<p><strong>AR / Billing Specialist – Construction</strong></p><p>The AR/Billing Specialist is responsible for overseeing complex billing and accounts receivable functions within a construction environment. This role manages contract and progress billings, ensures accuracy and compliance with contractual terms, supports cash flow, and serves as a key point of contact for internal teams and external clients.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Lead preparation and review of complex customer billings, including progress, T& M, and contract-based invoices</li><li>Manage accounts receivable, collections strategy, and escalations as needed</li><li>Reconcile billings to contracts, change orders, and project documentation</li><li>Partner with project managers and accounting leadership to resolve billing and payment issues</li><li>Support month-end close, reporting, and process improvements</li></ul><p><br></p><p><br></p>
<p>A growing healthcare organization in Vista is hiring a <strong>Collections Specialist</strong> to support patient and insurance collections in a fast-paced, regulated environment. This role focuses on reducing outstanding balances while delivering compassionate, compliant communication. The ideal candidate understands healthcare billing cycles and thrives in a detail-driven role that balances accuracy with patient service.</p><p><strong>Responsibilities</strong></p><ul><li>Follow up on outstanding patient and insurance balances</li><li>Communicate with patients regarding payment plans and account resolutions</li><li>Coordinate with billing, coding, and insurance teams to resolve denials</li><li>Review EOBs and identify discrepancies</li><li>Maintain accurate notes and documentation for compliance purposes</li><li>Monitor aging reports and prioritize collection efforts</li><li>Support audits and reporting requirements</li><li>Ensure adherence to HIPAA and healthcare regulations</li></ul>
<p>A well-established construction company in Escondido is seeking a proactive <strong>Collections Specialist</strong> to manage receivables for commercial and residential projects. This role plays a critical part in maintaining healthy cash flow while preserving positive relationships with clients, vendors, and project managers. The ideal candidate is confident, organized, and comfortable navigating lien waivers, progress billings, and contract-driven payment terms.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage a portfolio of active and past-due accounts</li><li>Follow up on unpaid invoices through phone calls, emails, and formal notices</li><li>Coordinate with project managers regarding billing status, change orders, and payment delays</li><li>Track lien releases, preliminary notices, and payment applications</li><li>Resolve billing discrepancies and short pays</li><li>Maintain detailed collection notes and documentation</li><li>Prepare aging reports and communicate risks to leadership</li><li>Support month-end close by reconciling AR balances</li><li>Maintain compliance with contractual and legal requirements</li></ul>
<p>We are working with a client looking for a Accounts Receivable Specialist to join their dynamic team. This is a Temp to Hire opportunity.</p><p><br></p><ul><li>Manage and process aspects of accounts receivable, including billing, cash applications, and collections.</li><li>Generate and review customer invoices using QuickBooks, ensuring accuracy and timely delivery.</li><li>Monitor aging reports; proactively follow up with clients regarding outstanding payments.</li><li>Apply incoming payments to customer accounts, accurately reconciling discrepancies.</li><li>Research and resolve invoicing issues, payment disputes, and account questions.</li><li>Prepare reports on AR status, collections efforts, and overdue accounts for management review.</li><li>Maintain accurate and organized customer records and transaction documentation within QuickBooks.</li><li>Ensure compliance with company policies and internal controls in all receivables operations.</li></ul><p><br></p>
We are looking for an experienced Accounts Receivable Specialist to join our team on a contract basis in Pasadena, California. This role involves managing key financial processes, including billing, collections, and cash applications, to ensure the organization's accounts receivable operations are handled efficiently. The ideal candidate will have a strong background in commercial collections and cash activity, along with excellent attention to detail.<br><br>Responsibilities:<br>• Process and manage accounts receivable transactions, ensuring accuracy and timeliness.<br>• Handle cash applications and reconcile payments to customer accounts.<br>• Conduct follow-ups on outstanding invoices and manage commercial collections effectively.<br>• Generate and distribute accurate billing statements to clients.<br>• Monitor and report on cash activity to maintain financial accountability.<br>• Communicate with customers to resolve payment discrepancies and address inquiries.<br>• Collaborate with internal teams to ensure smooth financial operations.<br>• Maintain comprehensive records and documentation for all accounts receivable activities.<br>• Analyze and improve accounts receivable workflows for greater efficiency.<br>• Ensure compliance with company policies and financial regulations.
<p>Robert Half is partnering with an <strong>established, family-owned construction-related company</strong> that works directly with <strong>subcontractors, builders, and sales teams</strong> to identify an <strong>Accounts Receivable / Credit & Collections Specialist</strong>. This position is open due to a retirement and offers long-term potential for the right candidate.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Apply and post <strong>high-volume construction-related payments</strong> including checks, ACH, and web payments (30–50/week)</li><li>Support <strong>credit review and collections</strong> for subcontractor and builder accounts</li><li>Assist with <strong>preliminary lien documentation and lien-related tracking</strong> as needed</li><li>Manage and monitor <strong>customer aging</strong> across multiple branches and regions</li><li>Prepare and maintain <strong>Excel-based AR schedules</strong> to reconcile balances across <strong>32 branches in 2 regions</strong></li><li>Handle <strong>construction collections</strong> primarily via email with periodic phone outreach</li><li>No collection calls on cash-on-delivery or cash-fill accounts</li><li>Assist with <strong>sales and use tax documentation</strong> as it relates to customer accounts and payment activity</li><li>Help prepare <strong>credit memos and chargebacks</strong> as needed (training provided)</li><li>Partner closely with internal teams including AR leadership and <strong>outside sales representatives</strong> (10–12 reps)</li><li><br></li></ul>
We are looking for an Accounts Receivable Specialist to join our team in Corona, California. This contract position offers an opportunity to contribute to key financial operations, ensuring accuracy and efficiency in managing accounts receivable activities. The ideal candidate will have a strong background in manufacturing and experience with payment applications, collections, and reconciliation processes.<br><br>Responsibilities:<br>• Process accounts receivable payments across multiple entities with precision and accuracy.<br>• Perform effective communication with customers to address and resolve outstanding payment issues.<br>• Conduct detailed reconciliations of AR transactions to ensure all payments are correctly accounted for and posted.<br>• Utilize specialized software to manage accounts receivable operations and maintain accurate records.<br>• Investigate and resolve discrepancies or disputes related to customer accounts.<br>• Prepare comprehensive accounts receivable reports for management as needed.<br>• Provide necessary documentation and respond to inquiries during audits.<br>• Build and maintain positive relationships with customers to ensure timely payments.<br>• Ensure attention to detail in all aspects of billing and cash activity.<br>• Maintain excellent organizational skills to prioritize and manage multiple tasks efficiently.
<p>Our client is seeking a detail-oriented Accounts Receivable Specialist to join their finance team. In this role, you will be responsible for managing the invoicing process, tracking payments, and ensuring timely collection of outstanding balances. You will work closely with internal departments and external clients to resolve billing issues and maintain accurate financial records.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process, post, and reconcile customer payments and invoices</li><li>Monitor aging reports and initiate collection efforts on overdue accounts</li><li>Maintain up-to-date customer account information</li><li>Prepare reports on receivables status and collection forecasts</li><li>Communicate with internal teams and clients regarding payment status and account discrepancies</li><li>Support month-end closing activities related to accounts receivable</li></ul><p><br></p>
<p>A manufacturing and distribution company in San Marcos is seeking a proactive <strong>Accounts Receivable Specialist</strong> to manage invoicing, cash application, and customer account reconciliation. This role is critical to maintaining strong cash flow while supporting customer relationships and internal reporting needs.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Generate and distribute customer invoices</li><li>Apply payments via ACH, wire, check, and credit card</li><li>Reconcile customer accounts and investigate discrepancies</li><li>Monitor AR aging and follow up on past-due balances</li><li>Coordinate with sales and operations teams to resolve billing issues</li><li>Prepare AR schedules and reports for management</li><li>Support month-end close and audit requests</li><li>Maintain accurate customer records and credit documentation</li></ul><p><br></p>
<p>A manufacturing and distribution company in San Marcos is seeking an experienced <strong>Accounts Receivable Specialist</strong> to manage end-to-end AR processes. This role supports invoicing, cash application, reconciliations, and customer account management. The ideal candidate is analytical, process-driven, and comfortable working cross-functionally with sales, operations, and finance teams.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Generate and distribute customer invoices accurately and timely</li><li>Apply customer payments via ACH, wire, check, and credit card</li><li>Reconcile customer accounts and resolve discrepancies</li><li>Manage credit limits and assist with credit reviews</li><li>Monitor AR aging and escalate delinquent accounts as needed</li><li>Support month-end close and reporting</li><li>Prepare AR schedules and audit support documentation</li><li>Maintain customer records and ensure data accuracy</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Receivable Clerk with expertise in billing to join our team in Long Beach, California. This Contract to permanent position offers an excellent opportunity to contribute to a fast-paced and dynamic environment within the service industry. The ideal candidate will play a crucial role in ensuring accurate and timely processing of invoices while managing multiple priorities effectively.<br><br>Responsibilities:<br>• Prepare and issue customer invoices with precision and attention to deadlines.<br>• Consolidate and analyze data from various platforms, including QuickBooks, NetSuite, and Excel.<br>• Manage labor hour reports using Excel workbooks and ensure the information is accurate.<br>• Review customer purchase orders to confirm proper billing and compliance with requirements.<br>• Collaborate with project managers to verify billing details and address discrepancies.<br>• Monitor accounts receivable balances and follow up on outstanding payments to ensure timely collections.<br>• Maintain detailed records of billing activities and assist with reconciliation processes.<br>• Adapt to a fast-paced work environment while handling complex billing tasks.<br>• Provide support during training sessions to ensure seamless integration into processes.
<p>Are you looking for an opportunity to combine your accounting knowledge and passion for supporting a meaningful cause? Our faith-based non-profit organization is seeking a motivated <strong>Accounting Clerk</strong> with a primary focus on accounts receivable (AR) responsibilities, with a willingness to support general accounting department needs. While experience is preferred, we are open to recent grads with a degree in accounting.</p><p><br></p><p>This contract to hire opportunity offers a relaxed and supportive culture and hybrid remote flexibility and surplus of paid holiday for all direct hire full-time staff after a year of service. Training available.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts receivable tasks, including processing invoices and ensuring timely payments.</li><li>Perform accurate journal entries to maintain financial records.</li><li>Handle cash applications and oversee soft collection activities to resolve outstanding balances.</li><li>Support billing functions and collaborate with the team to ensure smooth operations.</li><li>Assist with minor accounting duties and provide general departmental support as needed.</li><li>Utilize critical thinking to identify and resolve discrepancies within financial data.</li><li>Maintain a flexible approach to departmental priorities and adapt to evolving needs.</li></ul><p><br></p><p><strong>Desired Soft Skills:</strong></p><ul><li>A positive attitude and a commitment to the mission of our organization.</li><li>Eagerness to learn and a mindset for critical thinking and problem-solving.</li><li>Reliability and accountability in performing duties.</li><li>Flexibility and a collaborative spirit to address the department’s evolving needs.</li></ul><p><strong>Schedule Details:</strong></p><ul><li><strong>Start Date:</strong> As soon as possible, following interview and selection. (Employment may begin pending a successful background check)</li><li><strong>Hours:</strong> Full-time; Monday through Friday, 8:30 AM – 4:30 PM.</li></ul><p><strong>Why Join Us?</strong></p><p>You’ll work in a supportive environment where your contributions help advance our organization’s mission and positively impact the community. Our faith-centered culture adds meaning to day-to-day operations, and we’re committed to developing the skills and talents of every team member.</p><p><br></p><p><strong>Apply Today!</strong></p><p><br></p>
We are looking for a skilled Accounts Receivable Specialist to join our team in El Monte, California. This is a Contract to permanent opportunity ideal for someone with strong attention to detail, a solid background in accounting, and bilingual proficiency in Japanese or another Asian language. The role requires expertise in full-cycle accounting, including accounts payable, accounts receivable, reconciliations, and financial reporting.<br><br>Responsibilities:<br>• Manage full-cycle accounting tasks, including accounts receivable and accounts payable processes.<br>• Prepare monthly, quarterly, and annual financial statements and reports.<br>• Perform account reconciliations to ensure accuracy and resolve discrepancies.<br>• Process invoices and conduct bank reconciliations to maintain financial records.<br>• Assist with tax preparation by organizing necessary documentation for filings.<br>• Analyze financial data to provide insights and recommendations to management.<br>• Support budget development by collaborating with the management team.<br>• Conduct internal audits and suggest improvements to financial procedures.<br>• Ensure compliance with state revenue regulations and accounting standards.<br>• Stay updated on current accounting practices and principles to enhance efficiency.
<p>A nonprofit organization in Hollywood is looking for an Accounts Payable/Accounts Receivable Coordinator to join their team on a temp-to-hire position. This is a hybrid opportunity and requires experience in both AP and AR and is ideal for a detail-oriented, organized professional who values accuracy and effective teamwork.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily accounts payable and accounts receivable transactions</li><li>Verify, process, and track vendor invoices and payments (including checks and electronic transfers)</li><li>Generate client invoices and apply incoming payments</li><li>Maintain accurate vendor files and process employee expense reimbursements</li><li>Prepare regular reconciliations for AP/AR and review aging schedules</li><li>Investigate and resolve discrepancies related to billing and invoices</li><li>Contribute to month-end, quarter-end, and year-end close and assist with audit processes</li><li>Provide support on special accounting projects as assigned</li></ul><p><strong>Qualifications:</strong></p><ul><li>Minimum 2 years of experience in both Accounts Payable and Accounts Receivable</li><li>Solid understanding of accounting principles and U.S. GAAP</li><li>Comfortable using Microsoft Excel for accounting tasks</li><li>Excellent organizational, analytical, and communication abilities</li><li>Able to work both independently and collaboratively in a team setting</li><li>Nonprofit sector experience is a plus</li></ul><p>This is a hybrid position and pay is $28-30/hr, based on experience. </p>
We are looking for a detail-oriented Billing Clerk to join our team in Los Angeles, California. In this Contract to permanent position, you will play a key role in managing billing operations in a high-volume and fast-paced environment. This role requires strong organizational skills and proficiency in computerized billing systems.<br><br>Responsibilities:<br>• Process and generate invoices with accuracy and timeliness.<br>• Review and reconcile billing statements to ensure completeness and compliance.<br>• Collaborate with team members to address billing discrepancies and resolve issues.<br>• Maintain and update billing records in an ERP system.<br>• Monitor and manage collections, ensuring timely follow-ups as necessary.<br>• Prepare reports on billing activities and share insights with management.<br>• Verify customer account details to ensure proper billing procedures.<br>• Communicate with clients regarding billing inquiries and provide clear resolutions.<br>• Assist in streamlining billing processes to improve efficiency.
<p>A well-established construction company in Escondido is seeking a detail-driven <strong>Accounts Payable Specialist</strong> to manage vendor payments in a fast-paced, project-based environment. This role plays a critical part in maintaining vendor relationships, ensuring accurate job cost allocation, and supporting month-end close activities. The ideal candidate understands construction billing workflows and thrives in a deadline-driven setting.</p><p><strong>Key Responsibilities</strong></p><ul><li>Process high-volume vendor invoices with proper job cost coding</li><li>Perform three-way matching between invoices, purchase orders, and receiving documents</li><li>Prepare and process weekly check runs and ACH payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Coordinate with project managers and vendors regarding billing issues</li><li>Maintain organized AP files and documentation for audits</li><li>Assist with accruals and month-end close activities</li><li>Ensure compliance with internal controls and accounting procedures</li></ul>
We are looking for an Accounts Receivable Clerk to join our team on a contract basis in San Bernardino, California. This position offers an excellent opportunity to contribute to a non-profit organization while developing your accounting skills in a supportive environment. The role requires a proactive individual with a positive attitude and the ability to adapt to departmental needs.<br><br>Responsibilities:<br>• Manage accounts receivable processes, including accurate posting of invoices and maintaining records.<br>• Handle cash applications and ensure timely allocation of payments.<br>• Perform soft collections activities to follow up on outstanding balances.<br>• Create and process journal entries to support accounting operations.<br>• Support billing functions by verifying accuracy and resolving discrepancies.<br>• Collaborate with team members to provide general accounting department support.<br>• Assist with minor accounting tasks as needed to ensure smooth workflow.<br>• Maintain a high level of accuracy and organization in all financial activities.<br>• Adhere to company policies and procedures while contributing to process improvements.
<p>A growing construction company in Fallbrook is looking for an experienced <strong>Bookkeeper</strong> to support job-cost accounting and operational finance. This position plays a critical role in tracking project expenses, managing vendor payments, and ensuring financial accuracy across multiple jobs. The ideal candidate has prior experience in construction or a similar project-based environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Process accounts payable with proper job cost allocation</li><li>Manage accounts receivable and customer billing</li><li>Track project costs, labor, and expenses</li><li>Reconcile bank accounts and credit cards</li><li>Support payroll processing and certified payroll tracking</li><li>Maintain accurate job cost and financial records</li><li>Assist with month-end close activities</li><li>Prepare financial summaries for management</li></ul>
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Fontana, California. In this role, you will be responsible for managing and maintaining the company's receivables processes, ensuring accurate input. Must have Chargeback, Short Pay or deduction experience with Big Box Retailers. The ideal candidate will bring strong organizational skills, a passion for numbers, and experience in commercial collections. Please call Brigitte Mendez @ 909-717-4037 or your Robert Half Recruiter directly. </p><p><br></p><p>Responsibilities:</p><p>• Oversee the accounts receivable process, ensuring all payments are accurately recorded and processed.</p><p>• Manage commercial collections by communicating with clients to resolve outstanding invoices.</p><p>• Apply cash payments and reconcile accounts to maintain accurate financial records.</p><p>• Handle billing functions, including generating invoices and monitoring payment deadlines.</p><p>• Investigate and resolve chargebacks and deductions, ensuring discrepancies are addressed promptly.</p><p>• Maintain detailed records of transactions and prepare reports using Excel.</p><p>• Collaborate with internal teams to streamline accounts receivable workflows.</p><p>• Utilize Dynamics 365 Business Central to manage financial data and track payment status.</p>
<p>We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our client’s team. This role is essential for ensuring that all vendor invoices, payments, and expense reports are processed accurately and on time. The ideal candidate thrives in a fast-paced environment and is committed to supporting efficient financial operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process vendor invoices and ensure timely payment in compliance with internal controls and company policies</li><li>Reconcile vendor statements and resolve discrepancies promptly</li><li>Prepare and process ACH, wire transfers, and check payments</li><li>Assist with monthly, quarterly, and year-end close by providing necessary documentation and reconciliations</li><li>Maintain accurate accounts payable records and help implement process improvements</li><li>Respond to vendor and internal inquiries in a professional and timely manner</li><li>Assist with annual audits and provide requested supporting documents</li></ul><p><br></p>
<p>Our client, an innovative leader in the biotech sector, is seeking an organized and driven Account Specialist to join their team. This position plays a vital role in managing client accounts, supporting business operations, and ensuring exceptional service delivery in a cutting-edge environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for assigned client accounts, addressing inquiries and resolving issues promptly.</li><li>Maintain accurate records in CRM and related systems, processing orders, billing, and account changes.</li><li>Coordinate with internal teams (sales, finance, R& D) to ensure seamless account management and satisfaction.</li><li>Track order fulfillment and delivery timelines, providing clients with updates as needed.</li><li>Prepare and analyze account reports, identifying areas for upselling, cross-selling, and process improvement.</li><li>Support new client onboarding and training.</li><li>Assist sales and finance teams with contract renewals and billing inquiries.</li></ul><p><br></p>
<p>A growing healthcare organization in Vista is seeking an experienced <strong>Accounts Payable Specialist</strong> to support financial operations in a regulated environment. This role focuses on accuracy, compliance, and collaboration with internal departments and external vendors. The ideal candidate is organized, professional, and comfortable handling sensitive financial information.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Process vendor invoices and expense reports accurately and timely</li><li>Ensure proper approvals, coding, and compliance with policies</li><li>Prepare electronic payments and check runs</li><li>Reconcile vendor accounts and resolve discrepancies</li><li>Maintain AP documentation for audits and compliance reviews</li><li>Assist with month-end close and AP reporting</li><li>Communicate with vendors regarding payment status</li><li>Support internal controls and process improvement</li></ul>
We are looking for an experienced Accounts Payable Specialist to join our team in Orange, California. This role focuses on managing financial transactions and ensuring accurate record-keeping within a construction environment. As a Contract to permanent position, it offers a unique opportunity for growth and long-term collaboration.<br><br>Responsibilities:<br>• Review, organize, and route incoming invoices for proper approvals.<br>• Assign correct job codes and accounts to invoices before processing.<br>• Accurately input invoice details into the accounting software.<br>• Prepare and distribute payments, including checks and credit card transactions.<br>• Maintain organized records of invoices and payment documentation.<br>• Coordinate with vendors and subcontractors to obtain necessary releases.<br>• Generate detailed reports and spreadsheets as required.<br>• Assist with additional tasks and projects to support the accounting team.
<p>Our client is seeking a detail-oriented and reliable Accounts Payable Specialist to join their accounting team. This is an excellent opportunity for an experienced AP professional to make an impact within a fast-paced and dynamic organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process high-volume accounts payable transactions in a timely and accurate manner</li><li>Review and verify invoices and payment requests</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Assist with month-end closing and AP reporting</li><li>Communicate with vendors and internal teams to ensure accuracy and compliance with company policy</li><li>Support AP process improvements and contribute to workflow efficiencies</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Costa Mesa, California. This role involves handling high volumes of invoices and ensuring accurate processing within a fast-paced environment. The ideal candidate will thrive in managing financial transactions and maintaining precise records.<br><br>Responsibilities:<br>• Perform three-way matching of purchase orders to ensure accuracy for products and services acquired.<br>• Enter invoices into the system and process payments in a timely and efficient manner.<br>• Manage a weekly workload of approximately 1,000 invoices with precision and attention to detail.<br>• Utilize Infor M3 (version 10) software to support accounts payable operations.<br>• Ensure payments are processed accurately through ACH transfers and check runs.<br>• Maintain accurate coding of invoices and accounts to support financial reporting.<br>• Collaborate with team members to resolve discrepancies and ensure seamless processing.<br>• Uphold company standards and compliance in all accounts payable activities.<br>• Identify opportunities to streamline processes and enhance efficiency.<br>• Support hybrid work arrangements with occasional remote work opportunities.
