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50 results for Personal Assistant Sr Administrative Assistant in Livermore, CA

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 27 USD / Hourly
We are looking for a Contract Administrative Assistant to support families and community members through responsive front-line service in San Francisco, California. This role focuses on providing helpful guidance, coordinating referrals, and ensuring families are connected with the right childcare and support resources without delay. The ideal candidate brings strong administrative ability, comfort with family-facing communication, and a community-centered approach to service. Responsibilities: • Welcome and assist families through phone, email, and in-person interactions, offering clear information and directing each inquiry to the appropriate resource or specialist. • Manage initial outreach efforts by gathering essential information, documenting interactions accurately, and helping move families through the intake and referral process efficiently. • Support day-to-day administrative operations for a community-based children’s hub, including scheduling, record maintenance, and general office coordination. • Follow up with families regarding program participation, available services, and access to basic-needs support to help maintain engagement and continuity of care. • Enter and update client and service information in internal databases and shared tracking tools while maintaining accuracy and confidentiality. • Assist with community outreach activities that strengthen awareness of childcare and social service programs among local families. • Use Google Workspace and related office tools to prepare correspondence, organize files, track case-related details, and support team communication. • Provide front-desk and receptionist-style support by answering inbound calls, responding to routine questions, and escalating more complex needs when appropriate. • Contribute to operational updates, including process-related changes or new system use, as needed during onboarding and program support activities.
2026-05-01T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Our AI research client is seeking an Administrative Assistant to provide high-level support to senior leaders. This onsite role, based at Harvard University, calls for strong organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment.
2026-05-01T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Stockton, California. In this Contract position, you will play a key role in maintaining smooth office operations, providing exceptional administrative support, and ensuring organizational efficiency. This opportunity is ideal for someone who excels at multitasking and thrives in a dynamic environment. Responsibilities: • Manage day-to-day administrative tasks, including scheduling, document preparation, and general office support. • Answer and direct inbound calls with a high standard of communication and customer service. • Perform accurate data entry to maintain and update records, databases, and spreadsheets. • Support receptionist duties by greeting visitors and addressing inquiries in a friendly and attentive manner. • Assist in coordinating meetings, events, and appointments, ensuring timely arrangements. • Handle correspondence such as emails and memos to facilitate clear communication within the organization. • Utilize Microsoft Office Suite to create, edit, and organize documents effectively. • Monitor office supplies and place orders as needed to ensure uninterrupted operations. • Collaborate with team members to address administrative needs and improve workflow efficiency.
2026-04-24T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Job Title: Administrative AssistantOverview:We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.Key Responsibilities:<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul>
2026-04-25T00:00:00Z

Administrative Assistant

Sunnyvale, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an Administrative Assistant to support a scientist with document preparation, office coordination, and day-to-day administrative tasks in Sunnyvale, California. This is a Long-term Contract position suited for someone who can work carefully with technical material, communicate clearly, and provide dependable in-person assistance throughout the workday. The role combines traditional administrative support with hands-on help managing research documents that include mathematical notation and LaTeX formatting. Responsibilities: • Provide direct administrative support to a scientist, helping maintain an organized and efficient daily workflow. • Review research materials aloud as needed to support the scientist’s work and ongoing projects. • Edit and refine research manuscripts in LaTeX, including locating specific sections, adjusting mathematical layouts, and improving document formatting to meet page and margin requirements. • Assist with movement and navigation within the office environment when on-site support is needed. • Prepare or help complete expense documentation in partnership with the labs administrative support team. • Handle general office and clerical assignments, including document updates, coordination tasks, and other administrative requests as assigned.
2026-04-30T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-04-15T00:00:00Z

Administrative Assistant

Redwood City, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
Robert Half is working with a reputable medical company seeking a motivated and detail-oriented recent graduate to join their team as an Entry-Level Administrative & Operations Associate. This is an excellent opportunity for someone early in their career who is eager to gain hands-on experience, build foundational business skills, and grow within a professional environment. Position OverviewAs a key support member of the team, you will assist with administrative coordination, data management, and cross-functional projects. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced setting. This role offers strong mentorship and exposure to multiple areas of the business. Key Responsibilities<ul><li>Provide day-to-day administrative support to team members and leadership</li><li>Manage and organize data using Microsoft Excel (tracking, reporting, and analysis)</li><li>Assist with document review, including internal policies, procedures, or bylaws</li><li>Coordinate meetings, prepare materials, and communicate with internal stakeholders</li><li>Collaborate with committees, project teams, or department leads on ongoing initiatives</li><li>Maintain accurate records and ensure timely follow-up on action items</li><li>Support special projects and ad hoc assignments as needed</li></ul>
2026-04-30T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on delivering accurate intake services, verifying coverage details, securing required documentation, and helping create a detail-oriented experience for patients and care teams. The ideal candidate is organized, service-oriented, and comfortable managing multiple responsibilities in a fast-paced healthcare environment. Responsibilities: • Manage patient intake activities by entering demographic details, confirming insurance information, and ensuring registration records are complete and accurate. • Collect required signatures, co-payments, deductibles, and deposits while following established policies and applicable regulatory standards. • Safeguard patient valuables according to department guidelines and maintain proper documentation throughout the registration process. • Scan and upload registration materials and supporting documents before the end of each shift to keep records current and accessible. • Use payer portals and other online verification tools to confirm eligibility, review coverage details, and update patient information as needed. • Coordinate closely with registration colleagues and clinical teams to provide wristbands, face sheets, labels, and other required materials without delay. • Respond promptly to nursing updates, visitor authorization needs, and related communication to support smooth patient flow across care areas. • Maintain office readiness by monitoring equipment functionality, following downtime procedures when necessary, and contributing to departmental meetings and training sessions.
2026-05-01T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking an organized and detail-oriented Administrative Assistant to support daily office operations, coordinate schedules, and provide general administrative support to the team. The Administrative Assistant will manage calendars, prepare documents, handle correspondence, maintain records, and assist with office coordination. This role requires strong communication skills, time management, and the ability to multitask in a fast-paced environment. Responsibilities<ul><li>Manage calendars, meetings, and appointments</li><li>Answer phones, respond to emails, and route inquiries</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain filing systems and office records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry and special projects as assigned</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Portola Valley, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Overview:We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.Key Responsibilities:<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul>
2026-04-25T00:00:00Z

Sr. Administrative

San Carlos, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
Robert Half is partnering with a respected government agency in San Carlos to hire a dynamic Administrative Specialist for an exciting contract opportunity. This role is perfect for a skilled professional who thrives in a fast-paced public sector environment and enjoys being at the center of daily operations. If you are organized, proactive, and confident balancing public interaction, detailed documentation, and financial coordination, this is your chance to make a meaningful impact in your community. As a key member of the team, you will help ensure smooth office operations while supporting critical functions. The ideal candidate is polished, resourceful, and able to manage multiple priorities with professionalism, sound judgment, and a strong commitment to public service. What You’ll Do:<ul><li>Serve as a central point of contact, partnering with internal departments to drive cross-functional communication and project coordination</li><li>Deliver front-line administrative support including phone coverage, email correspondence, and assisting walk-in visitors</li><li>Manage the intake, processing, and tracking of permit applications, ensuring all documentation is accurate, complete, and compliant</li><li>Maintain and update records, databases, and filing systems in accordance with municipal regulations and retention requirements</li><li>Prepare professional correspondence, reports, and public notices related to permits, projects, and public works initiatives</li><li>Assist with work order tracking, service request coordination, and project documentation management</li><li>Process payments, fees, and invoices tied to permits and services with precision and accountability</li><li>Respond to public information requests, ensuring transparency, responsiveness, and excellent community service</li><li>Uphold compliance with local ordinances, policies, and procedures while contributing to operational excellence</li></ul>
2026-05-02T00:00:00Z

Legal Administrative Assistant

San Jose, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
National law firm has an immediate opening for a Legal Administrative Assistant to join our team in San Jose, California. This position offers an excellent opportunity to support attorneys and assist with immigration-related cases and administrative tasks. The ideal candidate will thrive in a fast-paced environment, ensuring accuracy and efficiency in managing critical legal documents and processes. This is an on-site position in San Jose, CA. The ideal candidate will be a recent college graduate or have at least 6 months of administrative or legal experience. Responsibilities:• Perform high-volume data entry with precision and efficiency.• Organize, maintain, and update legal documents related to visa classifications.• Carry out clerical tasks such as copying, printing, and scanning to support office operations.• Create and manage both electronic and physical client files for easy access and retrieval.• Monitor and track case statuses, ensuring all deadlines and requirements are met.• Distribute incoming mail according to established procedures and guidelines.
2026-05-01T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-04-24T00:00:00Z

Executive Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Provide high-level administrative support to senior leadership, including scheduling, communications, and confidential project coordination. Responsibilities:<ul><li>Manage executive calendars and travel arrangements</li><li>Prepare meeting materials and reports</li><li>Coordinate executive communications</li><li>Handle confidential information with discretion</li><li>Support special projects and workflow management</li></ul>
2026-04-24T00:00:00Z

Executive Assistant

Mountain View, CA
onsite
Temporary / Contract
30 - 50 USD / Hourly
Job Title: Executive AssistantOverview:We’re seeking a proactive, detail‑oriented Executive Assistant to support senior leadership in a fast‑paced professional environment. This role requires strong judgment, discretion, and the ability to anticipate needs.Key Responsibilities:<ul><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Prepare correspondence, presentations, and executive‑level materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential information with professionalism and discretion</li></ul>
2026-04-25T00:00:00Z

Executive Assistant

Portola Valley, CA
onsite
Temporary / Contract
30 - 50 USD / Hourly
Job Title: Executive Assistant / Office ManagerOverview:We’re seeking a proactive Executive Assistant to support senior leadership while overseeing day‑to‑day office operations. This role blends high‑level administrative support with hands‑on office management in a fast‑paced environment.Key Responsibilities:<ul><li>Manage complex executive calendars, meetings, and correspondence</li><li>Oversee office operations including supplies, vendors, and facilities coordination</li><li>Serve as point of contact for internal teams, visitors, and external partners</li><li>Support onboarding, office logistics, and special projects as needed</li></ul>
2026-04-25T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 35 USD / Hourly
We are looking for an experienced and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This contract position, based in San Francisco, California, offers an exciting opportunity for someone who excels in organization and thrives in a fast-paced, client-focused environment. The role requires a proactive individual capable of managing multiple priorities with discretion and precision. Responsibilities: • Manage complex calendars and schedules for senior leaders, ensuring efficient coordination of meetings and appointments. • Organize and prepare materials such as agendas, presentations, and notes for internal and external meetings. • Arrange detailed travel plans, including booking flights, accommodations, and transportation, and handle associated expense reporting. • Oversee confidential communications and document preparation with a high level of attention to detail. • Support onboarding processes for new hires and assist with team operations, including office logistics and vendor coordination. • Collaborate with various departments, including HR and Operations, on key administrative tasks and projects. • Maintain a high standard of conduct and poise while interacting with clients, internal teams, and executive leadership. • Track deadlines and ensure all deliverables are completed with accuracy and attention to detail. • Serve as a reliable point of contact for inquiries and correspondence, ensuring timely and effective communication.
2026-05-01T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior university leadership. This long-term contract position calls for a candidate with substantial experience who can manage sensitive matters, coordinate competing priorities, and serve as a trusted point of contact across a complex academic environment. The ideal candidate brings sound judgment, strong communication skills, and the ability to keep leadership informed while ensuring daily operations run smoothly. Responsibilities: • Manage complex calendars, coordinate appointments, and organize meetings for executive leadership while balancing shifting priorities and urgent requests. • Serve as a central liaison between senior leaders and administrators, faculty, staff, students, and external partners to ensure clear communication and timely follow-up. • Handle confidential inquiries, concerns, and escalated issues by assessing the situation, identifying next steps, and routing matters appropriately. • Prepare, edit, and distribute clear correspondence, reports, presentations, announcements, and other executive-facing materials for a range of audiences. • Track campus activities, deadlines, and pending decisions to anticipate needs, support leadership initiatives, and help maintain continuity across the office. • Support senior leadership with administrative and operational tasks related to policy interpretation, compliance matters, travel, procurement, and other institutional processes. • Record meeting notes, maintain organized documentation, and manage sensitive files with a high degree of discretion and accuracy. • Collaborate with leadership team members and their teams on priority projects, providing updates on critical issues and helping advance confidential or time-sensitive matters.
2026-05-01T00:00:00Z

Part Time Administrative Assistant

Fairfield, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Part Time Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations. Responsibilities:• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.• Research and compile data from multiple sources to complete forms or create detailed reports.• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.• Organize and maintain departmental files, ensuring records are accurate and easily accessible.• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.• Manage and track official documents, ensuring compliance with departmental regulations.• Utilize computer systems to input data, generate reports, and maintain databases.• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.• Review computer-generated reports for errors and ensure corrections are made promptly.• Train or supervise team members on specific projects or procedures when necessary.par
2026-05-01T00:00:00Z

Accounting and Administrative Assistant

San Francisco, CA
onsite
Permanent / Full Time
72000 - 82000 USD / Yearly
We are looking for a dedicated Accounting and Administrative Assistant to join our team in San Francisco, California. In this role, you will support essential financial operations while contributing to the smooth functioning of administrative tasks. This position is ideal for someone with a strong foundation in accounting principles and excellent attention to detail. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:• Professional, approachable with all stakeholders• Team‑oriented and collaborative mindset• Handle mail intake, scanning, distribution, and filing• Process, code, and file invoices and documents• Reconcile vendor statements and resolve issues• Review and code credit card activity• Apply payments, credits, and refunds• Prepare bank deposits (mobile and physical)• Generate AR, payment, and receivable reports• Follow up on past‑due balances and send statements• Respond to and document inquiries• Manage key/fob requests and charges• Download and format payroll reports• Research and resolve account discrepancies• Assist with bank, credit card, and system reconciliations• Support financial reports, budgets, forecasts, and filings• Organize annual compliance files• Follow financial policies and controls• Perform other assigned duties
2026-04-15T00:00:00Z

Admisitriatve Assistant

Millbrae, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Robert Half has an exciting temp to hire position for one of our top clients in Millbrae. Our client is seeking a highly organized, proactive, and detail-oriented Office Management & Field Operations Administrative Assistant to provide critical support across office operations and executive level field leadership. This is an exciting opportunity for an administrative professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and takes pride in creating efficient systems that keep teams running smoothly. This role offers a unique blend of office management, executive support, event coordination, and operational administration, making it ideal for someone who enjoys both people-facing responsibilities and behind-the-scenes problem-solving. Key ResponsibilitiesOffice Management & Administrative Support<ul><li>Provide direct support to the Executive Assistant and Bay Area Group Leaders</li><li>Oversee daily office operations, ensuring a professional, organized, and welcoming workplace environment</li><li>Manage office deliveries, kitchen inventory, vendor coordination, and workspace upkeep</li><li>Support reception duties, light phone coverage, and shared workspace resources such as copier stations</li><li>Coordinate office meeting logistics for trainings, team meetings, employee events, and social gatherings</li><li>Arrange catering, facility setup, and post-event cleanup services as needed</li><li>Process invoices and manage vendor communications for office-related services and utilities</li><li>Assist with planning and execution of regional events, including business meetings, employee resource group events, company celebrations, and seasonal gatherings</li><li>Support onboarding for new hires and interns by tracking materials, equipment, and first-day readiness</li><li>Provide direct administrative support to the Division VP of Field Operations</li><li>Partner with senior leaders, including Field VPs and Directors, to coordinate schedules and priorities</li><li>Manage travel arrangements including flights, accommodations, and meeting logistics</li><li>Coordinate executive leadership visits, business meetings, and strategic planning sessions</li><li>Prepare reports by gathering, reviewing, correcting, and analyzing data</li><li>Collaborate with business development and marketing teams on presentations and materials for leadership meetings</li><li>Organize meeting agendas, attendance tracking, document sharing, and follow-up action items</li><li>Record and distribute leadership meeting minutes</li></ul>
2026-04-29T00:00:00Z

Office Assistant

Alameda, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment. Responsibilities: • Handle receptionist duties, including greeting visitors and answering inbound calls professionally. • Scan and organize documents to maintain accurate and accessible records. • Perform general clerical tasks such as filing, data entry, and managing correspondence. • Assist with scheduling and coordinating meetings or events as needed. • Support the team in maintaining a clean and efficient workspace. • Collaborate with staff to ensure timely completion of administrative tasks. • Monitor office supplies and place orders to ensure adequate inventory. • Provide additional administrative support to departments as requested. • Uphold confidentiality and professionalism in all interactions and responsibilities.
2026-04-24T00:00:00Z

Office Assistant

San Ramon, CA
onsite
Temporary to Hire
25 - 26 USD / Hourly
We are looking for a dependable Office Assistant to provide day-to-day administrative support for the Accounts Receivable team in San Ramon, California. This contract opportunity is well suited for someone who stays organized, communicates professionally, and can keep routine processes moving efficiently. The person in this role will help manage correspondence, maintain accurate records, and coordinate with internal teams to support billing-related workflows. Office Assistant Responsibilities:• Create and send routine customer communications such as invoices, account statements, and payment reminders with accuracy and professionalism.• Review shared email inboxes, prioritize incoming messages, and direct requests to the appropriate team members for timely follow-up.• Maintain tracking logs for open items and follow through with customers or internal departments to help keep requests on schedule.• Enter, verify, and update information in spreadsheets and internal platforms while ensuring a high level of data accuracy.• Compile simple status reports and summaries that help the Accounts Receivable or finance team monitor ongoing activity.• Partner with sales, customer service, and operations teams to address non-financial billing questions and resolve documentation-related issues.• Organize follow-up activities by scheduling next steps and keeping task records current for the team.• Assist during month-end and reporting periods by gathering documents and monitoring checklist completion.• Respond to routine inquiries in a courteous, service-oriented manner that reflects professionalism in every interaction.• Maintain orderly documentation and records in alignment with company standards for accuracy and consistency. If you are interested in this Office Assistant position, please submit your resume today for immediate consideration!
2026-05-01T00:00:00Z

Sr. Data Entry Clerk

Oakland, CA
onsite
Temporary / Contract
35.625 - 41.25 USD / Hourly
We are looking for an experienced Sr. Data Entry Clerk to support membership operations for a government organization in Oakland, California. This Long-term Contract position will lead day-to-day data integrity efforts, guide a small team, and help ensure membership and payment records are handled accurately and efficiently. The role combines hands-on review work with staff oversight, policy interpretation, and cross-functional coordination to resolve issues and improve operational consistency. Responsibilities: • Lead and support a team of five membership specialists, providing daily direction, feedback, and coverage for operational questions. • Review membership records and data entry activity to maintain high accuracy standards and consistent processing practices. • Oversee dues payment handling and examine reconciliation results to identify discrepancies or processing concerns. • Conduct audits and quality checks across membership updates, payment activity, and related recordkeeping tasks. • Interpret membership rules and eligibility guidelines, serving as a point of reference for policy-related questions. • Coach employees through performance expectations, routine challenges, and corrective discussions when needed. • Assist newer team members with onboarding support while continuing to guide experienced staff on complex cases. • Handle escalated member concerns, communicate directly with individuals on unresolved matters, and work toward effective resolution. • Collaborate with internal teams and external partners on database issues, system troubleshooting, reporting needs, and process improvements, including work related to organizational system changes.
2026-04-30T00:00:00Z

Sr. Accountant

Fairfield, CA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
We are looking for a Senior Accountant to join our dynamic finance team in Fairfield, California. This role requires a detail-oriented individual who will oversee key financial processes, ensure accurate reporting, and contribute to the overall efficiency of the accounting function. The ideal candidate is eager to grow their expertise, thrives in a fast-paced environment, and is committed to delivering high-quality results. Responsibilities: • Lead the month-end close process, including reviewing financial drafts and identifying variances against budget. • Consolidate financial statements across multiple entities, ensuring accurate representation of intercompany activities. • Coordinate and manage audit processes, including bank and year-end audits, while collaborating with team members to fulfill data requests. • Assist in preparing annual budgets and contribute to financial planning initiatives. • Monitor daily cash management activities, analyzing current standings to determine payable priorities. • Apply cost accounting principles to support operational decisions and cross-train with other accounting roles. • Oversee the accounts payable cycle, addressing vendor inquiries and ensuring timely processing of payments. • Develop and maintain freight tracking reports to analyze cost trends by customer and route. • Maintain a fixed asset tracker, tagging and systematically recording assets for monthly reporting. • Perform additional duties as required to support the overall finance and accounting function.
2026-04-07T00:00:00Z