We are looking for a detail-oriented Administrative Assistant to support the advancement department in Grand Rapids, Michigan. This role involves a variety of administrative tasks, including database management, reporting, and donor communication, all aimed at enhancing departmental operations. As a Long-term Contract position, this opportunity offers stability and the chance to contribute meaningfully to organizational goals.<br><br>Responsibilities:<br>• Maintain and improve database systems to ensure accurate and up-to-date records of donors and constituents.<br>• Perform routine data hygiene tasks to enhance database integrity and reliability.<br>• Develop processes for tracking scholarships and create stewardship reports for scholarship representatives.<br>• Generate and distribute regular reports on donor contributions and benchmarking metrics.<br>• Support executive-level reporting needs, including preparing materials for leadership teams and institutional reviews.<br>• Conduct donor research using specialized tools and provide detailed reports as needed.<br>• Manage departmental administrative tasks such as correspondence, file organization, and invoice processing.<br>• Collaborate with the business office on budget reconciliation and tracking financial records.<br>• Ensure timely communication with donors through event invitations, newsletters, and acknowledgment letters.<br>• Record and process donor gifts promptly, ensuring receipts are issued within 24-48 hours.
We are looking for a dedicated Administrative Assistant to join our team in Grand Rapids, Michigan. This role offers the opportunity to contribute to meaningful work within the non-profit sector, supporting individuals at risk of homelessness. As a Contract to permanent position, this role provides a pathway to long-term employment for the right candidate.<br><br>Responsibilities:<br>• Support program operations by providing administrative assistance, including managing schedules, correspondence, and documentation.<br>• Answer incoming calls professionally and assist callers with inquiries or direct them to the appropriate department.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Serve as the first point of contact by handling receptionist duties, welcoming visitors, and ensuring a positive experience.<br>• Assist with compliance by maintaining client files and ensuring adherence to program guidelines and regulations.<br>• Coordinate meetings and workshops, including scheduling, preparing materials, and providing logistical support.<br>• Facilitate communication between team members, participants, and external stakeholders to ensure smooth service delivery.<br>• Monitor and report on progress, preparing monthly, quarterly, and annual updates as required.<br>• Collaborate with property managers, participants, and community partners to address housing-related issues.<br>• Support team efforts in achieving service delivery goals and outcomes by actively contributing to project implementation.
<p>We are looking for a part-time Secretary to join our team in South Haven, Michigan. This is a contract position lasting approximately 2–3 months, with the possibility of extension until the end of the school year. The role involves supporting the office with administrative and bookkeeping duties while maintaining confidentiality and professionalism. 100% onsite, Monday-Friday, 11am-3pm.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and provide assistance as needed to ensure a welcoming environment.</p><p>• Answer incoming phone calls and direct them to the appropriate staff members.</p><p>• Manage daily administrative tasks, including filing, data entry, and document preparation.</p><p>• Maintain confidentiality when handling sensitive information and student records.</p><p>• Utilize Google Suite for managing schedules, communications, and office documentation.</p><p>• Support student accounting processes by ensuring accurate record-keeping.</p><p>• Assist with basic bookkeeping tasks as required.</p><p>• Coordinate with staff and faculty to ensure smooth office operations.</p><p>• Maintain a high level of organization and attention to detail in all tasks</p>
<p>We are looking for a detail-oriented Administrative Coordinator to join our team in Kalamazoo, Michigan. In this contract position, you will play a key role in supporting administrative/office operations and ensuring smooth coordination of schedules, events, and communications. This role is ideal for someone who thrives in a fast-paced environment and enjoys managing multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain calendars for team members, ensuring schedules are organized and conflicts are resolved.</p><p>• Coordinate logistics for events, including planning, scheduling, and monitoring activities during events.</p><p>• Handle expense reimbursements, ensuring submissions are accurate and processed in a timely manner.</p><p>• Respond to inbound calls and emails, providing attentive and efficient communication.</p><p>• Organize and oversee the preparation of documents and reports to support various administrative needs.</p><p>• Facilitate scheduling for meetings and appointments, ensuring all necessary arrangements are in place.</p><p>• Monitor the progress of ongoing administrative tasks, ensuring deadlines are met and priorities are aligned.</p><p>• Collaborate with team members to streamline processes and improve operational efficiency.</p><p>• Provide support in tracking and managing resources for events and projects.</p><p>• Assist in maintaining a clear and organized filing system for records and documentation.</p>
