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53 results for Office Specialist in Livermore, CA

Office Assistant

San Mateo, CA
onsite
Temporary / Contract
26.125 - 30.25 USD / Hourly
Robert Half is working with a busy CPA firm seeking a highly organized and dependable Administrative Assistant to support their tax services during peak tax extensions. This role is critical to keeping client workflows, documentation, and deadlines running smoothly. The ideal candidate thrives in a fast-paced professional environment, communicates clearly with clients, and has experience working with CCH tax and practice management systems. This is a 2 - 3 month contract with full time hours. If you are available for work, please find the description below and if interested, apply ASAP. Interviews can take place this week. Do not wait! Apply now! Responsibilities:<ul><li>Processes packages/mail - outgoing and internal sorting/delivery</li><li>Organizer distribution</li><li>Completes scanning and copying as needed or requested</li><li>Storing documents to DocuWare and PE</li><li>Certified mail logs</li><li>Phone coverage for FDC’s lunch breaks</li><li>Set up and clear food for various meetings and events</li><li>And any other office projects</li></ul>
2026-08-07T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in San Francisco, California. This is a Contract position suited for someone who communicates professionally, delivers strong customer service, and stays organized while handling a variety of administrative tasks. The role will help keep the office running smoothly by supporting visitors, coordinating shared spaces, managing mail and supplies, and assisting with general clerical needs. Responsibilities:• Serve as the first point of contact for phone calls and office visitors, providing assistance and directing inquiries appropriately.• Coordinate guest arrivals by maintaining visitor information and communicating with building security as needed.• Support internal meetings by arranging food orders, preparing meeting spaces, and handling post-meeting cleanup.• Oversee conference room readiness and help accommodate both planned and last-minute meeting requests.• Process incoming and outgoing mail, including courier shipments and overnight delivery services.• Track and replenish office, kitchen, and shared workspace supplies while keeping common areas neat and stocked.• Identify facility or equipment issues and work with property management or service providers to resolve them promptly.• Maintain office records such as badges, keys, mailing logs, and other administrative documentation.• Assist with clerical and operational tasks including copying, scanning, filing, document processing, errands, event support, and special projects as assigned. ** If you're interested in this position, please apply to this position and contact Baylee Burke at baylee.burke - at - roberthalf - .com with your word resume and reference job ID#00410-0013473186**
2026-08-07T00:00:00Z

Office Manager

Millbrae, CA
onsite
Temporary to Hire
42.75 - 49.5 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations in a construction-focused environment. This contract opportunity with permanent potential will play a central role in keeping the office running smoothly while providing high-level coordination for leadership, meetings, events, and administrative workflows. The ideal candidate is detail-oriented, adaptable, and comfortable balancing office administration, vendor coordination, scheduling, and financial support in a fast-paced setting. Responsibilities: • Oversee day-to-day office operations, including deliveries, supply replenishment, kitchen coordination, and general workplace organization. • Arrange logistics for recurring office gatherings such as trainings, team meetings, celebrations, and hosted events, including catering support and service coordination when needed. • Provide administrative assistance to leadership and offer backup support across the broader administrative team as priorities shift. • Process invoices, expense documentation, and company card activity while coordinating with external vendors and service providers to help maintain accurate records and timely payments. • Support onboarding for new employees and interns by tracking incoming materials, preparing equipment, and helping create a smooth first-day experience. • Organize, store, and prepare recruiting materials for career fairs and other talent outreach activities. • Partner with the Division VP of Field Operations and the leadership team to manage calendars, meeting schedules, executive visits, and travel arrangements. • Contribute to process improvement efforts by helping update operational documents, preparing reports, tracking action items, and improving meeting effectiveness through agendas, notes, and follow-up coordination. • Work with business development and marketing teams to help assemble presentations and supporting materials for field operations and group leadership meetings.
2026-08-06T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
22 - 31 USD / Hourly
Key Responsibilities<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li></ul>
2026-07-30T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are looking for a Contract Office Manager to oversee daily workplace operations in San Francisco, California. This role is responsible for creating an organized, welcoming, and efficient office environment while coordinating services, supporting employees and visitors, and helping maintain a positive on-site experience. The ideal candidate brings strong organizational skills, sound judgment, and the ability to adapt quickly in a fast-moving setting. Responsibilities:• Oversee the day-to-day appearance, organization, and functionality of the office to ensure a clean, well-supplied, and productive workplace.• Coordinate external service providers, including facilities, cleaning, food service, and security partners, and monitor service quality to maintain high standards.• Organize on-site gatherings such as team meals, office celebrations, and internal events, including preparation, vendor coordination, and post-event wrap-up.• Administer workplace entry processes by managing badge access and supporting secure office operations.• Welcome employees, candidates, clients, and other visitors with a thoughtful and hospitable approach that reflects the company positively.• Assist with workspace planning, office reconfigurations, furniture adjustments, and other improvements to support evolving team needs.• Manage incoming mail and package distribution, ensuring items are routed accurately and efficiently to the appropriate recipients or departments.• Support office health, safety, and emergency readiness efforts by helping maintain procedures, supplies, and workplace compliance standards
2026-08-07T00:00:00Z

Office Manager

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Key Responsibilities<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li></ul>
2026-07-30T00:00:00Z

Office Coordinator

Capitola, CA
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
Office Coordinator Urgent Care / Medical Healthcare Facility Are you passionate about providing exceptional patient support and keeping a fast-paced medical office running smoothly? Join a growing healthcare organization committed to delivering high-quality, accessible care to the community. About the Role: As our Office Coordinator, you will play a key role in the daily administrative and operational success of a busy urgent care facility. You’ll help create an efficient, welcoming experience for patients while supporting providers, clinical staff, and office operations. This position requires strong organization, professionalism, and the ability to manage multiple priorities in a fast-moving healthcare environment. What You’ll Do: Coordinate front desk operations, patient scheduling, registration, intake, and check-in/check-out processes Manage patient records and confidential medical documentation, ensuring accuracy and compliance with HIPAA and organizational policies Serve as the first point of contact for patients, staff, and external partners, responding to questions with professionalism, empathy, and efficiency Support administrative and billing functions, including collecting payments, verifying insurance information, preparing patient statements, and processing service documentation Assist providers and clinical staff with schedule coordination, patient flow, daily census tracking, and preparation for clinic operations Partner with the Office Manager and clinical leadership to address facility needs, office supply inventory, safety protocols, and operational issues Help maintain an organized, patient-centered environment and provide additional administrative support as needed to meet the changing demands of the clinic Posted by Staffing Director Scott Moore
2026-08-06T00:00:00Z

Workplace Specialist

Mountain View, CA
onsite
Temporary to Hire
43.5385 - 50.413 USD / Hourly
Onboarding & New Hire Experience<ul><li>Own and continuously improve the U.S. onboarding program from offer acceptance through the first 90 days of employment.</li><li>Design and execute a best-in-class new hire experience that promotes engagement, productivity, and connection to company culture.</li><li>Coordinate onboarding logistics across departments, including IT, Facilities, Security, People Operations, and Hiring Managers.</li><li>Facilitate new hire orientations and onboarding sessions, ensuring employees have the tools and resources needed for success.</li><li>Develop onboarding materials, resources, and communications that create a consistent and scalable experience.</li><li>Manage onboarding surveys and employee feedback programs to identify opportunities for continuous improvement.</li><li>Track onboarding metrics and provide recommendations to enhance employee engagement and retention.</li></ul>Workplace Experience & Office Operations<ul><li>Serve as the primary owner of the Mountain View headquarters workplace experience.</li><li>Oversee daily office operations, ensuring the workplace remains welcoming, efficient, and aligned with company culture.</li><li>Manage office vendors, building relationships and service agreements to maintain a high-quality office environment.</li><li>Coordinate workplace events, employee engagement initiatives, and in-office programming.</li><li>Partner with Facilities and leadership teams on office planning, space utilization, and workplace enhancements.</li><li>Ensure meeting spaces, common areas, and employee amenities support collaboration and productivity.</li><li>Manage office budgets, supplies, and resources as needed.</li></ul>Employee Experience & Culture<ul><li>Create programs and initiatives that enhance employee engagement and foster a strong sense of community.</li><li>Identify opportunities to improve workplace processes and employee touchpoints throughout the employee lifecycle.</li><li>Partner with cross-functional teams to support company events, leadership visits, cultural initiatives, and employee recognition programs.</li><li>Act as a workplace ambassador, helping to cultivate a positive and inclusive employee experience.</li></ul>
2026-08-07T00:00:00Z

Office Responsible

Burlingame, CA
onsite
Temporary / Contract
30 - 31.25 USD / Hourly
The Office Responsible serves as the primary operational and administrative support role within the store environment, helping maintain organized, accurate, and efficient daily business operations throughout the seasonal period. This role supports store leadership through administrative coordination, communication management, operational reporting, inventory adjustments, and customer support functions. The Office Responsible plays an important role in maintaining operational accuracy while supporting the elevated customer experience expected within the Balsam Hill Outlet environment. The ideal candidate is organized, detail-oriented, professional, and comfortable operating within a fast-paced, customer-focused retail environment. Administrative & Office Operations<ul><li>Support daily office and administrative operations</li><li>Answer and manage incoming phone calls professionally and efficiently</li><li>Provide excellent customer service over the phone and assist with customer inquiries</li><li>Maintain organization of store documents, records, and operational paperwork</li><li>Support store communication through Microsoft Teams, Outlook, and company systems</li><li>Maintain confidentiality and professionalism when handling operational information</li></ul> Customer Support<ul><li>Deliver a warm, professional, and customer-focused experience during all customer interactions</li><li>Assist with customer pickups and customer service support within the store</li><li>Assist with customer returns and service-related support as needed</li><li>Support a welcoming, organized, and polished store environment aligned with Balsam Hill service standards</li></ul> Operational & Inventory Support<ul><li>Complete daily sales entries, reconciliation, and operational reporting</li><li>Complete daily audits and ensure documentation is entered and archived accurately</li><li>Support inventory adjustments within POS and inventory management systems</li><li>Help maintain accuracy across sales, inventory, and operational records</li><li>Communicate discrepancies or operational concerns to store leadership</li></ul>
2026-07-27T00:00:00Z

Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a dependable Office Services Associate to support day-to-day administrative and operational services for a client site in San Francisco, California. This Contract position focuses on document production, mail handling, digital support, and front-of-house assistance while helping maintain a responsive and detail-oriented workplace environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage multiple priorities in a fast-paced office setting. Responsibilities:• Manage incoming office service requests by reviewing instructions, confirming details, and documenting work accurately before production begins.• Provide day-to-day support across copy, scanning, printing, mail distribution, and intake activities in both physical and electronic formats.• Organize assignments by urgency and service commitments to ensure completed work is delivered within established turnaround times.• Monitor the quality of finished materials, checking for accuracy and completeness on individual output and assisting with team quality standards when needed.• Communicate proactively with clients, coworkers, and supervisors regarding deadlines, request changes, or issues that could affect delivery.• Resolve routine equipment or supply issues, replenish paper and toner, and escalate more complex problems when appropriate.• Maintain compliance with client-site rules and company procedures while handling confidential information with discretion and care.• Support adjacent service areas such as reception, hospitality, or audio/visual assistance when business needs require additional coverage.• Lift and move boxes, paper, and related materials as part of regular daily operations, including items weighing up to 50 pounds.
2026-08-06T00:00:00Z

Office Services Associate

Palo Alto, CA
onsite
Temporary / Contract
21 - 21 USD / Hourly
<ul><li>Role: Office Services Associate (Contract)</li><li>Location: Palo Alto, CA 94306 (100% Onsite)</li><li>Schedule: Onsite (shift may vary; potential 24/7 environment)</li><li>Tentative Hourly Rate: $20 - $21 per hour</li><li>Duration: Contract (with potential for extension)</li></ul>Role OverviewIn this role, you'll support multiple office service functions including reprographics, reception, hospitality, facilities support, mail services, and audio/visual coordination. This is a hands-on position within a fast-paced corporate environment where exceptional customer service, professionalism, and attention to detail are essential.Responsibilities<ul><li>Scan, print, copy, bind, and distribute sensitive business documents</li><li>Operate high-volume reprographics equipment while maintaining quality and accuracy</li><li>Coordinate conference room setups, meeting support, catering, and room resets</li><li>Assist with audio/visual equipment setup and troubleshooting</li><li>Provide front desk reception and client support in person, over the phone, and via email</li><li>Maintain service request tracking systems and ensure timely completion of requests</li><li>Prioritize daily workflow and communicate operational challenges when necessary</li><li>Troubleshoot basic copier, printer, and scanner issues</li><li>Conduct quality assurance checks on completed work</li><li>Replenish paper, toner, and production supplies</li><li>Support additional office services functions as business needs require</li></ul>Required Qualifications<ul><li>High school diploma or equivalent</li><li>Minimum 1 year of office services, administrative support, or related experience</li><li>Experience in a legal, banking, or large corporate environment preferred</li><li>Strong customer service and relationship-building skills</li><li>Experience with mail, phone, email, scanning, printing, and reprographics equipment</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to manage multiple priorities</li><li>Ability to handle confidential and sensitive information</li><li>Comfortable working in a fast-paced environment</li><li>Ability to stand and walk for the majority of the workday</li><li>Ability to lift and transport materials up to 50 pounds as needed</li></ul>
2026-07-16T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-08-03T00:00:00Z

General Office Clerk

Emeryville, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable General Office Clerk to support a contract records digitization project based on-site in Oakland, California. This contract assignment is expected to last 1-2 months, with the possibility of extension, and focuses on converting decades of customer, job, and warranty documents into an organized digital resource. The person in this role will help build accurate, searchable records by combining document scanning, data organization, and technology-assisted information capture while maintaining a high level of confidentiality. Responsibilities: • Sort, prepare, and scan historical customer, project, and warranty files to create complete digital records. • Apply consistent document naming and filing standards so records remain easy to locate and manage. • Use AI-enabled tools to capture important details from source documents and organize the information into structured formats. • Check extracted data against original files and correct discrepancies to ensure reliability and accuracy. • Input, update, and refine information within spreadsheets or databases to support a searchable record system. • Flag missing details, duplicate entries, and irregularities in documentation, then communicate findings as the project progresses. • Protect sensitive information and share routine status updates on workload, progress, and issues requiring attention.
2026-07-23T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
80000 - 127000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support attorneys serving private clients in trust, estate, and charitable planning matters in San Francisco, California. This hybrid position combines administrative coordination, document production, client communication, and billing support while working closely with legal and accounting teams. The ideal candidate is organized, discreet, and comfortable managing multiple priorities in a law firm environment. Responsibilities: • Prepare, revise, and format legal correspondence, reports, and client-facing documents with a high degree of accuracy and professionalism. • Review materials for grammar, consistency, and completeness, and route finalized documents to the appropriate attorneys, clients, or internal teams. • Oversee attorney schedules by arranging meetings, calls, travel, and other time-sensitive commitments. • Maintain orderly electronic and physical files, ensuring records are easy to retrieve and updated in document management systems. • Coordinate meeting logistics, including reserving conference space, organizing materials, and supporting internal and external attendees. • Serve as a point of contact for clients and colleagues by gathering information, relaying updates, and responding to routine requests promptly. • Enter attorney time records, assist with expense submissions, and help keep administrative documentation current. • Support the billing cycle by preparing invoice drafts, making revisions, and collaborating with attorneys and accounting staff to finalize client bills. • Assist with opening new matters by helping with conflict checks, engagement paperwork, and related intake documentation. • Handle general administrative tasks such as scanning, copying, and other office support duties while protecting confidential client and firm information.
2026-07-31T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment. Responsibilities: • Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission. • Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances. • Conduct conflict checks to ensure compliance and avoid scheduling conflicts. • Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs). • Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support. • Maintain accurate records of legal proceedings and filings. • Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics. • Communicate effectively with court personnel and other legal professionals to resolve filing issues. • Assist with dictation tasks and transcription as needed.
2026-07-24T00:00:00Z

Legal Secretary

San Jose, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Position OverviewWe are seeking an experienced Legal Secretary/Legal Assistant to provide day-to-day support in a busy law firm environment. This is a part-time, onsite, temp-to-hire opportunity for someone with strong litigation support and legal administrative experience.Key Responsibilities<ul><li>Prepare and edit legal documents, pleadings, briefs, and correspondence</li><li>Manage litigation calendars, deadlines, and appointments in Outlook</li><li>Handle State and Federal Court eFiling and eService</li><li>Schedule depositions, meetings, and conferences</li><li>Perform document management using Adobe Acrobat Pro, including bookmarking and Bates stamping</li><li>Communicate with clients, opposing counsel, and court personnel</li></ul>
2026-08-04T00:00:00Z

Legal Secretary

San Mateo, CA
remote
Temporary / Contract
35 - 45 USD / Hourly
A boutique law firm in San Mateo, California is seeking a Legal Secretary to provide administrative and litigation support to attorneys in a fast-paced practice. This role requires a detail-oriented professional with strong organizational skills and prior experience handling state court e-filing and calendaring. As a Legal Secretary with this firm, you'll support multiple attorneys through the full litigation lifecycle and have opportunity to grow within the firm. Key Responsibilities:<ul><li>Provide day-to-day administrative support to attorneys and legal staff. </li><li>Prepare, format, revise, and proofread legal correspondence, pleadings, and other case-related documents. </li><li>Handle state court e-filing and ensure filings are submitted accurately and timely. </li><li>Manage attorney calendars, including court dates, deadlines, client meetings, and other key events. </li><li>Coordinate scheduling for hearings, depositions, meetings, and conference calls. </li><li>Maintain and organize physical and electronic case files. </li><li>Communicate with clients, court personnel, vendors, and outside counsel in a professional manner. </li><li>Assist with document preparation, records management, and general office support as needed. </li></ul>
2026-07-31T00:00:00Z

Legal Secretary

Lafayette, CA
onsite
Temporary / Contract
33 - 42 USD / Hourly
A well-established East Bay law firm is seeking a Litigation Secretary to join its growing team. This position will provide direct support to a busy attorney and play a key role in keeping litigation matters organized, on track, and moving efficiently. The ideal candidate is an experienced litigation support professional who can step in with minimal training, manage competing priorities, and serve as a reliable resource for the legal team.This is a contract-to-hire opportunity with a firm that values work-life balance, offers flexibility, and genuinely treats employees as part of the team. Responsibilities<ul><li>Manage attorney calendars, deadlines, and court appearances</li><li>Prepare, file, and serve legal documents in state and federal courts</li><li>Handle e-filing and monitor filing deadlines</li><li>Draft, revise, proofread, and format correspondence and pleadings</li><li>Maintain and organize electronic and physical case files</li><li>Assist with document management and records organization</li><li>Conduct conflict checks, if experienced</li><li>Provide general litigation administrative support as needed</li></ul>
2026-08-07T00:00:00Z

Legal Secretary

Redwood City, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Litigation Legal Secretary | Regional Law FirmReady to take your legal career to the next level? A well-established regional law firm is seeking a highly skilled Litigation Legal Secretary to support a team of 3-4 attorneys handling sophisticated insurance defense matters. This is an excellent opportunity to join a collaborative, growing firm where your expertise will be valued and your contributions will make an immediate impact.What You'll Do:<ul><li>Manage state and federal court e-filings</li><li>Maintain attorney calendars and monitor critical deadlines</li><li>Prepare, proofread, and format legal documents</li><li>Create and format Tables of Authorities (TOAs) and Tables of Contents (TOCs)</li><li>Support attorneys throughout all phases of the litigation lifecycle</li></ul>What We're Looking For:<ul><li>3-10+ years of legal secretary experience</li><li>Strong civil litigation background</li><li>Excellent organizational skills and attention to detail</li><li>Proficiency with court filings, calendaring, and legal document preparation</li><li>Ability to thrive in a fast-paced, team-oriented environment</li></ul>This position requires working on-site full-time during training, with the opportunity to transition to a hybrid schedule thereafter. If you're looking for a long-term home with a respected firm that offers stability, professional growth, and a supportive culture, we'd love to hear from you!
2026-08-07T00:00:00Z

Legal Secretary

San Mateo, CA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
We are looking for a Legal Secretary to support a busy legal team in San Mateo, California. This role is ideal for someone who thrives in a fast-paced litigation environment and can manage deadlines, filings, and attorney support with accuracy and professionalism. The successful candidate will bring strong organizational skills, sound judgment, and experience coordinating legal administrative work in civil and defense litigation matters. Responsibilities: • Prepare, review, and submit legal documents through electronic court filing systems while ensuring compliance with court rules and filing deadlines. • Maintain attorney calendars by scheduling hearings, deadlines, meetings, and other case-related events with a high level of accuracy. • Draft, format, and revise correspondence, pleadings, and other legal materials from dictation, notes, or attorney instruction. • Coordinate court filings and service activities for civil litigation matters, tracking confirmations and follow-up requirements. • Organize case files, manage legal documents, and keep records current to support efficient matter handling. • Provide administrative support to attorneys handling defense litigation, including deadline monitoring and document preparation. • Communicate with courts, clients, and outside parties professionally regarding scheduling, filings, and case logistics.
2026-07-28T00:00:00Z

Legal Secretary

Redwood City, CA
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for a Legal Secretary to join a law firm based in Redwood City. In this role, you will provide dedicated support to a group of attorneys handling litigation matters, helping keep cases organized, filings timely, and legal documents accurate and well prepared. This opportunity is well suited for a legal support specialist who enjoys working in a fast-paced practice and wants to build a long-term career with an established firm. The position requires on-site work during training, with the possibility of a hybrid schedule afterward. Responsibilities:• Support attorneys through multiple stages of litigation by coordinating documents, deadlines, and daily case activity.• Prepare, revise, and proofread pleadings, motions, correspondence, and other legal materials to ensure accuracy and proper formatting.• Submit court documents through state and federal electronic filing systems while monitoring for compliance with filing rules and deadlines.• Maintain attorney calendars by scheduling hearings, court appearances, meetings, and other case-related commitments.• Track critical dates and follow up on upcoming deadlines to help matters progress efficiently and without delay.• Organize and update electronic and paper case files, including indexes and supporting documentation for active matters.• Produce tables of authorities and tables of contents for legal filings and assist with finalizing documents for submission.• Communicate effectively with clients, opposing counsel, court staff, and internal team members regarding scheduling, filings, and case-related correspondence.
2026-07-29T00:00:00Z

Legal Secretary

Redwood City, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Regional law firm in Redwood City has an immediate opening for a skilled Legal Secretary! This Legal Secretary will support 3-4 attorneys with all phases of the litigation lifecycle for insurance defense matter. Major responsibilities will include State and Federal e-filing, maintaining the court calendar, preparing legal documents, and formatting TOAs and TOCs. If you're looking to join an established firm and grow your legal secretary career, this is the position for you! This legal secretary must be able to work on-site full-time for training and then a hybrid remote schedule will be considered. The ideal candidate will have 3-10+ years of legal secretary experience in a civil litigation practice area.Responsibilities:· Assist attorneys in preparing and organizing legal documents related to employee benefits litigation.· Draft and proofread legal correspondence, pleadings, motions, and other legal documents.· Utilize electronic filing systems for both state and federal courts.· Ensure accurate and timely submission of documents through electronic filing platforms.· Manage attorney calendars, including scheduling hearings, court appearances, and deadlines.· Coordinate and confirm appointments, court dates, and meetings.· Maintain and organize electronic and physical case files.· Create and update document indexes and filing systems.· Interact professionally with clients, opposing counsel, and court personnel.· Handle incoming and outgoing correspondence and communications.· Provide general administrative support to attorneys, including phone coverage, travel arrangements, and expense reports.
2026-07-31T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary / Contract
33 - 40 USD / Hourly
We are looking for a detail-oriented Legal Secretary to provide immediate on-site support in Oakland, California. This Long-term Contract with potential for conversion is ideal for someone who can keep legal administrative work organized, accurate, and on schedule in a fast-paced practice. The role will focus on managing filings, maintaining calendars, and supporting attorneys with day-to-day legal support needs. Responsibilities:• Prepare, review, and submit court-related documents through electronic filing systems while ensuring accuracy and timeliness.• Coordinate attorney calendars, track deadlines, and maintain important dates for hearings, filings, and case activity.• Organize legal documents, correspondence, and case materials so records remain accessible and up to date.• Provide administrative support for attorneys by drafting routine communications and assisting with legal documentation.• Monitor filing requirements and court procedures to help keep matters compliant with applicable deadlines.• Communicate with courts, clients, and outside parties regarding scheduling, document status, and general case coordination.• Support up to two personal injury attorneys with daily workflow and case-related administrative tasks as needed.
2026-08-07T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy litigation practice in San Francisco, California. This position is ideal for someone who thrives in a demanding legal setting, brings strong commercial litigation knowledge, and can manage priorities with confidence and precision. The successful candidate will play a key role in keeping matters organized, filings on track, and attorneys well supported in a sophisticated, partner-driven environment. Responsibilities: • Prepare, format, and revise litigation materials such as pleadings, motions, discovery documents, correspondence, and other court-related submissions. • Handle electronic filing for matters in state and federal courts, including trial and appellate filings, while ensuring compliance with applicable rules and deadlines. • Maintain organized electronic matter files and manage document workflows within the firm's records and document management systems. • Coordinate new matter intake and support ongoing file administration to ensure records remain accurate, accessible, and up to date. • Assist with attorney time entry, billing support, travel arrangements, and expense processing as part of daily practice operations. • Manage calendars and track important litigation deadlines, court dates, and related scheduling needs for assigned attorneys. • Communicate professionally with clients, attorneys, court personnel, and internal staff to support efficient handling of active matters. • Provide dependable administrative and litigation support in a high-volume practice, taking initiative and maintaining ownership of assigned work.
2026-08-05T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy commercial litigation practice. This role is well suited for a confident, detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and contribute effectively in a high-volume, partner-driven environment. The ideal candidate brings strong litigation support experience, takes initiative without constant direction, and is ready to assume ownership of daily responsibilities from the start. Responsibilities: • Prepare, review, and submit court filings in state and federal courts, ensuring all documents meet procedural rules and deadlines. • Maintain complex litigation calendars by tracking hearings, filing dates, court appearances, and other case-related milestones. • Support attorneys with document preparation, revisions, formatting, and transcription from dictated material as needed. • Coordinate case materials, correspondence, and legal records so files remain organized, current, and readily accessible. • Monitor multiple active matters at once and adjust priorities quickly to meet urgent deadlines in a fast-paced practice. • Communicate with attorneys, court personnel, and internal teams to facilitate efficient handling of litigation matters. • Take ownership of assigned work by anticipating needs, following through on deliverables, and helping keep matters on schedule.
2026-07-15T00:00:00Z