<p>Are you an experienced and highly organized administrative professional with a talent for managing the complex demands of senior leadership? Our client is seeking a dedicated Senior Executive Assistant to provide seamless, high-level support to C-suite executives. This is a unique opportunity to work in a fast-paced, mission-driven environment where you can make a significant impact on organizational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as a right hand to senior executives, managing their calendars, scheduling meetings, and coordinating travel arrangements with precision.</li><li> Prepare, proofread, and handle correspondence, presentations, and reports, while maintaining strict confidentiality.</li><li>Organize executive meetings, including preparing detailed agendas, taking and distributing meeting minutes, and tracking action items.</li><li>Lead or assist in special projects, managing deadlines and deliverables to keep leadership priorities on track.</li><li>Serve as the primary liaison between executives and internal departments, key clients, and external partners.</li><li>Anticipate the executive's needs and manage shifting priorities in a fast-paced environment.</li><li>Plan and execute company events, conferences, and team-building activities as needed.</li><li>Prepare and review expense reports, ensuring compliance with company guidelines.</li></ul><p><br></p>
<p>Robert Half is hiring for their client in the Jewelry Manufacturing industry in Carlsbad, CA. This company specializes in handcrafted and wholesale jewelry production, part of a niche but growing sector in North County. The Bookkeeper will manage day-to-day accounting tasks, including accounts payable/receivable, bank reconciliations, and financial reporting.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Record financial transactions and maintain accurate ledgers.</li><li>Reconcile bank statements and credit card accounts.</li><li>Process invoices and payments.</li><li>Prepare monthly financial reports for management.</li><li>Assist with inventory tracking and cost accounting.</li><li>Support tax preparation and audit requests.</li></ul>
<p>Join an impactful and mission-driven organization! Robert Half is partnering with a client in the nonprofit industry to find a skilled and professional Collections Specialist for their San Diego office. This is a contract-to-permanent opportunity with an organization dedicated to making a difference. If you're a talented collections expert looking to bring your skills to a rewarding environment, we want to hear from you!</p><p><br></p><p><strong>Responsibilities</strong>:</p><ul><li>Manage inbound and outbound collection efforts with a donor-focused and empathetic approach.</li><li>Maintain accurate records of donation pledges received and outstanding balances while adhering to organization policies.</li><li>Communicate effectively with donors and stakeholders to resolve payment issues and provide account updates.</li><li>Process accounts receivable transactions efficiently, ensuring prompt and accurate receipt of funds.</li><li>Analyze accounts to identify trends, discrepancies, and opportunities for improving collections processes.</li><li>Collaborate with internal teams, such as accounting and fundraising, to streamline workflows and support organizational goals.</li><li>Prepare and deliver regular reports on collection activities, outstanding balances, and related financial data.</li><li>Ensure compliance with nonprofit-specific financial regulations and reporting requirements.</li></ul><p><br></p>
<p>Our client is seeking a motivated and detail-oriented HR Assistant to join our Human Resources team. This role is essential in supporting HR operations by assisting with administrative tasks, data management, and employee engagement activities. The ideal candidate is organized, proactive, and enjoys working in a dynamic and collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to the HR team, including scheduling meetings, maintaining personnel files, and preparing documents.</li><li>Assist in the recruitment process by scheduling interviews, coordinating communications with candidates, and posting job openings.</li><li>Maintain and update employee databases, ensuring all information is accurate and up to date.</li><li>Support onboarding and orientation processes for new hires, including preparing onboarding materials and conducting office tours.</li><li>Respond to general employee inquiries regarding HR policies, benefits, and procedures.</li><li>Ensure compliance with company policies and employment laws by managing sensitive and confidential information with professionalism.</li><li>Assist with payroll processing by reviewing time records, leave requests, and other relevant data.</li><li>Participate in various HR projects, including engagement initiatives, training programs, and company events.</li></ul><p><br></p>
We are looking for a dedicated Event Coordinator to join our team in Carlsbad, California. In this Contract-to-permanent position, you will play a vital role in organizing, executing, and supporting events that align with our company’s objectives. This role offers the opportunity to engage with prospects and clients, foster meaningful relationships, and contribute to broader company initiatives.<br><br>Responsibilities:<br>• Plan and execute events, including coordinating logistics, communicating plans, and supporting on-site operations.<br>• Conduct post-event evaluations to assess success and identify areas for improvement.<br>• Build and maintain relationships with prospects and clients through proactive outreach and follow-up communication.<br>• Manage schedules, track event metrics, and maintain accurate records of calls and appointments.<br>• Collaborate with vendors to ensure smooth event execution while staying within budget.<br>• Support team efforts by contributing to marketing initiatives and other organizational projects.<br>• Address and resolve event-related issues with a proactive and solution-oriented approach.<br>• Facilitate guest check-in and provide assistance to visitors during events.<br>• Coordinate on-site activities to ensure a seamless experience for attendees.
