<p>We are looking for a detail-oriented Medical Administrator to join our team on a contract basis in San Mateo, California. This role requires proficiency in medical terminology and administrative tasks to ensure smooth operations in a healthcare setting. The ideal candidate will possess a strong ability to manage patient records, appointments, and insurance verification processes.</p><p><br></p><p>Responsibilities:</p><p>• Verify patient insurance coverage and eligibility to ensure smooth billing processes.</p><p>• Schedule patient appointments efficiently and maintain accurate records in electronic medical systems.</p><p>• Manage patient billing and payment documentation with attention to detail.</p><p>• Utilize electronic medical records, such as EpiCare Inpatient, to update and maintain patient data.</p><p>• Ensure patients are checked in and out seamlessly during appointments.</p><p>• Handle patient scheduling and communicate appointment details effectively.</p><p>• Provide support in maintaining compliance with healthcare regulations and standards.</p><p>• Collaborate with healthcare professionals to streamline administrative workflows.</p><p>• Assist in maintaining accurate patient records by applying knowledge of medical terminology.</p><p>• Address inquiries from patients and staff regarding scheduling and administrative procedures.</p><p><br></p><p>If you are interested in the role please apply and call us at (510) 470-7450</p>
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting.<br><br>Responsibilities:<br>• Manage reception duties, including answering phones and greeting visitors with professionalism.<br>• Coordinate court filings and handle e-filing processes accurately and efficiently.<br>• Support civil litigation tasks through calendar management and scheduling.<br>• Assist with administrative responsibilities such as document organization and office setup.<br>• Perform light paralegal duties as required, including aiding in litigation preparation.<br>• Maintain organized records and ensure timely updates to legal documents.<br>• Collaborate with attorneys and staff to meet deadlines and client needs.<br>• Provide general office support to ensure smooth daily operations.<br>• Handle correspondence and communication with courts and clients.<br>• Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
We are looking for a detail-oriented and organized Legal Secretary to join our team in San Jose, California. In this role, you will support attorneys by managing schedules, communicating with clients, and handling essential legal documentation. This is an excellent opportunity for someone with expertise in plaintiff personal injury cases and strong administrative skills.<br><br>Responsibilities:<br>• Coordinate and manage court calendars, ensuring deadlines and schedules are accurately maintained.<br>• Arrange and schedule depositions, including communication with all parties involved.<br>• Draft and send correspondence to clients, experts, and other relevant stakeholders.<br>• Perform electronic filing of legal documents with courts, adhering to all procedural requirements.<br>• Assist with dictation and preparation of legal documents, ensuring accuracy and professionalism.<br>• Manage case files related to personal injury litigation, maintaining organization and confidentiality.<br>• Utilize tools such as Outlook and CloudLex to support administrative functions efficiently.<br>• Ensure proper handling of court filings and other legal submissions.<br>• Serve as a point of contact for clients, providing updates and addressing inquiries.<br>• Monitor deadlines for filings and submissions, ensuring compliance with legal timelines.
<p>We are seeking a Patient Administrative Specialist to join our team in Palo Alto, California, providing essential support in patient registration and administrative operations within an outpatient clinical setting. This Patient Administrative Specialist is a contract position, ideal for someone with strong organizational skills and a commitment to excellent patient care. In this Patient Administrative Specialist role, you will play a key part in ensuring smooth coordination of patient services, including scheduling surgeries and managing front desk functions.</p><p><br></p><p>Responsibilities:</p><ul><li>Schedule outpatient neurosurgical procedures (spine, cranial, and minimally invasive procedures).</li><li>Coordinate surgical dates with surgeons and operating rooms</li><li>Enter complete and accurate case details into scheduling systems.</li><li>Confirm surgeon availability, equipment needs, implants, and special instrumentation. Preoperative Coordination</li><li>Ensure all required preoperative testing is ordered and completed (labs, imaging, medical clearance).</li><li>Coordinate with primary care providers and specialists for surgical clearance.</li><li>Confirm consent forms and documentation are completed.</li><li>Verify that history & physical (H& P) documentation meets facility requirements.</li></ul>
<p>We are looking for a detail-oriented Medical Scribe to join our team on a contract basis in San Leandro, California. In this role, you will play a vital part in ensuring the accuracy and efficiency of patient documentation, supporting healthcare providers in delivering exceptional care. This position requires a focus on precision and confidentiality while working in a dynamic healthcare environment.</p><p><br></p><p>Responsibilities:</p><p>• Accurately record patient medical histories, physical exam findings, treatments, and procedures in real-time.</p><p>• Maintain and update electronic health records to ensure data integrity and compliance.</p><p>• Assist healthcare providers with administrative tasks to enhance workflow efficiency.</p><p>• Ensure all patient details are documented correctly and securely.</p><p>• Collaborate with the medical team to streamline patient scheduling and record management.</p><p>• Verify medical insurance information and update relevant records.</p><p>• Utilize electronic medical record (EMR) systems to organize and retrieve patient data.</p><p>• Transcribe provider notes and medical information accurately and promptly.</p><p>• Support the team by adhering to healthcare regulations and confidentiality standards.</p><p><br></p><p><br></p><p>If you are interested, please call us right away at (510)470-7450. You must have recent scribing experience in order to qualify for the role.</p>
<p><strong>Logistics Analyst (Remote – Pacific Time)</strong></p><p><strong>Contract through August 2026 | Possible extension or long-term</strong></p><p><strong>40 hours per week</strong></p><p><br></p><p>Join a growing operations team supporting end‑to‑end shipping, receiving, and material movement across multiple warehouse locations. This role ensures smooth transportation workflows, accurate documentation, and on‑time movement of materials and finished goods. This position is ideal for someone procative, responsive and with superb attention to detail who can work in a fast paced environment and respond to and resolve urgent logistics challenges.</p><p><br></p><p><strong>What You’ll Do</strong></p><p><strong>Shipping & Receiving Coordination</strong></p><ul><li>Schedule and coordinate inbound/outbound shipments across warehouse locations.</li><li>Maintain accurate receiving, transfer, and shipment records.</li><li>Provide daily shipment and inventory updates to Logistics, Warehouse, and Purchasing teams.</li><li>Verify inventory availability and prepare shipping documentation.</li></ul><p><strong>Material Movement & Inventory Support</strong></p><ul><li>Coordinate transfers between internal and 3PL warehouse locations.</li><li>Partner with Inventory Control on local transfers and production needs.</li><li>Investigate and update missing entries, support data accuracy and reporting.</li><li>Recommend process improvements to enhance flow and service levels.</li></ul><p><strong>Scheduling & Documentation Management</strong></p><ul><li>Manage the scheduling platform (appointments, rules, carrier requirements).</li><li>Review schedule updates for inbound, outbound, and transfer activity.</li><li>Consolidate BOLs, COAs, packing lists, and related documents in cloud storage.</li></ul><p><strong>General Support</strong></p><ul><li>Submit equipment repair work orders.</li><li>Assist with special shipping arrangements.</li><li>Support reconciliation of inventory discrepancies as needed.</li><li>Perform additional logistics tasks to support fluctuating workload.</li></ul><p><br></p>
We are looking for an Administrative Coordinator to join our team in Stockton, California. This position offers the opportunity to contribute to key administrative tasks while collaborating with various team members. As a Long-term Contract role, it is ideal for candidates seeking stability and a chance to develop their organizational skills.<br><br>Responsibilities:<br>• Organize and manage daily administrative tasks to ensure smooth operations.<br>• Coordinate schedules and maintain calendars for executives and team members.<br>• Assist in budget tracking and financial reporting using relevant tools.<br>• Support communication efforts by preparing documents and correspondence.<br>• Utilize CRM systems to manage and maintain accurate records.<br>• Schedule and facilitate virtual meetings using platforms like Cisco Webex.<br>• Ensure timely completion of projects by monitoring progress and managing deadlines.<br>• Handle travel arrangements and expense reports through systems such as Concur.<br>• Collaborate with the team to implement efficient processes and workflows.
<p>We are looking for a dedicated Customer Navigator to join our team in Palo Alto, California. In this role, you will serve as a vital point of contact for patients, assisting them with navigating healthcare services and ensuring a seamless experience. This long-term contract position requires a strong commitment to delivering exceptional service and maintaining high standards of attention to detail.</p><p><br></p><p><strong>This is a part-time position, Monday, Tuesday and Fridays 3:30p – 12a</strong></p><p><br></p><p>Responsibilities:</p><p>• Act as a non-clinical liaison to support patients before, during, and after their interactions with medical facilities.</p><p>• Assist patients and guests with transportation information, including details about campus shuttles.</p><p>• Coordinate and schedule physician appointments and care for both inpatient and outpatient services.</p><p>• Facilitate communication between patients, guests, and departments to address concerns and ensure proper follow-up.</p><p>• Provide guidance to patients navigating the healthcare system, ensuring clarity and ease during their experience.</p><p>• Uphold safety and quality standards while maintaining sensitivity to cultural diversity and patient rights.</p><p>• Support compliance with National Patient Safety Goals and participate in ongoing education and training.</p><p>• Execute patient care practices aligned with organizational standards and frameworks.</p><p>• Maintain accurate records and summaries of patient interactions to ensure seamless communication.</p><p>• Promote teamwork and respect within all interactions to enhance the patient and guest experience.</p>
<p>A nationally recognized organization is seeking an experienced Employment Litigation Paralegal to join its in-house legal team on a contract-to-hire basis to support an internal transition. The legal department handles its own employment litigation and arbitration matters internally and partners closely with business leaders across a national portfolio of consumer brands. The team is seeking a litigation-forward paralegal who can step directly into active employment litigation matters with minimal ramp-up and provide hands-on support throughout the full litigation lifecycle. Strong law firm litigation experience is highly preferred. This role is based in downtown San Francisco and requires an onsite presence four days per week (Monday–Thursday). The team is focused on identifying a Bay Area–based candidate with long-term potential who can transition into a permanent role.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft various legal documents, including correspondence, pleadings, litigation templates, and memoranda; run tables of contents and authorities; create redline/blackline comparisons of documents; cite check briefs, proofread documents for errors.</li><li>Support workplace investigations by working with internal clients to collect, review, and summarize information and documents.</li><li>Coordinate agency and court filings, including filing of pleadings via electronic filing procedures as mandated and approved by courts.</li><li>Prepare responses to subpoenas, records requests, and government inquiries.</li><li>Assist with preparing written discovery and document production.</li><li>Assemble fact chronologies and key documents.</li><li>Contact outside sources (courts, government agencies, etc.) to obtain public information.</li><li>Conduct factual and legal research, support coordinating fact investigations, and prepare attorneys for depositions, hearings, and trial.</li><li>Provide trial support as needed.</li><li>Maintain and update legal files following Legal Department electronic filing system procedures.</li><li>Assist with administration of Legal Department’s e-billing software, including creation of matters and reviewing and responding to outside counsel inquiries regarding same.</li><li>Review, sort, distribute, and file mail; review and calendar due dates from documents, letters, and other mail received. Answer telephones, record messages, and return calls as necessary.</li><li>Schedule/calendar appointments such as depositions, production of documents, client meetings, trials, court hearings, and appearances.</li><li>Schedule messengers and other vendors for pick-up of documents for filings, deliveries to counsel, and related errands.</li><li>Perform administrative functions, such as preparing check requests for vendor statements, expense reports, and other administrative tasks.</li><li>Provide guidance and support for legal administrative staff as needed.</li></ul><p><br></p>
We are looking for a Patient Administrative Specialist to join our team in Pleasanton, California. In this role, you will play a key part in ensuring the smooth operation of front office tasks, including patient coordination, surgery scheduling, and administrative support within an outpatient clinical setting. This is a Long-term Contract position, offering an opportunity to contribute to high-quality patient care and efficient clinic management.<br><br>Responsibilities:<br>• Oversee front desk operations, including patient check-in and check-out processes.<br>• Welcome patients warmly and address their inquiries regarding appointments, payments, and schedules.<br>• Coordinate with healthcare providers to manage scheduling preferences and address urgent patient needs.<br>• Utilize reference documents and tools to provide support between doctors and patients.<br>• Perform various administrative tasks such as maintaining databases, processing forms, and managing paging directories.<br>• Respond to non-clinical inquiries from patients and escalate issues as necessary.<br>• Handle clinic-specific documentation, including filing, distributing faxes, and managing mail.<br>• Ensure high standards of service by meeting or exceeding organizational and departmental expectations.<br>• Assist with CRM tasks and escalate complex issues appropriately.<br>• Support daily clinic operations through effective communication and coordination.
We are looking for a dedicated Administrative Assistant to support executive management in Palo Alto, California. This role is ideal for an organized and proactive individual who thrives in a fast-paced environment and is skilled at managing complex schedules and correspondence. As a member of the team, you will play a crucial role in ensuring smooth operations and communication at the executive level. This is a long-term contract position offering stability and opportunities for growth.<br><br>Responsibilities:<br>• Review and assess incoming correspondence and reports to determine their importance and prioritize actions as directed by executive management.<br>• Manage the executive’s calendar by scheduling appointments, coordinating meetings, and arranging travel accommodations.<br>• Organize and facilitate conferences, hearings, and board meetings, ensuring all logistical details, materials, and amenities are prepared.<br>• Draft and edit correspondence, administrative reports, and financial documents using diverse source materials.<br>• Respond to inquiries about organizational activities and programs, providing accurate information and support.<br>• Maintain official records of meetings through minutes, recordings, and other documentation.<br>• Conduct research and compile data to support executive decision-making processes.<br>• Act as a liaison between the executive and internal stakeholders, ensuring effective communication and collaboration.<br>• Oversee and monitor budget processes, ensuring compliance with organizational policies.<br>• Prepare presentations, spreadsheets, and materials for executive use, ensuring high-quality design and accuracy.
We are looking for an experienced Sr. Receptionist to join our team in Los Gatos, California. This is a long-term contract position offering the opportunity to contribute to an engaging and dynamic environment. The role requires exceptional organizational skills and the ability to manage multiple tasks effectively, ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Welcome and assist visitors, vendors, and internal employees in a detail-oriented and friendly manner.<br>• Coordinate and oversee vendor activities, including managing their entry and exit at various locations.<br>• Utilize Slack channels to communicate effectively across multiple departments and locations.<br>• Handle catering arrangements and scheduling requests to meet organizational needs.<br>• Travel between nearby campus buildings to support administrative tasks, all within a two-block radius.<br>• Operate and manage a multi-line phone system, ensuring calls are answered promptly and efficiently.<br>• Provide administrative support by maintaining schedules and managing office procedures.<br>• Facilitate communication using tools like Gmail and G Chat, ensuring timely responses and streamlined workflows.<br>• Assist with day-to-day office operations, ensuring the workplace runs smoothly and efficiently.
We are looking for a Patient Administrative Specialist to join our team in Palo Alto, California. In this role, you will play a vital part in ensuring smooth administrative operations within the outpatient clinical setting. This is a long-term contract position, offering the opportunity to support patients and healthcare providers through effective coordination and communication.<br><br>Responsibilities:<br>• Manage front desk operations, including patient check-in and check-out processes.<br>• Welcome patients, addressing their inquiries regarding appointments, payments, and schedules.<br>• Coordinate with healthcare providers to manage scheduling preferences and respond to urgent patient needs.<br>• Maintain clinic databases, including information and paging directories, while processing internal forms.<br>• Provide support to doctors and patients by utilizing reference tools and documentation.<br>• Handle non-clinical patient messages and CRMs, escalating concerns when necessary.<br>• Organize and distribute incoming faxes, mail, and clinic-specific documentation.<br>• Ensure compliance with organizational service standards and department expectations.<br>• Assist with surgery scheduling and other administrative tasks related to daily clinic operations.<br>• Deliver exceptional customer service while managing multiple priorities effectively.
We are looking for a detail-oriented and personable Receptionist to join our team on a short-term contract basis in Los Gatos, California. This role will span 2–4 weeks and offers the opportunity to support the smooth operation of our office while serving as the first point of contact for visitors. The ideal candidate will be adept at multitasking, have strong communication skills, and be proficient in using Slack for internal coordination.<br><br>Responsibilities:<br>• Welcome guests warmly, ensuring they feel comfortable upon arrival.<br>• Notify team members of visitor arrivals using Slack and manage visitor sign-in procedures.<br>• Maintain a neat and organized reception area to uphold a well-maintained office environment.<br>• Monitor Slack channels to respond promptly to messages and coordinate team updates.<br>• Schedule conference rooms, assist with meeting arrangements, and provide basic calendar support.<br>• Process incoming and outgoing mail and packages, ensuring timely handling.<br>• Order office supplies and ensure inventory is restocked as necessary.<br>• Support facilities-related requests and communicate office issues effectively through Slack.<br>• Assist with special projects or administrative tasks during the contract period.<br>• Maintain common areas and uphold office organization standards.
We are looking for a highly organized and proactive Personal Assistant to support a key executive in a dynamic startup environment. In this Contract to permanent position, you will play a vital role in ensuring day-to-day operations run smoothly, managing detail-oriented and occasional personal tasks with discretion and efficiency. This role requires exceptional judgment, adaptability, and the ability to anticipate needs in a fast-paced setting.<br><br>Responsibilities:<br>• Oversee the executive’s calendar by scheduling meetings, appointments, and travel while prioritizing time-sensitive engagements.<br>• Organize and manage domestic and international travel arrangements, including booking flights, accommodations, and handling expense tracking.<br>• Prepare meeting materials, presentations, agendas, and follow up on action items as needed.<br>• Maintain confidentiality while managing sensitive information with a high level of discretion.<br>• Assist with personal errands, appointments, and logistical tasks to support the executive's efficiency.<br>• Coordinate special projects and conduct research to provide actionable insights.<br>• Serve as a liaison between the executive, internal teams, board members, investors, and external partners.<br>• Ensure seamless organization across multiple workstreams in a fast-evolving startup environment.<br>• Respond to ad hoc requests and provide proactive support to address immediate needs.
<p><strong>AP Specialist / Accountant (Temp-to-Perm) – Biotech Industry</strong></p><p><strong>Overview:</strong></p><p>Our client, a leading biotech company, is searching for a detail-oriented AP Specialist/Accountant for a temp-to-perm opportunity. This hybrid role is focused on the full cycle Procure-to-Pay (P2P) process, with a strong emphasis on heavy accounts payable and purchase order management. The ideal candidate will thrive in a fast-paced, analytical environment and have proven general ledger and fixed assets experience.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process approximately 60 invoices per week, ensuring accuracy and timely payment</li><li>Execute full cycle Procure-to-Pay (P2P) duties, including purchase order matching, coding, and 3-way match verification</li><li>Perform accurate and efficient data entry of AP transactions</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Assist with maintaining and reconciling fixed asset records</li><li>Support month-end close activities, including general ledger entries and account reconciliations</li><li>Maintain compliance with internal controls and company policies</li><li>Collaborate with procurement, finance, and other cross-functional teams</li><li>Analyze AP data and processes to support process improvement initiatives</li><li>Assist with audit requests and participate in special projects as needed</li></ul><p><br></p>
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment.<br><br>Responsibilities:<br>• Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission.<br>• Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances.<br>• Conduct conflict checks to ensure compliance and avoid scheduling conflicts.<br>• Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs).<br>• Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support.<br>• Maintain accurate records of legal proceedings and filings.<br>• Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics.<br>• Communicate effectively with court personnel and other legal professionals to resolve filing issues.<br>• Assist with dictation tasks and transcription as needed.
<ul><li>Serve as the primary point of contact for vendors, tenants, and clients, handling extensive communications via email, phone, and in-person interactions.</li><li>Manage and process all documentation and paperwork related to property management, including leases, inspection reports, and service requests.</li><li>Coordinate, schedule, and follow up on property repairs and maintenance, including but not limited to dispatching plumbers, electricians, and other vendors.</li><li>Maintain occasional communication with municipal building, permitting, and inspection agencies, as well as law enforcement as required.</li><li>Conduct on-site visits to properties to inspect conditions, take photographs, and document findings.</li><li>Ensure all property and tenant files remain current and compliant with applicable laws and regulations.</li><li>Responsibly manage a portfolio of 180–230 properties, effectively prioritizing tasks and deadlines.</li><li>Provide high-quality customer service and respond promptly to urgent requests and emergency situations.</li><li>Flexibility to adapt work hours based on emergency needs. Regular office schedule is Monday to Friday, 8:30 AM – 5:30 PM.</li><li>Free onsite parking provided.</li></ul>
<p>Robert Half is recruiting a Paralegal or Legal Assistant for a premier plaintiff-side personal injury litigation law firm in San Francisco’s Financial District (near BART/MUNI/ferries). The Paralegal/Legal Assistant plays a pivotal role in assisting the attorneys with case management and court filings, calendaring for the litigation docket, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery.</p><p><br></p><p>Principle responsibilities:</p><p>• Communicate with clients in person, over the phone, and via email;</p><p>• Assist with drafting, formatting, proofreading, and finalizing correspondence, pleadings, demand letters, mediation briefs, and other legal documents;</p><p>• Prepare and serve discovery;</p><p>• File pleadings with both state and Federal trial courts;</p><p>• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar;</p><p>• Process and handle incoming subpoenas and obtain medical records, including medical billing;</p><p>• Create and maintain digital case files for each client;</p><p>• Screen, process, direct, and prioritize incoming calls, emails, and mail; and</p><p>• Take initiative to manage law firm marketing efforts.</p><p><br></p><p>Desired qualifications:</p><p>• 2+ years litigation legal assistance experience, with some plaintiffs’ PI law experience;</p><p>• College degree, and preferably a Paralegal Certificate;</p><p>• Knowledge of state and Federal (ECF / PACER) e-filing platforms and service processers (OneLegal), local court rules, and calendaring deadlines;</p><p>• Bilingual fluency in Spanish and English is a plus factor;</p><p>• Good writing (including editing and proofreading) and verbal communication skills;</p><p>• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects; and</p><p>• Solid word processing experience (MS Office Suite and Adobe) and database software proficiency (Dropbox and Filevine are a plus).</p><p><br></p><p>This is a terrific direct-hire opportunity with a collaborative and easygoing boutique law firm. Our client is offering a base salary range of $55,000 – 85,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and employment benefits including medical insurance plan coverage, 401k Plan, 3 weeks of paid time off (PTO), and paid firm holidays. The attorneys are flexible about occasionally changing schedule to attend to personal appointments.</p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. - Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p><strong>Job Summary</strong></p><p>The Dispatcher plays a critical role in coordinating efficient and safe transportation operations. This position serves as the central communication hub between drivers, customers, and internal teams, ensuring on-time deliveries/pickups, quick resolution of issues, and optimal routing. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and maintains calm, professional communication under pressure.</p><p><strong>Key Responsibilities</strong></p><ul><li>Receive, prioritize, and assign service requests, delivery orders, or transportation jobs to drivers in real-time</li><li>Monitor driver locations, vehicle status, and route progress using GPS and fleet-management software</li><li>Communicate clearly and frequently with drivers via phone, radio, and messaging apps regarding route changes, traffic conditions, delays, or customer requirements</li><li>Proactively resolve issues such as vehicle breakdowns, traffic delays, customer complaints, or schedule conflicts</li><li>Optimize routes and loads to improve efficiency, reduce costs, and meet delivery windows</li><li>Maintain accurate records of driver logs, delivery statuses, proof of delivery, and incident reports</li><li>Coordinate with customers to confirm appointments, provide ETA updates, and handle special instructions</li><li>Ensure compliance with DOT regulations, hours-of-service rules, safety protocols, and company policies</li><li>Assist with emergency response and after-hours/on-call coverage as needed</li><li>Prepare daily, weekly, and monthly reports on performance metrics (on-time percentage, miles driven, etc.)</li></ul><p><br></p>
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures.<br><br>Responsibilities:<br>• Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated.<br>• Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties.<br>• Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately.<br>• Order and organize investigation reports and medical records for case files.<br>• Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules.<br>• Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly.<br>• Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements.<br>• Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary.<br>• Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions.<br>• Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
<p>We are looking for a skilled Legal Secretary to join a midsized firm in the East Bay. This role requires a detail-oriented individual with substantial experience in litigation matters, ideally with exposure to labor and employment cases. You will play a critical role in supporting attorneys through administrative tasks, document preparation, court filings, and calendar management. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits.</p><p><br></p><p>Responsibilities:</p><p>• Draft and format legal documents, including correspondence, reports, pleadings, and memoranda, using word processing software.</p><p>• File legal documents electronically and physically with district and federal courts, as well as administrative agencies, ensuring compliance with rules and deadlines.</p><p>• Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments.</p><p>• Handle incoming phone calls, take detailed messages, and route calls appropriately.</p><p>• Coordinate outgoing mail and deliveries to ensure timely distribution.</p><p>• Organize and maintain client files, ensuring all documents are appropriately indexed and accessible.</p><p>• Assist with travel arrangements, including booking flights, accommodations, and other logistics.</p><p>• Conduct research on state and federal court rules and procedures as needed.</p><p>• Train new team members on office procedures and specialized software.</p><p>• Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events.</p>
<p>A mission‑driven nonprofit organization client in Oakland is seeking a hands-on <strong>Senior Accountant</strong> to support daily accounting operations with a strong emphasis on reconciliations, affordable housing and grant-related accounting. </p><p><br></p><p>This role is ideal for someone experienced in the nonprofit sector who is comfortable working independently, managing multiple priorities, and maintaining high attention to detail.</p><p><br></p><p><strong>Schedule:</strong> On-site, 5 days/week in Oakland California</p><p><strong>Hours:</strong> 40 hours/week</p><p><strong>Contract:</strong> 3–6 months (Contract-to-Hire)</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform<strong> reconciliations</strong> with a high degree of accuracy.</li><li>Support <strong>grant accounting</strong>, including tracking, reporting, and compliance with funding requirements.</li><li>Assist with <strong>property management-related accounting</strong>, including rent schedules and asset activity.</li><li>Handle select <strong>Accounts Payable</strong> functions as needed.</li><li>Prepare and maintain schedules, reports, and supporting documentation for month-end and year-end close.</li><li>Ensure compliance with nonprofit accounting standards and internal controls.</li><li>Collaborate with the CFO and internal teams to resolve discrepancies and streamline processes.</li></ul>
<p>We are seeking a diligent Paralegal to join our legal team located in San Francisco, California. In this role, you will be responsible for assisting attorneys with various aspects of family law cases, conducting legal research, and ensuring the efficient management of client files. This role will also require you to prepare legal documents, schedule meetings, and perform administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Assist in the management of family law cases, including divorce, child custody, and spousal support cases</p><p>• Draft and prepare legal documents, including pleadings, motions, and affidavits</p><p>• Schedule and manage client meetings and court appearances</p><p>• Effectively communicate with clients, opposing counsel, and court personnel</p><p>• Assist attorneys in trial preparation, including the organization of exhibits and witness lists</p><p>• Attend court hearings and provide assistance to attorneys during proceedings</p><p>• Perform various administrative tasks such as filing and data entry</p><p>• Utilize legal case management software for case tracking and management.</p><p>• Maintain and organize client files and case documents in an efficient manner</p>
