<p>Our client is seeking a friendly and organized Front Desk Coordinator to manage the reception area and serve as the first point of contact for clients, visitors, and staff. The Front Desk Coordinator will be responsible for creating a welcoming environment while overseeing front desk operations and administrative tasks. The ideal candidate is detail-oriented, proactive, and has excellent communication skills to ensure smooth daily office activity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and clients promptly and professionally, ensuring a warm and inviting experience.</li><li>Manage the reception area, keeping it clean and organized to reflect a positive office image.</li><li>Operate the switchboard and route calls to appropriate team members, taking accurate messages as needed.</li><li>Oversee appointment scheduling, meeting coordination, and conference room reservations.</li><li>Respond to inquiries from clients and visitors, providing helpful information or guidance.</li><li>Manage incoming and outgoing correspondence, including packages, letters, and emails.</li><li>Perform administrative duties such as filing, data entry, and maintaining office records.</li><li>Coordinate with office staff to ensure timely communication and effective workflow.</li><li>Monitor and maintain office supplies inventory, ordering as needed.</li><li>Assist in organizing team events, meetings, and special projects.</li></ul><p><br></p>
<p>Robert Half is seeking a professional and friendly Receptionist to handle front desk responsibilities for a growing organization. As the first point of contact for clients, visitors, and staff, the ideal candidate will have excellent communication, multitasking skills, and a professional demeanor. This is a great opportunity for a detail-oriented individual to join a dynamic and fast-paced team.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and welcome visitors to the office, offering excellent customer service.</li><li>Manage and route incoming calls, responding to inquiries or directing calls to appropriate staff.</li><li>Schedule and coordinate meetings, appointments, and conference rooms as needed.</li><li>Maintain a neat and organized reception area to provide a positive impression for clients and guests.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Assist with administrative tasks, such as data entry, maintaining office directories, and ordering supplies.</li><li>Provide support to various staff members or departments as needed.</li><li>Observe and enforce office policies, procedures, and guidelines.</li></ul><p><br></p>
<p>Our client is looking for a professional, and friendly Receptionist to join their team. As the face of the company, the Receptionist will play a critical role in creating a welcoming environment for visitors, maintaining office organization, and supporting staff with administrative tasks. The ideal candidate is someone with excellent interpersonal skills, a proactive attitude, and a passion for delivering outstanding customer service.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors with a warm and professional demeanor, ensuring they feel supported and valued.</li><li>Answer and route incoming calls in a timely and courteous manner, as well as take and relay accurate messages.</li><li>Maintain the reception area, ensuring it is clean, organized, and reflects a professional image.</li><li>Manage incoming and outgoing correspondence, including emails, mail, and packages.</li><li>Assist with administrative tasks such as data entry, filing, scheduling, and document preparation.</li><li>Coordinate courier services, order office supplies, and maintain office inventory.</li><li>Support the team in organizing meetings, booking conference rooms, and preparing meeting materials.</li><li>Handle visitor logs, badge distribution, and other security protocols.</li><li>Operate office equipment such as fax machines, printers, and copiers.</li></ul>
<p>Robert Half is seeking a professional and personable front desk coordinator for a growing organization. As the first point of contact for visitors and clients, this role requires excellent customer service skills, strong organizational abilities, and the ability to maintain a welcoming and efficient front desk environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and direct visitors, ensuring a positive and professional first impression of the organization.</li><li>Answer, screen, and route incoming phone calls while responding to inquiries promptly and courteously.</li><li>Manage appointment scheduling for internal staff and external visitors using scheduling tools or calendars.</li><li>Maintain and organize the reception area, ensuring it is clean, presentable, and stocked with necessary supplies.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Assist with administrative tasks like data entry, maintaining office records, and updating contact lists.</li><li>Provide support for office events, including preparation and logistics coordination.</li><li>Handle confidential information with discretion and professionalism.</li></ul><p><br></p>
<p>Our client, a respected nonprofit organization, is seeking a warm and professional Receptionist to serve as the first point of contact for all visitors and inquiries. This individual will play a critical role in fostering a welcoming environment while providing essential administrative and operational support to contribute to the nonprofit's mission-driven work. The ideal candidate is enthusiastic about helping others, able to handle multiple priorities, and aligned with the values of the nonprofit sector.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Warmly welcome visitors, donors, and clients with professionalism and ensure their needs are handled efficiently.</li><li>Answer and route phone calls and emails promptly, providing helpful information or connecting inquiries to the appropriate team members.</li><li>Maintain the reception area to ensure it is tidy, organized, and reflective of the organization's standards.</li><li>Manage incoming and outgoing correspondence, including mail, packages, and deliveries.</li><li>Support the organization’s administrative needs with tasks such as data entry, scheduling, filing, and document preparation.</li><li>Assist in the coordination of events, meetings, and volunteer activities, including preparing materials and booking rooms.</li><li>Maintain accurate visitor logs, volunteer schedules, and partner contact lists for organizational use.</li><li>Provide information and support to those looking to connect with the nonprofit, share its mission, or participate in programs.</li><li>Uphold the confidentiality and sensitivity surrounding nonprofit operations, including donor and client information.</li></ul><p><br></p>
<p>Our client, a leading company in the property management industry, is seeking a professional and friendly Receptionist to join their team. As the first point of contact for clients and visitors, the Receptionist plays a critical role in creating a welcoming and professional environment while performing essential administrative tasks. The ideal candidate will be highly organized, have excellent communication skills, and thrive in a fast-paced, customer-focused environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors promptly and warmly, ensuring they feel welcomed and supported.</li><li>Answer and direct incoming calls, messages, and inquiries promptly and professionally.</li><li>Maintain the reception area to ensure it is clean, organized, and reflects a professional appearance.</li><li>Assist with administrative tasks, including scheduling, filing, data entry, and distributing mail.</li><li>Coordinate meeting room bookings and prepare meeting spaces as needed.</li><li>Maintain accurate records of visitors and communicate relevant information to internal staff.</li><li>Support property management staff with document preparation and follow-ups.</li><li>Respond to tenant inquiries regarding lease agreements, property-related issues, or general questions, escalating concerns as necessary.</li><li>Monitor and order office supplies to ensure continuous operations.</li></ul><p><br></p>
<p>Our client is seeking a detail-oriented and highly organized Administrative Assistant to provide critical support to their team and help streamline operations. The Administrative Assistant will be responsible for managing schedules, coordinating meetings, handling correspondence, and ensuring flawless execution of daily administrative tasks. The ideal candidate is proactive, dependable, and has exceptional multitasking skills that help enhance workplace productivity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support, including preparing reports, presentations, and correspondence.</li><li>Manage calendars, schedule appointments, and coordinate meetings for executives and team members.</li><li>Organize and maintain files, records, and documentation for efficient retrieval.</li><li>Assist with travel arrangements, including booking flights, accommodations, and transportation.</li><li>Respond to phone calls, emails, and inquiries, directing them to the appropriate party when necessary.</li><li>Process and track invoices, expense reports, and other financial documentation.</li><li>Monitor and order office supplies to ensure operational efficiency.</li><li>Collaborate with teams to support special projects and meet deadlines.</li><li>Contribute to a positive office atmosphere by engaging actively and professionally with clients, vendors, and staff.</li></ul><p><br></p>
<p>Our client, a dynamic and fast-paced organization, is seeking a talented and highly organized Executive Assistant to join their team. This role will support senior-level executives and act as an integral part of a busy, high-performing office. If you excel in a fast-paced environment, possess exceptional communication skills, and thrive on multitasking, this is an opportunity you don’t want to miss!</p><p><br></p><p>The Executive Assistant will provide high-level administrative support to executives, ensuring their day-to-day operations run smoothly. The ideal candidate will be a proactive problem solver who handles multiple assignments and deadlines with professionalism, confidentiality, and a meticulous attention to detail.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as a gatekeeper to the executive, managing and prioritizing incoming communications, appointments, and scheduling.</li><li>Coordinate complex calendar scheduling, including meetings, calls, and travel arrangements for executives.</li><li>Prepare and review correspondence, presentations, reports, and other documents, ensuring accuracy and professionalism.</li><li>Attend meetings, take minutes, and follow up on action items.</li><li>Manage sensitive and confidential information with discretion and a high degree of professionalism.</li><li>Serve as a liaison between the executive and key internal and external stakeholders.</li><li>Assist with project coordination, tracking deadlines, and ensuring deliverables are met on time.</li><li>Plan and organize events, conferences, and team-building activities as needed.</li><li>Assist in workflow automation efforts and other efficiency improvement initiatives.</li></ul><p><br></p>
<p>Our client in the biotech industry is seeking a professional and personable Receptionist to manage the front office and serve as the first point of contact for visitors, clients, and employees. The Receptionist plays a vital role in creating a welcoming atmosphere, maintaining efficient office operations, and providing outstanding customer service. Attention to detail, strong organizational skills, and adaptability are essential, particularly in the fast-paced biotech environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet all visitors, clients, and employees with a friendly and professional demeanor, ensuring a positive first impression.</li><li>Answer and route incoming calls efficiently, taking detailed messages when necessary.</li><li>Monitor the front desk email inbox and respond promptly or forward inquiries to the appropriate departments.</li><li>Maintain the reception area, ensuring it is clean, organized, and reflects the company’s professional image.</li><li>Assist with scheduling and managing conference room bookings and appointments.</li><li>Coordinate the receipt and distribution of mail, packages, and other correspondence.</li><li>Provide general administrative support, including document preparation, data entry, and file management.</li><li>Assist with the organization of meetings, catering, and events as needed.</li><li>Collaborate with team members to support cross-functional administrative tasks.</li><li>Maintain confidentiality when handling sensitive information.</li></ul><p><br></p>
<p>Robert Half is looking for a professional and friendly Receptionist to serve as the first point of contact for visitors and clients. This role is vital to maintaining a positive and welcoming atmosphere at the office while supporting daily administrative operations. The ideal candidate will have excellent interpersonal skills, a professional demeanor, and the ability to stay organized in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and warmly welcome clients, visitors, and staff as they arrive at the office.</li><li>Answer and direct phone calls in a professional and efficient manner, taking detailed messages when necessary.</li><li>Handle incoming and outgoing mail, including courier deliveries and packages.</li><li>Maintain the front desk reception area to ensure it is clean, organized, and presentable.</li><li>Assist with general administrative tasks, such as data entry, preparing correspondence, and managing office supplies.</li><li>Schedule appointments, meetings, and conference room bookings as directed by staff.</li><li>Support various departments by coordinating communication and providing information when needed.</li><li>Provide additional office support for events, special projects, and clerical needs.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our construction team in San Diego, California. In this Contract-to-hire position, you will play a key role in supporting the department through a variety of administrative and clerical tasks. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office applications.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to team members, ensuring seamless daily operations.</p><p>• Schedule and manage meetings, including sending calendar invites and reserving conference rooms.</p><p>• Oversee office supply inventory, including ordering kitchen supplies and maintaining a tidy office environment.</p><p>• Prepare and reconcile monthly expense reports with accuracy and attention to detail.</p><p>• Create, edit, and format documents such as letters, reports, and presentations using Microsoft Office tools.</p><p>• Maintain confidentiality and integrity when handling sensitive information.</p><p>• Draft clear and concise procedural guides for use during periods of absence.</p><p>• Coordinate logistics for meetings, including catering arrangements and equipment setup.</p><p>• Perform data entry tasks and manage email correspondence efficiently.</p><p>• Troubleshoot and maintain office equipment, ensuring functionality at all times.</p>
<p>Are you an organized, detail-driven professional who loves keeping busy and thrives in a creative, team-oriented environment? A reputable <strong>construction and architectural design firm based in Carlsbad</strong> is seeking a <strong>stellar Administrative Assistant</strong> to join their growing office. This role is perfect for someone who enjoys wearing multiple hats, providing exceptional support to project managers, designers, and clients, and being the go-to problem solver for the team. Their Carlsbad office blends a professional yet relaxed environment—with team lunches, milestone celebrations, and leadership that values open communication and growth. As the <strong>Administrative Assistant</strong>, you’ll be the heartbeat of daily office operations—coordinating schedules, preparing project documentation, maintaining records, and ensuring that everything runs seamlessly behind the scenes.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the first point of contact for clients, vendors, and visitors; manage calls and emails professionally.</li><li>Provide administrative support to executives, project managers, and the design team.</li><li>Coordinate schedules, prepare meeting agendas, and record meeting minutes.</li><li>Draft correspondence, edit documents, and manage project filing systems.</li><li>Maintain office supplies, organize vendor information, and assist with expense tracking.</li><li>Prepare client proposals, contracts, and change order documentation.</li><li>Support HR with onboarding paperwork, timecards, and employee file updates.</li><li>Assist in coordinating company events and community outreach activities.</li></ul>
<p>Robert Half is partnering with a thriving property management company for a highly organized and proactive Executive Assistant. In this role, you will provide administrative support to senior executives, ensuring workflows and operations run smoothly. Ideal candidates are detail-oriented professionals who can handle complex scheduling, project coordination, and high volumes of communication. If you excel in fast-paced environments and pride yourself on handling confidential information with discretion, this could be a great opportunity for you.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars for senior executives, coordinating schedules, meetings, and travel arrangements to optimize time management.</li><li>Prepare high-quality reports, presentations, and correspondence for the executive team.</li><li>Serve as the primary liaison between executives and internal/external stakeholders, ensuring clear communication on all key initiatives.</li><li>Organize and manage executive-level documentation, agendas, meeting minutes, and projects while maintaining strict confidentiality.</li><li>Assist in planning and executing team events, meetings, and property-related initiatives.</li><li>Handle budget tracking, invoice processing, and expense reporting for executives.</li><li>Collaborate with other administrative staff and departments to support daily operations.</li></ul>
<p>A well-established <strong>professional services firm in Carlsbad</strong> is looking for a motivated and detail-oriented <strong>Business Office Assistant</strong> to support their finance and operations teams. This is a fantastic opportunity for someone who enjoys a blend of administrative and light accounting responsibilities in a professional yet friendly environment.</p><p>The ideal candidate is organized, adaptable, and takes pride in ensuring things are done right — from managing files to assisting with invoices and project documentation.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide general administrative and clerical support to office staff and management.</li><li>Assist with bookkeeping tasks such as data entry, expense reporting, and invoice tracking.</li><li>Manage incoming calls, correspondence, and client communications with professionalism.</li><li>Organize digital and physical files to maintain easy access and compliance with company standards.</li><li>Support project coordination, scheduling, and purchasing tasks as needed.</li><li>Prepare reports, assist with special projects, and contribute to process improvements.</li></ul><p><br></p>
<p>Our client in the tech industry is seeking a highly organized and proactive Executive Assistant to support high-level executives and streamline daily operations. This role involves managing schedules, coordinating meetings, and providing critical administrative and project support to ensure the executive team’s efficiency in a fast-paced, innovative environment. The ideal candidate is detail-oriented, resourceful, and tech-savvy, with a problem-solving mindset and ability to handle high-pressure situations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, appointments, and meetings to ensure optimal time management and preparation.</li><li>Coordinate and oversee all travel arrangements, expense reporting, and itineraries for executives.</li><li>Act as a liaison between executives and internal/external stakeholders, ensuring effective communication.</li><li>Prepare and edit presentations, reports, proposals, and other documentation on behalf of executives.</li><li>Organize and manage meetings, including scheduling, agenda preparation, taking minutes, and following up on action items.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Conduct research to support executive decision-making and provide insights on business trends and initiatives.</li><li>Collaborate with other departments to support cross-functional projects and ensure smooth, organized workflows.</li><li>Utilize technology tools to streamline administrative tasks, including CRM systems, document collaboration platforms, and workflow automation tools.</li><li>Assist with ad hoc tasks to meet executive and organizational priorities.</li></ul><p><br></p>
<p>A reputable <strong>government-affiliated service contractor located near Camp Pendleton</strong> is seeking an <strong>Accounting Office Assistant</strong> to support daily financial and administrative operations. This role is ideal for someone who enjoys balancing numbers and organization, contributing to a team that values precision, structure, and accountability.</p><p>The Accounting Office Assistant will play a key role in supporting billing, data entry, reconciliation, and general administrative duties — a great opportunity for someone looking to develop a long-term career in accounting and office management.</p><p><br></p><p>💼 <strong>Responsibilities</strong></p><ul><li>Assist with accounts payable and receivable processing.</li><li>Enter financial transactions and maintain accurate digital and physical records.</li><li>Support payroll preparation and timecard tracking.</li><li>Reconcile statements, expense reports, and petty cash accounts.</li><li>Provide general administrative support to accounting and HR teams.</li><li>Help coordinate audits, reports, and month-end closing activities.</li><li>Manage office supplies, filing systems, and internal communication as needed.</li></ul>
<p>Our client, a modern and fast-growing <strong>corporate firm</strong>, is seeking a professional <strong>Front Desk Specialist</strong> to manage their reception area and support the administrative team. This individual will represent the first impression of the company—warm, organized, and dependable.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Welcome and check in visitors and clients in a polished, friendly manner.</li><li>Manage incoming calls, emails, and mail distribution.</li><li>Schedule conference rooms, handle visitor parking passes, and assist with travel arrangements.</li><li>Order office supplies, coordinate catering for meetings, and maintain common areas.</li><li>Assist HR and Operations with administrative projects and data entry.</li><li>Maintain confidentiality and professionalism in all interactions.</li></ul>
<p>Our client is seeking a highly organized and detail-oriented human resources assistant to support the HR team in administrative and operational tasks. This role is ideal for someone eager to gain experience in human resources and contribute to the success of a growing organization. The human resources assistant will be responsible for maintaining records, supporting recruitment efforts, and providing general administrative support within the HR department.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to the HR team, including filing, data entry, and correspondence management.</li><li>Maintain accurate employee records, ensure documentation compliance, and update HR information in the HRIS system.</li><li>Assist with recruitment efforts by posting job openings, screening resumes, and coordinating candidate interviews.</li><li>Facilitate onboarding processes for new hires, including paperwork preparation and orientation scheduling.</li><li>Support benefits administration by responding to employee inquiries regarding benefit options and assisting in enrollments or changes.</li><li>Coordinate and communicate with employees regarding company policies, events, and notices.</li><li>Handle sensitive information with discretion and confidentiality.</li><li>Assist with tracking employee attendance and time-off requests.</li><li>Provide general office support, including ordering supplies, managing mail, and scheduling appointments.</li></ul><p><br></p>
<p>*** This role can sit in LOS ANGELES (DOWNTOWN) or ORANGE COUNTY (IRVINE) or SAN DIEGO (DOWNTOWN) ***</p><p><br></p><p>A state-wide law firm with over 100 attorneys and offices in San Francisco, San Diego, Ventura County, and Costa Mesa is seeking a Legal Administrative Assistant (Legal Secretary).</p><p> </p><p>The San Diego office has 8 attorneys, 2 legal assistants, 1 paralegal, 1 receptionists/admin, 1 office services clerk/IT clerk, and 1 part time file clerk. This firm is like a boutique firm within a regional firm: great resources but intimate team.</p><p> </p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>Very busy desk: civil litigation, including labor & employment and business law. Must be familiar with:</p><ul><li>trial prep</li><li>litigation calendaring (no docket clerk)</li><li>TOA/TOCs</li><li>eFiling (60% state, 40% federal, occasional appellate – but the latter is not a deal breaker)</li><li>discovery shells (from macros)</li><li>redlining legal documents</li></ul><p>Fluency in the following software is helpful: CompuLaw for calendaring, Best Authority for TOA/TOCs, iManage for document management, and Adobe for bate stamping.</p><p> </p><p><strong><u>Perks of Firm</u></strong>:</p><p>· Firm has an in-house trainer who helps get people set up</p><p>· Laid back environment</p><p>· Longevity of staff</p><p>· Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance</p><p>· Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes</p><p>· LA and SD team work very closely/collaboratively with each other and share work. Thus, there is never trouble hitting paralegals. </p>
We are looking for a dedicated Administrative Assistant to join our team in Indio, California. This long-term contract position offers an excellent opportunity to bring your organizational skills and attention to detail to a meticulous environment. The ideal candidate will thrive in a role that involves supporting administrative operations and ensuring accuracy in data-related tasks.<br><br>Responsibilities:<br>• Maintain organized filing systems to ensure records are easily accessible and up-to-date.<br>• Create and update Excel spreadsheets with precision and attention to detail.<br>• Perform labeling and scanning duties to support proper documentation processes.<br>• Input budget data into the accounting system using provided files and guidelines.<br>• Assist with general administrative tasks as needed, ensuring smooth daily operations.<br>• Respond to inquiries and handle inbound calls in a courteous and detail-focused manner.<br>• Collaborate with team members to support office functions and meet deadlines effectively.<br>• Maintain focus and accuracy when completing repetitive tasks.<br>• Ensure compliance with organizational standards for documentation and data handling.
<p>Are you passionate about wellness, beauty, and helping people feel their best? A luxurious and fast-growing <strong>MedSpa and Wellness Center in Carlsbad</strong> is looking for an energetic <strong>Front Desk Associate</strong> to join their vibrant team. This isn’t your average front desk role — you’ll be the first warm smile that clients see when they arrive and the last friendly face they remember when they leave. You’ll play a key role in creating a calming, five-star client experience that blends hospitality and professionalism.</p><p><br></p><p><strong>✨ What You’ll Do:</strong></p><ul><li>Welcome guests warmly, ensuring every client feels valued and comfortable.</li><li>Schedule appointments, confirm bookings, and manage provider calendars.</li><li>Handle payments, gift cards, and membership transactions accurately.</li><li>Maintain a polished and organized reception area that reflects our brand’s atmosphere.</li><li>Assist with product recommendations and promote ongoing promotions or loyalty programs.</li><li>Support providers and management with administrative and customer care needs.</li><li>Ensure privacy and confidentiality in accordance with company policies.</li></ul>
<p>A well-established, full-service law firm in Downtown San Diego is seeking a <strong>litigation assistant. </strong>This desk will focus on business litigation - in both state and federal court.</p><p><br></p><p>This firm has an excellent reputation in the San Diego legal community, and the role will <strong>support 3 attorneys. </strong></p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>o e-filing in state and federal courts (using OneLegal)</p><p>o maintaining and updating 2-3 attorney calendars</p><p>o preparing exhibit and trial/hearing binders</p><p>o typing and preparing pleadings including proofreading</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· RHL has placed two legal assistants in the last year who are happy!</p><p>· Many employees have strong tenure and stick around </p><p>· Every other month or so, the firm sponsors lunches to celebrate milestones</p><p>· Fancy Christmas party at a steakhouse downtown </p><p>· Transportation allowance </p><p>· This role boasts a 7.5 hour work day!</p>
<p>Are you an organized, personable multitasker who thrives in a busy office environment? Do you enjoy being the “go-to” person who keeps things running smoothly behind the scenes? Our client, a well-respected <strong>property management and real estate services company</strong> located in Oceanside, is seeking an <strong>Administrative Assistant</strong> to join their growing team. This company manages a diverse portfolio of residential and commercial properties across North County San Diego and prides itself on providing exceptional service to both tenants and property owners. The Administrative Assistant will serve as the backbone of the office—handling day-to-day operations, supporting property managers, and ensuring communication flows seamlessly between clients, </p><p>vendors, and maintenance teams.</p><p><br></p><p>This is a great opportunity for someone who enjoys variety in their day and takes pride in organization, efficiency, and customer service. You’ll be part of a friendly, close-knit office that values teamwork, professional growth, and work-life balance.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the first point of contact for tenants, owners, and vendors—answering phones, emails, and walk-ins with a professional and positive attitude.</li><li>Prepare and process lease agreements, renewals, vendor contracts, and maintenance requests.</li><li>Maintain accurate records of property information, rent payments, and correspondence using <strong>Yardi Voyager</strong>.</li><li>Coordinate property inspections, schedule maintenance, and track service requests.</li><li>Support the property management team with document filing, invoice processing, and tenant communication.</li><li>Organize office supplies, maintain records, and assist with monthly reporting.</li><li>Handle special administrative projects assigned by management to improve office efficiency and tenant experience.</li></ul>
<p>An established <strong>engineering and construction company</strong> in <strong>San Marcos</strong> is seeking a professional <strong>Administrative Assistant</strong> to provide day-to-day office and project support. This position is ideal for someone who enjoys working in a structured, team-oriented environment and takes pride in maintaining accuracy and efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support multiple managers with scheduling, correspondence, and document preparation.</li><li>Draft and edit reports, letters, and meeting notes.</li><li>Answer incoming calls and greet office visitors with professionalism.</li><li>Manage vendor invoices, purchase orders, and basic data entry in accounting systems.</li><li>Maintain filing systems for contracts, project plans, and compliance records.</li><li>Order office supplies and coordinate maintenance of office equipment.</li><li>Assist with onboarding new employees and coordinating internal meetings.</li><li>Track project deadlines and prepare materials for team presentations.</li></ul><p><br></p>
<p>A prestigious AmLaw 200 law firm is seeking a Litigation Assistant to join their growing team. This Litigation Assistant must have experience in one of the following areas: bankruptcy, commercial, or family litigation, and should be fluent in eFiling in those corresponding courts.</p><p><br></p><p>Litigation Assistants who speak Spanish are strongly encouraged to apply! The top end of the pay range is reserved for bilingual Litigation Assistants. </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>· Supporting three partners: one corporate bankruptcy, one commercial litigation, and one family law. </p><ul><li>E-filing in corresponding courts (directly, not with an attorney service - please do not apply if you've only eFiled using an attorney service)</li><li>Formating pleadings</li><li>Completing discovery shells</li><li>Drafting correspondence</li><li>Knowing civil rules well enough to double check docketed litigation deadlines and putting on attorney's calendars</li></ul><p>· Billable requirement: Litigation Assistants bill <strong>800 hours a year</strong>. Their work is mostly administrative, but they bill for things like discovery requests. A paralegal certification or attestation is preferred, but not required</p><p>· Software: Dictation in Big Hand. Document management in iManage. Entering time inTapp. Expense reports in Chrome River.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Size and prestige: they are AmLaw 200, so large enough to have tons of resources for practice growth, professional development, and have a wide variety of clients. Yet we “know everybody’s name on the email list!”</p><p>· The last legal assistant I placed has been there almost two years and loves it! </p><p>· This litigation assistant’s manager is in the SD legal secretary association board, super connected, and a great teacher.</p><p>· Parking is paid for in the building, beautiful suite. </p>
