<p>Our client, a leading property management company, is seeking a professional and personable Receptionist to serve as the first point of contact for tenants, visitors, and vendors. This critical front-desk role is ideal for someone who enjoys providing excellent customer service and supporting a dynamic office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Warmly greet and direct guests, tenants, and service providers.</li><li>Manage multi-line phone system, transfer calls, and take accurate messages.</li><li>Receive and distribute mail, packages, deliveries, and office correspondence.</li><li>Maintain the appearance of the reception area and common office spaces.</li><li>Assist with scheduling conference rooms and coordinating maintenance requests.</li><li>Support office staff with administrative tasks, data entry, filing, and special projects as needed.</li></ul><p><br></p>
<p>Our company is seeking a welcoming and professional Receptionist to be the first point of contact for our office. The ideal candidate is personable, organized, and eager to provide excellent customer service to visitors and employees alike.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and direct visitors in a friendly and professional manner</li><li>Answer and route incoming phone calls promptly and efficiently</li><li>Manage incoming and outgoing mail and packages</li><li>Assist with scheduling, meeting coordination, and administrative support tasks</li><li>Maintain a clean and organized reception area</li><li>Support various departments with clerical duties as needed</li></ul><p><br></p>
<p><strong>bout the Company</strong></p><p> Our client, a well-established financial services firm, is seeking a professional and detail-oriented Receptionist to serve as the first point of contact for clients, visitors, and internal staff. This role is critical to maintaining a polished front office environment and delivering a high level of client service consistent with a financial services setting.</p><p><strong>Key Responsibilities</strong></p><ul><li>Greet clients, visitors, and vendors in a courteous and professional manner</li><li>Manage a high-volume, multi-line phone system, including screening and directing incoming calls</li><li>Schedule and coordinate meetings, conference rooms, and appointments</li><li>Maintain a clean, organized, and professional reception and lobby area</li><li>Handle incoming and outgoing mail, deliveries, and courier services</li><li>Provide administrative support to advisors and office staff, including data entry, document preparation, and filing</li><li>Assist with client onboarding materials and general correspondence as needed</li><li>Maintain confidentiality of sensitive client and financial information at all times</li></ul><p><br></p>
<p>We are seeking a friendly and professional Receptionist to serve as the first point of contact for our organization. The ideal candidate will be organized, approachable, and dedicated to providing excellent customer service to visitors and internal team members.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Greet and assist visitors, clients, and team members in a courteous and efficient manner.</li><li>Answer and direct phone calls, take messages, and respond to general inquiries.</li><li>Manage the reception area by maintaining a welcoming, organized, and tidy environment.</li><li>Schedule appointments, coordinate meeting room bookings, and support daily office operations.</li><li>Assist with mail distribution, deliveries, and basic administrative tasks as needed.</li></ul><p><br></p>
<p>Our client, a well-established organization in the nonprofit sector, is seeking a friendly and organized Receptionist to serve as the first point of contact for visitors and callers. This role is ideal for a professional who thrives in a mission-driven environment and enjoys supporting diverse community initiatives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome guests, clients, and vendors in a warm and professional manner.</li><li>Answer, screen, and direct incoming phone calls to the appropriate departments or individuals.</li><li>Manage the reception area to ensure a clean and welcoming environment.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Maintain appointment schedules and assist with meeting coordination.</li><li>Provide general administrative support, including data entry, filing, and responding to email inquiries.</li><li>Support staff with additional projects as assigned.</li><li>Uphold confidentiality and organizational policies at all times.</li></ul><p><br></p>
<p>A busy, client-focused office in Carlsbad is seeking a polished and bilingual <strong>Receptionist (Spanish/English)</strong> to be the welcoming face of the company. This role handles high-volume phone calls, walk-in support, and essential administrative tasks. The ideal candidate is warm, articulate, dependable, and able to switch seamlessly between Spanish and English in a professional environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide a friendly, professional greeting to all visitors, clients, and vendors</li><li>Answer and route incoming calls in both English and Spanish</li><li>Manage front desk calendar, meeting rooms, and visitor sign-in procedures</li><li>Assist with intake forms, client paperwork, and data entry</li><li>Translate documents and relay information in Spanish as needed</li><li>Maintain lobby cleanliness and presentation standards</li><li>Process incoming/outgoing mail and packages</li><li>Support administrative teams with scanning, filing, and document updates</li><li>Prepare daily logs, sign-in sheets, and reception reports</li><li>Provide backup support to HR, accounting, and office operations when needed</li></ul>
<p>Our client in Vista is seeking a polished, professional, and friendly <strong>Bilingual Spanish/English Receptionist</strong> to serve as the main point of contact for their corporate headquarters. This role is ideal for someone who enjoys interacting with employees and visitors, managing a busy front desk, and supporting administrative projects across departments.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Greet visitors, clients, and vendors with professionalism and warmth</li><li>Answer and route high-volume incoming calls in both English and Spanish</li><li>Manage front office calendar, conference room reservations, and daily visitor logs</li><li>Assist HR, accounting, and operations teams with administrative tasks including scanning, filing, and preparing documents</li><li>Handle incoming mail, deliveries, and outgoing packages</li><li>Support onboarding by preparing badge access, parking passes, and welcome packets</li><li>Maintain lobby appearance, office supply inventory, and general workplace organization</li><li>Assist with company events, catering setups, and meeting materials</li></ul>
<p><strong>About the Company</strong></p><p> Our client, a reputable financial services firm, is seeking a Front Desk Coordinator to manage front office operations and ensure a seamless experience for clients, visitors, and internal teams. This role combines high-touch client service with administrative coordination and office support in a professional, fast-paced environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact for clients, visitors, and vendors, delivering a professional and welcoming front desk experience</li><li>Manage a multi-line phone system, including screening, routing, and responding to inquiries</li><li>Coordinate conference rooms, client meetings, and advisor schedules as needed</li><li>Oversee front desk operations, ensuring the reception area and shared spaces remain organized and presentable</li><li>Handle incoming and outgoing mail, packages, and courier services</li><li>Support office operations by ordering supplies and coordinating with building management and service vendors</li><li>Provide administrative support to advisors and support staff, including data entry, document preparation, scanning, and filing</li><li>Assist with client onboarding paperwork and general correspondence</li><li>Maintain discretion and confidentiality when handling sensitive client and financial information</li></ul><p><br></p>
<p>We are seeking a <strong>detail-focused and proactive Office Assistant</strong> to join a growing organization that values teamwork, efficiency, and adaptability. This position is ideal for someone who takes pride in staying organized, supporting others, and ensuring that day-to-day operations run without interruption. You’ll work closely with staff across various departments, making the role fast-paced and dynamic with new tasks each day. The right candidate is someone who enjoys a blend of routine administrative responsibilities and occasional project-based work. If you're looking for an opportunity to build your skills and work in a supportive, well-structured environment, this position offers a great foundation.</p><p><br></p><p><strong>Job Duties:</strong></p><ul><li>Maintain files, records, and internal databases.</li><li>Assist with scheduling, confirming appointments, and maintaining calendars.</li><li>Support the office with copying, scanning, printing, and document organization.</li><li>Help prepare basic reports, spreadsheets, and correspondence.</li><li>Coordinate office maintenance requests and vendor visits.</li><li>Assist with internal communications and distributing company memos.</li></ul>
<p>We are seeking a reliable, detail-oriented Administrative Assistant to help keep our operations running smoothly. This role is vital in supporting teams by managing essential tasks and contributing to an organized work environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide general administrative support including managing calendars, scheduling meetings, and coordinating office activities.</li><li>Prepare and edit correspondence, reports, and presentations.</li><li>Maintain filing systems and organize records, both electronic and physical.</li><li>Greet visitors and serve as a primary point of contact for internal and external inquiries.</li><li>Process invoices, assist with expense reports, and handle basic data entry.</li><li>Assist with projects and perform other duties as assigned.</li></ul><p><br></p>
<p>A well-respected <strong>family medical practice in Oceanside</strong> is seeking a warm, professional, and highly organized <strong>Front Office Medical Receptionist</strong> who is fully bilingual in <strong>Spanish and English</strong>. This role serves as the first point of contact for patients and plays a crucial part in creating a positive, seamless experience for diverse families and individuals receiving care. This position requires exceptional customer service abilities, strong medical terminology familiarity, and proficiency with healthcare software systems. The ideal candidate thrives in a fast-paced clinic environment, communicates clearly, and approaches patient care with empathy and professionalism.</p><p><br></p><p><strong>🔹 Key Responsibilities</strong></p><ul><li>Greet patients, verify appointments, and check in/out with accuracy and courtesy.</li><li>Answer high-volume incoming calls, triage patient questions, schedule appointments, and route calls to medical staff as needed.</li><li>Maintain updated patient demographic information, insurance details, and required forms.</li><li>Handle co-pays, deposits, and payment collections while following HIPAA and clinic confidentiality policies.</li><li>Translate between English and Spanish for patient inquiries, instructions, and documentation when needed.</li><li>Enter patient notes, referrals, authorizations, and updates into the EMR system.</li><li>Coordinate with medical assistants, nurses, and providers to ensure flow throughout the day.</li><li>Maintain reception area cleanliness, manage patient paperwork, and distribute forms.</li></ul>
<p><strong>About the Organization</strong></p><p> Our client, a reputable healthcare organization, is seeking a detail-oriented and reliable Administrative Assistant to support daily administrative operations and ensure a smooth experience for patients, providers, and staff. This role is essential to maintaining efficient office workflows while adhering to healthcare regulations and confidentiality standards.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to clinical and administrative teams</li><li>Assist with scheduling appointments, meetings, and coordinating calendars</li><li>Prepare, scan, file, and maintain patient and administrative records in compliance with HIPAA</li><li>Handle incoming calls, emails, and correspondence in a professional manner</li><li>Support patient intake processes, including forms and documentation</li><li>Perform accurate data entry into EHR/EMR and internal systems</li><li>Assist with insurance verification, referrals, and prior authorizations as needed</li><li>Coordinate office supplies, mail, and general office organization</li><li>Support special projects and reporting as assigned</li></ul><p><br></p>
<p>Our client, a respected nonprofit organization in Chula Vista, CA, is seeking a Senior Administrative Assistant to support their leadership team and daily operations. This is a rewarding opportunity for an experienced administrative professional who is passionate about community service and thrives in a fast-paced, mission-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives and department heads, including managing complex calendars, scheduling meetings, and arranging travel.</li><li>Prepare, proofread, and edit correspondence, reports, and presentations.</li><li>Serve as a liaison between internal teams, volunteers, partners, and stakeholders.</li><li>Manage sensitive information with the utmost confidentiality and professionalism.</li><li>Coordinate special projects and events, ensuring all details are handled efficiently.</li><li>Oversee office operations and support the implementation of process improvements.</li><li>Assist with budgeting and expense reporting tasks as needed.</li><li>Maintain organized records and files, both physical and digital.</li></ul><p><br></p>
<p>Our client in El Cajon, CA is seeking an experienced and detail-oriented Senior Administrative Assistant to provide advanced administrative support to their leadership team. This role is ideal for a proactive professional who excels at managing multiple priorities, streamlining office operations, and ensuring the smooth functioning of daily activities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support, including complex calendar management, meeting planning, and travel arrangements.</li><li>Prepare professional correspondence, reports, presentations, and maintain confidential documents.</li><li>Serve as liaison between management, staff, and external contacts to facilitate effective communication and workflow.</li><li>Manage project logistics, deadlines, and coordinate resources to ensure timely delivery of objectives.</li><li>Support expense reporting, budget tracking, and invoice processing.</li><li>Proactively identify opportunities to improve administrative processes and support the overall efficiency of the office.</li></ul><p><br></p>
<p>Our company is seeking a reliable and professional Receptionist to join a tax-focused office in Mira Mesa, CA. As the first point of contact for clients, you will play a key role in creating a welcoming and efficient environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Answer and route incoming calls in a courteous and timely manner</li><li>Greet clients and visitors, ensuring a positive and professional first impression</li><li>Schedule appointments and maintain office calendars for tax professionals</li><li>Manage incoming and outgoing mail and deliveries</li><li>Assist with document organization, scanning, and filing</li><li>Maintain client confidentiality and uphold privacy policies</li><li>Support tax professionals with basic administrative projects as needed</li><li>Keep the reception area neat and organized</li></ul><p><br></p>
<p>As an Executive Assistant, you will provide high-level administrative support to senior leaders, helping drive operational efficiency and support strategic initiatives. This role requires a proactive approach, strong communication skills, and the ability to manage confidential information in a fast-paced environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage complex calendars, schedule meetings, and coordinate international and domestic travel arrangements.</li><li>Prepare and edit reports, presentations, and confidential correspondence.</li><li>Serve as a liaison between executive leadership, internal teams, and outside contacts, facilitating timely communication and follow-up.</li><li>Support workflow automation initiatives and contribute to cross-functional process improvements.</li><li>Track project deadlines, prioritize tasks, and follow up on action items to ensure seamless daily operations.</li><li>Maintain strict confidentiality regarding sensitive information.</li></ul><p><br></p>
<p>Our team is looking for an <strong>enthusiastic and service-oriented Office Assistant</strong> who enjoys supporting a busy office and keeping daily operations running smoothly. This position is ideal for someone who values dependability, clear communication, and a positive working atmosphere. As the first point of contact for many of our visitors and internal staff, you'll play a key role in shaping the experience of employees and clients alike. We're looking for someone who genuinely enjoys helping others, keeping things neat and organized, and pitching in wherever needed to ensure the office remains productive. If you're eager to gain hands-on experience, support multiple departments, and contribute to a friendly and professional workplace, this role may be the perfect fit.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Greet visitors, answer phones, and route inquiries to appropriate staff.</li><li>Perform daily clerical duties such as scanning, filing, and updating records.</li><li>Prepare outgoing mail and manage incoming mail distribution.</li><li>Assist with data entry, inventory tracking, and light bookkeeping tasks.</li><li>Keep common areas tidy and ensure office supplies are stocked.</li><li>Support management with small projects, research, and coordination tasks.</li></ul><p><br></p>
<p>Are you someone who thrives in a structured environment where organization, communication, and attention to detail truly matter? Our team is searching for a <strong>highly dependable Administrative Assistant</strong> who enjoys bringing order to busy days and supporting a collaborative office. In this role, you won’t just complete tasks—you’ll help shape the workflow for multiple departments and serve as a supportive backbone to the organization. We’re looking for someone who takes pride in staying ahead of deadlines, anticipating needs before they arise, and ensuring that every employee, vendor, and client receives exceptional service. This position is perfect for individuals who enjoy variety in their day and want to contribute to a company that values teamwork, professionalism, and steady growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day administrative operations, including scheduling, document preparation, and internal communication.</li><li>Serve as a first point of contact for staff and visitors, ensuring a professional and welcoming environment.</li><li>Assist with meeting coordination, agenda preparation, and follow-up action items.</li><li>Maintain digital and physical filing systems with a high level of accuracy.</li><li>Support various departments with data entry, project tracking, and report preparation.</li><li>Order office supplies, coordinate maintenance, and assist with vendor communication.</li></ul><p><br></p>
<p>We’re currently seeking a <strong>motivated and resourceful Administrative Assistant</strong> to join a dynamic office environment where adaptability and clear communication are essential. This role goes beyond traditional clerical responsibilities—you will support department heads, help coordinate daily operations, and contribute to long-term organizational efficiency. The ideal candidate loves being the “go-to person,” someone others rely on for accurate information, timely follow-ups, and polished documentation. If you enjoy working closely with leadership, juggling multiple responsibilities at once, and creating order out of complexity, this is a fantastic opportunity to grow within a stable company committed to professional development.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Coordinate calendars, appointments, and travel arrangements for supervisors and managers.</li><li>Prepare correspondence, reports, spreadsheets, and presentation materials.</li><li>Monitor incoming emails and phone calls, ensuring timely and appropriate follow-up.</li><li>Assist with onboarding, office orientation, and employee support needs.</li><li>Track expenses, process invoices, and assist with budget-related administrative tasks.</li><li>Provide light project management support by coordinating deadlines and deliverables.</li></ul>
<p>Our client, a mission-driven nonprofit organization, is seeking a reliable and detail-oriented Administrative Assistant to support daily operations and help further their impactful community initiatives. This role offers an excellent opportunity to work alongside a passionate team dedicated to making a difference.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including calendar management, handling correspondence, and organizing meetings and special events.</li><li>Maintain accurate records and update databases related to donors, volunteers, and program activities.</li><li>Assist with preparing reports, drafting internal and external communications, and supporting the production of newsletters and marketing materials.</li><li>Coordinate volunteer schedules and assist with event and fundraising logistics.</li><li>Manage office supplies and act as a welcoming point of contact for stakeholders and guests.</li><li>Support additional administrative tasks as needed to ensure smooth organizational operations.</li></ul><p><br></p>
<p>We are looking for a highly experienced Senior Administrative Assistant to join our team in San Diego, California. This is a Contract to permanent position offering the opportunity to work in a dynamic environment within the healthcare industry. The ideal candidate will bring exceptional organizational skills, professionalism, and the ability to manage multiple tasks with precision and confidentiality.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage calendars and schedules for executives, ensuring appointments and meetings are efficiently coordinated.</p><p>• Assist various departments with administrative tasks, including construction logs, chargebacks, and vendor receipt reconciliation.</p><p>• Handle purchase orders and obtain necessary approvals, contributing to light accounting processes.</p><p>• Maintain inventory and oversee supply ordering for the corporate office, including kitchen stocking.</p><p>• Coordinate domestic travel arrangements for executive directors and assist with planning tele-events and quarterly or biannual events.</p><p>• Support special events by managing reservations and preparing invoices for interior designers.</p><p>• Provide executive assistance to the leadership team, ensuring smooth operations and adherence to company regulations.</p><p>• Represent the corporate office with professionalism, interacting effectively with diverse personalities.</p><p>• Work independently to manage multiple ongoing projects while maintaining confidentiality.</p><p>• Facilitate conference calls and meetings, ensuring effective communication and preparation.</p>
<p>Are you passionate about making a difference in your community? Our nonprofit organization is searching for a dedicated Administrative Assistant to help support our mission-driven team. This is an exciting opportunity to play a critical role in advancing programs that impact lives.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide comprehensive administrative support including managing calendars, handling correspondence, and organizing meetings and events.</li><li>Maintain database records, track donations, and prepare reports for internal and external stakeholders.</li><li>Assist with communications—draft emails, create newsletters, and update website or social media as needed.</li><li>Help coordinate volunteer activities and support fundraising initiatives.</li><li>Liaise with board members, donors, community partners, and program staff to ensure organizational needs are met.</li><li>Perform general office duties such as ordering supplies, filing, and maintaining a welcoming environment for guests and staff.</li></ul><p><br></p>
<p>Our client, a growing consumer products company in Carlsbad, is seeking an organized and dependable <strong>Accounting Assistant</strong> to support daily financial operations and provide hands-on assistance across AP, AR, and general accounting tasks. This role is ideal for someone with strong administrative skills who’s looking to build a long-term accounting career in a fast-moving, entrepreneurial environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with processing invoices, expense reports, and vendor payments</li><li>Enter high-volume transactions into the accounting system with precision</li><li>Match purchase orders, packing slips, and invoices for product shipments</li><li>Support the AR team with customer invoicing, payment posting, and credit memos</li><li>Maintain digital and physical accounting files, ensuring accuracy and organization</li><li>Support month-end tasks such as account reconciliations and journal entry prep</li><li>Assist with inventory reconciliation and SKU cost updates</li><li>Communicate with internal teams and vendors to resolve discrepancies</li><li>Provide backup support to the front office and operations team during peak times</li></ul>
<p>Our client is seeking an organized and detail-oriented Commercial Property Manager Assistant to support the day-to-day operations of commercial real estate properties. In this role, you will work closely with property managers, tenants, and vendors to ensure the smooth running and maintenance of property assets.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Assist with tenant communications, addressing inquiries and coordinating maintenance requests.</li><li>Prepare and maintain lease documentation, property records, and financial reports.</li><li>Support the property manager with budgeting, expense tracking, and accounts payable/receivable tasks.</li><li>Coordinate property inspections, vendor scheduling, and compliance with safety regulations.</li><li>Help with onboarding new tenants and lease renewals.</li><li>Ensure accurate documentation of all property-related activities in company systems.</li></ul><p><br></p>
<p>Our company is seeking a detail-oriented and proactive HR Assistant to support our Human Resources department. The ideal candidate will excel in providing administrative support, handling confidential information, and assisting with a variety of HR processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with recruitment activities, including scheduling interviews and communicating with candidates</li><li>Maintain employee records and ensure data accuracy in HR systems</li><li>Support onboarding and offboarding processes</li><li>Respond to employee inquiries regarding HR policies and procedures</li><li>Help coordinate training sessions and employee events</li><li>Prepare HR reports and assist with general administrative tasks as needed</li></ul><p><br></p>
