We are looking for a dedicated and detail-oriented Receptionist to join our team on a long-term contract basis. This role is based in Los Angeles, California, and requires someone who can manage front desk responsibilities while ensuring accurate data entry tasks are performed efficiently. The ideal candidate will bring strong organizational skills and a commitment to providing excellent administrative support.<br><br>Responsibilities:<br>• Greet and assist visitors in a meticulous and friendly manner.<br>• Answer and direct phone calls to appropriate departments or personnel.<br>• Maintain accurate records and input data into company systems with precision.<br>• Organize and manage incoming and outgoing correspondence, including emails and mail.<br>• Coordinate appointments and schedule meetings as needed.<br>• Ensure the reception area is clean, organized, and welcoming at all times.<br>• Handle basic administrative duties to support the team and office operations.<br>• Monitor and restock office supplies to ensure availability.<br>• Collaborate with other departments to facilitate smooth communication and workflow.<br>• Uphold confidentiality and security procedures when handling sensitive information.
<p><strong>Bilingual Armenian Front Desk Coordinator</strong></p><p><strong>About the Role:</strong></p><p>We are looking for a Bilingual Armenian Front Desk Coordinator to join our dynamic healthcare office. As the first point of contact for patients and visitors, you will play a key role in creating a welcoming and organized environment. Exceptional customer service, professionalism, and the ability to work efficiently in a fast-paced medical setting are essential. Experience in oncology or a specialty medical practice is a plus.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist patients and visitors in both Armenian and English.</li><li>Manage a multi-line phone system: answer, screen, and direct calls as needed.</li><li>Schedule patient appointments, confirm upcoming visits, and maintain provider calendars.</li><li>Verify insurance details, collect copays, and oversee completion of patient forms and documentation.</li><li>Support patient check-in and check-out processes, ensuring accurate data entry in EMR systems.</li><li>Collaborate with clinical and administrative teams to ensure efficient patient flow and smooth office operations.</li><li>Handle requests for medical records, scanning, filing, and document management.</li><li>Provide general administrative support, including correspondence, faxing, and inventory of office supplies.</li><li>Uphold strict patient confidentiality and adhere to all HIPAA regulations.</li></ul><p>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.</p>
<p>We are looking for a detail-oriented Receptionist to join our team in Irvine, California. In this contract position, you will serve as the first point of contact, ensuring smooth communication and efficient handling of administrative tasks. This role requires excellent organizational skills and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, ensuring a welcoming atmosphere.</p><p>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.</p><p>• Handle sensitive and confidential documents with discretion and accuracy.</p><p>• Coordinate with managers and clients to address any issues related to deadlines or tasks.</p><p>• Assist in completing assigned projects and administrative duties as needed.</p><p>• Manage inbound calls efficiently, providing accurate information and support.</p><p>• Maintain the reception area, ensuring it is clean and organized.</p><p>• Support the team with general office services and operational needs.</p><p>• Record and relay messages accurately to the respective recipients.</p><p>• Provide assistance with scheduling and appointment management when required.</p><p>• Set up and break down conference rooms</p><p>• Manage inventory and supply stocking</p><p>• Answer phones and book conference rooms</p><p>• Support frequent onsite events </p><p><br></p>
<p>A Healthcare Company in Glendale is looking for a skilled and compassionate Bilingual Armenian Medical Receptionist. The Bilingual Armenian Medical Receptionist role offers an opportunity to work in a dynamic healthcare environment while providing essential support to patients and staff. The ideal candidate will be bilingual in Armenian and English, ensuring effective communication and exceptional service to our diverse patient population.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients and visitors with professionalism, ensuring they feel comfortable and well-informed.</p><p>• Verify insurance details, collect copayments, and ensure all necessary forms and documentation are completed accurately.</p><p>• Manage patient intake and check-out processes, including precise data entry into the healthcare system.</p><p>• Collaborate with clinical staff to facilitate efficient office operations and timely patient flow.</p><p>• Handle requests for medical records, including scanning, filing, and ensuring secure storage.</p><p>• Provide administrative assistance such as managing correspondence, faxing, and maintaining office supplies.</p><p>• Uphold patient confidentiality and adhere to healthcare regulations at all times.</p>
<p><strong>Now Hiring: Front Desk Rockstar / Office Assistant 🌟</strong></p><p> 📍 El Segundo | 🕗 Monday–Friday, 8:00 AM–5:00 PM | 💲$23/hour | 📅 Start Next Week – Through June (Long-Term Opportunity!)</p><p>Are you the kind of person who walks into a room and instantly lifts the energy? Do you love being around smart, motivated people and keeping things running smoothly? If you’re extremely social, bubbly, polished, and organized — we want to meet you!</p><p>Our client in El Segundo is looking for a dynamic Front Desk / Office Assistant to be the welcoming face and heartbeat of their office. This is an onsite role in a collaborative, high-energy environment with a fantastic team.</p><p>✨ What You’ll Be Doing:</p><ul><li>Greet guests and clients with warmth and professionalism</li><li>Manage front desk operations and incoming calls</li><li>Support daily office administrative tasks</li><li>Coordinate lunches (yes, lunch is provided on certain days 🙌)</li><li>Help keep the office organized, stocked, and running smoothly</li><li>Be the go-to person for creating a positive, welcoming vibe</li></ul><p> </p><p><br></p>
<p>We’re currently hiring for a <strong>Part-Time Office Assistant</strong> role in <strong>Artesia, CA.</strong></p><p>This is a public-facing, administrative support role ideal for someone who enjoys helping people, staying organized, and working in a calm, professional office environment.</p><p><strong>Position Details:</strong></p><ul><li><strong>Title:</strong> Part-Time Office Assistant</li><li><strong>Location:</strong> Artesia, CA</li><li><strong>Pay:</strong> $18/hour</li><li><strong>Schedule:</strong> M-F 12pm-4pm</li></ul><p><strong>Responsibilities include:</strong></p><ul><li>Greeting visitors and assisting walk-ins</li><li>Answering and directing phone calls</li><li>Scheduling appointments and supporting office operations</li><li>Data entry, filing, and maintaining records</li><li>Assisting with paperwork, customer forms, and payments</li><li>Keeping the front office organized and professional</li></ul><p><br></p>
We are looking for a detail-oriented and organized Receptionist to join our team in Orange, California. This is a Contract to permanent position, offering the opportunity to transition into a long-term role based on performance. The ideal candidate will be responsible for ensuring smooth front-office operations, providing exceptional customer service, and maintaining an organized workspace.<br><br>Responsibilities:<br>• Welcome and assist customers and visitors, addressing inquiries and directing them to the appropriate personnel.<br>• Handle multi-line phone systems, answering inbound calls promptly and courteously.<br>• Perform routine filing and organization of documents and case files.<br>• Keep the office environment tidy and functional, ensuring supplies are ordered and office equipment is well-maintained.<br>• Participate in regular meetings with supervisors to discuss updates, share resources, and align on goals.<br>• Provide administrative support by proofreading documents and ensuring accuracy in all communications.<br>• Manage tasks requiring physical activity, including lifting up to 50 pounds safely and maintaining long periods of walking, standing, or sitting.
We are looking for a highly skilled Administrative Assistant to join our team in Glendale, California. This is a contract position requiring exceptional organizational and communication abilities to support the Human Resources department. The role involves handling complex administrative tasks, maintaining accurate records, and providing outstanding customer service to ensure smooth departmental operations.<br><br>Responsibilities:<br>• Perform advanced administrative tasks, including document preparation, proofreading, and editing for accuracy and compliance.<br>• Organize and maintain manual and electronic records, ensuring efficient access to departmental information.<br>• Handle financial transactions, including processing payments, managing budgets, and maintaining financial databases.<br>• Deliver excellent customer service by addressing inquiries, resolving complaints, and communicating policies clearly.<br>• Coordinate meetings, events, and travel arrangements, preparing agendas and materials as needed.<br>• Develop and implement tracking tools and databases to improve reporting and operational efficiency.<br>• Assist with program-related activities such as processing applications, verifying eligibility, and monitoring deadlines.<br>• Collaborate with IT to maintain computerized systems and resolve technical issues.<br>• Support departmental initiatives by managing timesheets, attendance records, and employment documentation.<br>• Recommend and implement process improvements to enhance office workflows and productivity.
We are looking for a dedicated Property Administrator to join our team on a contract basis in Los Angeles, California. This role involves creating a positive workplace experience by overseeing daily property operations and ensuring smooth administrative support. The ideal candidate will have exceptional organizational skills and a proactive approach to managing responsibilities.<br><br>Responsibilities:<br>• Serve as the first point of contact by handling receptionist duties, including greeting visitors and managing incoming calls.<br>• Coordinate property maintenance requests and follow up to ensure timely resolution.<br>• Assist with organizing workplace events and activities to enhance employee engagement.<br>• Maintain accurate records of property-related documents and update databases as needed.<br>• Collaborate with vendors and service providers to ensure seamless delivery of services.<br>• Monitor workplace supplies and manage inventory to meet operational needs.<br>• Address tenant inquiries and work to resolve issues effectively and efficiently.<br>• Support property management in preparing reports and tracking expenses.<br>• Ensure compliance with building regulations and safety standards.<br>• Provide general administrative assistance to support daily operations.
We are looking for a detail-oriented Administrative Assistant to provide comprehensive support to the Executive Director's office in Los Angeles, California. This Contract to permanent position is ideal for someone who excels in administrative tasks, thrives in a detail-oriented environment, and can maintain strict confidentiality. Join a non-profit organization dedicated to impactful community service while contributing to essential operational functions.<br><br>Responsibilities:<br>• Draft and prepare correspondence, reports, proposals, and grant documents with accuracy and attention to detail.<br>• Offer backup support to the Executive Assistant and act as the primary assistant when the Executive Assistant is unavailable.<br>• Coordinate meetings for the Board of Directors and its committees, ensuring smooth scheduling and organization.<br>• Provide both written and verbal translation services as needed.<br>• Assist the Executive Office in managing community advisory committees and Board of Directors' activities.<br>• Handle Fair Hearing forms and other reporting data in a timely and organized manner.<br>• Maintain confidentiality in all office operations.<br>• Manage incoming calls and inquiries, ensuring prompt and courteous responses.<br>• Facilitate data entry tasks to support organizational needs.<br>• Perform receptionist duties, including greeting visitors and managing front desk operations.
<p>Our client, a 5-star hotel located in Beverly Hills, is looking for a detail-oriented Jr. Administrative Assistant to work from 3/10-4/17. In this role, you will contribute to the successful execution of a major event by providing administrative support and ensuring all preparations are completed efficiently. This is a great opportunity to gain hands-on experience in a fast-paced hospitality environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize guest lists by accurately retyping and formatting information.</p><p>• Print essential materials such as menu inserts and personalized name tags for event attendees.</p><p>• Assemble and package gift bags with attention to detail and presentation.</p><p>• Coordinate administrative tasks to ensure smooth event operations.</p><p>• Maintain an organized workspace and manage supplies required for event preparation.</p><p>• Provide timely updates to supervisors regarding progress and any challenges encountered.</p><p>• Assist with miscellaneous administrative duties as needed throughout the event process.</p>
<p>A Healthcare Company is seeking a Medical Front Desk Coordinator to join its team. The Front Desk Coordinator will be the first point of contact for patients, managing check-ins, scheduling appointments, handling phone inquiries, and providing exceptional customer service. Strong organizational skills, attention to detail, and proficiency with patient scheduling and insurance processes are essential. Along with performing front desk responsibilities, you will play a crucial role in assisting the physician with calendar management and coordinating travel arrangements. Experience or familiarity with dermatology practices or medical spas is highly valued.</p><p><br></p><p>Front Desk Duties:</p><p><br></p><ul><li>Greet patients and visitors with professionalism and empathy, ensuring a welcoming environment.</li><li>Respond to phone calls and emails, scheduling appointments, and managing inquiries related to dermatology services.</li><li>Maintain accurate patient records and assist with electronic medical records (proficiency in systems like Epic or Cerner preferred).</li><li>Process payments and collect co-pays efficiently using the practice's payment procedures.</li><li>Ensure the reception area is clean, organized, and fully stocked with supplies.</li></ul><p>Calendar Management:</p><p><br></p><ul><li>Manage the physician’s schedule, ensuring timely appointments and optimizing operational efficiencies.</li><li>Organize and prioritize meetings and calls for internal and external communications.</li><li>Collaborate with the medical office administrator to minimize scheduling conflicts.</li></ul><p>Travel Arrangements:</p><p><br></p><ul><li>Plan and book travel arrangements for the physician, including flights, accommodation, and ground transportation.</li><li>Prepare itineraries that align with clinic schedules, conferences, or commitments.</li><li>Handle last-minute changes and cancellations promptly and effectively.</li></ul><p>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.</p>
<p>We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Beverly Hills. This position plays a key role in providing excellent front-desk support and ensuring smooth day-to-day operations. As the first point of contact for visitors and callers, you will represent our brand with outstanding communication skills.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Greet visitors warmly and assist them with inquiries or directing them to appropriate personnel.</p><p>• Manage incoming calls using a multi-line phone system, ensuring prompt and courteous responses.</p><p>• Coordinate and maintain the front desk area to ensure a welcoming and organized environment.</p><p>• Handle administrative tasks, such as scheduling appointments and managing correspondence.</p><p>• Collaborate with team members to support office operations and special projects as needed.</p><p>• Communicate effectively with internal staff and external contacts, serving as a key point of connection.</p><p>• Provide support for the opening of a new office location, assisting with planning and setup activities.</p><p>• Maintain an appearance and demeanor that aligns with the company’s branding and culture.</p><p>• Respond to inbound calls efficiently, addressing questions and redirecting calls as necessary.</p><p>• Assist in monitoring and managing office supplies and equipment needs at the reception area.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rancho Palos Verdes, California. In this role, you will provide essential administrative support, ensuring smooth daily operations and efficient communication within our organization. If you excel at multitasking, organization, and customer service, we encourage you to apply.<br><br>Responsibilities:<br>• Provide administrative support by managing schedules, coordinating meetings, and handling correspondence.<br>• Answer incoming calls with professionalism and direct inquiries to the appropriate departments.<br>• Perform accurate data entry to maintain and update organizational records.<br>• Handle receptionist duties, such as greeting visitors and managing front desk operations.<br>• Organize and maintain office files, ensuring easy access to important documents.<br>• Assist with preparing reports, presentations, and other business materials.<br>• Monitor office supplies and coordinate replenishment as needed.<br>• Support various administrative tasks to promote efficiency across the team.<br>• Collaborate with team members to ensure deadlines are met and projects are completed.<br>• Maintain confidentiality when handling sensitive information.
<p>A well-known, national law firm's Los Angeles office is looking to grow their complex litigation team!</p><p><br></p><p>The firm has excellent technology, processes & procedures, and we've placed numerous happy legal assistants at this firm! </p><p><br></p><p><strong><u>Must-Haves: </u></strong></p><p>o Calendaring litigation deadlines</p><p>o E-filing pleadings in State and Federal court </p><p>o Generating TOAs and TOCs</p><p>o Keeping track of attorney time (in a legal software and/or document management system).</p><p><br></p><p><strong><u>Logistics:</u></strong></p><ul><li>This litigation assistant will work 40 hours a week with occasional (but not regular) overtime. </li><li>The role is onsite 4 days in DTLA with one work from home day, after the 90 day training period. </li><li>This litigation assistant will support a partner and two associates. </li></ul>
<p>We are looking for a detail-oriented Office Assistant to join our team in Santa Fe Springs, California. This is a contract position that offers an excellent opportunity to contribute to administrative and operational tasks in a dynamic environment. The ideal candidate will thrive in a fast-paced setting and demonstrate exceptional attention to detail, organizational skills, and a collaborative attitude. Please note the hours for this role are 9am-3pm Monday-Friday</p><p><br></p><p>Responsibilities:</p><p>• Accurately input product, shipment, and inventory data into systems and spreadsheets.</p><p>• Update and maintain product pricing across relevant documents and platforms.</p><p>• Review and verify packing lists and shipment documents for accuracy before entering data.</p><p>• Assist with receiving shipments by checking inventory, updating records, and matching documentation.</p><p>• Communicate discrepancies or issues with shipments to the Operations and Warehouse teams.</p><p>• Handle general administrative tasks, including filing, scanning, printing, and organizing paperwork.</p><p>• Provide support for additional warehouse or office-related duties as required.</p><p>• Answer incoming calls and direct inquiries to the appropriate team members.</p><p>• Collaborate with team members to ensure smooth operations and workflow.</p><p>• Maintain a well-organized and efficient workspace to support daily operations.</p>
SCOPE LA is a community organizing, policy and leadership development organization focused on building grassroots power to create social and economic justice for low income, female, immigrant, Black and Brown communities in South Los Angeles. Scope+1 They engage in leadership training, voter engagement, policy advocacy, and working in coalition with community based organizations and labor unions. Scope+1<br>As Executive Assistant, you will support the Board of Directors and senior leadership to ensure efficient governance, communication, and administrative operations that further SCOPE LA’s mission.<br>________________________________________<br>Key Responsibilities<br>• Serve as primary administrative support to the Board of Directors: schedule board meetings (in person/hybrid/virtual), prepare agendas, coordinate logistics (venue/tech/refreshments), take minutes, distribute materials, follow up on action items.<br>• Manage calendars for board members and senior leadership: coordinate internal external meetings, ensure timely communication of board related events.<br>• Prepare and maintain board documentation: board book compilation, board member contact lists, onboarding/offboarding board members, orientation materials.<br>• Facilitate communication between the board, executive leadership, committees, and staff: track key deliverables, send reminders, monitor follow through.<br>• Support senior leadership with correspondence, meeting preparation, confidential materials, and ad hoc projects as needed.<br>• Maintain and update the organization’s governance calendar: key deadlines (filings, renewals, board terms), committee meetings, strategic planning sessions.<br>• Assist with preparing reports and presentations for board review: gather data, collaborate with staff, format documents for clarity and impact.<br>• Organize committee logistics for board committees (if applicable): scheduling, tracking membership, preparing materials.<br>• Support general administrative tasks: filing, document management (electronic and paper), expense tracking (board related), communications outreach for board/stakeholder relations.<br>________________________________________<br>Qualifications & Skills<br>• Prior experience supporting a Board of Directors (non profit preferred) in an Executive Assistant, Governance Coordinator, or similar role.<br>• Excellent organizational, time management, and multitasking skills—able to handle competing priorities with minimal supervision.<br>• High level of professionalism, discretion and confidentiality—comfortable handling sensitive board and executive level matters.<br>• Strong written and verbal communication skills; ability to draft agendas, minutes, reports, and member communications.<br>• Proficiency with standard office/meeting tools (e.g., Microsoft Office suite: Word, Excel, PowerPoint; virtual meeting platforms Zoom/Teams; shared drives).<br>• Comfortable working in a fast paced, mission driven nonprofit environment with diverse stakeholders.<br>• Commitment to equity, social justice, and the mission of SCOPE LA.<br>• Bilingual Spanish/English a plus (given the organization's community context).<br>• Flexible availability to cover some board events outside standard hours (evenings, early mornings) as required.
<p>We are looking for a highly skilled Executive Assistant to join our team in Culver City. In this contract-to-hire position, you will play a pivotal role in supporting key executives and ensuring the smooth operation of administrative tasks. The ideal candidate thrives in dynamic environments, excels in multitasking, and demonstrates exceptional organizational abilities.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, schedule meetings, and coordinate appointments to ensure seamless daily operations.</p><p>• Provide comprehensive administrative support to executives, including drafting correspondence, preparing presentations, and handling confidential documents.</p><p>• Coordinate logistics for events, conferences, and team meetings, including booking venues and preparing materials.</p><p>• Prepare and submit expense reports, purchasing requests, and other financial documentation.</p><p>• Collaborate with multiple stakeholders to address daily operational needs and resolve issues promptly.</p><p>• Maintain strict confidentiality regarding sensitive information and executive matters.</p><p>• Assist in implementing new projects, including IT initiatives and office build-outs, by liaising with relevant teams and ensuring timely completion.</p><p>• Provide support for ad hoc tasks and projects as required, showcasing adaptability and problem-solving skills.</p>
<p><strong>Job Description: Bilingual (Spanish/English) Human Resources Assistant – Hotel (Onsite, Temporary)</strong></p><p><strong>Duration:</strong> Immediate–late June (covering leave)</p><p><strong>Schedule:</strong> 9:00 AM – 6:00 PM (hour lunch, lunch provided)</p><p><strong>Dress Code:</strong> Earth tones (white, beige, understated colors; suits not required)</p><p><strong>Work Location:</strong> Onsite at hotel property</p><p><strong>About the Role:</strong></p><p>We are seeking an organized, personable and proactive Bilingual HR Assistant to support hotel HR operations, providing administrative and clerical support during a team member’s leave. This position is critical to the day-to-day HR function for 270+ hotel staff (including cooks, dishwashers, cleaners, and guest services) and requires fluent Spanish/English communication skills.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for employee inquiries; answer simple HR-related questions and assist walk-in employees</li><li>Provide bilingual support for all communications with staff (Spanish/English)</li><li>Assist with workers’ compensation reporting and case management (gather doctor notes, follow up with employees and insurance adjusters)</li><li>Learn and assemble personnel files and documentation as per company standards</li><li>Print, organize, and distribute daily sign-in sheets and other HR documents</li><li>Generate and update Excel spreadsheets; pull reports from HRIS (UKG experience preferred)</li><li>Help with password resets and basic system access issues for employees; liaise with IT as needed</li><li>Take messages, route calls, and communicate effectively with internal departments</li><li>Support any additional HR projects and administrative duties as required by the HR team</li></ul><p><strong>Qualifications:</strong></p><ul><li>Bilingual: Full professional fluency in Spanish and English is a must</li><li>Prior experience in an administrative or HR assistant role preferred</li><li>Ability to maintain confidentiality in all HR-related matters</li><li>Proficient in Microsoft Office (including Excel) and ability to adapt to new software (UKG experience a plus)</li><li>Strong organization, time management, and communication skills</li><li>Customer service oriented with a patient, approachable demeanor</li><li>Comfortable working onsite daily and interacting with a diverse staff</li></ul><p><br></p>
<p>A mid-sized regional law firm with multiple offices throughout California is looking for a Litigation Practice Assistant to join their heavy-hitting trial team.<strong> 5+ years of complex civil litigation experience in California is required.</strong></p><p><strong> </strong></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>· eFiling pleadings in state and federal courts </p><p>· preparing for trial substantively</p><p>· generating TOAs/TOCs</p><p>· formatting legal docs (firm uses CCC macros – this is a must have!)</p><p><em> ^ The firm is unable to train on these fundamentals of running a litigation desk; please do not apply without the experience above.</em></p><p> </p><p><strong><u>Perks of Firm</u></strong>:</p><p>o Often named among the 2022 Most Admired Law Firms by the Los Angeles Business Journal</p><p>o Very collegial environment and team</p><p>o Paid parking in the building </p><p>o Team building events </p><p>o RHL has placed numerous people in their NorCal and SoCal offices</p>
<p>We are looking for an experienced Administrative Assistant to join our team in Long Beach, California. In this Contract role, you will support the Risk Manager in overseeing workers' compensation claims and ensuring efficient processes are in place for claim management. This position offers an excellent opportunity to contribute to the development of standard operating procedures and work collaboratively with third-party administrators.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide day-to-day administrative support to the Risk Team, including scheduling meetings, preparing documents, and managing calendars.</li><li>Coordinate and track team projects, deadlines, and deliverables, ensuring timely completion and proper documentation.</li><li>Assist in preparing reports, presentations, and correspondence related to risk management activities.</li><li>Maintain records of communications and data pertinent to risk assessments and compliance.</li><li>Liaise effectively with other departments, stakeholders, and external partners in a professional manner.</li><li>Handle confidential information with discretion.</li><li>Manage incoming calls and inquiries, prioritize urgent matters, and respond appropriately.</li><li>Perform general office duties such as document filing, expense reporting, and supply ordering.</li></ul><p>• Assist the Risk Manager in managing and resolving approximately 200 active workers' compensation claims.</p><p>• Develop and implement standard operating procedures for workers' compensation programs.</p><p><br></p><p>• Provide administrative support for claims management, including documentation and reporting.</p><p><br></p><p>• Offer bilingual support in Spanish, if applicable, to enhance communication with diverse employee groups.</p><p><br></p>
<p>Join a national defense firm in Irvine! Our law firm client is seeking an experienced Legal Assistant to join its team of 40+ talented attorneys. The ideal legal assistant will have 3+ years of experience in California civil litigation, with at least some of that experience in employment litigation.</p><p><br></p><p>As a Legal Assistant, you'll support four attorneys who handle labor & employment defense matters. <strong>This firm is offering this Legal Assistant the ability to work hybrid remotely</strong>. <strong><u>This Legal Assistant must be able to commute to Irvine.</u></strong></p><p><br></p><p>The firm offers an excellent compensation package with a comprehensive benefits package (medical, dental, vision, 401k, profit sharing, paid vacation, sick days, holidays, and more)!</p><p><br></p><p>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCalRHL</p>
<p><strong>National Trial Boutique Seeks Commercial Litigation Paralegal</strong></p><p><br></p><p><strong>About Firm & Position:</strong></p><p>Prominent 50-attorney litigation firm handling high-stakes commercial disputes and providing strategic counsel to businesses seeks a Commercial Litigation Paralegal to join its team. The firm’s founder is nationally recognized among top trial lawyers and built the platform on complex, trial-driven advocacy.</p><p><br></p><p>This Commercial Litigation Paralegal will support attorneys in sophisticated state and federal matters within a collaborative, high-performance environment.</p><p><br></p><p>Hybrid schedule: First 30 days fully onsite, then minimum 2 days/week onsite (additional in-office time required for trial prep, depositions, etc.). Schedule may flex on designated onsite days.</p><p><br></p><p><strong>Commercial Litigation Paralegal Responsibilities:</strong></p><p> · Manage detailed calendaring for litigation matters</p><p> · Prepare and file pleadings in state and federal courts</p><p> · Coordinate deadlines and court requirements</p><p> · Support attorneys in active commercial litigation matters</p><p><br></p><p><strong>Hours:</strong></p><p>7.5-hour workday (typically 8:00–5:30 or 8:30–5:00) + overtime as required for trial</p><p><br></p><p><strong>Perks:</strong></p><p> · High-stakes commercial litigation exposure</p><p> · Virtually no turnover among support staff</p><p> · Recently remodeled onsite gym</p><p> · Two-story office with restaurants onsite</p><p> · Breakfast and lunch provided; stocked kitchen with meals, smoothies, and kombucha</p><p> · Paid parking </p><p><br></p><p><strong>Salary:</strong></p><p>$95,000–$125,000 (DOE)</p><p><br></p><p><strong>Benefits:</strong></p><p>Comprehensive benefits include annual reviews with merit bonuses; 100% firm-paid HMO medical (Blue Shield of CA) plus firm-paid dental, vision, long-term disability, and TELADOC; PPO and HSA options with firm contributions; $100,000 life insurance; 401(k); paid parking or transportation; and paid holidays and parental leave.</p><p><br></p><p><strong>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
We are looking for a dedicated Family and Community Liaison Assistant to join our team on a part-time, contract basis in Los Angeles, California. This role involves providing administrative support and assisting with donation coordination while fostering strong relationships within the community. The ideal candidate is detail-oriented, reliable, and comfortable working occasional weekends.<br><br>Responsibilities:<br>• Manage administrative tasks such as data entry and record keeping to ensure accurate documentation.<br>• Coordinate and oversee donation processes, including tracking contributions and organizing logistics.<br>• Handle email correspondence promptly and professionally, addressing inquiries and maintaining communication with stakeholders.<br>• Provide support for community events or initiatives, including occasional weekend participation.<br>• Collaborate with team members to streamline operations and enhance overall efficiency.<br>• Ensure reliable transportation to fulfill job responsibilities and attend required meetings or events.<br>• Maintain an organized workspace and contribute to a positive office environment.<br>• Assist with any other administrative duties as needed to support the organization's goals.
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This Contract to permanent position offers an exciting opportunity to support our office operations, including financial administration, document management, and bilingual communication. The ideal candidate will bring strong organizational skills, technical expertise, and a detail-oriented approach to help ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Perform financial data entry with precision, utilizing QuickBooks Online for tracking and reporting.<br>• Assist in Accounts Payable processes, including preparing and printing checks for timely payments.<br>• Maintain organized filing systems for invoices, bills, and other essential documents to ensure accessibility and audit readiness.<br>• Provide bilingual support by translating and facilitating communication in Spanish for both office and field-related tasks.<br>• Utilize Excel for data tracking and analysis to support financial and administrative needs.<br>• Deliver clerical assistance and general office support to management and team members as required.<br>• Ensure the office remains well-organized and operational by managing daily tasks efficiently.
