space orderly, well-maintained, and ready to receive visitors throughout the business day.• Provide day-to-day administrative support such as maintaining office supplies, arranging deliveries, and coordinating with building personnel when needed.• Organize meeting spaces by handling room scheduling and preparing conference areas for internal discussions and client-facing gatherings.• Process incoming mail, outgoing shipments, and courier packages with accuracy and timeliness.• Contribute to additional office and operational assignments, including special projects, as business needs arise.
2026-04-28T00:00:00Z

Receptionist

Irvine, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a friendly and organized Receptionist to support front-desk operations in Irvine, California. This Contract position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping daily administrative activities running smoothly. The role requires strong communication skills, attention to detail, and the ability to manage calls, schedules, and office support tasks in a well-organized environment. Responsibilities: • Welcome guests, employees, and clients with a courteous approach that reflects the organization positively. • Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and provide clear, helpful information. • Coordinate appointments, meeting schedules, and front-desk activity to support an efficient daily workflow. • Keep the reception area neat, orderly, and inviting to ensure a welcoming atmosphere for all visitors. • Perform administrative tasks such as filing records, entering data, preparing documents, and organizing correspondence. • Sort and distribute incoming mail, assist with outgoing packages, and help maintain adequate levels of office supplies. • Support site access procedures by monitoring visitor entry and following established front-desk security practices.
2026-05-06T00:00:00Z

Receptionist

Anaheim, CA
onsite
Temporary to Hire
20.9 - 22 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to join our team in Anaheim, California. This is a Contract to permanent position where you will play a key role in maintaining smooth front-office operations and delivering excellent customer service. The ideal candidate has a strong background in administrative support and thrives in a fast-paced environment. Responsibilities: • Manage front desk operations, including greeting visitors and answering multi-line phone systems. • Handle inbound calls in a courteous manner and direct them to the appropriate departments. • Operate and maintain a switchboard system with up to 10 lines. • Perform filing and organizational tasks to ensure office records are well-maintained. • Assist with administrative duties such as scheduling meetings and handling correspondence. • Ensure the reception area is tidy, organized, and welcoming for guests. • Provide accurate information to callers and visitors regarding company services and procedures. • Coordinate parking arrangements in the open lot for employees and visitors. • Support various office functions across three connected buildings as needed. • Uphold a business casual dress code while representing the company in a courteous manner.
2026-05-06T00:00:00Z

Receptionist

Long Beach, CA
onsite
Temporary / Contract
14.25 - 16.5 USD / Hourly
We are looking for an experienced and service-oriented Receptionist to support daily front desk operations for a non-profit organization in Long Beach, California. This Long-term Contract opportunity is well suited for someone who communicates confidently in both English and Spanish and can create a welcoming experience for visitors while keeping administrative tasks organized. The role requires strong attention to detail, comfort handling a busy phone line, and the ability to manage scheduling and office support responsibilities effectively. Responsibilities: • Welcome guests, clients, and staff members at the front desk and ensure each interaction is handled in a courteous and attentive manner. • Manage incoming calls on a multi-line phone system, route messages accurately, and connect callers with the appropriate departments or team members. • Coordinate appointments, update calendars, and maintain organized records to support smooth day-to-day operations. • Complete routine clerical and administrative assignments such as data entry, document preparation, filing, and general office support. • Assist with office coordination by helping maintain an orderly reception area and supporting daily operational needs across the team. • Use Microsoft Office and scheduling tools to track information, prepare correspondence, and support administrative workflows. • Provide bilingual assistance in English and Spanish to help visitors and callers receive clear and timely information. • Support coworkers with additional administrative tasks as needed to help the office run efficiently.
2026-05-07T00:00:00Z

Receptionist

Los Angeles, CA
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an experienced Receptionist to support a detail-oriented office environment in California. This is a Contract position suited for someone who thrives in a fast-paced front desk setting, can manage frequent visitors with composure, and communicates confidently with a wide range of stakeholders. The ideal candidate brings strong office support experience, sound judgment when handling confidential information, and the ability to represent the organization effectively each day. Responsibilities: • Welcome visitors and manage front desk activity in a busy office, ensuring a detail-oriented and organized experience for guests, clients, and internal teams. • Operate a multi-line phone system, direct calls accurately, and respond to routine inquiries with courtesy and efficiency. • Coordinate the use of conference rooms and support a high volume of daily traffic while keeping shared spaces running smoothly. • Receive, sort, and distribute incoming mail, packages, and deliveries in a timely and accurate manner. • Prepare, handle, and safeguard sensitive documents and information with a high level of discretion. • Communicate proactively with leadership and client contacts regarding scheduling conflicts, service needs, or deadline-related concerns. • Provide general administrative and office support, including assistance with ad hoc assignments as business needs arise.
2026-04-24T00:00:00Z

Receptionist

Encino, CA
onsite
Temporary to Hire
27 - 35 USD / Hourly
We are looking for an experienced and dependable Receptionist to support front desk operations at a fantastic CPA firm in Encino. This contract opportunity with potential for a permanent role is ideal for someone who enjoys creating a welcoming environment, managing incoming communications, and keeping administrative tasks organized. The right candidate will bring prior reception experience, strong phone etiquette, and the ability to handle a steady flow of calls and documentation with accuracy. Responsibilities:• Welcome visitors professionally and serve as the first point of contact for the office.• Manage a multi-line phone system, direct calls efficiently, and respond to inbound inquiries with courtesy and accuracy.• Coordinate front desk activities to ensure daily office operations run smoothly during assigned part-time hours.• Maintain organized electronic records and perform e-filing tasks with attention to detail.• Assist with administrative support related to tax return documentation and general office paperwork.• Monitor messages, route communications to the appropriate staff members, and follow up when needed.• Keep the reception area orderly and presentable while supporting a positive client experience.
2026-04-28T00:00:00Z

Administrative Assistant

Sherman Oaks, CA
onsite
Temporary to Hire
30 - 34 USD / Hourly
We are looking for an Administrative Assistant to support fundraising and donor engagement activities for a mission-driven organization in Sherman Oaks, California. This direct hire opportunity is ideal for someone who combines strong administrative skills with accuracy, professionalism, and a service-oriented approach. The person in this role will help keep donor information organized, support outreach efforts, and assist with event and reporting needs that contribute to successful development operations. Responsibilities:• Maintain and update donor records within the organization’s CRM, ensuring information is complete, accurate, and properly documented.• Process charitable contributions, record gifts promptly, and assist with ongoing database reviews to improve data quality.• Draft and distribute donor acknowledgment letters and tax documentation in alignment with organizational standards and timelines.• Provide administrative support for fundraising initiatives, including appeal preparation, mailing coordination, and campaign-related follow-up.• Assist with planning and execution for fundraising events and donation drives by managing registrations, preparing materials, and supporting guest logistics.• Research prospective individual, corporate, and foundation donors to help identify new fundraising opportunities.• Coordinate calendars, schedule meetings, prepare presentation or meeting materials, and handle routine correspondence with professionalism.• Prepare recurring donor activity reports and support donation reconciliation efforts in partnership with the Finance team.
2026-04-28T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for an organized Administrative Assistant to support daily business activities and help keep construction-related projects moving efficiently in Los Angeles, California. This Long-term Contract position will partner closely with company leadership, vendors, and internal teams to manage documentation, scheduling, and coordination across several ongoing initiatives. The ideal candidate brings strong administrative support experience, sharp attention to detail, and confidence working with spreadsheets, bid materials, and fast-moving office priorities. Responsibilities: • Coordinate vendor communication and assist with the preparation, distribution, and follow-up of bid-related materials to support project timelines. • Provide administrative support for multiple active construction projects by tracking tasks, deadlines, and outstanding items. • Maintain accurate project records and status updates using Excel spreadsheets and other office documentation tools. • Monitor several concurrent workstreams and help organize moving parts so assignments remain on schedule. • Work directly with the company owner to support day-to-day operations, scheduling needs, and administrative priorities. • Handle inbound calls, respond to routine inquiries, and provide front-office support as needed. • Perform data entry and document management for construction files, contracts, and bid documentation. • Assist with general office coordination to ensure smooth communication between vendors, project stakeholders, and leadership.
2026-05-05T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-06T00:00:00Z

Administrative Assistant

Azusa, CA
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in California. This contract opportunity is ideal for someone who enjoys balancing communication, scheduling, and administrative coordination in a service-focused environment. The role calls for a dependable individual who can manage multiple priorities, maintain accurate records, and provide responsive support to internal teams and external contacts. Responsibilities: • Manage incoming phone calls and emails, providing timely assistance and directing inquiries to the appropriate departments. • Coordinate calendars, arrange appointments, and help keep schedules organized for staff and visitors. • Enter, update, and maintain records with accuracy while ensuring administrative documents remain well organized. • Prepare routine correspondence, reports, and presentation materials using Microsoft Office applications. • Support front-office activities by assisting with general customer service and handling both inbound and outbound communications. • Monitor administrative workflows and help maintain efficient day-to-day office operations. • Assist with spreadsheet tracking, document formatting, and data management to support team needs. • Contribute to special projects and process-related administrative tasks as assigned.
2026-05-05T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
21 - 27 USD / Hourly
We are looking for a dedicated Administrative Assistant to support the Nurse Practitioner and forensic clinicians as part of a specialized program in Los Angeles, California. This program provides essential treatment and supervision to individuals transitioning from state hospitals back into the community. This Administrative Assistant role offers an excellent chance to contribute to meaningful work in the mental health and criminal justice fields. Key Responsibilities:• Provide administrative support to the Nurse Practitioner, ensuring smooth daily operations.• Assist in coordinating medical and psychiatric care for program participants.• Manage the collection and organization of medical documents from external providers.• Maintain accurate tracking of paperwork flow in and out of the office.• Coordinate transportation logistics for clients as needed.• Conduct regular reviews of documentation to ensure compliance with quality standards.• Communicate effectively through written and oral messages, ensuring accuracy and professionalism.• Prepare various documents and correspondence for the Nurse Practitioner.• Uphold strict confidentiality in handling sensitive information. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-05-06T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-05-06T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to join a financial services team on a contract-to-permanent basis. This position supports advisors through a blend of client-facing service, office coordination, and administrative execution, helping ensure daily operations run smoothly and professionally. The ideal candidate brings strong organization, sound judgment, and a service-oriented approach while handling a wide range of account, meeting, and communication tasks. Responsibilities: • Build strong day-to-day connections with clients and business partners while supporting advisors in ongoing service and relationship management activities. • Coordinate administrative steps related to new and existing accounts, including collecting documents, organizing statements, and preparing materials needed for client meetings. • Assist with account and relationship reviews by compiling accurate information and creating performance-related reports in a timely manner. • Process operational requests such as account setup, fund movement, and trade-related documentation with close attention to accuracy and deadlines. • Support compliance and risk-related activities by maintaining records, completing required forms, and helping address account reviews and inquiries. • Identify opportunities to improve client service and contribute ideas that may support business growth or product awareness. • Help organize client and prospect events, including scheduling, logistics, and follow-up communication. • Use approved digital and social channels to help increase visibility and encourage engagement with prospective clients. • Provide general administrative office support, including handling inbound calls, data entry, and front-desk style coordination as needed.
2026-05-05T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We're working with a busy engineering company in Pasadena who are looking for an Administrative Assistant to join their team on a contract to hire basis. You'll be responsible for assisting with scheduling and calendar management, expense reports, travel arrangements, creating presentations and project coordination.
2026-04-27T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-06T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-06T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an Administrative Assistant to support data management and reporting activities for a department in Los Angeles, California. This Long-term Contract position focuses on maintaining accurate records across internal databases, preparing recurring reports, and helping teams follow consistent data practices. The role is well suited for someone who is highly organized, comfortable working with detailed information, and able to balance routine tasks with changing administrative priorities. Responsibilities: • Maintain and update records, account details, and coding information across Blackbaud and other designated database systems using information gathered from multiple sources. • Complete batch data uploads and use available technical methods to improve record accuracy, consistency, and overall data quality. • Partner with technical and business teams to support efficient intake and processing of high-volume information for different departments. • Communicate with staff across the organization to gather corrections, clarify requests, and apply the appropriate coding standards to each update. • Provide guidance to colleagues on proper data entry procedures and help reinforce accurate use of system fields and coding structures. • Prepare and distribute scheduled reports, including both automated outputs and manually compiled reporting as needed. • Review current workflows, identify process gaps, and suggest practical improvements that increase efficiency and reduce errors. • Support quality control efforts, maintain documentation related to coding practices, and assist with general administrative duties or special assignments as requested.
2026-05-06T00:00:00Z

Administrative Assistant

Gardena, CA
onsite
Temporary to Hire
19 - 21 USD / Hourly
We are looking for an Administrative Assistant to support program operations serving children and families in California. This contract opportunity is ideal for someone who enjoys keeping day-to-day activities organized, communicating with a variety of stakeholders, and ensuring records and schedules remain accurate. The role contributes to dependable service delivery by providing administrative coordination, maintaining documentation, and assisting staff with program-related logistics in a mission-driven non-profit environment. Responsibilities:• Coordinate calendars, appointments, and routine administrative tasks to help program staff manage daily priorities effectively.• Enter, update, and organize participant information while maintaining accurate files and consistent documentation standards.• Assist with planning and logistical support for program events, workshops, and activities involving children and families.• Help manage intake and enrollment activities by gathering required paperwork and confirming that submitted information is complete.• Respond to inbound calls and other inquiries professionally, directing questions to the appropriate staff and providing timely follow-up when needed.• Prepare packets, materials, and supplies needed for meetings, activities, and program delivery.• Monitor attendance records and support the preparation of reports required for program tracking and oversight.• Maintain office organization and support compliance with program procedures, recordkeeping expectations, and organizational guidelines
2026-05-06T00:00:00Z

Administrative Assistant

Whittier, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
We are looking for a highly organized Administrative Assistant to support daily office operations in City of Industry, California. This Long-term Contract position is ideal for someone who excels at coordinating schedules, managing documentation, and providing responsive support across administrative and finance-related tasks. The role requires strong attention to detail, sound judgment, and the ability to handle multiple priorities in an onsite environment. Responsibilities: • Coordinate calendars, meetings, and travel arrangements while ensuring schedules remain accurate and up to date. • Respond to inbound calls and general inquiries professionally, directing requests to the appropriate teams and maintaining a high level of customer service. • Prepare, organize, and maintain records, files, and documentation to support administrative, hiring, and operational activities. • Assist with invoice review, payment processing, purchase order handling, and expense tracking in partnership with finance and vendors. • Support timekeeping activities by reviewing time sheets and helping maintain accurate administrative records. • Distribute incoming communications such as faxes and other office correspondence, ensuring timely delivery and follow-up. • Contribute to onboarding and training coordination by scheduling sessions, preparing materials, and supporting related administrative processes. • Help improve office workflows by identifying process efficiencies and assisting with the creation of dashboards and reporting tools.
2026-05-06T00:00:00Z

Administrative Assistant

Santa Ana, CA
onsite
Temporary to Hire
30.0865 - 34.837 USD / Hourly
We are looking for an organized Administrative Assistant to support a growing team in California. This contract opportunity with permanent potential is ideal for someone who enjoys keeping office operations running smoothly while managing contract-related paperwork and day-to-day administrative tasks. The role is fully onsite and offers the chance to work in a collaborative office environment with flexibility in scheduling. Responsibilities: • Coordinate and maintain contract documentation, ensuring records are accurate, current, and easy to retrieve. • Prepare, review, and process change orders and purchase orders to support active projects and office operations. • Provide front office support by answering incoming calls, directing inquiries, and greeting visitors professionally. • Enter and update information in internal systems and spreadsheets with strong attention to detail. • Assist with general administrative activities such as filing, scheduling, document preparation, and correspondence. • Support project and office teams by tracking paperwork deadlines and following up on outstanding items. • Work with tools such as AutoQuotes, Bluebeam, and Adobe for document handling and project-related administrative tasks, with training available as needed.
2026-05-07T00:00:00Z