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9 results for Event Coordinator in Laguna Niguel, CA

Project Coordinator

El Segundo, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are seeking a highly organized Administrative Project Coordinator to support our Value-Added Products team. This role is ideal for an administrative professional who excels at managing timelines, coordinating documentation, tracking project deliverables, and supporting communication between internal teams, international manufacturing partners, vendors, and customers.The position is heavily focused on administrative coordination, project tracking, documentation management, pricing support, and logistics administration. The successful candidate will be responsible for ensuring projects move smoothly from concept through commercialization by maintaining accurate records, coordinating information, and keeping stakeholders aligned on key deadlines and deliverables.Administrative & Project Support<ul><li>Provide administrative support for multiple product development and commercialization projects simultaneously.</li><li>Maintain project timelines, trackers, status reports, and action-item logs to ensure deadlines are met.</li><li>Coordinate meetings, prepare agendas, document meeting notes, and distribute follow-up action items.</li><li>Organize and maintain project files, customer records, specifications, presentations, and supporting documentation.</li><li>Monitor project milestones and proactively follow up with stakeholders regarding outstanding deliverables.</li></ul>Documentation & Logistics Administration<ul><li>Manage high-volume documentation related to international shipments, freight forwarding, customs compliance, tariffs, product specifications, and customer submissions.</li><li>Coordinate and track product samples, ensuring accurate documentation, shipment processing, delivery tracking, and customer receipt confirmation.</li><li>Maintain records related to production schedules, shipping timelines, certifications, packaging specifications, and regulatory documentation.</li><li>Assist with preparation and review of commercial invoices, packing lists, freight documentation, and other shipment-related paperwork.</li><li>Support communication with freight forwarders, vendors, factories, and logistics partners to ensure timely execution of shipments and projects.</li></ul>Pricing & Commercial Support<ul><li>Coordinate pricing requests and gather information from internal teams to support customer proposals and new business opportunities.</li><li>Assist with maintaining pricing files, cost worksheets, customer submissions, and proposal documentation.</li><li>Ensure customer-facing materials are accurate, complete, and submitted according to established timelines.</li><li>Support preparation of customer presentations, sell sheets, and commercialization materials.</li></ul>Cross-Functional Coordination<ul><li>Serve as an administrative liaison between Sales, Marketing, Operations, Supply Chain, R&D, Finance, international factory partners, and customers.</li><li>Facilitate communication between stakeholders to ensure project updates, requests, and approvals are completed efficiently.</li><li>Follow up on outstanding tasks and help drive projects forward through strong organization and attention to detail.</li><li>Provide regular project status updates and reporting to leadership.</li></ul>
2026-06-23T00:00:00Z

Operations Coordinator

Del Mar, CA
onsite
Temporary / Contract
35 - 38 USD / Hourly
Our client is seeking a detail-oriented and proactive Operations Coordinator to support day-to-day business functions and help ensure efficient operational processes across the organization. This role is ideal for a professional who thrives in a fast-paced environment, enjoys problem-solving, and can effectively coordinate across teams to keep priorities on track. Key Responsibilities:<ul><li>Coordinate daily operational activities to support business efficiency and workflow</li><li>Assist with scheduling, reporting, and process documentation</li><li>Track projects, deadlines, and operational deliverables to ensure timely completion</li><li>Serve as a liaison between departments to support communication and cross-functional collaboration</li><li>Prepare reports, spreadsheets, presentations, and other operational documents</li><li>Help manage vendor communications, service requests, and follow-up tasks</li><li>Maintain accurate records, databases, and filing systems</li><li>Identify process improvement opportunities and support implementation of new procedures</li><li>Assist leadership with special projects and administrative tasks as needed</li><li>Handle confidential business information with professionalism and discretion</li></ul>
2026-06-10T00:00:00Z

Operations Coordinator

San Marcos, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
A growing construction and development company is hiring an Operations Coordinator to support project teams, office administration, and daily business operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys being involved in multiple aspects of a business. The Operations Coordinator will work closely with project managers, accounting staff, vendors, and clients to help ensure projects remain organized and on schedule. ResponsibilitiesProject & Administrative Coordination<ul><li>Support project managers with documentation and reporting</li><li>Coordinate meetings, schedules, and project communications</li><li>Track contracts, permits, and project-related records</li><li>Assist with vendor onboarding and compliance documentation</li><li>Prepare reports and maintain project files</li></ul>Office Operations<ul><li>Manage office workflows and administrative processes</li><li>Coordinate supply ordering and vendor relationships</li><li>Assist with customer inquiries and project updates</li><li>Support leadership with special projects and operational initiatives</li></ul>
2026-06-19T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
Our client is seeking a highly organized and proactive Administrative Coordinator to support daily office operations and provide administrative assistance to leadership and internal teams. This role is ideal for a professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping operations running smoothly. Key Responsibilities:<ul><li>Provide administrative support to leadership and department teams</li><li>Coordinate calendars, meetings, appointments, and travel arrangements as needed</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain organized filing systems, records, and office documentation</li><li>Serve as a point of contact for internal staff, clients, and vendors</li><li>Assist with office operations, supply management, and general administrative workflows</li><li>Support scheduling, project tracking, and follow-up on key deliverables</li><li>Coordinate meetings, events, and internal communications</li><li>Handle confidential information with discretion and professionalism</li><li>Assist with special projects and other administrative duties as assigned</li></ul>
2026-06-10T00:00:00Z

Administrative Coordinator

Del Mar, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an experienced Administrative Coordinator to support front-desk operations and day-to-day office administration for a financial services firm in California. This is a contract-to-permanent opportunity that is fully onsite, offering the chance to contribute to a detail-oriented, client-focused environment while supporting both internal teams and a high-touch service model. The role is ideal for someone who brings strong organizational skills, a dependable work ethic, and a welcoming communication style to every interaction. Responsibilities: • Welcome visitors and manage front-desk activities, ensuring a courteous and detail-oriented experience for clients, guests, and staff. • Handle incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately. • Maintain organized physical and digital records, including filing, scanning, archiving, and responding to document retrieval requests. • Coordinate everyday office support tasks such as distributing supplies, replenishing inventory, and processing incoming and outgoing mail and shipments. • Assist with preparation for meetings by arranging rooms, organizing materials, and supporting setup and cleanup needs. • Provide administrative support for recurring projects, including printed materials, year-end recordkeeping, and additional assignments as business needs arise. • Help coordinate team meal orders and assist with occasional office or facilities-related requests. • Collaborate with other administrative team members to provide coverage and maintain smooth daily operations across the office.
2026-06-16T00:00:00Z

Executive Administrative Coordinator

Vista, CA
onsite
Temporary / Contract
33 - 37 USD / Hourly
A growing professional services organization is seeking an Executive Administrative Coordinator to serve as a strategic partner to senior leadership. This position combines executive support, project coordination, office management, and operational administration into one highly visible role. The successful candidate will work closely with executives, department leaders, clients, and external partners while helping ensure the organization operates efficiently and professionally.Key ResponsibilitiesExecutive Support<ul><li>Manage complex calendars and meeting schedules</li><li>Coordinate travel arrangements and executive events</li><li>Prepare reports, presentations, and leadership communications</li><li>Track key projects, deadlines, and deliverables</li><li>Maintain confidential business information</li></ul>Operations & Project Coordination<ul><li>Assist with organizational planning and reporting</li><li>Coordinate cross-functional meetings and initiatives</li><li>Monitor project timelines and follow-up activities</li><li>Support vendor relationships and contract administration</li></ul>
2026-06-17T00:00:00Z

Logistics Coordinator

Torrance, CA
onsite
Permanent / Full Time
52000 - 56160 USD / Yearly
We are looking for a Logistics Coordinator to oversee domestic and international freight activity for shipments moving by ocean, air, and ground. This position plays a key role in keeping cargo moving on schedule, maintaining accurate trade documentation, and supporting customers with timely communication throughout the shipping process. Based in Torrance, California, the role requires strong coordination skills, sound knowledge of import and export procedures, and a proactive approach to resolving transportation issues. Responsibilities: • Manage import and export shipments from initial booking through final delivery across ocean, air, and domestic transportation channels. • Arrange transportation services by working with carriers, trucking providers, and other logistics partners to meet service expectations and budget targets. • Prepare, review, and process shipping and customs-related documents such as bills of lading, commercial invoices, arrival notices, entry paperwork, and security filings. • Monitor shipment progress and communicate clear status updates to customers, vendors, brokers, and internal stakeholders. • Coordinate pickups, deliveries, and drayage or trucking activity to ensure cargo reaches required destinations within customer timeframes. • Create delivery orders, customer invoices, shipment reports, and other operational records needed to support daily logistics activity. • Complete required regulatory and in-transit filings accurately and within established deadlines, including bond and transfer documentation when applicable. • Support export operations by handling bookings, preparing export paperwork, submitting required filings, and following shipments through completion. • Develop freight pricing by gathering transportation costs from carriers, truckers, and customs brokers and preparing customer quotations. • Address service failures, damage claims, shortages, and shipment discrepancies while maintaining organized files and assisting other offices when needed.
2026-06-04T00:00:00Z

HR Coordinator

Fallbrook, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
Are you passionate about creating a positive employee experience and supporting people throughout their career journey? Our client is looking for an HR Coordinator who will play a key role in keeping day-to-day HR operations running smoothly. This is a great opportunity to step into a hands-on HR role where you’ll support onboarding, employee engagement, and HR processes from start to finish.What You’ll Be Doing<ul><li>Coordinate new hire onboarding and orientation, ensuring a seamless experience</li><li>Maintain accurate employee records and HRIS updates</li><li>Support benefits administration, paperwork processing, and compliance tracking</li><li>Assist with background checks, offer letters, and onboarding documents</li><li>Respond to employee inquiries regarding policies, benefits, and procedures</li><li>Partner with HR leadership on employee engagement initiatives and events</li></ul>
2026-06-16T00:00:00Z

Community Relations & Administrative Coordinator

Solana Beach, CA
onsite
Temporary / Contract
27 - 35 USD / Hourly
A mission-driven nonprofit organization is seeking a Community Relations & Administrative Coordinator to support community outreach, donor engagement, volunteer coordination, and office operations. This position is ideal for someone who enjoys connecting with people, organizing events, and helping advance meaningful programs that serve the local community. This role combines customer service, event coordination, administrative support, and relationship management into one dynamic opportunity.Key ResponsibilitiesCommunity & Volunteer Engagement<ul><li>Coordinate volunteer recruitment, onboarding, and scheduling</li><li>Support donor communications and stewardship efforts</li><li>Assist with fundraising events and community outreach programs</li><li>Maintain volunteer and donor databases</li><li>Coordinate event logistics and participant communications</li></ul>Administrative Operations<ul><li>Prepare reports, correspondence, and presentations</li><li>Maintain organizational records and documentation</li><li>Manage calendars, meetings, and office communications</li><li>Support leadership with special projects and strategic initiatives</li><li>Assist with grant documentation and reporting activities</li></ul>
2026-06-19T00:00:00Z