<p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors in English and Spanish</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Riverside, California. This is a long-term contract position ideal for someone with strong organizational skills and a proactive approach to managing administrative tasks. The role offers an opportunity to support daily operations through document management, data entry, and communication activities.<br><br>Responsibilities:<br>• Organize and match incoming faxes and mail with corresponding paperwork.<br>• Perform document scanning and ensure files are properly stored.<br>• Accurately enter data and update records as needed.<br>• Upload and download files from websites to maintain information flow.<br>• Respond to inbound calls and provide courteous assistance.<br>• Handle receptionist duties, including greeting visitors and managing inquiries.<br>• Maintain familiarity with office procedures and administrative systems.<br>• Ensure compliance with data privacy standards while managing sensitive information.
<p>Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. </p><p>How you will make an impact</p><ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now </p>
We are looking for a dedicated Administrative Assistant to join our team in Irvine, California. This Contract-to-permanent position offers an exciting opportunity to support our Commercial Fire Protection team with a blend of administrative and coordination responsibilities. The ideal candidate will excel at customer service, project coordination, and maintaining operational efficiency within a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate service and project activities, including scheduling work orders and monitoring their progress.<br>• Handle incoming customer calls related to service dispatching, scheduling, and general inquiries.<br>• Prepare detailed estimates and proposals to support the Operations and Business Development teams.<br>• Procure necessary parts and materials for service work orders to ensure timely completion.<br>• Create and dispatch work orders for planned maintenance and service tasks.<br>• Oversee monthly maintenance accounts, maintaining communication with contract customers and subcontractors.<br>• Monitor technician check-ins and check-outs in compliance with company safety policies, reporting any discrepancies.<br>• Develop and maintain customer satisfaction follow-up procedures, providing feedback to senior management.<br>• Generate reports to track service and project metrics effectively.<br>• Provide service quotes to customers in collaboration with the Service Supervisor.
We are looking for a detail-oriented and highly skilled Senior Administrative Assistant to support our company’s President in Lynwood, California. This Contract-to-Permanent position requires exceptional organizational skills, a proactive attitude, and the ability to handle diverse tasks across executive administration, accounting, and project coordination. If you thrive in a dynamic environment and have a strong commitment to accuracy and confidentiality, we encourage you to apply.<br><br>Responsibilities:<br>• Manage expense reports, draft correspondence, and oversee administrative tasks and special projects for the President.<br>• Organize and coordinate meeting schedules, reminders, and breaks to ensure smooth operations.<br>• Handle physical and electronic mail, prioritizing urgent items and managing unnecessary materials effectively.<br>• Process vendor invoices, reconcile accounts, and ensure timely payments with high attention to detail.<br>• Prepare and document cash deposits while maintaining accuracy and compliance with audit standards.<br>• Track recurring billing or reconciliation issues and maintain organized financial records.<br>• Manage project bids, approvals, scheduling, execution, and payment reconciliation as needed.<br>• Support the President with special projects, audits, and facility management tasks.<br>• Oversee daily FedEx shipments and provide occasional receptionist coverage to ensure office efficiency.<br>• Maintain office systems, equipment, and supplies in a streamlined and organized manner.
<p>Robert Half is looking for an Administrative Assistant to provide administrative and operational support to the buying team at an established luxury retail and e-commerce company located in Beverly Hills. The role involves performing various clerical tasks, tracking purchase orders, and coordinating with internal teams across both in-store and online channels. The ideal candidate should have excellent organizational skills, attention to detail, and the ability to excel in a dynamic and fast-paced environment that promotes a high-end shopping experience. This is a contract position that has the chance to go permanent for the right individual. The pay range is $24/hr-$30/hr and you will work Monday-Friday from 10am-6pm.</p><p> </p><p><strong>Responsibilities Include:</strong></p><ul><li>Answering incoming calls and managing email correspondence professionally and promptly.</li><li>Maintaining organized filing systems and performing accurate data entry with robust proficiency in Excel required; familiarity with NetSuite and Magento is preferred.</li><li>Collaborating with customer service, sales associates, and cross-functional teams to provide updates on shipping ETAs, product availability, and order status, ensuring operational efficiency.</li><li>Tracking purchase orders, shipments, and deliveries while communicating updates to relevant teams.</li><li>Creating and maintaining purchase orders, including processing price changes and conducting follow-ups to ensure accuracy and deadline compliance.</li><li>Adjusting priorities and managing tasks effectively in a fast-paced retail workplace.</li><li>Generating and distributing weekly and monthly reports to key stakeholders, ensuring timely delivery and accuracy of essential data.</li><li>Working autonomously and collaboratively while meeting deadlines and ensuring precision under pressure.</li><li>Assisting e-commerce and marketing teams in executing website updates such as product details, promotions, imagery, and site maintenance; contributing to online merchandising efforts like product uploads and content validation. </li></ul><p><strong> </strong></p><p><br></p>
<p>A property management company in DTLA are in need of an administrative assistant to join their team on a contract to hire basis. You’ll be responsible for scheduling vendors, updating property and vendor documents, processing invoices and providing clerical support to the property management team. </p>
<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p>
<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This is a Contract-to-Permanent position within the non-profit sector, offering an opportunity to support meaningful projects and make a positive impact. The ideal candidate will play a crucial role in maintaining organization and ensuring smooth operations for the team.<br><br>Responsibilities:<br>• Work closely with the Coordinator and project team to support collaborative efforts.<br>• Gather and organize data, ensuring accurate input into databases.<br>• Maintain tracking systems and project files to ensure they are up-to-date.<br>• Prepare materials for meetings, including reports, presentations, notes, and agendas.<br>• Assist in general administrative tasks to ensure seamless daily operations.<br>• Provide support in coordinating schedules, communications, and logistics.<br>• Ensure compliance with organizational standards and procedures in all administrative tasks.<br>• Act as a liaison between team members to facilitate effective communication.<br>• Contribute to the success of projects by offering proactive support and solutions.
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p>Robert Half is looking for a meticulous and organized Administrative Assistant to work for our business entertainment client in the Beverly Hills area. This position will start immediately, and is a long-term contract position with the strong chance to go permanent for the right individual. You will work onsite daily and will support essential administrative functions while ensuring smooth data flow and accurate record-keeping. Hours are 8am-4pm, parking is covered, and hourly pay is up to $23.50/hr. </p><p><br></p><p>Responsibilities:</p><p>• Enter and maintain accurate data within Oracle systems.</p><p>• Organize and manage extensive filing systems for easy accessibility.</p><p>• Conduct research to support administrative and operational tasks.</p><p>• Record and update check numbers and financial information with precision.</p><p>• Collaborate on special administrative projects as assigned.</p><p>• Ensure adherence to company policies and maintain confidentiality of sensitive information.</p><p>• Communicate effectively with team members to address information needs.</p><p>• Provide general administrative support to ensure seamless workflow.</p><p>• Validate parking arrangements and assist with logistical needs when required.</p>
<p>Part-Time Executive Assistant (EA)</p><p> <strong>Location:</strong> South Los Angeles, CA</p><p> <strong>Schedule:</strong> 20–25 hours per week, onsite 2–3 days per week</p><p><b> </b>We are seeking a detail-oriented, proactive, and highly organized Executive Assistant to support our Executive Director (ED) and team. This role is ideal for someone with strong administrative skills, board experience, and the ability to manage multiple priorities efficiently.</p><p><strong>Position Summary:</strong></p><p> The Executive Assistant (EA) will provide high-level administrative support to the Executive Director and the broader team. A strong candidate will have experience supporting executives, taking detailed notes during board meetings, preparing minutes, and assisting in day-to-day operational tasks. This is an onsite role requiring 2–3 days per week.</p><p><strong>Key Duties and Responsibilities:</strong></p><ul><li>Provide executive-level administrative support to the ED and team, including calendar management, scheduling, and correspondence.</li><li>Attend board and team meetings, take accurate notes, and prepare minutes and action items.</li><li>Organize and maintain confidential files and records.</li><li>Assist in planning and coordinating meetings, events, and special projects.</li><li>Draft, review, and edit documents, reports, and presentations as needed.</li><li>Manage communications with internal staff, board members, and external partners.</li><li>Prepare agendas, briefing materials, and other supporting documentation for meetings.</li><li>Track action items and follow up with relevant team members to ensure timely completion.</li><li>Support team operations with ad hoc administrative tasks as assigned.</li></ul><p><b> </b></p><p><strong>Work Schedule:</strong></p><ul><li>Part-time: 20–25 hours per week.</li><li>Onsite presence required 2–3 days per week. Flexible scheduling may be discussed.</li></ul><p><br></p>
<p>We have a full-time Administrative Assistant – Office Clerical opportunity based onsite in Cerritos. This role is Monday–Friday and will start as a temporary assignment with the potential to convert to temp-to-hire.</p><p><br></p><p>Responsibilities</p><ol><li>Enter invoices into SAP and process payouts.</li><li>Support day-to-day clerical and administrative functions for the office.</li><li>Assist with filing, scanning, and maintaining organized records.</li><li>Handle incoming calls, emails, and correspondence as needed.</li><li>Provide general support to office staff to ensure smooth daily operations.</li><li>Pick up and assist with additional office tasks as required.</li></ol><p> </p><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to join our team in Santa Monica, California. This long-term contract position requires on-site support for a team of executives, ensuring smooth day-to-day operations. The ideal candidate will bring extensive experience in administrative support, with a strong ability to manage complex schedules, coordinate travel, and handle expense reporting.<br><br>Responsibilities:<br>• Manage multiple executives’ calendars, ensuring efficient scheduling and timely adjustments as needed.<br>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and itinerary planning.<br>• Prepare and submit expense reports using Concur, ensuring accuracy and adherence to company policies.<br>• Organize and support executive meetings, including preparing materials, managing agendas, and recording minutes.<br>• Collaborate with another Executive Assistant to provide shared coverage for a team of 10 executives.<br>• Serve as the primary point of contact for internal and external stakeholders, maintaining professionalism in all communications.<br>• Monitor and prioritize incoming requests, ensuring urgent matters are addressed promptly.<br>• Maintain confidentiality and handle sensitive information with discretion.<br>• Assist with special projects and other administrative tasks as assigned.
<p>We’re working with a property management company in Santa Monica who are looking for an Administrative Assistant to join their team on a contract to hire basis. The Administrative Assistant will be responsible for heavy scheduling and calendar management, composing correspondence, project coordination, processing expense reports, coordinating with vendors and special projects as needed. </p>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership within the financial services industry. This is a long-term contract position based in Irvine, California, offering an excellent opportunity to contribute to the success of a dynamic organization. The ideal candidate will excel in managing schedules, coordinating travel, and ensuring smooth executive operations.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring efficient scheduling and timely updates.<br>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.<br>• Prepare materials and agendas for executive meetings, ensuring all required information is available.<br>• Act as a liaison between executives and internal or external stakeholders, facilitating clear communication.<br>• Handle confidential information with discretion and maintain professionalism in all interactions.<br>• Monitor and prioritize incoming communications, responding or redirecting as needed.<br>• Organize and oversee special projects or events as directed by senior leadership.<br>• Ensure compliance with company policies and procedures in the execution of administrative tasks.<br>• Troubleshoot scheduling conflicts and adapt plans to accommodate changes effectively.
We are looking for a detail-oriented and resourceful Executive Assistant to support the Chief Financial Officer in a dynamic aerospace environment. This long-term contract position is based in Long Beach, California, and offers the opportunity to manage critical administrative functions while contributing to the efficiency of high-level operations. If you have a passion for organization and thrive in a fast-paced setting, we encourage you to apply.<br><br>Responsibilities:<br>• Manage the CFO’s calendar by scheduling appointments, coordinating meetings, and ensuring optimal time management.<br>• Prepare, review, and organize financial reports, presentations, and other key documents for both internal and external use.<br>• Assist with financial data analysis to support decision-making processes and strategic planning.<br>• Arrange complex travel logistics, including flights, accommodations, and transportation, while addressing any changes or challenges.<br>• Serve as the primary point of contact between the CFO and internal/external stakeholders, handling inquiries with professionalism and discretion.<br>• Maintain confidentiality of sensitive information and exercise sound judgment in all communications.<br>• Coordinate and support the planning of company events, conferences, and special projects as needed.<br>• Perform general administrative duties such as managing office supplies, filing, and photocopying to ensure smooth office operations.
<p>We are looking for a detail-oriented Jr. Administrative Assistant to provide essential support in a fast-paced environment for a global entertainment firm. This is a long-term contract located in Century City and will last until January 2026. The ideal candidate is organized, adaptable, and capable of managing multiple responsibilities efficiently. Recent college grads with a desire to work in entertainment are encouraged to apply.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage and maintain calendars, including scheduling appointments and meetings.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Handle the preparation and processing of import and export documents to ensure compliance.</p><p>• Organize and facilitate conference calls, ensuring proper communication and documentation.</p><p>• Provide general administrative support, such as data entry, filing, and responding to emails.</p><p>• Assist with the pre-screening and scheduling of interviews as part of the hiring process.</p><p>• Collaborate with team members to ensure timely completion of daily administrative tasks.</p><p>• Monitor and approve hours for payroll processing in coordination with the HR team.</p><p>• Maintain accurate records and ensure all documentation is up to date.</p>
<p>A start up in West LA is hiring an Office Manager / Executive Assistant to provide essential support to our executive team while managing smooth office operations. This role is perfect for someone who thrives in dynamic and fast-paced environments, has a keen eye for detail, and excels at balancing multiple responsibilities. The ideal candidate will handle administrative tasks with precision, foster operational excellence, and serve as a trusted partner to company leadership. This position requires full-time onsite work at West LA office.</p><p><br></p><p>Key Responsibilities</p><p>Executive Support</p><p>• Deliver comprehensive administrative assistance to executives, including managing schedules, coordinating travel, processing expenses, and preparing materials for meetings.</p><p>• Act as a bridge between executives and both internal and external stakeholders, ensuring efficient and accurate communication.</p><p>• Anticipate the needs of executives to streamline their workflows and improve overall efficiency.</p><p>Office Operations</p><p>• Oversee the daily operations of the office, working closely with building management and service vendors to maintain a productive and organized environment.</p><p>• Maintain inventory of office supplies, manage vendor contracts, and address facility-related requirements.</p><p>• Serve as the primary point of contact for office visitors, deliveries, and general inquiries.</p><p>• Organize logistics for team events, lunches, meetings, and other company-wide activities.</p><p>Operational/ HR Support</p><p>• Support People Operations with administrative activities, including onboarding and offboarding, as well as initiatives related to team engagement.</p><p>• Assist in onboarding new employees by collaborating with IT to ensure they have the necessary tools and experience a welcoming transition.</p><p>• Identify and implement strategies to improve workflows and enhance productivity across the office.</p><p><br></p><p>The ideal candidate will have 4+ years of office management, executive assistance, or administrative leadership roles, ideally in a fast-growth environment. Bachelor’s degree preferred; high school diploma or equivalent required. Proficiency with tools like Google Workspace, Slack, Zoom, and other productivity platforms. This is a direct hire opportunity and pay is $75-90k, based on experience.</p>
We are looking for an organized and proactive Executive Assistant to join a nonprofit organization in Los Angeles, California. This Contract-to-permanent position requires someone who can seamlessly manage executive schedules, coordinate travel plans, and ensure smooth operations in a fast-paced environment. The ideal candidate will play a pivotal role in supporting executive leadership and maintaining efficiency in daily activities. <br> Responsibilities: • Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled. Microsoft Teams experience, specifically with creating channels. • Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation. • Prepare and organize materials for executive meetings, ensuring all required documentation is readily available. • Serve as the primary point of contact for executives, handling communication and correspondence with professionalism. • Prioritize tasks and manage competing deadlines to support executive-level decision-making. • Conduct research and compile data to support presentations and reports for leadership. • Assist in planning and executing events or special projects as needed. • Maintain confidentiality and exercise discretion when handling sensitive information. • Act as a liaison between executives and internal teams to ensure seamless communication. • Provide general administrative support to enhance overall organizational efficiency.
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
