<p><strong>Summary:</strong></p><p>Provides comprehensive administrative and programmatic support across multiple internal committees, events, and operational functions. This role reports to departmental leadership and supports executive, leadership, and programmatic initiatives as directed.</p><p><strong>Key Responsibilities:</strong></p><p><strong>Committee Support & Administration</strong></p><ul><li>Serve as the primary administrative staff liaison for assigned committees, which may include Community Outreach, Global Business, Diversity, and Young Professionals Network (YPN). Additional committees may be assigned as needed.</li><li>Prepare meeting agendas, packets, and minutes; track member attendance using Excel and membership management platforms.</li><li>Advise committee chairs/vice chairs and members, facilitating communications and strategic action.</li><li>Organize meeting logistics, including room setup, audiovisual needs, and attendance tracking (including scanning and monitoring Zoom/presentations).</li><li>Coordinate and share agendas, meeting notes, reports, and correspondence.</li><li>Collaborate with volunteer leadership to set direction and ensure successful planning and implementation of activities.</li><li>Transcribe meeting minutes, attend events, and serve as the main point of contact for committee communications.</li><li>Follow up on assignments, submit documents and communications promptly.</li><li>Manage committee swag and t-shirt orders with vendors, including logo approvals and delivery timelines.</li><li>Monitor committee budgets for supplies and ad hoc expenses.</li><li>Communicate marketing needs to internal marketing staff.</li><li>Procure and replenish supplies for committee functions.</li></ul><p><strong>Annual Programs & Recognition</strong></p><ul><li>Assist with Young Professional Network (YPN) “Who’s Who Under 40” application process, application management, and finalist tracking.</li><li>Support staff appreciation and engagement initiatives.</li></ul><p><strong>Event Coordination & On-site Support</strong></p><ul><li>Attend and support major organizational events, such as general meetings, recognition ceremonies, and tournaments.</li><li>Ensure committee materials, signage, and volunteers are prepared for events.</li><li>Staff event functions/tables as needed.</li><li>Provide on-site support to department leadership for executive and board meetings, including setup, cleanup, catering, and logistics.</li></ul><p><strong>Administrative Operations</strong></p><ul><li>Order office and catering supplies; provide purchase documentation for accounts payable processing.</li><li>Restock supply rooms and maintain inventory of beverages and snacks for meeting rooms.</li><li>Support travel booking for staff and volunteers, including registration, lodging, and flight arrangements.</li><li>Assist with scheduling meetings, emailing attendees, and tracking responses.</li><li>Serve as backup for food ordering for committees as needed.</li></ul><p><br></p>
<p>Summary</p><p>The Administrative Assistant should be able to enter a high volume of data entry quickly and accurately daily to meet deadlines. This role will vary and adapt to the applicable division and project as needed. The ideal candidate must operate data entry devices and duties may include verifying data and preparing materials for printing.</p><p><br></p><p>Duties & Responsibilities</p><p>• Locate and correct data entry errors and report them to supervisors.</p><p>• Compile, sort, and verify the accuracy of data before it is entered.</p><p>• Compare data with source documents or re-enter data in verification format to detect errors.</p><p>• Store completed documents in appropriate locations.</p><p>• Select materials needed to complete work assignments.</p><p>• Consistently update and review spreadsheets and databases.</p><p>• Maintain and continually improve filing system of all records.</p><p>• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.</p><p>• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.</p><p>• Create, maintain, and enter information into databases.</p><p>• Use computers for various applications, such as database management or word processing.</p><p>• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions</p><p>• Perform clerical functions as needed, including but not limited to copying, filing, scanning, faxing, etc.</p><p>• Support and assist Accounting department; conserve time by reading, researching, and routing correspondence and collecting and analyzing information as needed.</p><p>• Maintain confidentiality of any company sensitive information.</p><p>• Comply with I.S.O. 9000:2015 operations work instructions, contracts, safety program, and Company established policies and procedures.</p><p>• Escalate critical and/or sensitive issues to Accounting with recommendation for resolution.</p><p>• Perform additional assignments as required by the needs of the company or as directed by Division Managers.</p><p><br></p><p><br></p>
<p>We are looking for a dedicated and highly organized Litigation Legal Assistant with 2+ years of experience to join our multi-State law firm's team in Las Vegas, Nevada. This position involves providing essential support to attorneys and paralegals in handling complex litigation matters, with a particular focus on intellectual property and commercial disputes. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to communicate effectively in a fast-paced legal environment. This position is in-office for the first 90 days of employment and then offers a hybrid schedule with 2 days a week remote.</p><p><br></p><p>Responsibilities:</p><p>• Manage attorneys’ calendars, appointments, and docket schedules to ensure deadlines are met.</p><p>• Coordinate detailed travel arrangements for attorneys and team members.</p><p>• Prepare and submit electronic court filings for both state and federal jurisdictions.</p><p>• Handle client communications by screening inquiries and providing timely responses.</p><p>• Organize and maintain client files in both electronic and physical formats for easy access.</p><p>• Assist attorneys with billing processes and ensure accuracy in documentation.</p><p>• Provide backup administrative support to other legal assistants as needed.</p><p>• Ensure all tasks are performed with confidentiality, professionalism, and attention to detail.</p>
