We are looking for a dedicated General Office Clerk to join our team in Inglewood, California. This is a contract position within the education industry, offering an opportunity to contribute to the efficient operation of office and warehouse-related tasks. The ideal candidate will bring organizational skills and attention to detail to ensure smooth daily processes.<br><br>Responsibilities:<br>• Manage and coordinate warehouse inventory to ensure accurate tracking and organization.<br>• Operate and maintain warehouse equipment safely and efficiently.<br>• Perform general clerical duties, including data entry, filing, and document management.<br>• Assist in receiving and distributing materials within the office and warehouse settings.<br>• Monitor stock levels and report any discrepancies or shortages.<br>• Prepare and update inventory reports to support operational decision-making.<br>• Collaborate with team members to streamline warehouse and office workflows.<br>• Ensure compliance with safety standards and procedures during warehouse operations.<br>• Support office staff with additional administrative tasks as needed.
We are looking for a proactive and organized Office Assistant to join our team in Woodland Hills, California. In this Contract to permanent role, you will play a vital part in ensuring smooth daily operations and providing excellent customer service to guests and vendors. This position is ideal for individuals who thrive in dynamic environments and are eager to contribute to a detail-oriented office setting.<br><br>Responsibilities:<br>• Greet and check in guests and vendors, ensuring a welcoming and detail-oriented front desk experience.<br>• Manage office supplies inventory and coordinate replenishment as needed.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Handle inbound calls with professionalism, directing them to the appropriate departments.<br>• Assist with clerical tasks, including data entry, document management, and general office organization.<br>• Support billing functions and maintain accurate financial records using relevant software.<br>• Utilize CRM systems to track and maintain customer information efficiently.<br>• Collaborate with team members to ensure seamless office operations and communication.<br>• Monitor office equipment and coordinate maintenance or repairs when necessary.
We are looking for a detail-oriented Office Coordinator to join our team on a contract basis in Los Angeles, California. In this role, you will play a vital part in ensuring smooth office operations by handling administrative tasks and providing excellent support to staff and visitors. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys multitasking.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring a courteous and friendly reception experience.<br>• Manage inbound calls, directing them to the appropriate departments or individuals.<br>• Organize and execute document scanning tasks to maintain accurate digital records.<br>• Perform general clerical duties, including filing, data entry, and scheduling.<br>• Maintain office supplies inventory and ensure resources are readily available.<br>• Coordinate meeting preparations, including setting up rooms and arranging materials.<br>• Collaborate with team members to support daily office needs and special projects.<br>• Ensure that workspaces remain tidy and organized to promote productivity.<br>• Address inquiries and provide information about office procedures to staff and guests.
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.</p>
<p>A private equity firm in Brentwood is hiring an Executive Assistant to support two executives. This role involves a mix of executive administrative and personal assistant tasks, requiring discretion and efficiency. Responsibilities include managing a complex calendar, scheduling meetings, coordinating domestic and international travel, preparing meeting materials, and acting as a gatekeeper for communication between internal teams and external stakeholders. Other duties include handling sensitive correspondence, expense reports, vendor communications, and general office management, as well as personal assistant tasks such as running errands, coordinating appointments, event planning, or occasional family-related logistics.</p><p><br></p><p>The ideal candidate has 4-5 years of relevant experience, preferably in private equity or a fast-paced professional services environment and holds a bachelor’s degree. Strong organizational, communication, and multitasking skills are essential, as is proficiency in Microsoft Office Suite. This role is fully onsite in Brentwood, with flexibility for occasional overtime or after-hours work. Pay is $90-100k.</p>
We are looking for an Office Assistant to join our team in Huntington Beach, California. In this role, you will provide crucial administrative support to ensure smooth operations within the healthcare industry. This is a long-term contract position, offering an opportunity to contribute to a dynamic and growing organization.<br><br>Responsibilities:<br>• Respond to inquiries from both internal and external stakeholders, addressing questions or concerns related to enrollment processes.<br>• Manage and maintain accurate records in the eligibility transactional system, ensuring data integrity.<br>• Process enrollment applications and dis-enrollments in compliance with company policies.<br>• Verify enrollment status with clients and resolve system rejections through thorough research.<br>• Collaborate with team members to address exceptions and take necessary actions to ensure proper member enrollment.<br>• Conduct daily and monthly reconciliation of enrollment files to maintain accurate records.<br>• Enter and retrieve data using standardized keyboard functions, ensuring alignment with sourced documentation.<br>• Handle clerical tasks such as scanning documents, answering inbound calls, and providing receptionist support.<br>• Assist with annual enrollment activities and maintain member eligibility change data.<br>• Perform other administrative duties as assigned to support operational efficiency.
<p>We are looking for an Accounts Receivable Clerk to join our team in Mission Viejo, California. In this position, you will play a vital role in managing financial transactions, ensuring accurate record-keeping, and maintaining efficient billing processes. This opportunity is ideal for someone with strong organizational skills and a keen attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Monitor daily call center activities and oversee billing operations to ensure accuracy and efficiency.</p><p>• Process checks and credit card transactions while preparing detailed financial reports using Microsoft Excel and Word.</p><p>• Reconcile cash received through lockbox transactions and complete monthly roster reconciliation tasks.</p><p>• Handle daily online payment processing and ensure timely deposits of checks.</p><p>• Make adjustments to payments as necessary to maintain accurate account balances.</p><p>• Perform general office duties and provide support to various administrative tasks as needed.</p>
We are looking for a dedicated and empathetic Office Assistant to join a compassionate, community-focused funeral home in Commerce, California. In this Contract to permanent role, you will provide bilingual support in both Spanish and English, ensuring exceptional service in a sensitive and service-oriented environment. This position is ideal for someone who values attention to detail, discretion, and meaningful interactions with clients.<br><br>Responsibilities:<br>• Communicate effectively in both Spanish and English, addressing client needs with cultural sensitivity and empathy.<br>• Respond to inquiries regarding services, pricing, and scheduling in a detail-oriented and informative manner.<br>• Coordinate service appointments and prepare related documentation with attention to detail and accuracy.<br>• Maintain organized and up-to-date client records, ensuring precise data entry and efficient record-keeping.<br>• Collaborate with team members to support smooth and timely service delivery.<br>• Handle all interactions and client information with the utmost confidentiality and discretion.<br>• Assist with administrative tasks such as answering inbound calls, billing functions, and clerical duties.<br>• Utilize computer programs, CRM systems, and accounting software to perform daily office functions effectively.
<p>We are looking for a detail-oriented and resourceful part time Administrative Assistant to join a nonprofit organization in West LA. This Contract position is ideal for someone with strong organizational skills and a knack for managing administrative and computer-based tasks efficiently. The role primarily involves supporting the CEO with their personal and organizational projects with a focus on accuracy and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain digital files, ensuring efficient computer-based processes are in place.</p><p>• Conduct in-depth research and complete applications, including loan-related forms, with precision.</p><p>• Perform data entry tasks while maintaining high accuracy, particularly in Microsoft Excel.</p><p>• Provide administrative support for specific project-related tasks and initiatives.</p><p>• Assist in synthesizing online research into actionable insights.</p><p>• Ensure all administrative duties are completed in a timely and efficient manner.</p><p>• Collaborate with team members to streamline processes and improve workflow efficiency.</p><p>• Handle general office support tasks, including answering inbound calls and receptionist duties.</p>
<p>We have a full-time Administrative Assistant – Office Clerical opportunity based onsite in Cerritos. This role is Monday–Friday and will start as a temporary assignment with the potential to convert to temp-to-hire.</p><p><br></p><p>Responsibilities</p><ol><li>Enter invoices into SAP and process payouts.</li><li>Support day-to-day clerical and administrative functions for the office.</li><li>Assist with filing, scanning, and maintaining organized records.</li><li>Handle incoming calls, emails, and correspondence as needed.</li><li>Provide general support to office staff to ensure smooth daily operations.</li><li>Pick up and assist with additional office tasks as required.</li></ol><p> </p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This Contract to permanent position requires someone who thrives in a fast-paced environment and is eager to support various administrative functions across the district. The ideal candidate will play a critical role in maintaining efficiency and accuracy in daily operations.<br><br>Responsibilities:<br>• Coordinate dispatching and scheduling of service jobs to ensure timely completion.<br>• Manage billing processes for service jobs, maintaining accuracy and attention to detail.<br>• Provide backup support for administrative roles, including scheduling and reception duties.<br>• Collaborate with the district team to assist members in completing assignments efficiently and effectively.<br>• Prepare and submit necessary documentation to corporate as requested.<br>• Review completed work for errors, duplicates, or missing information, and ensure corrections are made before final submission.<br>• Handle ordering of materials, equipment, and office supplies to support district operations.<br>• Generate and submit daily reports as required.<br>• Perform additional tasks and responsibilities as assigned by management.
<p>We’re working with a client in Culver City who are looking for an Entry Level Office Assistant to support their team. This is a fantastic opportunity to gain more office experience and to join a growing company. You’ll be responsible for assisting with data entry, ordering office supplies, setting up conference rooms and assisting with projects. </p>
We are looking for an experienced Executive Assistant to join our team in Pasadena, California. In this Contract-to-permanent position, you will play a key role in providing administrative and operational support across various functions, ensuring the smooth management of office activities and construction-related projects. The ideal candidate will bring a proactive approach, strong organizational skills, and a commitment to excellence.<br><br>Responsibilities:<br>• Provide administrative support for construction projects, including organizing subcontractor bids, tracking progress, and preparing contracts for review and execution.<br>• Reconcile invoices against executed contracts and ensure accuracy in documentation.<br>• Assist the Project Manager or Director with project-related tasks such as managing utilities, permits, and reviewing plans and drawings.<br>• Oversee daily office management duties, including mail distribution, preparation of outgoing packages, and maintaining supplies and IT equipment.<br>• Coordinate the setup of conference rooms for meetings and ensure a welcoming environment for guests and visitors.<br>• Manage calendars, schedule executive meetings, and coordinate travel arrangements, including booking and organizing itineraries.<br>• Offer general administrative assistance to ensure the office operates smoothly and efficiently.<br>• Support bookkeeping functions and maintain accurate records as needed.
We are looking for a detail-oriented Accounting Clerk to join our team in Arcadia, California. This is a long-term contract position that offers an excellent opportunity to contribute to a dynamic work environment. The ideal candidate will bring strong organizational skills and a commitment to providing outstanding customer service while handling a variety of accounting and clerical tasks.<br><br>Responsibilities:<br>• Deliver exceptional customer service in all interactions.<br>• Process cash receipts and manage related financial transactions with accuracy.<br>• Complete light reconciliation tasks to ensure financial records are balanced.<br>• Open and close cash drawers efficiently and securely.<br>• Provide general clerical support, including filing and record maintenance.<br>• Handle incoming and outgoing mail effectively, ensuring timely distribution.<br>• Assist with additional duties as assigned to support department operations.
We are looking for a detail-oriented and personable Receptionist to join our team in Gardena, California. In this Contract-to-Permanent role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient front desk experience while supporting essential administrative tasks. This position requires strong multitasking abilities, excellent communication skills, and a commitment to providing outstanding customer service.<br><br>Responsibilities:<br>• Greet and assist visitors with professionalism and warmth, ensuring a positive first impression.<br>• Answer and manage multi-line phone systems, directing calls to the appropriate departments.<br>• Coordinate incoming and outgoing mail, deliveries, and packages efficiently.<br>• Maintain a clean and organized reception area that reflects a detail-oriented environment.<br>• Schedule appointments and manage meeting room reservations to support daily operations.<br>• Provide administrative support such as data entry, document filing, and scanning.<br>• Respond to basic inquiries from clients and employees, offering clear and accurate information.<br>• Monitor office supplies and coordinate inventory management to ensure availability of essentials.<br>• Handle sensitive information with discretion and maintain confidentiality as required.
We are looking for a detail-oriented and empathetic Administrative Assistant to join our team in Pomona, California. In this long-term contract position, you will play a vital role in supporting administrative operations while ensuring a positive experience for patients and clients. The ideal candidate is organized, tech-savvy, and thrives in a collaborative yet independent work environment.<br><br>Responsibilities:<br>• Assist patients in completing forms accurately, ensuring all required details are properly documented.<br>• Manage and organize documents through scanning and filing, maintaining a high level of accuracy.<br>• Update and maintain call logs and records in alignment with clinic standards.<br>• Utilize Microsoft Word, Excel, and Outlook effectively to perform daily administrative tasks.<br>• Provide receptionist support, including answering inbound calls and addressing inquiries professionally.<br>• Handle high-volume data entry tasks with precision and attention to detail.<br>• Maintain a welcoming and supportive environment for patients and visitors.
<p>Robert Half is looking for an Administrative Assistant to provide administrative and operational support to the buying team at an established luxury retail and e-commerce company located in Beverly Hills. The role involves performing various clerical tasks, tracking purchase orders, and coordinating with internal teams across both in-store and online channels. The ideal candidate should have excellent organizational skills, attention to detail, and the ability to excel in a dynamic and fast-paced environment that promotes a high-end shopping experience. This is a contract position that has the chance to go permanent for the right individual. The pay range is $24/hr-$30/hr and you will work Monday-Friday from 10am-6pm.</p><p> </p><p><strong>Responsibilities Include:</strong></p><ul><li>Answering incoming calls and managing email correspondence professionally and promptly.</li><li>Maintaining organized filing systems and performing accurate data entry with robust proficiency in Excel required; familiarity with NetSuite and Magento is preferred.</li><li>Collaborating with customer service, sales associates, and cross-functional teams to provide updates on shipping ETAs, product availability, and order status, ensuring operational efficiency.</li><li>Tracking purchase orders, shipments, and deliveries while communicating updates to relevant teams.</li><li>Creating and maintaining purchase orders, including processing price changes and conducting follow-ups to ensure accuracy and deadline compliance.</li><li>Adjusting priorities and managing tasks effectively in a fast-paced retail workplace.</li><li>Generating and distributing weekly and monthly reports to key stakeholders, ensuring timely delivery and accuracy of essential data.</li><li>Working autonomously and collaboratively while meeting deadlines and ensuring precision under pressure.</li><li>Assisting e-commerce and marketing teams in executing website updates such as product details, promotions, imagery, and site maintenance; contributing to online merchandising efforts like product uploads and content validation. </li></ul><p><strong> </strong></p><p><br></p>
<p>Robert Half is currently working with local clients to fill ongoing opportunities local to Woodland Hills, CA. We are currently seeking a dedicated and organized HR Assistant to support the Human Resources department. This is an excellent opportunity for someone looking to build their HR career while contributing to the success and well-being of employees. This role will provide administrative support to the HR department in various functions, including recruitment, onboarding, employee records management, benefits administration, and general employee relations. The ideal candidate will be highly organized, detail-oriented, and eager to learn HR processes and procedures in a fast-paced environment. This ongoing opportunity offers room for growth within the HR department. Please call 818-703-8818 for more information.</p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
We are looking for a dedicated Administrative Assistant to join our team in Hawthorne, California. This Contract position offers an exciting opportunity to contribute to a family-owned company that specializes in distributing high-quality, German-made toy vehicles. The ideal candidate will excel in providing exceptional customer service while maintaining organizational efficiency.<br><br>Responsibilities:<br>• Communicate with customers to identify their needs and offer tailored product recommendations.<br>• Demonstrate toy features and benefits effectively to enhance customer understanding.<br>• Process sales transactions accurately using company systems.<br>• Ensure the retail space remains clean, organized, and visually appealing.<br>• Respond promptly to customer inquiries and resolve any issues to maintain satisfaction.<br>• Update website content and manage inventory data to ensure accuracy.<br>• Import order details into accounting software and handle catalog request processing.<br>• Restock and arrange merchandise to optimize store presentation.<br>• Provide administrative support including answering inbound calls and managing data entry tasks.
<p>Are you ready to take your expertise in accounts receivable to the next level? Join a dynamic team in Pomona, CA, where your skills will make a direct impact on customer satisfaction and financial operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoice Management</strong>: Prepare and send invoices to customers promptly and accurately, based on sales orders and contracts.</li><li><strong>Customer Account Monitoring</strong>: Ensure payments are applied correctly and received in a timely manner.</li><li><strong>Collections</strong>: Utilize various communication channels—phone calls, emails, and letters—to follow up on outstanding payments.</li><li><strong>Dispute Resolution</strong>: Investigate and resolve payment discrepancies or disputes professionally and efficiently.</li><li><strong>Collaborative Problem Solving</strong>: Work with the sales team and other internal stakeholders to address customer concerns and resolve issues.</li><li><strong>Record Keeping</strong>: Maintain accurate records of customer interactions and transactions in the accounting system.</li><li><strong>Financial Reporting</strong>: Generate accounts receivable reports, including aging, cash collections, and bad debt analysis, as needed.</li><li><strong>Credit Assessment</strong>: Collaborate with the sales department to evaluate the creditworthiness of customers and establish appropriate credit limits.</li><li><strong>Month-End Support</strong>: Assist with closing activities by preparing reconciliations and management reports.</li></ul><p><br></p><p><strong>Location:</strong> Pomona, CA</p><p><strong>Why You'll Love Working With Us:</strong> This position will allow you to contribute directly to the financial health of the organization while building relationships with customers and internal teams. You'll work in a supportive and collaborative environment where attention to detail and proactive problem-solving are valued and rewarded.</p><p>Apply today to join a company that makes your success its priority!</p><p><br></p>
<p>We are looking for an organized and tech-savvy Administrative Assistant/Office Manager to join our team in Los Angeles, California. This is a long-term contract position that offers the flexibility of part-time hours, with a focus on providing essential administrative support to help drive business growth. The ideal candidate will have a strong interest or background in <strong>health/wellness</strong>, as well as strong communication skills, a proactive mindset, and the ability to quickly adapt to new tools and systems.</p><p>Responsibilities:</p><ul><li>Manage daily administrative tasks, including scheduling appointments and organizing files.</li><li>Respond to inbound calls and emails in a timely and detail-oriented manner.</li><li>Perform data entry and maintain accurate records within office systems.</li><li>Act as the first point of contact for visitors, handling receptionist duties with care and efficiency.</li><li>Support team members with various office management tasks to ensure smooth operations.</li><li>Assist in preparing reports, presentations, and business correspondence.</li><li>Utilize modern office tools and software to streamline processes and improve efficiency.</li><li>Coordinate virtual meetings and provide technical support during online interviews.</li></ul><p><br></p>
<p>Our entertainment client is looking for early career talent to join their team. This entry level administrative role offers hands-on exposure to the entertainment, media, and sports industries while providing opportunities for growth. The role involves supporting various operations and delivering exceptional service to clients and colleagues.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage incoming calls by directing them to the appropriate parties, ensuring clear communication and efficiency.</p><p>• Coordinate the scheduling of meetings and booking conference rooms across multiple locations.</p><p>• Welcome clients, colleagues, and guests with a high level of hospitality and attentiveness.</p><p>• Handle confidential information with discretion, maintaining the integrity of sensitive records.</p><p>• Assist with internal and external mail activities, including sorting, tracking, and delivering items.</p><p>• Prepare and organize conference rooms and event spaces for meetings and company events.</p><p>• Operate office equipment such as mailing, copying, binding, and fax machines.</p><p>• Provide gift-wrapping services for high-priority client items, ensuring prompt and accurate delivery.</p><p>• Collaborate with team members to foster positive working relationships and uphold company standards.</p><p>• Undertake special projects and additional tasks as assigned by management.</p>
We are looking for a meticulous and dependable Accounts Payable Clerk/Administrative Assistant to join our team in Long Beach, California. This long-term contract position focuses on administrative support and accounts payable tasks, ensuring accurate processing of contractor invoices and field reports. If you excel in organizational tasks and enjoy working in a fast-paced manufacturing environment, we encourage you to apply.<br><br>Responsibilities:<br>• Review and validate field reports submitted by contractors, ensuring accuracy and completeness.<br>• Process contractor invoices, matching them with the appropriate documentation.<br>• Maintain organized and detailed records for accounts payable and administrative operations.<br>• Perform data entry tasks efficiently to support daily operations.<br>• Utilize Microsoft Excel, Word, and Outlook to manage and track accounts payable activities.<br>• Assist with basic accounts payable responsibilities after receiving appropriate training.<br>• Collaborate with team members to ensure timely and accurate invoice processing.<br>• Support other administrative functions as needed to maintain smooth departmental operations.
