We are looking for a detail-oriented Receptionist to support front-desk operations for a contract position based in Palo Alto, California. This role serves as a key point of contact for visitors, callers, and internal teams, helping maintain an organized and responsive office environment. The ideal candidate brings prior experience in office support, strong communication abilities, and the discretion needed to manage confidential information with care.<br><br>Responsibilities:<br>• Manage front-desk activities by greeting visitors, directing inquiries, and creating a positive first impression for the office.<br>• Operate a multi-line phone system to answer incoming calls promptly, route messages accurately, and connect callers to the appropriate contacts.<br>• Coordinate with supervisors and client stakeholders to address scheduling questions, service needs, and time-sensitive matters.<br>• Prepare, organize, and safeguard confidential records and documents while maintaining accuracy and professionalism.<br>• Provide administrative assistance for daily office functions, including general clerical support and reception coverage.<br>• Take ownership of supplementary assignments and special projects as business needs evolve.<br>• Monitor communication flow across the front office to help ensure deadlines and service expectations are met.
We are looking for a detail-oriented Receptionist to support front desk operations for a contract position based in California. This role serves as the first point of contact for visitors and helps maintain an organized, secure, and welcoming office environment. The ideal candidate brings strong customer service skills, confidence with common computer applications, and the ability to manage clerical tasks with accuracy and care.<br><br>Responsibilities:<br>• Welcome guests and employees at the front desk, provide assistance, and ensure a positive arrival experience.<br>• Answer and direct incoming calls, messages, and general inquiries to the appropriate departments or team members.<br>• Perform administrative support tasks such as filing, typing, photocopying, and preparing routine documents.<br>• Maintain visitor records, coordinate check-in procedures, and support office security protocols.<br>• Use Microsoft Word, Excel, and other computer programs to complete reports, track information, and manage daily tasks.<br>• Organize and update office documents and records to keep information accurate, accessible, and well maintained.<br>• Assist with basic research and information gathering to support internal office needs.<br>• Monitor front office activity and respond appropriately to changing priorities throughout the workday.
<p>We're seeking a friendly, polished, and highly organized <strong>Receptionist / Front Desk Coordinator</strong> to create an exceptional first impression for employees, guests, and clients. This role is the hub of the office, supporting front desk operations, coordinating workplace needs, and helping foster a welcoming and professional environment.</p><p><strong>What You'll Do</strong></p><ul><li>Greet and assist visitors, clients, and employees</li><li>Manage incoming calls, emails, and front desk inquiries</li><li>Coordinate conference rooms, meetings, and office logistics</li><li>Handle mail, packages, and office supplies</li><li>Support workplace events and day-to-day office operations</li><li>Maintain a polished, organized, and guest-ready office</li></ul><p><br></p>
<p>We are looking for a detail-oriented Receptionist to support front desk operations for a temporary position in Concord, California. The ideal candidate is someone who ensures all guests are welcomed positively and performs all administrative tasks to the highest quality standards.</p><p><br></p><p>Receptionist Essential Duties & Responsibilities</p><p>Serve as the initial point of contact to provide basic, accurate, and professional information regarding company services both in-person and via phone/email.</p><p><br></p><p>• Greeting Visitors: Welcome guests warmly upon arrival and direct them to the appropriate person and office.</p><p>• Managing Communications: Answer, screen, and route incoming calls efficiently using a multi-line phone system, take accurate messages, and reply to general emails. Provide basic and accurate information in-person and via phone/email.</p><p>• Handling Correspondence: Sort, distribute, and send daily mail, packages, and office emails/faxes.</p><p>• Scheduling: Update calendars, and reserve meeting rooms.</p><p>• Lobby Maintenance: Keep the waiting and reception area tidy, organized, and stocked with necessary materials.</p><p>• Security Control: Maintain office security by following building safety protocols and controlling access via the reception desk.</p><p>• Clerical Work: Perform basic data entry, photocopying, filing, and document scanning.</p><p><br></p><p>Knowledge, Skills & Abilities</p><p>• Proven work experience as a Receptionist, Front Office Representative, or similar role</p><p>• Proficiency in Microsoft Office Suite</p><p>• Hands-on experience operating standard office equipment, including multi-line phone networks, high-volume printers/scanners, and postage machines.</p><p>• Maintains a professional attitude and appearance as the primary face of the company’s front lobby.</p><p>• Ability to be resourceful and proactive when issues arise</p><p>• Excellent written and verbal communication skills, with the ability to interact professionally with corporate executives, clients, subcontractors, and field laborers.</p><p>• Multitasking and time-management skills, with the ability to prioritize tasks</p><p>• A strong, positive customer service attitude focused on welcoming visitors and managing inquiries calmly under pressure</p><p>• High school diploma; additional certification in Office Management is a plus</p><p><br></p><p>If you are interested in this receptionist role, please apply today!</p>
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Lathrop, California. This Long-term Contract opportunity is ideal for someone who can manage administrative workflows, maintain accurate records, and provide detail-oriented front-desk support. The role requires strong attention to detail, clear communication, and the ability to handle multiple tasks in a busy office environment. <br> Schedule: Monday–Friday, 8 AM–5 PM Assignment: permanent Contract, 3–6 Months Seeking an organized and dependable Administrative Assistant to support a busy Public Works Department. <br> Responsibilities: Process purchase orders and invoices Order supplies and maintain office inventory Answer and route incoming calls Assist customers and respond to vendor inquiries Provide general administrative and clerical support
We are looking for a detail-oriented Administrative Assistant to support leave-related administrative tasks in a part-time Contract position based in San Francisco, California. This fully remote opportunity is designed for individuals who can maintain a consistent weekly schedule while handling sensitive documentation, coordinating outbound communications, and keeping records current. The role is well suited for someone who is organized, dependable, and comfortable balancing document processing with light logistical support.<br><br>Responsibilities:<br>• Contact medical offices to obtain outstanding certification documents and resolve incomplete claim information through thorough follow-up communication.<br>• Prepare, review, and organize paper-based leave documents to ensure they are complete and ready for submission.<br>• Print, assemble, and send confidential materials to state agencies through the local post office while following secure handling practices.<br>• Keep claim activity and progress notes updated in the designated system so internal teams can monitor status accurately.<br>• Record mailing and filing expenses using the provided company card and submit supporting receipts for tracking purposes.<br>• Support day-to-day administrative workflows related to leave cases with a strong focus on accuracy and timeliness.
<p><strong>Contract & Contract-to-Hire | Robert Half</strong></p><p>As we approach the fourth quarter, one of the busiest hiring periods of the year, Robert Half is actively seeking experienced Administrative Assistants interested in contract and contract-to-hire opportunities throughout the Peninsula, San Mateo County, and surrounding areas. Many organizations ramp up hiring efforts toward year-end to support leadership teams, cover leaves, assist with special projects, and prepare for the new year. By joining our network now, you'll be positioned to hear about upcoming opportunities as they become available.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Answer and direct incoming phone calls</li><li>Manage calendars, schedules, and meeting coordination</li><li>Prepare correspondence, reports, and documents</li><li>Maintain filing systems and records</li><li>Support office operations and administrative projects</li><li>Process data entry and maintain databases</li><li>Assist with event planning and meeting logistics</li><li>Provide excellent customer service to internal and external stakeholders</li></ul>
We are looking for an organized Administrative Assistant to support daily office operations for a healthcare organization in Hayward, California. This Long-term Contract position is ideal for someone who communicates clearly, manages multiple administrative tasks efficiently, and is comfortable serving as a reliable point of contact in an office setting. The role will focus on coordinating front-office activities, handling documentation, and maintaining accurate records while contributing to a smooth and responsive workplace.<br><br>Responsibilities:<br>• Manage incoming phone calls, direct inquiries appropriately, and provide courteous assistance to patients, staff, and visitors.<br>• Perform a range of office support duties, including preparing paperwork, organizing files, and maintaining administrative records.<br>• Enter information into internal databases and documents with a high level of accuracy and attention to detail.<br>• Welcome and assist visitors while helping maintain an orderly and well-organized reception area.<br>• Process routine documents and ensure completed materials are filed, tracked, and distributed correctly.<br>• Support day-to-day office coordination by scheduling, responding to general requests, and following established administrative procedures.
<p>We are looking for an Administrative Assistant to support daily office operations for a CPA firm in San Ramon, California. This is a Contract position suited for someone who can quickly step into a fast-moving environment and provide dependable on-site support. The ideal candidate brings strong technical confidence, excellent organizational ability, and a hands-on approach to coordinating administrative tasks with accuracy and consistency.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Support day-to-day office activities by handling administrative tasks that keep operations running smoothly in a business services setting.</p><p>• Maintain calendars, correspondence, files, and business documents using Outlook, Excel, Teams, and document management platforms.</p><p>• Process incoming and outgoing mail, including regular retrieval of physical mail from an off-site PO Box in the San Ramon area.</p><p>• Enter, update, and verify information in internal records and spreadsheets with a strong focus on accuracy and completeness.</p><p>• Coordinate multiple assignments at once, adjusting priorities as business needs change while meeting deadlines.</p><p>• Provide general office support, including document handling, routing communications, and assisting staff with administrative requests.</p><p>• Support execution of marketing events and conferences.</p><p>• Assistant with ad hoc projects and operational initiatives as assigned. </p><p>• Handle sensitive and confidential information with discretion.</p><p>• Demonstrate proficiency in basic accounting functions, including account reconciliation, processing vendor invoices, and maintaining accurate financial records. </p><p><br></p><p>If you are interested in this administrative role, please apply today!</p>
<p><strong>About Robert Half:</strong></p><p>Robert Half is a specialized talent solutions and staffing firm that connects skilled professionals with leading companies across a variety of industries. Our team partners with organizations throughout the Bay Area to support hiring needs in Administrative, Customer Service, Finance & Accounting, Human Resources, and other professional disciplines.</p><p> </p><p>This is not an active opening with a specific client at this time. We are proactively connecting with Administrative Assistants interested in upcoming temporary and temp-to-hire opportunities. By applying, you'll have the chance to be considered for future roles that match your skills and career goals.</p><p> </p><p>Robert Half is always looking to connect with organized, detail-oriented Administrative Assistants who enjoy supporting busy teams and helping offices run efficiently. If you thrive in a fast-paced environment, enjoy coordinating schedules, and take pride in keeping things organized, we'd love to hear from you.</p><p> </p><p>Key Responsibilities:</p><p>• Manage and maintain calendars, appointments, and meeting schedules for team members.</p><p>• Coordinate conference calls, meetings, and office events.</p><p>• Answer phones, respond to emails, and direct inquiries appropriately.</p><p>• Prepare correspondence, reports, and other administrative documents.</p><p>• Maintain organized filing systems, records, and office supplies.</p><p>• Support data entry and assist with special projects as needed.</p><p>• Provide general office support to ensure efficient day-to-day operations.</p><p><br></p><p>If you are interested in this Administrative Coordinator position, please submit your resume today to be considered!</p>
<p><strong>Keep the Team Running Smoothly.</strong></p><p><br></p><p>We're seeking a highly organized and detail-oriented <strong>Administrative Assistant</strong> to support daily office operations and help keep teams productive and efficient. This role is ideal for someone who enjoys multitasking, solving problems, and providing exceptional administrative support in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, meetings, and scheduling</li><li>Coordinate travel arrangements and expense reports</li><li>Prepare documents, reports, and presentations</li><li>Support office operations, supplies, and vendor coordination</li><li>Handle correspondence and maintain organized records</li><li>Assist with special projects and team initiatives</li></ul><p><br></p>
<p>We are looking for an experienced Receptionist 4 to support daily front-desk and administrative operations in California. This Long-term Contract position is ideal for someone who excels at creating a positive first impression while keeping office activities organized and running smoothly. The role combines visitor coordination, clerical support, and communication-based tasks that require sound judgment, discretion, and strong attention to detail.</p><p><strong>Note: This is an on call role</strong></p><p>Responsibilities:</p><p>• Welcome guests in a courteous manner, confirm their arrival details, and guide them to the appropriate contacts or meeting spaces.</p><p>• Coordinate incoming and outgoing deliveries by working with courier services and ensuring packages are logged and routed correctly.</p><p>• Maintain accurate visitor records, call logs, and badge distribution while supporting site access and basic security procedures.</p><p>• Oversee conference and boardroom readiness by managing reservations and checking that room equipment is available and functional.</p><p>• Prepare and distribute mailings, organize documents, and complete routine office tasks such as copying, filing, binding, and data entry.</p><p>• Provide day-to-day administrative assistance to the broader team by handling general clerical requests and supporting office workflow needs.</p><p>• Answer front-desk inquiries with care, respond to routine questions, and escalate issues when needed.</p><p>• Safeguard sensitive information by keeping records organized and handling confidential materials with care.</p>
<p>We are looking for an experienced Receptionist to support daily front desk and administrative operations for a Contract position based in California. This role serves as a key point of contact for visitors, couriers, and internal teams while ensuring the reception area and meeting spaces run efficiently. The ideal candidate brings relevant experience, strong organizational skills, and the ability to manage multiple priorities while handling sensitive information with discretion.</p><p><br></p><p>Responsibilities:</p><p>• Welcome guests, provide a positive first impression, and guide visitors to the appropriate contacts or meeting locations.</p><p>• Coordinate incoming and outgoing deliveries, including packages handled through courier services and general mail distribution.</p><p>• Maintain accurate visitor records, call logs, and security badge processes to support site access and front desk compliance.</p><p>• Oversee scheduling for boardrooms and confirm meeting spaces are properly equipped and ready for use.</p><p>• Perform a range of administrative tasks such as document preparation, typing, filing, photocopying, and assembling presentation or mailing materials.</p><p>• Respond to routine information requests and assist with general office inquiries in a timely and courteous manner.</p><p>• Support office operations by keeping reception resources organized and ensuring clerical records are up to date.</p>
<p>A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
<ul><li>Answer phones and respond to routine administrative inquiries</li><li>Provide clerical and scheduling support to office staff</li><li>Perform filing, scanning, data entry, and document organization</li><li>Prepare spreadsheets, reports, and correspondence</li><li>Help maintain records and databases accurately</li><li>Assist with event logistics and special projects</li><li>Support general office operations and administrative workflow</li></ul>
<ul><li>Greet visitors, clients, and community members professionally</li><li>Answer and route phone calls in English and Spanish</li><li>Schedule appointments and support front desk coordination</li><li>Assist with intake forms, filing, scanning, and document organization</li><li>Maintain the reception area and support office presentation</li><li>Enter and update information in office systems accurately</li><li>Support staff with administrative and client-facing communication tasks</li><li>Maintain professionalism and confidentiality in all interactions</li></ul>
<ul><li>Provide administrative support to staff and leadership</li><li>Answer phones, greet visitors, and respond to inquiries in English and Spanish</li><li>Translate routine verbal and written communications as needed</li><li>Schedule meetings, appointments, and office activities</li><li>Prepare correspondence, reports, spreadsheets, and presentations</li><li>Maintain filing systems, records, and databases</li><li>Perform data entry and general office support tasks</li><li>Handle sensitive information with confidentiality and professionalism</li></ul>
<p><strong>Be the Face of a Growing Company.</strong></p><p>We're looking for an energetic, polished, and resourceful <strong>Receptionist / Front Desk Coordinator</strong> to be the first point of contact for our employees, guests, and clients. In this fast-paced startup environment, you'll do more than manage the front desk. You'll help create a welcoming office experience, support workplace operations, and keep things running smoothly behind the scenes.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Welcome visitors, candidates, and clients with a professional and friendly demeanor</li><li>Manage front desk operations, incoming calls, and general office communications</li><li>Coordinate meetings, conference rooms, and guest experience logistics</li><li>Handle mail, deliveries, office supplies, and workplace requests</li><li>Support employee events, team lunches, and office culture initiatives</li><li>Jump in on special projects and help wherever needed to support a growing team</li></ul><p><br></p>
<p>A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
<p>Administrative Assistant (Startup Environment)</p><p><br></p><p><strong>Help Keep a Growing Team Organized and Moving Forward.</strong></p><p><br></p><p>We're looking for a proactive, detail-oriented <strong>Administrative Assistant</strong> to support day-to-day operations in a fast-paced startup environment. This role is perfect for someone who enjoys wearing multiple hats, staying one step ahead, and helping teams stay focused on what matters most.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Manage calendars, meetings, and scheduling for team members and leadership</li><li>Coordinate travel, expenses, and office logistics</li><li>Prepare presentations, reports, and meeting materials</li><li>Support employee onboarding, events, and culture initiatives</li><li>Assist with office operations, vendor coordination, and special projects</li><li>Help improve processes and keep the team organized as the company grows</li></ul><p><br></p>
<ul><li>Provide administrative support to leadership and program staff</li><li>Manage calendars, meetings, and internal communications</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Maintain databases, filing systems, and program records</li><li>Answer phones, greet visitors, and respond to general inquiries</li><li>Assist with event planning, outreach logistics, and scheduling</li><li>Perform data entry, document preparation, and office organization</li><li>Support special projects and maintain confidential information appropriately</li></ul>
<p>Administrative Assistant/EA/HR Assistant</p><p><br></p><p>Exciting growing Ai company is seeking an Administrative Assistant to join their growing team. This role blends executive assistance, office coordination, and HR support in a fast-moving AI company environment. Position offers excellent benefits, bonus, and equity.</p><p>Responsibilities:</p><p>• Manage executive scheduling, coordinate travel arrangements, and prepare expense submissions with accuracy and timeliness.</p><p>• Provide administrative support to leadership, including assistance with HR-related coordination and routine operational tasks.</p><p>• Serve as the primary on-site point of contact for guests and clients, ensuring a welcoming, well-run, and attentive office experience.</p><p>• Oversee day-to-day office operations by maintaining common areas, restocking kitchen and office supplies, and arranging meals for meetings or visitors.</p><p>• Support presentations, meetings, and client demonstrations by setting up materials and troubleshooting basic technology needs.</p><p>• Coordinate internal meetings, team events, and company-wide gatherings to ensure logistics run smoothly from planning through execution.</p><p>• Manage front desk and reception activities, including greeting visitors, answering the door, and directing inquiries appropriately.</p><p>• Handle confidential communications and sensitive information with sound judgment and close attention to detail.</p><p>• Provide broad administrative assistance as needed and take on additional duties assigned by the reporting manager.</p>
<ul><li>Provide administrative and clerical support to staff and leadership</li><li>Prepare correspondence, forms, reports, and spreadsheet-based documents</li><li>Maintain records, databases, and filing systems according to procedures</li><li>Schedule meetings, manage calendars, and support office logistics</li><li>Answer phones and assist internal and external stakeholders</li><li>Support data entry, scanning, document management, and records retention</li><li>Assist with confidential documentation and administrative processes</li><li>Help ensure timely and accurate handling of departmental information</li></ul>
<p>We are hiring an Office Assistant to provide administrative support and help ensure efficient day-to-day office operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones and greet visitors</li><li>Manage filing, data entry, and document preparation</li><li>Order office supplies and maintain common areas</li><li>Assist with scheduling meetings and calendar coordination</li><li>Support mail distribution and general office tasks</li><li>Provide administrative support to multiple departments</li></ul>
<p><strong>About Robert Half:</strong></p><p>Robert Half is a specialized talent solutions and staffing firm that connects skilled professionals with leading companies across a variety of industries. Our team partners with organizations throughout the Bay Area to support hiring needs in Administrative, Customer Service, Finance & Accounting, Human Resources, and other professional disciplines.</p><p> </p><p>This is not an active opening with a specific client at this time. We are proactively connecting with Office Assistants interested in upcoming temporary and temp-to-hire opportunities. By applying, you'll have the chance to be considered for future roles that match your skills and career goals.</p><p> </p><p>Robert Half client is seeking a reliable and detail-oriented Part-Time Office Assistant to support daily office operations and help keep the team organized and efficient. This is an ongoing opportunity ideal for a professional who thrives in a fast-paced environment and enjoys providing high-level administrative support.</p><p>Key Responsibilities:</p><ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls and emails professionally</li><li>Prepare correspondence, reports, and other documents</li><li>Maintain filing systems and accurate records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, expense reports, and invoice processing</li><li>Support internal teams with administrative projects and workflow coordination</li><li>Greet visitors and provide front-office support as needed</li></ul><p><br></p><p>If you are interested in this Office Assistant position, please submit your resume today to be considered!</p>