We are looking for a detail-oriented Administrative Coordinator to join our team in Signal Hill, California. In this long-term contract position, you will play a key role in supporting administrative functions across various departments, ensuring smooth operations and compliance with company policies and regulatory standards. This is an excellent opportunity for someone with strong organizational skills and the ability to coordinate multiple tasks effectively.<br><br>Responsibilities:<br>• Provide administrative support to the Environmental Health & Safety department, including managing purchase orders, invoices, reports, meeting agendas, and both internal and external communications.<br>• Handle employer representative duties for random drug and alcohol testing pools, as well as occupational medical clinic coordination.<br>• Oversee the processes for maintaining commercial driver qualification files and ensuring compliance.<br>• Conduct and maintain driver background checks through the clearinghouse system.<br>• Maintain accurate records retention in alignment with regulatory requirements and company standards.<br>• Coordinate and schedule training programs for employee onboarding and refresher courses.<br>• Monitor and track employee safety training using the company's training matrix.<br>• Assist with incident case management and provide support for related documentation.<br>• Update policies, procedures, manuals, and standard operating procedures while managing third-party clearinghouse agencies.<br>• Provide support for safety incident management and compliance initiatives.
<p>We are looking for a detail-oriented Administrative Coordinator to join our team in San Diego, California, on a long-term contract basis. In this role, you will provide critical support to ensuring smooth operations through accurate documentation, compliance reporting, and logistical coordination. This position is ideal for someone who thrives in a fast-paced nonprofit environment and enjoys working behind the scenes to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize necessary documents for program distributions, including compliance forms, registration materials, and site-specific paperwork.</p><p>• Collect, scan, and maintain program records such as intake forms and monthly reports to ensure compliance with state regulations.</p><p>• Compile and format data for state-required reporting on a monthly and quarterly basis.</p><p>• Manage filing systems and ensure accurate digital storage of program records.</p><p>• Assist with inventory-related tasks, including tracking supplies, managing distribution orders, and preparing Bills of Materials.</p><p>• Print, organize, and package large volumes of flyers, handouts, and participant materials for program operations and partner agencies.</p><p>• Coordinate with other departments to ensure timely delivery of program-related materials.</p><p>• Track incoming documents from field staff and partners, identifying and addressing any missing or incomplete submissions.</p><p>• Provide database support by entering and managing data in systems such as Oasis, Primarius, or Excel.</p><p>• Support preparations for audits, file reviews, and inventory checks as needed.</p>
