2 results for Administrative Assistant in Las Vegas, NV

Office Assistant

Las Vegas, NV
onsite
Contract / Temporary to Hire
20 - 20 USD / Hourly
We're currently looking for an Office Assistant to join our clients growing team in Las Vegas. The essential duties of this position include: Mail Handling• Receive, sort, and distribute incoming mail and packages to appropriate people/department.• Manage outgoing mail, including running items through postage machines and ensuring proper delivery.• Handle Dropbox mail at reception and deliver to designated departments.• Document and process return mail and coordinate with courier services as needed. Check Processing• Log incoming checks and maintain accurate records in Excel or internal systems.• Oversee check printing, posting, and distribution processes.• Ensure checks for the fund are securely stored in a locked cabinet and coordinate handoff with designated staff (e.g., Alicia Hernandez).• Track and communicate check pickups, ensuring numbers match and proper notification is sent.• Scanning and Indexing• Batch scan documents, index them into internal systems (e.g., Salesforce), and ensure proper electronic filing.• Print and scan faxes and other documents for customer service and claims processing.• Customer Service Support• Process and scan authorization forms and other customer service documents.• Update member, provider, and employer information in internal systems.• Create and maintain Excel reports for disability checks and other reporting needs. Process Documentation and Compliance• Follow documented procedures for mail and check handling, ensuring compliance with security and confidentiality requirements.• Stay updated on process changes and participate in ongoing documentation reviews and updates. Training and Cross-Coverage• Participate in training to understand all departmental forms, procedures, and requirements.• Serve as a backup for other research assistants or service representatives as needed to maintain workflow continuity during absences. Other Administrative Tasks• Assist with change of address requests and perform other administrative duties as assigned.• Support the development and refinement of process documentation by providing feedback and suggestions.
2026-03-12T00:00:00Z

Accounting Clerk - Administrative Assistant

Las Vegas, NV
onsite
Permanent
40000 - 60000 USD / Yearly
We are looking for a detail-oriented Accounting Administrative Assistant to join our team in Las Vegas, Nevada. This role combines administrative support with accounting-related tasks, offering an excellent opportunity for someone with a background in finance or accounting. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational and communication skills. Responsibilities:• Provide administrative support to the accounting department, ensuring smooth operations.• Assist with data entry tasks, maintaining accuracy and confidentiality of financial records.• Handle general administrative duties, including filing, scheduling, and document preparation.• Collaborate with accounting staff to prepare reports, invoices, and other financial documents.• Manage correspondence and communication related to accounting and administrative matters.• Maintain updated records and ensure proper documentation of financial transactions.• Support the team in tracking expenses and verifying financial data.• Coordinate with other departments to ensure timely completion of accounting tasks.• Organize and maintain office supplies, ensuring availability for routine operations.• Assist in the preparation of presentations or materials for financial meetings.
2026-02-20T00:00:00Z