<p>We are looking for a dedicated Administrative Assistant to join our team in Baton Rouge, Louisiana. This is a short-term contract to permanent position that offers an opportunity to grow within a dynamic and supportive work environment. In this role, you will provide essential administrative support, assist with front desk duties, and contribute to the smooth operation of the office.</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative tasks, including data entry, document preparation, and maintaining office supplies.</p><p>• Answer and direct incoming calls while providing excellent customer service.</p><p>• Support front desk operations during lunch breaks or absences, ensuring an attentive and welcoming presence.</p><p>• Manage vendor and tenant requests, maintaining strong relationships and resolving complaints effectively.</p><p>• Submit invoices for reimbursement and handle billing sheets with accuracy and attention to detail.</p><p>• Operate and maintain office equipment, including scanning, copying documents, and replacing toner as needed.</p><p>• Assist with property management tasks and ensure compliance with internal processes.</p><p>• Collaborate with team members to ensure the office runs efficiently and tasks are completed in a timely manner.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Baton Rouge, Louisiana. This long-term contract position requires a self-driven individual who can manage administrative tasks independently in a small office environment. The role offers flexibility with approximately 20 hours of work per week, making it ideal for someone who thrives in a focused yet dynamic setting.</p><p><br></p><p>Responsibilities:</p><p>• Maintain office supplies by monitoring inventory levels and ordering items such as ink and paper when necessary.</p><p>• Ensure the copy machine is operational and stocked with paper and ink to facilitate office tasks.</p><p>• Handle mail-related duties, including printing labels, preparing envelopes, and sending out correspondence.</p><p>• Draft clear and effective letters and other written communications as needed.</p><p>• Enter data into internal systems accurately and efficiently, ensuring records are up to date.</p><p>• Greet visitors respectfully and assist with inquiries when clients or delivery personnel arrive.</p><p>• Utilize Google-based platforms for communication and task management, ensuring smooth coordination with remote team members.</p><p>• Collaborate with the program manager to address day-to-day office needs while working independently.</p><p>• Manage incoming calls and direct them appropriately, ensuring prompt and courteous communication.</p>
<p>We are looking for a Sr. Administrative Assistant to join our team in Baton Rouge, Louisiana. In this short-term contract to permanent position, you will be responsible for handling the day-to-day administrative needs. This position reports directly to the President/CEO and will play a vital and integrated role in the operations. </p><p><br></p><p>Responsibilities:</p><p>• Performs administrative functions, including but not limited to, scheduling meetings, file management, word processing, scanning documents, data entry, and office supply orders</p><p>• Coordinate internal and external meetings</p><p>• Assumes responsibility for correspondence including scheduling meetings, taking official meeting minutes, etc.</p><p>• Preparation of correspondence and related documents</p><p>• Provides support as needed for special events, projects and communications</p><p>• Provide clerical support to the accounting department</p><p>• Processing invoices and payments</p><p>• Other duties and special projects as assigned</p><p><br></p><p><br></p>
