133 Results for Accounting Assistant Jobs in Laguna Niguel, CA

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Accounting Assistant

San Marcos, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
Our recruiting team is searching for an Accounting Assistant to support the accounts receivable and cash management functions of an established distribution organization. This role is ideal for someone who enjoys working with customer accounts, researching payment discrepancies, and keeping financial records organized. The Accounting Assistant will work closely with the AR team to ensure incoming payments are properly applied, customer balances are accurate, and outstanding items are addressed in a timely manner. This is a hands-on position with room to build additional accounting experience. Key Responsibilities:<ul><li>Apply incoming customer payments, including checks, ACH transfers, and wire transactions.</li><li>Assist with daily cash applications and payment posting.</li><li>Review customer account activity and research unapplied cash or payment discrepancies.</li><li>Prepare and distribute customer invoices and account statements.</li><li>Assist with account reconciliations and aging report updates.</li><li>Follow up internally regarding short payments, missing remittance details, and billing corrections.</li><li>Maintain accurate customer account records and payment documentation.</li><li>Support the preparation of AR reports and month-end reconciliations.</li><li>Assist with general accounting projects and administrative duties as needed.</li></ul>
2026-11-10T00:00:00Z

Accounting Assistant

Rialto, CA
onsite
Temporary / Contract
18.2115 - 23 USD / Hourly
We are looking for an Accounting Assistant to support accounts receivable operations for a manufacturing organization in San Bernardino, California. This is a Contract position expected to last approximately two months, with the potential to continue based on business needs. The person in this role will help keep customer account activity current, manage a steady flow of financial data, and provide dependable administrative support in a fast-paced office setting. Responsibilities:• Manage a group of customer accounts and keep receivable records accurate and up to date.• Review incoming payment information, enter transactions efficiently, and maintain organized financial documentation.• Follow up on outstanding balances through light collection activity on a regular weekly basis.• Perform high-volume data entry with close attention to accuracy and timeliness.• Assist with invoice coding and support day-to-day administrative tasks related to accounting operations.• Use QuickBooks Desktop to process and track accounts receivable activity, with training available as needed.• Apply basic Excel skills to enter, update, and verify accounting data and account details.
2026-11-11T00:00:00Z

Accounting Assistant

Encinitas, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Robert Half is looking for an organized Accounting Assistant to join a growing finance department and provide support across several areas of the accounting function. This is a great opportunity for someone with a foundation in accounting who is looking to expand their experience while working alongside an established accounting team. The ideal candidate is comfortable handling transactional accounting responsibilities, enjoys working with numbers, and takes pride in maintaining accurate financial records. This position will provide exposure to accounts payable, general ledger activity, reconciliations, and month-end support.Key Responsibilities:<ul><li>Assist with entering vendor invoices, reviewing supporting documentation, and verifying proper account coding.</li><li>Process employee expense reports and assist with corporate credit card reconciliations.</li><li>Prepare and maintain basic journal entries and supporting schedules.</li><li>Assist with bank, credit card, and general ledger account reconciliations.</li><li>Research invoice discrepancies, duplicate payments, and missing documentation.</li><li>Maintain organized digital accounting files and vendor records.</li><li>Assist with monthly close activities, including accrual support and account documentation.</li><li>Communicate with internal departments and vendors regarding outstanding accounting questions.</li><li>Provide general administrative support to the accounting team as needed.</li></ul>
2026-11-10T00:00:00Z

Accounting Clerk

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is looking for Accounting Clerks for ongoing opportunities. To be considered for one of our opportunities the Accounting Clerks must be confident in matching invoices to purchase orders and/or vouchers, data entry and assisting in the process of Accounts Payable A/P and Accounts Receivable A/R. Our open positions are both temp and temp to hire basis. For immediate consideration email your resume and call 626.463.2030 to schedule an interview.Accounts Payable:· Process and record accounts payable transactions.· Verify accuracy of invoices, match them with purchase orders and receipts, and ensure timely payment to vendors.Accounts Receivable:· Record and process accounts receivable transactions.· Generate and send invoices to customers, monitor payments, and follow up on overdue accounts.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain accurate and organized records of financial transactions.Bank Reconciliation:· Reconcile bank statements with general ledger accounts.· Identify and resolve discrepancies between bank transactions and accounting records.Expense Reports:· Review and process employee expense reports.· Verify receipts, ensure compliance with company policies, and facilitate reimbursement.
2026-11-04T00:00:00Z

Accounting Clerk

Oceanside, CA
onsite
Temporary / Contract
21 - 26 USD / Hourly
Robert Half is seeking an Accounting Clerk to assist a busy accounting department with daily financial transactions, invoice processing, and general bookkeeping support. This opportunity is well suited for someone early in their accounting career who is looking to gain hands-on experience in a structured environment. The Accounting Clerk will help maintain accurate records, process routine financial information, and provide administrative support to ensure the department stays organized and on schedule.Key Responsibilities:<ul><li>Enter invoices, payment information, and financial transactions into the accounting system.</li><li>Review invoices for accuracy, proper approvals, and required supporting documentation.</li><li>Assist with matching invoices to purchase orders and resolving basic discrepancies.</li><li>Perform data entry related to accounts payable and accounts receivable.</li><li>Maintain vendor files, payment records, and organized electronic documentation.</li><li>Assist with filing, scanning, and processing accounting paperwork.</li><li>Help reconcile credit card statements and basic account activity.</li><li>Respond to routine vendor and internal department inquiries.</li><li>Support accounting staff with month-end preparation and other administrative projects.</li></ul>
2026-11-10T00:00:00Z

Accounting Clerk

Anaheim, CA
onsite
Temporary / Contract
22.9615 - 28 USD / Hourly
We are looking for an Accounting Clerk to join our team in Anaheim, California for a Contract assignment lasting approximately 6 weeks. This onsite role supports day-to-day accounting and administrative activities, with a primary emphasis on accounts payable, accounts receivable, and accurate transaction processing in QuickBooks Online. The ideal candidate is organized, self-directed, and comfortable handling routine financial tasks with limited oversight. Responsibilities: • Manage daily accounts payable and accounts receivable activities, ensuring transactions are entered accurately and completed on time. • Prepare and issue invoices, purchase orders, and shipping-related documentation using QuickBooks Online. • Record vendor bills, apply payments, and maintain orderly documentation for all payable transactions. • Assemble bank deposits and process employee reimbursement requests in accordance with internal procedures. • Update and maintain customer and vendor account information to support accurate financial records. • Oversee manual payable workflows and follow through on payment timelines to avoid delays. • Handle incoming mail distribution and provide general clerical assistance to support office operations. • Coordinate office supply purchases with approved vendors and assist with additional administrative tasks as needed.
2026-11-11T00:00:00Z

Accounting Manager

Pasadena, CA
onsite
Temporary to Hire
50 - 55 USD / Hourly
We are looking for an Accounting Manager to join an office environment in California, supporting a range of accounting, tax, and administrative activities within the agriculture industry. This contract opportunity is well suited for an organized candidate who can manage financial records, assist with tax-related documentation, and help keep entity and trust administration organized. The role offers exposure to bookkeeping, reporting, banking support, and cross-functional coordination while working closely with internal leadership and external advisors. Responsibilities: • Support day-to-day accounting activities by preparing journal entries, reconciling accounts, and assembling financial schedules for reporting and review. • Maintain accurate records across trusts, partnerships, corporations, and related entities, ensuring documentation is current and well organized. • Track outgoing payments, incoming funds, and routine expenses while helping monitor the completeness of financial transaction records. • Assist with month-end close tasks and contribute to the preparation of materials used for financial statement reviews and audits. • Compile tax documentation and supporting schedules for individual, trust, partnership, and corporate filings, coordinating details with outside tax professionals as needed. • Help manage estimated tax payments, filing extensions, deadline tracking, and responses to tax notices in a timely manner. • Review bank activity, monitor cash positions, and prepare backup documentation for transfers, disbursements, and other treasury-related transactions. • Maintain investment records, statements, and transaction schedules while supporting administrative processes tied to trusts and affiliated entities. • Coordinate correspondence, filings, distributions, scheduling, and document preparation with attorneys, accountants, banks, and other external advisors as required. • Provide broader administrative support and contribute to special projects assigned by the Office Administrator.
2026-11-06T00:00:00Z

Accounting Manager

Buena Park, CA
onsite
Temporary / Contract
55 - 60 USD / Hourly
Robert Half is seeking an interim Accounting Manager/ Consultant to provide maternity leave coverage for a construction-focused organization. This hands-on leader will oversee daily accounting operations, manage a team of approximately 10 employees, and ensure accurate financial reporting, job costing, and project accounting. This role will be located onsite in Buena Park, CA. ResponsibilitiesLead month-end close, financial reporting, account reconciliations, and journal entries.Supervise and develop a team of approximately 10 accounting professionals.Review and maintain WIP schedules, job costing, and project profitability reporting.Oversee construction contract accounting, change orders, retention, and lien waivers.Partner with Project Managers to monitor project financial performance.Manage AP, AR, and cash management activities.Ensure compliance with internal controls and accounting policies.Support audit requests and other special projects.QualificationsBachelor's degree in Accounting or Finance.5+ years of accounting leadership experience.Prior Accounting Manager, Assistant Controller, or Controller experience.Strong construction accounting experience, including WIP schedules, job costing, contracts, retention, and lien waivers.Experience managing accounting staff.Experience with Microsoft Dynamics GP (Great Plains) or similar ERP systems.Advanced Excel and financial reporting skills.CPA preferred.Ideal ConsultantAble to step in quickly with minimal training.Hands-on, roll-up-your-sleeves management style.Strong understanding of construction and project-based accounting.Effective communicator who can partner with Accounting, Operations, and Project Management teams.
2026-11-06T00:00:00Z

Accounting Manager

Cardiff, CA
onsite
Temporary / Contract
60 - 70 USD / Hourly
We are looking for an Accounting Manager to join a private equity firm in Cardiff, California on a 7-week Contract engagement. This on-site role will support the corporate accounting function, with a focus on keeping daily financial activity accurate, organized, and on schedule. The position is well suited for an experienced, detail-oriented accounting specialist who can work independently, contribute to a timely close cycle, and partner with leadership to maintain reliable financial reporting. Responsibilities: • Direct day-to-day cash activity by tracking balances, coordinating treasury-related tasks, and helping ensure funds are properly managed. • Lead accounts payable operations, including invoice review, approval coordination, and timely vendor disbursements. • Execute key steps in the month-end close process and help complete deliverables within an established 12-day timeline. • Prepare and examine journal entries, balance sheet reconciliations, and supporting documentation to maintain accurate records. • Oversee general ledger activity and help ensure financial data is complete, properly classified, and ready for reporting. • Contribute to the preparation of monthly financial statements and related close packages for internal review. • Research discrepancies, resolve reconciling items, and follow issues through to completion to improve account accuracy. • Partner with accounting leadership to meet reporting deadlines, reinforce accounting procedures, and identify opportunities to strengthen processes.
2026-11-06T00:00:00Z

Accounting Manager

Vista, CA
onsite
Temporary / Contract
50 - 55 USD / Hourly
Robert Half is partnering with a growing manufacturing organization seeking an accomplished Accounting Manager to oversee its accounting operations and help lead the next phase of its financial growth. This is a key leadership opportunity for someone who combines strong technical accounting expertise with the ability to manage people, improve processes, and provide reliable financial insight to executive leadership. The Accounting Manager will oversee core accounting functions, guide the monthly close process, and ensure financial reporting is timely, accurate, and aligned with company policies and accounting standards. In addition to managing the day-to-day responsibilities of the department, this individual will have the opportunity to evaluate existing procedures, strengthen internal controls, and develop a more efficient accounting environment as the organization continues to expand.Key Responsibilities:<ul><li>Manage the daily operations of the accounting department, including general ledger, accounts payable, accounts receivable, payroll accounting, and financial reporting.</li><li>Lead and oversee the monthly, quarterly, and annual financial close processes, ensuring all deadlines and reporting requirements are met.</li><li>Review and approve journal entries, account reconciliations, accruals, and other significant accounting adjustments.</li><li>Oversee the preparation of monthly financial statements, management reporting packages, and supporting schedules.</li><li>Monitor the accuracy and completeness of balance sheet and income statement accounts.</li><li>Analyze financial results, identify trends, and provide explanations for significant variances against budget, forecast, and prior periods.</li><li>Oversee inventory accounting, cost of goods sold, manufacturing overhead, and production-related expense allocations.</li><li>Review standard costing procedures and investigate material, labor, and overhead variances.</li><li>Partner with operations, purchasing, production, and executive leadership to provide financial guidance and support business decisions.</li><li>Develop and maintain internal controls, accounting policies, and standardized procedures to protect company assets and improve financial accuracy.</li><li>Manage external audit requests and coordinate with outside accounting firms, tax professionals, and financial institutions as needed.</li><li>Support annual budgeting, forecasting, and cash flow planning in collaboration with finance and executive leadership.</li><li>Evaluate accounting systems and reporting tools, identifying opportunities to automate processes and improve department efficiency.</li><li>Mentor, train, and supervise accounting staff, providing guidance, performance feedback, and opportunities for professional development.</li><li>Lead special accounting projects, system implementations, and process improvement initiatives as business needs evolve.</li></ul>
2026-11-10T00:00:00Z

Accounting Manager

Irvine, CA
onsite
Permanent / Full Time
110000 - 150000 USD / Yearly
We are looking for an Accounting Manager to oversee core accounting activities and help maintain accurate, timely financial reporting in Irvine, California. This position plays a key role in managing close activities, strengthening controls, and supporting day-to-day financial operations. The ideal candidate brings strong technical accounting knowledge, sound judgment, and the ability to collaborate with business partners across the organization. Responsibilities: • Lead the monthly, quarterly, and annual close cycle to ensure reporting deadlines are met with accuracy and consistency. • Prepare and evaluate financial reports, balance sheet support, and related documentation to maintain reliable accounting records. • Manage general ledger activity by reviewing reconciliations, monitoring account balances, and approving journal entries. • Oversee daily accounting functions across payables, receivables, payroll, and fixed asset accounting to support smooth operations. • Maintain adherence to company accounting standards and internal policies while promoting strong financial governance. • Contribute to planning activities by supporting budgeting, forecasting, and financial review processes. • Serve as a key contact for external auditors and assist with tax filings and other regulatory reporting needs. • Enhance accounting workflows by refining procedures, documenting processes, and reinforcing internal controls. • Work closely with operational stakeholders to deliver financial insight, reporting support, and practical guidance for business decisions.
2026-10-22T00:00:00Z

Accounting Manager

San Diego, CA
onsite
Temporary / Contract
66.5 - 77 USD / Hourly
Our client is seeking an experienced Accounting Manager or Assistant Controller-level consultant to provide immediate leadership and support during a transition within the accounting organization. This is a hands-on role that will oversee the day-to-day accounting function while managing a team responsible for transactional accounting and month-end close activities. Key Responsibilities Lead daily accounting operations, including: Accounts Payable Accounts Receivable General Ledger Fixed Assets Month-end close Manage and mentor a team of five accounting professionals, including senior accountants and AP/AR staff. Serve as the primary point of contact for accounting team questions, issue resolution, and escalations. Support month-end close analysis and review of financial results. Review and approve payroll processing. Assist with technical accounting matters, including lease accounting (ASC 842) and other complex journal entries as needed. Support audit requests, audit schedules, and related documentation. Ensure an efficient close process within a fast-paced reporting environment. Qualifications Public company accounting experience required. Prior experience as an Accounting Manager, Assistant Controller, or Controller. Experience managing accounting staff and overseeing month-end close processes. Strong understanding of U.S. GAAP and lease accounting (ASC 842). ERP experience required; NetSuite experience strongly preferred. Candidates with Oracle, SAP, or other large ERP platform experience will also be considered. Ability to quickly assess processes, provide leadership, and contribute in a hands-on capacity. Engagement Details Title: Interim Accounting Manager / Assistant Controller Duration: Approximately 4-5 months, with potential for adjustment based on hiring timelines Start Date: ASAP Work Arrangement: Hybrid, onsite three days per week (Monday, Tuesday, and Thursday) Reporting To: Controller This is an excellent opportunity for a seasoned accounting consultant who enjoys stepping into critical leadership roles and driving a high-performing accounting function during periods of transition.
2026-10-26T00:00:00Z

Accounting Manager

Irvine, CA
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
We are looking for an experienced Accounting Manager to oversee daily accounting operations and maintain accurate financial records for our Irvine, California team. This position is ideal for someone who is comfortable managing bookkeeping, payroll, reconciliations, and financial reporting in a fast-paced environment. The successful candidate will bring strong technical accounting knowledge, hands-on QuickBooks experience, and the ability to support month-end activities with precision and efficiency. Responsibilities: • Manage end-to-end bookkeeping activities using QuickBooks Desktop to ensure complete and accurate financial records. • Process payroll accurately and on schedule, with experience using Paycor considered beneficial. • Reconcile bank accounts and investigate discrepancies to maintain reliable cash reporting. • Prepare and review balance sheet and profit and loss statements for internal financial oversight. • Compile routine company reporting and maintain supporting documentation for accounting records. • Handle reporting related to certified payroll, prevailing wage requirements, and workers’ compensation obligations. • Assist with month-end close tasks, including journal entries, account analysis, and general ledger review. • Create and maintain Excel-based reports and perform financial analysis to support business decisions.
2026-11-05T00:00:00Z

Accounting Manager

Pomona, CA
onsite
Temporary / Contract
55 - 65 USD / Hourly
Robert Half is seeking an experienced Interim Accounting Manager to assist and prepare month end close, financial reporting, audits, grants, internal controls for our Non Profit client. Our client operates across events, entertainment, hospitality, venue operations, educational programs, grants, sponsorships, and facility rentals. Nonprofit accounting experience is required and NetSuite experience is highly preferred. This consulting opportunity will be located onsite in Pomona. CA ResponsibilitiesOversee GL, AP, AR, payroll accounting, revenue recognition, fixed assets, cash management, and reconciliationsLead monthly, quarterly, and annual close processes.Supervise and develop accounting staff while improving workflow and accountability.Prepare and review financial statements, management reportsAssist with budgeting, forecasting, and cash flow planning.Lead annual audit preparation and serve as primary liaison with external auditors.Oversee grants, restricted funds, and compliance reporting for the non-profit entityStrengthen internal controls, accounting policies, and procedures. QualificationsBachelor's degree in Accounting or Finance;5+ years of accounting leadership experience.Prior Accounting Manager experience.Nonprofit accounting experience required.Experience supporting multi-entity environments, including both nonprofit and for-profit operations, preferred.Experience with audits, grants, restricted funds, and compliance reporting.NetSuite experience highly preferred.
2026-11-09T00:00:00Z

Office Assistant

Carlsbad, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
A local government department is seeking a dependable Office Assistant to support daily clerical operations, document management, and internal service requests. This opportunity is ideal for someone who enjoys organized, detail-oriented work and wants to gain experience in a structured public-sector environment. The successful candidate will help maintain records, process incoming correspondence, assist with data entry, and provide general administrative support to department staff. Experience in a city office, public agency, school district, or other regulated administrative setting is a plus. What You’ll Do<ul><li>Sort, scan, file, and retrieve documents for electronic and physical recordkeeping.</li><li>Enter information into departmental databases and verify records for accuracy.</li><li>Route incoming mail, invoices, forms, and correspondence to the appropriate staff.</li><li>Assist with records requests by locating and organizing responsive documents for review.</li><li>Answer routine phone calls and direct inquiries to the appropriate department.</li><li>Maintain spreadsheets, filing systems, supply inventories, and office logs.</li><li>Prepare documents, labels, forms, and basic reports using Microsoft Office.</li><li>Assist with meeting preparation, room scheduling, and document distribution.</li><li>Track paperwork requiring signatures, approvals, or additional information.</li><li>Follow established procedures for document retention and confidential information.</li><li>Provide backup clerical support to other administrative staff as needed.</li></ul>
2026-10-26T00:00:00Z

Accounting Specialist

Oceanside, CA
onsite
Temporary / Contract
24 - 29 USD / Hourly
A public-sector organization is seeking an Accounting Specialist to support daily financial operations, maintain accurate accounting records, and assist with departmental financial transactions. This opportunity is ideal for someone who enjoys structured accounting work, follows established procedures, and takes pride in accuracy and accountability.The person in this role will work with finance and administrative staff to process transactions, reconcile records, and ensure documentation is complete. Candidates with experience in municipal government, public agencies, education, or other regulated environments are encouraged to apply.Key Responsibilities<ul><li>Process accounts payable and accounts receivable transactions in accordance with established procedures.</li><li>Review invoices, purchase orders, reimbursement requests, and supporting documentation for accuracy.</li><li>Assist with payroll and timekeeping records, including researching discrepancies.</li><li>Reconcile financial transactions, cash receipts, and departmental account balances.</li><li>Enter accounting data and maintain accurate electronic records.</li><li>Review transactions for coding errors, missing approvals, and duplicate entries.</li><li>Prepare routine financial summaries, spreadsheets, and departmental reports.</li><li>Respond to internal questions regarding payment status and transaction documentation.</li><li>Maintain organized records for audits and financial reviews.</li><li>Coordinate with other departments to resolve discrepancies and obtain missing information.</li><li>Assist with month-end processes and special accounting projects as assigned.</li></ul>
2026-10-23T00:00:00Z

Administrative Assistant

Redlands, CA
onsite
Temporary to Hire
21.85 - 23 USD / Hourly
We are looking for a highly organized Administrative Assistant to support office operations for a busy hazardous waste company in Redlands, California. This contract opportunity is well suited for someone who works efficiently in a high-volume setting, manages shifting priorities with confidence, and maintains strong accuracy across daily tasks. The role will contribute to smooth administrative workflows by coordinating documentation, assisting the team with essential office support, and helping keep records and communication organized. Responsibilities: • Prepare and assemble packets, forms, and supporting materials needed for daily business activities. • Create purchase orders with a high level of accuracy and ensure related information is entered correctly. • Provide day-to-day administrative support to office staff and help maintain efficient workflow across the team. • Handle inbound calls and front-desk style duties in a thorough and responsive manner. • Enter, update, and verify data while maintaining organized and accessible office records. • Balance multiple assignments at once, adjusting to changing deadlines in a fast-paced environment. • Use Microsoft Word, Excel, and Teams to complete correspondence, track information, and support internal communication.
2026-11-06T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-11-04T00:00:00Z

Administrative Assistant

Monrovia, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-11-04T00:00:00Z

Administrative Assistant

Gardena, CA
onsite
Temporary to Hire
28 - 32 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in California. This contract opportunity has the potential to become permanent and is ideal for someone who thrives in a fast-moving environment, stays organized, and takes initiative without waiting for direction. The right candidate will bring a service-oriented mindset, adapt easily to shifting priorities, and help create an efficient and well-coordinated workplace. Responsibilities: • Manage front-office activities by greeting visitors, answering incoming phone calls, and directing inquiries appropriately. • Sort, open, and distribute incoming mail to ensure timely delivery of important documents and correspondence. • Provide administrative support for leadership and team members by preparing materials, coordinating requests, and handling routine office tasks. • Take ownership of special assignments and time-intensive projects that improve day-to-day office efficiency. • Coordinate office meal orders and help manage related logistics for staff needs and team gatherings. • Assist with planning and organizing offsite meetings or company events, including scheduling and vendor coordination. • Perform data entry and maintain organized records, files, and administrative documentation with a high level of accuracy. • Monitor office needs proactively and step in where needed to keep operations running smoothly across multiple functions.
2026-11-03T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
Administrative AssistantLocation: Costa Mesa or Los Angeles, CACompensation: $65,000-$70,000 DOESchedule: Full-time, onsite A well-established Southern California law firm is seeking an organized and tech-savvy Administrative Assistant to support a busy litigation team handling a high-volume caseload. This is an excellent opportunity to join a collaborative, long-tenured team known for its strong culture, complex matters, and commitment to employee support. Responsibilities<ul><li>Maintain and audit large volumes of case files and documents</li><li>Organize, rename, and manage electronic files and records</li><li>Ensure documents are accurately stored, easily accessible, and up to date</li><li>Support a litigation team handling a high-volume client portfolio</li><li>Assist with administrative and overflow projects as needed</li></ul>Why You'll Love This Opportunity<ul><li>Stable firm with exceptional employee retention</li><li>Collaborative, team-oriented environment</li><li>Exposure to sophisticated, high-profile matters</li><li>Opportunity for growth and additional legal support responsibilities over time</li><li>Supportive leadership team that values employee well-being</li></ul>Compensation & Benefits<ul><li>$65,000-$70,000 base salary</li><li>Medical, dental, and vision coverage</li><li>401(k) plan</li><li>Paid holidays, vacation, and sick time</li><li>Free parking</li><li>FSA, life insurance, and long-term disability coverage</li></ul>
2026-10-14T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
A healthcare company is looking for an Administrative Assistant to support daily operations across multiple programs. This Administrative Assistant plays a key role in keeping administrative processes organized, responsive, and efficient while working closely with operational leadership and program teams. The Administrative Assistant brings strong coordination skills, sound judgment with confidential information, and the flexibility to assist across locations and events as business needs evolve. Key Responsibilities:• Coordinate schedules, arrange meetings and conference calls, and capture clear meeting notes to support follow-up actions.• Draft, format, and distribute clear communications, internal documents, reports, and forms in a timely manner.• Maintain organized digital records and shared files using business applications such as Teams, SharePoint, and contract management platforms.• Monitor office supply levels, place orders, compare vendor options, and help track inventory to ensure uninterrupted operations.• Process incoming and outgoing mail, prepare check request documentation, and submit materials to the finance team for review and payment handling.• Reconcile company credit card activity by gathering receipts, matching transactions, and organizing supporting bank statement documentation.• Assist program managers with administrative tracking for equipment upkeep, service schedules, and specialty disposal pickups.• Support event logistics by coordinating requests, updating monthly calendars, and traveling between sites when on-site administrative assistance is needed.• Uphold confidentiality standards, follow organizational procedures, and contribute to reports, presentations, and other operational materials as assigned. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-11-06T00:00:00Z

Administrative Assistant

Torrance, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a highly organized Administrative Assistant to provide day-to-day support for a department in Torrance, California. This Long-term Contract opportunity is ideal for someone who is comfortable handling detailed administrative work, managing records, and keeping information accurate across multiple systems. The position offers the chance to contribute to core operational activities while supporting reporting, order processing, and data-related projects. Responsibilities: • Maintain and update departmental records, databases, and internal files to ensure information remains complete and current. • Review inventory, pricing, quotation, and product details to identify discrepancies and improve data accuracy. • Support the transfer of information into inventory management tools by preparing, entering, and verifying data. • Process purchase orders and assist with related documentation to help keep transactions organized and on schedule. • Perform high-volume data entry, generate routine reports, and provide general administrative assistance to the team. • Partner with department leaders to confirm records are correct, organized, and aligned with current business needs. • Contribute to special assignments and take on additional office support duties as priorities change. • Assist with general front-office and communication tasks, including handling inbound calls when needed.
2026-11-07T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
29.45 - 34.1 USD / Hourly
We are looking for an experienced Administrative Assistant to join a collaborative office on a contract-to-permanent basis. This position supports daily office operations, provides a detail-oriented point of contact for consultants and subcontractors, and handles a range of administrative and accounting-related tasks. The ideal candidate is comfortable working onsite, communicates openly when support is needed, and brings strong Excel skills along with a team-first mindset. Responsibilities: • Manage day-to-day administrative activities to keep office operations organized and running smoothly. • Serve as a welcoming and detail-oriented contact for consultants, subcontractors, and other visitors interacting with the office. • Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members. • Enter, update, and maintain records with accuracy, including data tied to administrative accounting support. • Use Excel regularly to prepare, organize, and track information for reporting and internal coordination. • Provide receptionist coverage and general front-office support in an onsite office environment. • Assist with ad hoc projects and administrative requests as business needs evolve. • Communicate proactively with the team when questions arise or additional guidance is needed to complete assignments effectively.
2026-11-10T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
A busy field services company is looking for a resourceful Administrative Assistant to support office operations and coordinate the paperwork behind its day-to-day projects. This role offers variety, from managing schedules and organizing project files to communicating with vendors and helping field personnel stay on top of deadlines. The ideal candidate is proactive, organized, and comfortable balancing several priorities at once.What You’ll Do:<ul><li>Provide administrative support to managers, project teams, and field personnel.</li><li>Coordinate calendars, meetings, appointments, and project-related schedules.</li><li>Prepare, format, and maintain reports, correspondence, and project documentation.</li><li>Organize work orders, service records, contracts, and vendor paperwork.</li><li>Enter purchase orders, invoice details, and job information into company systems.</li><li>Communicate with vendors and subcontractors regarding paperwork and scheduling.</li><li>Track outstanding documents, approvals, and upcoming deadlines.</li><li>Assist with expense reports, invoice routing, and basic purchasing coordination.</li><li>Maintain electronic filing systems and ensure records are current.</li><li>Help identify administrative bottlenecks and improve office organization.</li></ul>
2026-11-02T00:00:00Z

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