<p>An established <strong>engineering and construction company</strong> in <strong>San Marcos</strong> is seeking a professional <strong>Administrative Assistant</strong> to provide day-to-day office and project support. This position is ideal for someone who enjoys working in a structured, team-oriented environment and takes pride in maintaining accuracy and efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support multiple managers with scheduling, correspondence, and document preparation.</li><li>Draft and edit reports, letters, and meeting notes.</li><li>Answer incoming calls and greet office visitors with professionalism.</li><li>Manage vendor invoices, purchase orders, and basic data entry in accounting systems.</li><li>Maintain filing systems for contracts, project plans, and compliance records.</li><li>Order office supplies and coordinate maintenance of office equipment.</li><li>Assist with onboarding new employees and coordinating internal meetings.</li><li>Track project deadlines and prepare materials for team presentations.</li></ul><p><br></p>
Robert Half is currently hiring a Senior Administrative Assistant to provide advanced administrative support to senior executives or managers within a fast-paced and dynamic organization. This professional will play a critical role in managing schedules, coordinating projects, and ensuring seamless communication across multiple departments, while handling confidential information with utmost discretion. The ideal candidate will be experienced, highly organized, and adaptable to a variety of tasks and challenges. <br> Key Responsibilities Provide high-level administrative support to senior executives or department heads, including calendar management, travel arrangements, and meeting coordination. Prepare and edit documents, presentations, and reports that align with organizational standards. Handle incoming communication (email, phone calls, etc.), acting as a liaison between executives and key stakeholders. Track and prioritize tasks, monitor deadlines, and follow up on action items to ensure projects are completed on time. Organize and manage documents, files, and data systems to ensure access to accurate and up-to-date information. Plan and execute company events, team meetings, or special projects as requested. Conduct research and compile data to support planning, decision-making, and project initiatives. Mentor entry level administrative staff or coordinate teamwork across the administrative team.
<p>Robert Half is partnering with an innovative client in the biotech industry to find a highly organized and dynamic Administrative Assistant to support their team. If you thrive in a fast-paced environment, excel at multitasking, and enjoy helping teams run smoothly, this could be the perfect opportunity for you!</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Coordinate and manage daily office operations, including scheduling meetings, maintaining calendars, and arranging travel logistics.</li><li>Prepare reports, presentations, and other documents with a high level of accuracy.</li><li>Act as the central communication hub for staff at all levels, ensuring clear and efficient internal and external correspondence.</li><li>Manage and maintain filing systems, both physical and digital.</li><li>Assist with project tracking and providing support to cross-functional teams as needed.</li><li>Provide logistical and administrative support for events or departmental initiatives.</li></ul><p><br></p>
<p>Are you an organized, personable multitasker who thrives in a busy office environment? Do you enjoy being the “go-to” person who keeps things running smoothly behind the scenes? Our client, a well-respected <strong>property management and real estate services company</strong> located in Oceanside, is seeking an <strong>Administrative Assistant</strong> to join their growing team. This company manages a diverse portfolio of residential and commercial properties across North County San Diego and prides itself on providing exceptional service to both tenants and property owners. The Administrative Assistant will serve as the backbone of the office—handling day-to-day operations, supporting property managers, and ensuring communication flows seamlessly between clients, </p><p>vendors, and maintenance teams.</p><p><br></p><p>This is a great opportunity for someone who enjoys variety in their day and takes pride in organization, efficiency, and customer service. You’ll be part of a friendly, close-knit office that values teamwork, professional growth, and work-life balance.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the first point of contact for tenants, owners, and vendors—answering phones, emails, and walk-ins with a professional and positive attitude.</li><li>Prepare and process lease agreements, renewals, vendor contracts, and maintenance requests.</li><li>Maintain accurate records of property information, rent payments, and correspondence using <strong>Yardi Voyager</strong>.</li><li>Coordinate property inspections, schedule maintenance, and track service requests.</li><li>Support the property management team with document filing, invoice processing, and tenant communication.</li><li>Organize office supplies, maintain records, and assist with monthly reporting.</li><li>Handle special administrative projects assigned by management to improve office efficiency and tenant experience.</li></ul>
<p>Our client is seeking a highly professional Senior Administrative Assistant to support executives and senior leadership with advanced administrative tasks, organization, and operations management. The ideal candidate has extensive experience in high-level administrative work, possesses exceptional organizational and time-management skills, and is comfortable handling sensitive and confidential information. This role offers a unique opportunity to work closely with decision-makers and play an integral part in the success of the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level administrative support, including managing complex calendars, coordinating meetings, and arranging travel logistics.</li><li>Serve as the primary contact for internal and external communications on behalf of executives, ensuring professionalism and accuracy.</li><li>Prepare, organize, and manage high-level reports, presentations, correspondence, and other documents with precision.</li><li>Act as a gatekeeper for executives, prioritizing tasks and scheduling to ensure efficient operations.</li><li>Organize and support company meetings and events, including handling logistics, materials preparation, and follow-ups.</li><li>Manage deadlines and assist with project coordination to ensure deliverables are met in a timely manner.</li><li>Handle confidential and high-priority information with discretion and integrity.</li><li>Maintain office efficiency by keeping records, filing systems, and communication channels organized.</li><li>Collaborate with other administrative staff to provide seamless operational support.</li><li>Proactively identify efficiencies and improvements in administrative processes.</li></ul><p><br></p>
<p>If you are a proactive, detail-oriented professional who enjoys supporting leadership teams and coordinating complex schedules, this role is for you. Our client, a prestigious <strong>private higher education institution</strong> in the heart of Encinitas, is seeking an <strong>Administrative Assistant</strong> to provide exceptional support to their Executive Vice President and campus administration.</p><p>This position is perfect for someone who thrives in a professional, mission-driven environment where no two days are the same. The school is known for its forward-thinking academic programs, collaborative culture, and commitment to both students and staff. As the Administrative Assistant, you will serve as the organizational hub for the executive office—managing communications, coordinating meetings and events, and helping ensure daily operations run smoothly.</p><p>You’ll have the chance to work closely with academic leaders, faculty, and community partners, contributing directly to the success of educational initiatives and campus projects. This is a fast-paced, highly visible role that requires initiative, discretion, and exceptional organizational skills.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide direct administrative support to the Executive Vice President and senior leadership team.</li><li>Manage complex calendars, coordinate appointments, and handle meeting logistics and travel arrangements.</li><li>Prepare meeting materials, agendas, and presentations for executive and board-level discussions.</li><li>Process purchase orders, expense reimbursements, and assist with department budget tracking.</li><li>Serve as a liaison between departments, faculty, students, and external stakeholders.</li><li>Assist with planning campus events, workshops, and leadership meetings.</li><li>Maintain filing systems, both electronic and physical, and ensure confidential records are organized and secure.</li><li>Draft correspondence, proofread reports, and support ongoing communications for the EVP’s office.</li></ul>
<p>*** This role can sit in LOS ANGELES (DOWNTOWN) or ORANGE COUNTY (IRVINE) or SAN DIEGO (DOWNTOWN) ***</p><p><br></p><p>A state-wide law firm with over 100 attorneys and offices in San Francisco, San Diego, Ventura County, and Costa Mesa is seeking a Legal Administrative Assistant (Legal Secretary).</p><p> </p><p>The San Diego office has 8 attorneys, 2 legal assistants, 1 paralegal, 1 receptionists/admin, 1 office services clerk/IT clerk, and 1 part time file clerk. This firm is like a boutique firm within a regional firm: great resources but intimate team.</p><p> </p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>Very busy desk: civil litigation, including labor & employment and business law. Must be familiar with:</p><ul><li>trial prep</li><li>litigation calendaring (no docket clerk)</li><li>TOA/TOCs</li><li>eFiling (60% state, 40% federal, occasional appellate – but the latter is not a deal breaker)</li><li>discovery shells (from macros)</li><li>redlining legal documents</li></ul><p>Fluency in the following software is helpful: CompuLaw for calendaring, Best Authority for TOA/TOCs, iManage for document management, and Adobe for bate stamping.</p><p> </p><p><strong><u>Perks of Firm</u></strong>:</p><p>· Firm has an in-house trainer who helps get people set up</p><p>· Laid back environment</p><p>· Longevity of staff</p><p>· Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance</p><p>· Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes</p><p>· LA and SD team work very closely/collaboratively with each other and share work. Thus, there is never trouble hitting paralegals. </p>
<p>A respected <strong>higher education institution</strong> in San Marcos is seeking a dedicated <strong>Administrative Assistant</strong> to support faculty, students, and leadership across multiple academic departments. This position is ideal for someone who enjoys working in a mission-driven environment where collaboration, integrity, and learning are at the heart of the workday.</p><p>The Administrative Assistant will play a critical role in managing departmental communications, organizing events, maintaining records, and ensuring the smooth operation of daily activities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to department heads, faculty, and staff.</li><li>Manage calendars, schedule meetings, and coordinate logistics for academic events.</li><li>Draft correspondence, prepare reports, and handle document filing (electronic and physical).</li><li>Support student inquiries, appointments, and program information requests.</li><li>Track budgets and expenses, process purchase orders, and assist with invoice approvals.</li><li>Maintain confidentiality of student and institutional records.</li><li>Coordinate communications between departments, faculty, and external partners.</li><li>Assist with onboarding new staff and updating procedural documentation.</li></ul>
<p>A growing <strong>professional services firm</strong> in Vista is seeking a professional, highly organized <strong>Executive Assistant</strong> to support the company’s <strong>Vice President of Human Resources</strong>. This is an exciting opportunity for someone who thrives in a people-focused environment and enjoys working in the intersection of HR operations, executive support, and organizational development. This role requires strong discretion, polished communication, and a keen ability to anticipate needs in a fast-paced corporate setting. You’ll be an integral partner to HR leadership, helping streamline administrative processes, maintain compliance documentation, and drive strategic initiatives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct administrative and scheduling support to the VP of HR and HR leadership team.</li><li>Coordinate internal meetings, prepare agendas, and draft executive correspondence.</li><li>Manage confidential HR files, employee records, and policy documentation.</li><li>Assist with onboarding, performance review tracking, and employee engagement initiatives.</li><li>Help prepare HR metrics and reports for executive presentations.</li><li>Coordinate travel, meeting logistics, and companywide HR communications.</li><li>Serve as a liaison between the HR department and other executives across departments.</li><li>Maintain professionalism and confidentiality at all times.</li></ul>
<p>Are you an organized, detail-driven professional who loves keeping busy and thrives in a creative, team-oriented environment? A reputable <strong>construction and architectural design firm based in Carlsbad</strong> is seeking a <strong>stellar Administrative Assistant</strong> to join their growing office. This role is perfect for someone who enjoys wearing multiple hats, providing exceptional support to project managers, designers, and clients, and being the go-to problem solver for the team. Their Carlsbad office blends a professional yet relaxed environment—with team lunches, milestone celebrations, and leadership that values open communication and growth. As the <strong>Administrative Assistant</strong>, you’ll be the heartbeat of daily office operations—coordinating schedules, preparing project documentation, maintaining records, and ensuring that everything runs seamlessly behind the scenes.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the first point of contact for clients, vendors, and visitors; manage calls and emails professionally.</li><li>Provide administrative support to executives, project managers, and the design team.</li><li>Coordinate schedules, prepare meeting agendas, and record meeting minutes.</li><li>Draft correspondence, edit documents, and manage project filing systems.</li><li>Maintain office supplies, organize vendor information, and assist with expense tracking.</li><li>Prepare client proposals, contracts, and change order documentation.</li><li>Support HR with onboarding paperwork, timecards, and employee file updates.</li><li>Assist in coordinating company events and community outreach activities.</li></ul>
<p>Robert Half is seeking a dynamic Executive Assistant to support senior executives or leadership teams in a fast-paced environment. The ideal candidate is highly organized, proactive, and capable of independently managing projects, coordinating complex schedules, and handling sensitive information. This pivotal role requires excellent communication and problem-solving skills to ensure seamless support and contribute to the organization’s success. </p><p><br></p><p>Key Responsibilities</p><ul><li> Calendar Management: Maintain detailed executive calendars, prioritize appointments, and schedule meetings. </li><li>Travel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, and logistics. </li><li>Document Preparation: Draft, edit, and finalize correspondence, presentations, and reports with high attention to detail. </li><li>Stakeholder Communication: Act as a liaison between executives and internal/external contacts, managing sensitive and timely communication. </li><li>Event Planning: Coordinate events, conferences, and team-building engagements with precision. </li><li>Administrative Support: Handle multitasking responsibilities such as expense reporting, filing systems, and general office coordination. </li><li>Project Management: Oversee or assist in special projects by managing timelines, deliverables, and stakeholders. </li><li>Confidentiality: Manage sensitive and confidential information, ensuring discretion and compliance with company policies.</li></ul>
<p>Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior executives and leadership. This role requires a professional who thrives in dynamic environments, has exceptional problem-solving skills, and can effectively handle multiple priorities. The Executive Assistant will act as a trusted right-hand to the executive team, ensuring their schedules and operational needs are managed seamlessly while maintaining the highest level of confidentiality and professionalism.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars and appointments, ensuring schedules are optimized and conflicts are resolved proactively.</li><li>Coordinate all aspects of meeting preparation, including agenda creation, materials, and follow-ups.</li><li>Arrange travel logistics, including booking flights, accommodations, transportation, and preparing detailed itineraries.</li><li>Serve as the primary point of contact between executives and internal/external stakeholders, including managing correspondence.</li><li>Assist executives with communications and drafting of presentations, reports, and other business-critical documents.</li><li>Maintain and organize sensitive and confidential information with utmost discretion.</li><li>Plan and execute company events or team activities as needed, managing logistics and ensuring smooth execution.</li><li>Track and reconcile expense reports promptly and accurately.</li><li>Research and analyze information as needed to support executive decision-making.</li><li>Identify opportunities for process improvements in administrative tasks and implement time-saving practices.</li></ul><p><br></p>
We are looking for an experienced and highly organized Executive Assistant to join our team in La Jolla, California. In this role, you will provide comprehensive support to senior executives, ensuring efficient management of their affairs and personal responsibilities. This is a Contract to Permanent position, offering the opportunity to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Manage complex scheduling and calendar coordination across multiple time zones.<br>• Arrange meetings, calls, and logistical details with internal stakeholders and external partners.<br>• Prepare materials, agendas, and follow-ups for executive-level meetings.<br>• Organize and maintain documents, manage electronic filing systems, and oversee expense reporting.<br>• Handle confidential records and sensitive correspondence with discretion.<br>• Coordinate personal bill payments, household accounts, and renewals.<br>• Manage family schedules, appointments, and travel arrangements.<br>• Oversee personal purchases, gifts, deliveries, and returns, ensuring timely tracking.<br>• Communicate with vendors, service providers, and household staff to ensure seamless operations.<br>• Perform occasional errands and manage document drop-offs within the local area.
<p>Robert Half is seeking a proactive and detail-oriented Administrative Coordinator to support organizational processes and ensure seamless day-to-day operations. This role involves handling administrative tasks, coordinating team activities, and ensuring smooth communication across departments. The ideal candidate will possess exceptional organizational skills, strong accountability, and the ability to manage competing priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the central point of contact for administrative processes, providing support across departments as needed.</li><li>Manage departmental calendars, schedule meetings, prepare agendas, and ensure timely follow-up on tasks.</li><li>Organize and maintain files, records, and other company documents, ensuring accuracy and easy accessibility.</li><li>Prepare reports, presentations, and materials for meetings or projects.</li><li>Coordinate communication between staff, teams, and external vendors or stakeholders.</li><li>Assist with event planning, office supply management, and other administrative functions as requested.</li><li>Track budgets, expenses, and invoices, ensuring timely processing and compliance with company policies.</li><li>Provide project management support for internal initiatives, ensuring deliverables are achieved on time and within scope.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Coordinator to join our team in San Diego, California, on a long-term contract basis. In this role, you will provide critical support to ensuring smooth operations through accurate documentation, compliance reporting, and logistical coordination. This position is ideal for someone who thrives in a fast-paced nonprofit environment and enjoys working behind the scenes to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize necessary documents for program distributions, including compliance forms, registration materials, and site-specific paperwork.</p><p>• Collect, scan, and maintain program records such as intake forms and monthly reports to ensure compliance with state regulations.</p><p>• Compile and format data for state-required reporting on a monthly and quarterly basis.</p><p>• Manage filing systems and ensure accurate digital storage of program records.</p><p>• Assist with inventory-related tasks, including tracking supplies, managing distribution orders, and preparing Bills of Materials.</p><p>• Print, organize, and package large volumes of flyers, handouts, and participant materials for program operations and partner agencies.</p><p>• Coordinate with other departments to ensure timely delivery of program-related materials.</p><p>• Track incoming documents from field staff and partners, identifying and addressing any missing or incomplete submissions.</p><p>• Provide database support by entering and managing data in systems such as Oasis, Primarius, or Excel.</p><p>• Support preparations for audits, file reviews, and inventory checks as needed.</p>
<p>We are seeking an organized and detail-oriented <strong>Administrative Coordinator</strong> to join our financial services team. In this critical role, you will play an integral part in ensuring smooth operational processes, supporting leadership, and managing key administrative functions. This is a fantastic opportunity for a highly motivated individual looking to contribute to the success of a dynamic and fast-paced organization.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to financial services advisors and executives, including managing calendars, scheduling meetings, and coordinating appointments.</li><li>Prepare and process client documentation, agreements, and sensitive financial information with a focus on accuracy and confidentiality.</li><li>Serve as the first point of contact for clients and stakeholders, delivering excellent customer service and professionally addressing inquiries.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries, for department staff as needed.</li><li>Organize and maintain efficient filing systems, both digital and physical.</li><li>Assist with preparing detailed financial reports, presentations, and correspondence.</li><li>Manage and process expense reports and coordinate billing or payment-related tasks.</li><li>Monitor office supply levels, reorder items as needed, and ensure smooth office operations.</li><li>Collaborate with department teams to assist in special projects and ensure deadlines are met.</li></ul><p><br></p>
<p>We are looking for an Administrative Coordinator to join our team in San Diego, California, on a contract basis. In this role, you will be responsible for managing donor data, performing administrative tasks, and supporting our internal teama. This is an excellent opportunity for someone with strong organizational skills and attention to detail who enjoys working in a collaborative environment within the non-profit sector.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input donor information, donations, volunteer records, and other relevant data into the Donor Perfect Online database.</p><p>• Ensure the quality and accuracy of data by performing regular checks and making necessary corrections.</p><p>• Prepare and send timely thank-you correspondence to donors to acknowledge their contributions.</p><p>• Address inquiries and complaints with professionalism, resolving routine concerns independently while escalating complex issues to the appropriate staff.</p><p>• Collaborate with the Development Department to support fundraising activities and donor engagement initiatives.</p><p>• Organize incoming correspondence, prioritize tasks, and route communications efficiently.</p><p>• Assist with administrative projects and assignments as directed by the Development Services team.</p><p>• Maintain organized records and documentation to support department operations.</p><p>• Contribute to a positive team environment by communicating effectively and working closely with colleagues.</p>
<p>A well-established <strong>professional services firm in Fallbrook </strong>is seeking an energetic and detail-oriented <strong>Human Resources Assistant</strong> to support their growing HR department. This is a great opportunity for someone looking to grow their career in human resources within a collaborative, professional, and people-first organization.</p><p><br></p><p>The company is known for its strong commitment to employee development, ethical business practices, and long-term relationships with clients. They operate with a “people before process” mindset and take pride in maintaining a positive, inclusive culture where employees are encouraged to learn, take initiative, and contribute ideas. As the <strong>Human Resources Assistant</strong>, you’ll be responsible for providing day-to-day administrative and clerical support to the HR Manager and leadership team. This position offers exposure to multiple areas of HR, including recruitment, onboarding, payroll support, benefits administration, and employee engagement. You’ll play an integral role in keeping HR operations running smoothly while helping to maintain the friendly and supportive company culture that employees love.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Support full-cycle recruitment including job postings, resume screening, interview coordination, and candidate communication.</li><li>Prepare and maintain employee files, ensuring compliance with company policies and state/federal regulations.</li><li>Assist with onboarding and offboarding processes—preparing offer letters, new hire paperwork, and termination documents.</li><li>Process employee changes, benefits enrollments, and PTO requests.</li><li>Maintain HRIS database (ADP or similar), ensuring accurate and up-to-date information.</li><li>Support payroll processing by auditing timesheets and verifying attendance data.</li><li>Assist with HR reporting, compliance audits, and employee communications.</li><li>Coordinate company events, trainings, and employee recognition programs.</li><li>Provide excellent internal customer service and uphold confidentiality at all times.</li></ul>
<p>We are looking for a highly skilled and detail-oriented Sr. Executive Assistant to provide comprehensive support to multiple senior executives and board members. This Contract to permanent position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Based in San Diego, California, this role involves coordinating critical executive functions, maintaining confidentiality, and acting as a liaison between key stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex and dynamic calendars, scheduling sensitive and high-level meetings with executives, Board members, and external partners.</p><p>• Prepare, review, and distribute comprehensive Board materials, committee packets, and briefing documents.</p><p>• Ensure executives are fully prepared for all meetings, calls, and events by managing agendas and providing necessary documentation.</p><p>• Act as a key liaison between executives and institutional investors, analysts, and investment bankers, maintaining strong detail-oriented relationships.</p><p>• Coordinate and oversee logistics for earnings calls, investor conferences, shareholder meetings, and other high-profile events.</p><p>• Partner with Investor Relations to organize executive involvement in market-facing activities.</p><p>• Draft, proofread, and edit confidential reports, presentations, and correspondence, ensuring alignment with corporate standards.</p><p>• Plan and execute travel arrangements, including international itineraries, for executives attending meetings, events, and public engagements.</p><p>• Manage expense reports, budgets, and reconciliations in compliance with company policies.</p><p>• Assist with special projects and maintain accountability for cross-functional initiatives, ensuring deadlines are met.</p>
<p>We are assisting our client in finding a dedicated and detail-oriented Administrative Coordinator to support their daily operations by ensuring seamless organizational processes. The Administrative Coordinator will serve as a critical link between teams, managing administrative tasks, coordinating schedules, and maintaining efficient office workflows. This is an excellent opportunity for an organized professional who excels at multitasking and enjoys working in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in organizing and maintaining office operations, including scheduling meetings, managing calendars, and coordinating team activities.</li><li>Serve as the primary point of contact for administrative inquiries, fielding questions or escalating issues when necessary.</li><li>Generate and maintain accurate reports, records, and documentation for internal and external needs.</li><li>Oversee the supply inventory and procurement process, ensuring the availability of necessary resources.</li><li>Communicate with internal teams, vendors, and clients to manage workflows and ensure efficient task completion.</li><li>Implement and enforce organizational policies, providing support for compliance as required.</li><li>Help plan and coordinate events, meetings, and training sessions, including managing logistics.</li><li>Monitor ongoing projects and deadlines to align with organizational goals and ensure deliverables are met.</li><li>Support and collaborate with management to optimize administrative procedures and provide suggestions for process improvements.</li><li>Perform additional administrative duties as assigned to support business operations.</li></ul>
<p>Our client, a high-end <strong>hospitality and property management company</strong> specializing in luxury coastal rentals, is looking for a polished and energetic <strong>Assistant Property Manager</strong> to join their Encinitas team. This role offers the perfect blend of administrative coordination, guest relations, and property oversight — ideal for someone who thrives in a customer-focused, fast-paced environment.</p><p>You’ll work alongside the Senior Property Manager to ensure exceptional experiences for guests and homeowners alike, coordinating everything from check-ins and maintenance to vendor relations and reporting. This company prides itself on its exceptional service standards and attention to detail, managing exclusive coastal properties across North County.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as a primary point of contact for guests, homeowners, and vendors.</li><li>Coordinate property inspections, maintenance schedules, and housekeeping teams.</li><li>Manage rental reservations, update booking platforms, and prepare welcome materials.</li><li>Handle administrative duties such as contract processing, vendor invoicing, and recordkeeping.</li><li>Assist in preparing monthly property reports and financial summaries.</li><li>Support marketing and social media efforts for property listings and guest communications.</li><li>Maintain a professional, courteous, and polished demeanor while representing the company’s brand.</li></ul><p><br></p><p><br></p>
<p>A prestigious AmLaw 200 law firm is seeking a Litigation Assistant to join their growing team. This Litigation Assistant must have experience in one of the following areas: bankruptcy, commercial, or family litigation, and should be fluent in eFiling in those corresponding courts.</p><p><br></p><p>Litigation Assistants who speak Spanish are strongly encouraged to apply! The top end of the pay range is reserved for bilingual Litigation Assistants. </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>· Supporting three partners: one corporate bankruptcy, one commercial litigation, and one family law. </p><ul><li>E-filing in corresponding courts (directly, not with an attorney service - please do not apply if you've only eFiled using an attorney service)</li><li>Formating pleadings</li><li>Completing discovery shells</li><li>Drafting correspondence</li><li>Knowing civil rules well enough to double check docketed litigation deadlines and putting on attorney's calendars</li></ul><p>· Billable requirement: Litigation Assistants bill <strong>800 hours a year</strong>. Their work is mostly administrative, but they bill for things like discovery requests. A paralegal certification or attestation is preferred, but not required</p><p>· Software: Dictation in Big Hand. Document management in iManage. Entering time inTapp. Expense reports in Chrome River.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Size and prestige: they are AmLaw 200, so large enough to have tons of resources for practice growth, professional development, and have a wide variety of clients. Yet we “know everybody’s name on the email list!”</p><p>· The last legal assistant I placed has been there almost two years and loves it! </p><p>· This litigation assistant’s manager is in the SD legal secretary association board, super connected, and a great teacher.</p><p>· Parking is paid for in the building, beautiful suite. </p>
<p><strong>Overview:</strong></p><p> Robert Half is partnering with a leading commercial property management firm to hire an Assistant Property Manager. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and is passionate about supporting property operations, tenant relations, and administrative functions.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist the Property Manager in daily operations of commercial properties, ensuring smooth property maintenance, tenant satisfaction, and operational efficiency.</li><li>Serve as a primary point of contact for tenants, responding to inquiries, resolving issues, and maintaining positive relationships.</li><li>Support financial operations, including processing invoices, managing rent collections, and tracking budgets and expenses.</li><li>Coordinate vendor services, maintenance requests, and inspections to ensure properties are well-maintained and compliant with regulations.</li><li>Maintain accurate property records, reports, and documentation for management review.</li><li>Assist in leasing activities, including tenant communications, lease administration, and onboarding new tenants.</li><li>Collaborate with cross-functional teams to support property improvement projects and operational initiatives.</li></ul><p><br></p>
<p>Our client, a well-established <strong>construction and design firm</strong> in beautiful Encinitas, is seeking an organized and energetic <strong>Office Coordinator</strong> to support daily operations in their busy administrative office. This company specializes in high-end residential and commercial projects, offering a creative and collaborative atmosphere where teamwork and communication are key. The ideal candidate is <strong>bilingual in English and Spanish</strong>, detail-oriented, and enjoys creating an efficient, welcoming workspace. This is a fantastic opportunity for someone looking to join a respected local company with long-term stability and a strong team culture.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for visitors, clients, and vendors, providing excellent customer service in both English and Spanish.</li><li>Support day-to-day office operations including scheduling, filing, mail distribution, and inventory management.</li><li>Coordinate meetings, manage calendars, and assist with internal communications.</li><li>Maintain and organize company records, permits, and project documentation.</li><li>Assist management with travel arrangements, expense reports, and general correspondence.</li><li>Support HR and accounting teams with data entry and onboarding paperwork as needed.</li><li>Ensure the office runs smoothly by anticipating supply needs and coordinating maintenance requests.</li></ul>
Robert Half is seeking a detail-oriented Office Clerk to assist with administrative and office support duties in a growing organization as part of a contract-based assignment. This role ensures the smooth functioning of day-to-day office activities by handling a variety of clerical and administrative tasks. This opportunity is perfect for candidates looking for flexibility and the ability to leverage their organizational skills in contract or project-based settings. <br> Key Responsibilities Perform general clerical duties, including filing, data entry, photocopying, and organizing documents. Assist with answering phones, routing calls, and responding to inquiries professionally. Handle incoming and outgoing mail, ensuring packages and correspondence are delivered on time. Maintain office supplies inventory, place orders, and ensure the office is well-stocked and organized. Prepare reports, update records, and maintain databases for easy access to information. Assist with scheduling, meeting coordination, and room reservations as required. Support internal departments with ad hoc tasks and special projects as requested.
