<p>Key Duties and Responsibilities for the Administrative Specialist Role</p><p>In this position, you will provide vital administrative and operational support to the Executive Office and other departments. Typical duties include:</p><ul><li>Managing calendars, scheduling meetings, and coordinating appointments for leadership staff</li><li>Preparing and editing correspondence, reports, and other documents</li><li>Assisting with board and committee meeting logistics, including agenda preparation and minutes</li><li>Maintaining organized filing systems (electronic and hard copy) and handling confidential information with discretion</li><li>Supporting event coordination and department projects as assigned</li><li>Handling travel arrangements and expense reimbursements</li><li>Communicating professionally with internal staff, external partners, and community stakeholders</li><li>Performing general office support such as ordering supplies, tracking invoices, and managing office communications</li></ul><p><br></p>
<p>Robert Half is looking for a Collections Specialist that will like to join our client's growing company. The Collections Specialist is responsible for managing and executing the collection of delinquent accounts, rent balances, damages, and other outstanding amounts related to multi-family housing. This position ensures compliance with federal, state, and local regulations. The Collections Specialist will work closely with property managers, residents, and third-party vendors to resolve outstanding accounts in a professional and timely manner while upholding the company's standards of customer service. Key Responsibilities include:</p><ul><li>Manage and collect delinquent accounts, including rent balances, damages, and other housing-related charges.</li><li>Review and analyze resident ledgers, move-out statements, and supporting documentation to determine accurate balances.</li><li>Ensure compliance with all applicable collection laws and regulations.</li><li>Communicate with former and current residents regarding outstanding balances in a professional and respectful manner.</li><li>Partner with property managers and corporate departments to resolve disputes or discrepancies in accounts.</li><li>Negotiate payment arrangements and document repayment plans in accordance with company policy.</li><li>Coordinate with third-party collection agencies and legal counsel when necessary.</li><li>Maintain accurate and up-to-date records of collection efforts and account statuses.</li><li>Monitor aging reports and meet monthly collection targets and performance goals.</li><li>Stay informed on industry regulations and best practices related to multi-family housing collections.</li></ul><p>For immediate consideration email you resume today!</p><p><br></p><p><br></p>
<p>Robert Half is seeking a detail-oriented <strong>Grant Specialist</strong> to support organizations in the pursuit and management of grant funding opportunities. The ideal candidate will have strong research, writing, organizational, and communication skills, with prior experience in grant application processes, compliance, and reporting. This role is perfect for someone who thrives in a team environment and is passionate about bringing funding resources to life. If you combine dynamic communication skills with a positive attitude, then you may thrive in this position. If this sounds like you, please call our office 213.629.4602.</p><p> </p><p><strong>Key Responsibilities</strong>:</p><p> </p><ul><li>Research and identify grant funding opportunities that align with organizational objectives. </li><li>Assist in preparing detailed and persuasive grant proposals, budgets, and application packages. </li><li>Track and monitor grant applications to ensure timely submission and compliance with funding agency requirements. </li><li>Collaborate with internal departments (such as finance, program management, and leadership) to prepare accurate budgets and narratives. </li><li>Maintain detailed records of grant-related activities, deadlines, and obligations. </li><li>Support post-award administration, including grant reporting, financial tracking, and amendments. </li><li>Develop strategies to enhance grant acquisition and improve efficiency in the application process. </li><li>Provide training to staff on regulations and compliance requirements for grant administration.</li></ul><p> </p><p><br></p>
<p>Robert Half is currently looking for a detail-oriented and experienced Accounts Payable Specialist with SAP expertise to join our finance team in Downtown LA. As an Accounts Payable Specialist with SAP experience, you will play a critical role in the financial operations of our company. You will be responsible for processing invoices, managing vendor accounts, reconciling payments, and ensuring that all financial transactions are accurately recorded in our SAP system. This role offers the opportunity to work in a dynamic environment and contribute to the efficient financial management of the organization. Please call our office 213.629.4602 for consideration.</p><p> </p><p>· Bachelor’s degree in finance, Accounting, or a related field is preferred.</p><p>· Proven experience as an Accounts Payable Specialist</p><p>· SAP experience is required.</p><p>· Strong understanding of accounts payable principles and practices.</p><p>· Knowledge of financial regulations and compliance.</p><p>· Proficient in Microsoft Excel and other financial software.</p><p>· Excellent attention to detail and accuracy.</p><p>· Strong analytical and problem-solving skills.</p><p>· Ability to prioritize and manage multiple tasks in a fast-paced environment.</p><p>· Effective communication and interpersonal skills.</p><p>· Team player with a customer service-oriented attitude.</p><p>· Self-motivated and able to work independently.</p><p> </p>
<p>Robert Half is currently looking for a detail-oriented and experienced Accounts Payable Specialist with SAP expertise to join our finance team in Downtown LA. As an Accounts Payable Specialist with SAP experience, you will play a critical role in the financial operations of our company. You will be responsible for processing invoices, managing vendor accounts, reconciling payments, and ensuring that all financial transactions are accurately recorded in our SAP system. This role offers the opportunity to work in a dynamic environment and contribute to the efficient financial management of the organization. Please call our office 213.629.4602 for consideration.</p><p> </p><p>· Bachelor’s degree in finance, Accounting, or a related field is preferred.</p><p>· Proven experience as an Accounts Payable Specialist</p><p>· SAP experience is required.</p><p>· Strong understanding of accounts payable principles and practices.</p><p>· Knowledge of financial regulations and compliance.</p><p>· Proficient in Microsoft Excel and other financial software.</p><p>· Excellent attention to detail and accuracy.</p><p>· Strong analytical and problem-solving skills.</p><p>· Ability to prioritize and manage multiple tasks in a fast-paced environment.</p><p>· Effective communication and interpersonal skills.</p><p>· Team player with a customer service-oriented attitude.</p><p>· Self-motivated and able to work independently.</p><p> </p>
<p>Robert Half is currently looking for a detail-oriented and experienced Accounts Payable Specialist with SAP expertise to join our finance team in Downtown LA. As an Accounts Payable Specialist with SAP experience, you will play a critical role in the financial operations of our company. You will be responsible for processing invoices, managing vendor accounts, reconciling payments, and ensuring that all financial transactions are accurately recorded in our SAP system. This role offers the opportunity to work in a dynamic environment and contribute to the efficient financial management of the organization. Please call our office 213.629.4602 for consideration.</p><p> </p><p>· Bachelor’s degree in finance, Accounting, or a related field is preferred.</p><p>· Proven experience as an Accounts Payable Specialist</p><p>· SAP experience is required.</p><p>· Strong understanding of accounts payable principles and practices.</p><p>· Knowledge of financial regulations and compliance.</p><p>· Proficient in Microsoft Excel and other financial software.</p><p>· Excellent attention to detail and accuracy.</p><p>· Strong analytical and problem-solving skills.</p><p>· Ability to prioritize and manage multiple tasks in a fast-paced environment.</p><p>· Effective communication and interpersonal skills.</p><p>· Team player with a customer service-oriented attitude.</p><p>· Self-motivated and able to work independently.</p><p> </p>
<p>Robert Half is seeking an AR Specialist to join our finance team! As an AR Specialist, you will play a crucial role in managing our accounts receivable operations. You will be responsible for processing customer invoices, managing customer accounts, reconciling payments, and ensuring all financial transactions are accurately recorded in our Great Plains accounting system. This position offers the opportunity to work in a dynamic environment and contribute to the efficient financial management of the organization. For immediate consideration, please call 805-496-2805.</p><p>Key Responsibilities:</p><ul><li>Invoice Generation and Distribution: Prepare and distribute accurate and timely invoices to clients.</li><li>Payment Processing: Accurately record and process incoming payments, including checks, credit card payments, and electronic transfers.</li><li>Account Reconciliation: Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.</li><li>Customer Communication: Communicate with customers regarding overdue accounts and resolve any discrepancies.</li><li>Reporting: Generate regular and ad-hoc reports on accounts receivable status, aging reports, and other relevant metrics.</li><li>Collections: Follow up on outstanding invoices and implement collection procedures.</li><li>Record Keeping: Maintain accurate and organized records of all accounts receivable transactions.</li><li>Collaboration: Work closely with the sales and customer service teams to resolve any billing issues or discrepancies.</li><li>Compliance: Ensure compliance with company policies and procedures, as well as relevant regulations and standards.</li></ul><p><br></p>
<p>Robert Half is seeking an AR Specialist to join our finance team in Downtown LA! As an AR Specialist, you will play a crucial role in managing our accounts receivable operations. You will be responsible for processing customer invoices, managing customer accounts, reconciling payments, and ensuring all financial transactions are accurately recorded in our Great Plains accounting system. This position offers the opportunity to work in a dynamic environment and contribute to the efficient financial management of the organization. For immediate consideration, please call our office at 213.629.4602 for consideration.</p><p> </p><p>· Entering, posting and reconciling of batches.</p><p>· Researching and resolving customer A/R issues</p><p>· Preparing aging reports</p><p>· Placing billing and collection calls</p><p>· Maintaining cash receipts journal, as well as updating and reconciling the sub-ledger to the G/L.</p><p>· Good attention to detail and strong Microsoft Excel skills.</p><p>· 1+ year of recent Accounts Receivable,</p><p>· Experience with Great Plains is a must.</p><p> </p>
<p>Robert Half is seeking an AR Specialist to join our finance team in Downtown LA! As an AR Specialist, you will play a crucial role in managing our accounts receivable operations. You will be responsible for processing customer invoices, managing customer accounts, reconciling payments, and ensuring all financial transactions are accurately recorded in our Great Plains accounting system. This position offers the opportunity to work in a dynamic environment and contribute to the efficient financial management of the organization. For immediate consideration, please call our office at 213.629.4602 for consideration.</p><p> </p><p>· Entering, posting and reconciling of batches.</p><p>· Researching and resolving customer A/R issues</p><p>· Preparing aging reports</p><p>· Placing billing and collection calls</p><p>· Maintaining cash receipts journal, as well as updating and reconciling the sub-ledger to the G/L.</p><p>· Good attention to detail and strong Microsoft Excel skills.</p><p>· 1+ year of recent Accounts Receivable,</p><p>· Experience with Great Plains is a must.</p><p> </p>
<p>Robert Half is seeking an AR Specialist to join our finance team in Downtown LA! As an AR Specialist, you will play a crucial role in managing our accounts receivable operations. You will be responsible for processing customer invoices, managing customer accounts, reconciling payments, and ensuring all financial transactions are accurately recorded in our Great Plains accounting system. This position offers the opportunity to work in a dynamic environment and contribute to the efficient financial management of the organization. For immediate consideration, please call our office at 213.629.4602 for consideration.</p><p> </p><p>· Entering, posting and reconciling of batches.</p><p>· Researching and resolving customer A/R issues</p><p>· Preparing aging reports</p><p>· Placing billing and collection calls</p><p>· Maintaining cash receipts journal, as well as updating and reconciling the sub-ledger to the G/L.</p><p>· Good attention to detail and strong Microsoft Excel skills.</p><p>· 1+ year of recent Accounts Receivable,</p><p>· Experience with Great Plains is a must.</p><p> </p>
<p>A Surgery Center in Los Angeles is in the need of a Surgery Medical Billing Collections Specialist. The Surgery Medical Billing Collections Specialist must have at least 2 years of experience in the healthcare industry. The Surgery Medical Billing Collections Specialist must be able to work review aged EOBs and resolve denials.</p><p>DUTIES AND RESPONSIBILITIES</p><p>-Performs full cycle billing and collection functions for OHMG Surgical detail-oriented fees.</p><p> -Verify patient eligibility, authorization status and primary payer information via CareConnect and Insurance portals prior to claim submission.</p><p> -Performs all data entry and charge posting functions for OHMG services as needed -Performs all third-party follow-up functions for all products and OHMG surgical procedures.</p><p> -Reviews EOBS and Denials. Make corrections as required and resubmit the claim for payments.</p><p> -Work on the Athena Work Dashboard / Claim list on a daily basis for all services assigned.</p><p> -Performs daily review of Urgent Care provider chart notes to assure that documentation is complete and supportive of submitted charges prior to billing.</p><p>-Provides the correct ICD-10M code to identify the provider's narrative diagnosis -Provides the correct HCPCS code to identify medications and supplies.</p><p> -Provides the correct CPT code to accurately identify the services performed based on the provider's documentation.</p><p>- Reviews all surgical operative reports and assigns appropriate CPT codes and ICD-10-CM codes for services performed by staff surgeons.</p>
<p>We are looking for a skilled Branch Manager to join a logistics company based in Long Beach, California. In this Contract-to-permanent role, you will oversee customs operations, ensuring all processes comply with regulations while maintaining high efficiency. The position requires strong leadership and analytical abilities to manage a team and improve operational workflows.</p><p><br></p><p>Responsibilities:</p><p>• Lead and supervise a team of customs brokers to ensure smooth operational processes.</p><p>· Deliver clear expectations with regards to the role and responsibilities of your teams (Import, Export, Brokerage) and insure an engaging work environment</p><p>• Manage the preparation and submission of import and export documentation, ensuring compliance with regulations.</p><p>• Communicate effectively with clients and customs officials to address inquiries and resolve delays.</p><p>• Stay informed on changes to customs regulations and ensure team adherence to updated guidelines.</p><p>· Develop new business </p><p>· Regularly nurture relationships with agents and vendors</p><p>· Oversee and assist with rates and quotes</p><p>· Ensure compliance with all legal and regulatory government entities (US CBP, US Department of Commerce, FMC, TSA, FDA, and all PGAs)</p><p>• Train and mentor entry-level staff in customs procedures and regulatory requirements.</p><p>• Review and approve customs entries prepared by team members for accuracy and compliance.</p><p>• Analyze operational workflows and implement strategies to improve efficiency and accuracy.</p><p>• Resolve issues related to customs processing to minimize delays and ensure client satisfaction.</p><p>• Oversee the submission of required documentation such as bills of lading, packing lists, and commercial invoices.</p>
Job Title: Accounting Clerk<br><br>Job Summary:<br>We are seeking a detail-oriented and motivated Accounting Clerk to join a growing accounting team. This role reports directly to senior leadership and will be responsible for handling full-cycle accounts payable and receivable, processing reconciliations, and maintaining accurate financial records. The ideal candidate is highly organized, dependable, and thrives in a fast-paced, collaborative environment.<br><br>Key Responsibilities:<br>• Process accounts payable invoices, including purchase order matching, coding, data entry, and voucher processing.<br>• Prepare customer billing invoices and monthly statements; manage the business-to-business collections process.<br>• Record and post daily deposits and maintain accurate payment records.<br>• Assist with general ledger reconciliations and month-end close activities.<br>• Maintain compliance with all federal, state, and company accounting policies and procedures.<br>• Communicate effectively and professionally with vendors, internal managers, and cross-functional teams.<br>• Support the accounting department with various administrative and financial projects as assigned.<br><br>Required Qualifications:<br>• 3–5 years of hands-on accounting experience, preferably in both AP and AR functions.<br>• Strong written and verbal communication skills with excellent attention to detail.<br>• Ability to manage multiple priorities with a sense of urgency and a high level of accuracy.<br>• Self-motivated with the ability to work independently and take initiative.<br>• Proficient in Microsoft Office Suite, especially Excel (pivot tables, formulas, and data entry).<br>• Typing speed of at least 45 WPM.<br><br>Preferred Qualifications:<br>• Associate’s or Bachelor’s degree in Accounting, Finance, or related field.<br>• Experience using QuickBooks Enterprise Desktop or similar accounting software.<br>• Prior exposure to real estate, construction, or professional services industries is a plus.<br><br>Why You’ll Love This Opportunity:<br>This position offers a collaborative team culture that values growth, precision, and accountability. You’ll have the opportunity to expand your accounting knowledge, gain exposure to multiple financial processes, and contribute directly to operational success.
<p>We are looking for a creative and driven Marketing Specialist with AEC experience to join our team on a Contract to permanent basis in Woodland Hills, California. This role offers an exciting opportunity to contribute to the development of marketing strategies and proposal writing initiatives for a dynamic and growing organization. If you have a passion for storytelling, marketing, and building relationships, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Develop and customize qualifications-based proposals that effectively communicate technical concepts to non-technical audiences.</p><p>• Collaborate with cross-functional teams, including engineers and subconsultants, to identify potential project leads and evaluate client needs.</p><p>• Manage and maintain accurate data in marketing databases and tracking systems.</p><p>• Create compelling marketing materials such as presentations, press releases, and event coordination plans.</p><p>• Support local and corporate marketing initiatives, including trade shows and industry events.</p><p>• Utilize Adobe Creative Cloud tools, including InDesign, to design visually appealing and strategic proposal templates.</p><p>• Track and analyze project leads while assessing competitive market environments.</p><p>• Build and maintain relationships within the architecture, engineering, and construction industries by engaging with organizations focused on precision and detail.</p><p>• Contribute to the office’s business development strategies by aligning marketing efforts with organizational goals.</p>
<p>A Hospital in Los Angeles is seeking a Medical Collections Specialist with experience in credit balances. The Medical Collections Specialist must be successful with investigating, tracking, and resolving denied medical insurance claims. The Medical Collections Specialist must have 2 years medical billing and medical insurance collections experience,</p><p><br></p><p>Responsibilities:</p><p><br></p><p>1. Investigating and resolving denied claims from various insurance providers.</p><p>2. Reviewing credit balances and denials management. </p><p>3. Conduct thorough and detailed review of patient bills, insurance benefits, and medical records to identify discrepancies and ensure proper billing.</p><p>4. Follow up on outstanding claim denials and secure reimbursement where possible.</p><p>5. Liaise with insurance companies, healthcare providers, and patients to rectify claims denials and resolve discrepancies.</p><p>6. Responsible for identifying patterns and trends in claim denials and propose solutions for reducing denial rates.</p><p>7. Submit appeals and reconsideration requests to insurance companies for denied claims.</p><p>8. Strong understanding of HMO and PPO. </p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Torrance, California. This is a Contract-to-long-term position within the transport industry, offering an excellent opportunity to grow your skills in financial operations. The ideal candidate will be responsible for managing all aspects of accounts payable, ensuring accuracy, efficiency, and strong vendor relationships.<br><br>Responsibilities:<br>• Process accounts payable invoices promptly and maintain accurate financial records.<br>• Conduct regular check runs and ensure timely payments to vendors.<br>• Reconcile vendor statements to resolve discrepancies and maintain accurate accounting.<br>• Collaborate with vendors to build and maintain positive working relationships.<br>• Enter vendor invoices into the accounting system with precision and efficiency.<br>• Address and resolve any issues related to vendor invoices or payments.<br>• Assist in improving processes for managing vendor invoices and payments.<br>• Support the finance team with additional tasks as needed to ensure smooth operations.<br>• Ensure compliance with company policies and financial regulations.
<p>A high-end gift store located in Beverly Hills is looking for 2 Customer Service Specialists to start immediately. As our Customer Service Specialist, you will play a key role in ensuring clientele has a seamless experience in person, online, and by phone or email. You will be responsible for a variety of tasks, from handling orders, returns, back orders, complaints and damage claims. As the Customer Service Specialist, you will work onsite daily in Beverly Hills, and you must be available to work occasional weekends. Hours are 9:30am-6pm, parking is free, and pay is up to $25/hr.</p><p> </p><p>What You Will Do:</p><p>• Work with multiple operating systems to manage incoming, outgoing orders and point of sale transactions.</p><p>• Manage customer correspondence and ensure all communication is professional and timely. Maintain appropriate follow-through when necessary to build customer relationships.</p><p>• Partner with our sales team to ensure that all commitments to clients are being met and lend back-up sales support as needed.</p><p>• Assist clientele with returned merchandise and order cancelations, issuing refunds or credits based on our return policy.</p><p>• Coordinate with our buying office team on back orders to maintain accurate stock levels.</p><p>• Support our stockroom staff providing special handling instructions and managing the flow of merchandise from our warehouses.</p><p>• Perform data entry audits to ensure all account records are accurate and up to date and partner with our accounting team as necessary.</p><p>• Coordinate with our IT department to ensure that all e-commerce orders are paid in full prior to shipment.</p><p>• Partner with our marketing team for timely registry updates regarding product images.</p><p>• Work with our UPS representative to track missing packages and report damages to ensure we are reimbursed for the damaged or missing product.</p><p>• Communicate and schedule all engraving needs with our outside vendors and inspect merchandise for accuracy upon completion.</p><p>• Answer incoming switchboard calls and direct them to the correct contact person or department.</p><p> </p>
We are looking for an experienced Payroll Specialist to join our team in Los Angeles, California. This Contract-to-Permanent position offers an exciting opportunity to manage payroll processes for a large and diverse workforce while ensuring compliance with multi-state regulations. If you have a strong background in full-cycle payroll operations and are proficient with ADP Workforce Now, we encourage you to apply.<br><br>Responsibilities:<br>• Oversee full-cycle payroll processes for employees across multiple states, ensuring accuracy and compliance with regulations.<br>• Manage payroll for over 500 employees, addressing discrepancies and resolving issues promptly.<br>• Utilize ADP Workforce Now to process payroll and maintain accurate system data.<br>• Collaborate with HR and finance teams to align payroll operations with organizational goals.<br>• Prepare detailed payroll reports and provide insights to senior leadership.<br>• Ensure adherence to federal, state, and local payroll laws and regulations.<br>• Identify opportunities to improve payroll processes and implement efficiency measures.<br>• Provide guidance and support to payroll staff, fostering skill development.<br>• Monitor payroll budgets and control costs effectively.
<p>We are seeking an Accounts Payable Specialist to join our team in the logistics industry, based in Carson California. In this role, you'll be responsible for the accurate and efficient processing of vendor payments, maintaining up-to-date vendor records, and liaising with vendors and other business departments. You'll also play a critical role in the coding and payment of invoices, as well as the reconciliation of vendor statements.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately process vendor payments using various platforms such as ACH, wire, check, and virtual credit cards</p><p>• Review and ensure the accuracy and authorization of G& A invoices</p><p>• Facilitate the weekly payment of G& A invoices</p><p>• Maintain up-to-date vendor records and liaise with vendors and the business to update standing data</p><p>• Reconcile vendor statements and respond to vendor queries in a timely manner</p><p>• Utilize advanced MS Excel skills for various tasks, including the use of pivot tables and vlookup functions</p><p>• Apply knowledge of Generally Accepted Accounting Principles (GAAP) in daily work</p><p>• Stay abreast of business trends and apply this knowledge in the role</p><p>• Perform other duties as assigned by the manager</p><p>• Use accounting software such as Oracle, QuickBooks, and SAP for various tasks</p><p><br></p><p>Skills:</p><p><br></p><p>• Proficient in account reconciliation and invoice processing</p><p>• Experienced in accounts payable (AP) and check runs</p><p>• Skilled in coding invoices and data entry</p><p>• Proficient in Microsoft Excel</p><p>• Familiar with Oracle, QuickBooks, and SAP software</p><p><br></p><p>For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013047835 email resume to [email protected]</p>
<p>We are looking for an experienced Accounts Receivable Specialist to join our client's team in Brea. This position offers an opportunity to work with a leading company in the electronic manufacturing industry. The ideal candidate will play a pivotal role in managing customer accounts, resolving discrepancies, and ensuring the accuracy of financial records within the Credit and Collections Department.</p><p><br></p><p>Responsibilities:</p><p>• Reconcile customer chargebacks and deductions for assigned accounts, identifying discrepancies and proposing solutions.</p><p>• Monitor and follow up on outstanding invoices, ensuring timely customer payments and resolving delays.</p><p>• Approve customer orders for shipment based on account status and financial reviews.</p><p>• Prepare and submit detailed reports to the Credit Manager, including updates on past-due accounts and cash flow forecasting.</p><p>• Collaborate with internal teams such as Sales, Sales Support, and Accounting to resolve account-related issues.</p><p>• Assist in training team members within the Credit and Collections Department as needed.</p><p>• Provide limited oversight of department operations in the absence of the Credit Supervisor.</p><p>• Maintain compliance with established credit and collections policies while performing day-to-day account management.</p><p>• Undertake additional tasks as required to support the goals of the department.</p>
We are looking for an experienced Accounts Receivable Specialist to join our team in Long Beach, California. In this role, you will handle key financial processes, including B2B collections, cash applications, and billing activities, ensuring the company's financial operations run smoothly. This is a Contract-to-continuing position, offering an excellent opportunity to grow within the hospitality industry while contributing to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Manage all accounts receivable functions, including invoicing, payment processing, and account reconciliation.<br>• Conduct B2B collections by maintaining effective communication with clients to ensure timely payments.<br>• Oversee cash application processes to accurately allocate payments to appropriate accounts.<br>• Monitor outstanding accounts and follow up on overdue payments to reduce delinquency rates.<br>• Prepare and maintain detailed reports on accounts receivable activities and cash flow.<br>• Collaborate with internal teams to resolve discrepancies and ensure accurate financial records.<br>• Utilize accounting software and tools, such as QuickBooks or similar systems, to perform daily tasks efficiently.<br>• Support month-end close activities by reconciling accounts and addressing any financial discrepancies.<br>• Analyze accounts receivable data to identify trends and recommend process improvements.<br>• Ensure compliance with company policies and financial regulations while performing all duties.
We are looking for an experienced Accounts Payable Specialist to join our team in Los Alamitos, California. This role is integral to ensuring accurate and efficient processing of financial transactions, maintaining vendor relationships, and supporting month-end close activities. If you thrive in a dynamic, fast-paced environment and have a strong background in accounting, we encourage you to apply.<br><br>Responsibilities:<br>• Process and post invoices with accuracy and attention to detail.<br>• Manage vendor accounts, including communication and resolving discrepancies.<br>• Assist with month-end closing tasks and prepare related journal entries.<br>• Maintain and monitor payment schedules to ensure timely disbursement.<br>• Reconcile accounts and ensure proper coding of invoices.<br>• Handle intercompany transactions and ensure compliance with accounting standards.<br>• Utilize accounting software such as Microsoft Great Plains to support daily operations.<br>• Post payments and perform check runs as required.<br>• Perform data entry and maintain organized financial records.
We are looking for an experienced Payroll Specialist to join our team on a long-term contract basis in Irvine, California. The ideal candidate will bring expertise in full-cycle payroll processing, multi-state payroll management, and proficiency with payroll systems such as ADP Workforce Now and UKG Pro. This role requires strong analytical skills and a keen eye for detail to ensure the accurate and efficient management of payroll operations.<br><br>Responsibilities:<br>• Prepare detailed payroll reports utilizing advanced Excel functions such as pivot tables and VLOOKUPs.<br>• Process payroll data entries, including deductions, earnings, and adjustments, to ensure accuracy.<br>• Manage payroll uploads, including batch processing, accruals, payouts, and retroactive payments.<br>• Oversee multi-state payroll operations for a workforce exceeding 500 employees.<br>• Ensure compliance with federal, state, and local payroll regulations.<br>• Collaborate with HR and finance teams to resolve payroll discrepancies and provide necessary support.<br>• Maintain and update employee payroll records in systems such as ADP Workforce Now and UKG Pro.<br>• Assist in audits and reporting by providing accurate payroll data as needed.<br>• Identify opportunities to improve payroll processes and implement best practices.<br>• Respond to employee inquiries regarding payroll, deductions, and related issues in a timely and efficient manner.
<p>Robert Half currently has available ongoing opportunities for Payroll Specialists local to Ventura County, CA. The Payroll Specialist is responsible for ensuring accurate and timely processing of employee payroll/benefits administration, managing payroll records/records maintenance, ensuring compliance with relevant laws and regulations, handle all reporting analysis, reconciliations, and system management, while providing exceptional service/support to our employees. The ideal candidate will have strong attention to detail, excellent organizational skills, comprehensive understanding of payroll processes, and should also have the ability to communicate effectively with both the internal team and outside customers. If you want a challenging position with an industry leader and strong career growth opportunity, this position may be for you. For more information about this role and how to apply, please call 805-496-2805 to speak to a rep today.</p><p>Key Responsibilities:</p><p>• Accurately process bi-weekly/monthly payroll for all employees, including salaried, hourly, and contract workers.</p><p>• Ensure all payroll transactions are processed efficiently and in compliance with company policies and relevant regulations.</p><p>• Maintain and update employee payroll records, including new hires, terminations, and changes in pay rates.</p><p>• Ensure accurate data entry and record-keeping within payroll systems.</p><p>• Stay current with federal, state, and local payroll laws and regulations.</p><p>• Ensure payroll practices comply with legal standards and company policies.</p><p>• Manage payroll-related aspects of employee benefits, including health insurance, retirement plans, and other deductions.</p><p>• Coordinate with HR to ensure proper benefits deductions and contributions.</p><p>• Prepare and distribute payroll reports to management as required.</p><p>• Conduct regular audits of payroll records to ensure accuracy and compliance.</p><p>• Respond to payroll-related inquiries from employees in a timely and professional manner.</p><p>• Provide support and guidance to employees regarding payroll matters and deductions.</p><p>• Work with payroll software and HRIS systems to process and manage payroll efficiently.</p><p>• Assist in the implementation and testing of new payroll systems or updates.</p><p>• Reconcile payroll accounts and resolve any discrepancies.</p><p>• Ensure proper documentation and backup for payroll transactions.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Cerritos, California. This position offers the opportunity to work in a focused office environment and support daily operations with a close-knit team. As a contract role with potential for long-term placement, this is an excellent opportunity for someone seeking growth and stability within a dynamic organization.<br><br>Responsibilities:<br>• Accurately enter invoices and process payouts using designated systems.<br>• Provide administrative and clerical support to ensure the efficient operation of the office.<br>• Organize and maintain records through filing, scanning, and other documentation methods.<br>• Offer general assistance to office staff to facilitate smooth daily activities.<br>• Manage additional office tasks and responsibilities as needed to support the team.
