We are looking for a dedicated Front Desk Coordinator to join our team in West Palm Beach, Florida. This contract position offers the opportunity to support daily operations while delivering exceptional service to staff and visitors. Ideal candidates will excel in organizational tasks, communication, and maintaining a detail-oriented office environment.<br><br>Responsibilities:<br>• Maintain a clean and organized workspace, including conference rooms and shared office areas.<br>• Ensure inventory levels are adequate by ordering and restocking office and kitchen supplies as needed.<br>• Provide operational support at a satellite office twice weekly.<br>• Coordinate meal orders for executives and arrange weekly team lunches.<br>• Set up and manage virtual meetings using Zoom and Microsoft Teams in conference rooms.<br>• Welcome guests with courtesy and handle incoming packages and deliveries.<br>• Perform receptionist duties, including managing multi-line phone systems and answering inbound calls.<br>• Assist with scheduling and administrative tasks to support office operations.<br>• Adapt to extended hours or flexible workdays to accommodate meetings or special events.
<p><strong>Front Desk Administrator – Private Equity Firm (West Palm Beach, FL)</strong></p><p><strong>Overview:</strong></p><p>A West Palm Beach office is seeking a skilled Front Desk Administrator to act as the first point of contact for clients and guests. This role is critical to the day-to-day operations and image of the firm, requiring exceptional professionalism, organization, and communication skills.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors, managing check-in procedures with discretion and professionalism.</li><li>Answer and direct incoming phone calls, screening and transferring as appropriate.</li><li>Maintain conference room schedules and prepare meeting spaces in advance.</li><li>Manage courier and mail distribution, including handling sensitive and confidential materials.</li><li>Support travel and meeting arrangements for executives and staff.</li><li>Handle data entry, expense reports, and basic invoice processing.</li><li>Order office supplies and coordinate with building management or vendors for facility needs.</li><li>Assist with special projects and provide administrative support across departments as needed.</li></ul>
We are looking for a skilled and detail-oriented Bookkeeper to join our team in Boca Raton, Florida. This role requires someone with a strong background in bookkeeping and office administration, particularly within a legal or law firm setting. The ideal candidate will take ownership of billing, collections, and trust account management while supporting day-to-day office operations.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes with accuracy and efficiency.<br>• Handle billing and collections, including reaching out to clients assertively to ensure timely payments.<br>• Utilize QuickBooks for check processing, financial tracking, and maintaining organized records.<br>• Process trust account transactions and ensure compliance with legal and financial standards.<br>• Coordinate office supply orders and maintain inventory to support daily operations.<br>• Address incoming wires and resolve billing-related inquiries promptly.<br>• Support administrative tasks such as mail distribution and front desk responsibilities.<br>• Implement month-end accounting procedures in collaboration with an external CPA.<br>• Use Smokeball software to manage case-related financial tasks within a legal framework.<br>• Provide general office management support to ensure smooth day-to-day operations.
We are looking for a detail-oriented Administrative Assistant to join our team in Juno Beach, Florida. This long-term contract position involves providing comprehensive support to a department or group of professionals, ensuring smooth operations through effective documentation, scheduling, and compliance with established procedures. The role requires proficiency in data analysis, report preparation, and adherence to safety guidelines.<br><br>Responsibilities:<br>• Provide administrative support by managing correspondence, organizing schedules, and maintaining records.<br>• Compile, analyze, and present data through charts, graphs, and tables for reports and presentations.<br>• Prepare and validate documentation, ensuring compliance with company policies and procedures.<br>• Handle document management tasks, including processing and organizing files in accordance with established standards.<br>• Respond to routine inquiries and correspondence by following predefined processes.<br>• Coordinate meetings, appointments, and other scheduling activities to support departmental needs.<br>• Ensure compliance with safety guidelines and business processes in all tasks performed.<br>• Assist in onboarding processes and hiring-related administrative tasks.<br>• Monitor trends and analyze data for inclusion in reports.<br>• Utilize Microsoft tools to create and edit business documents, presentations, and spreadsheets.
We are looking for a detail-oriented Administrative Assistant to join our team in Pompano Beach, Florida. In this role, you will be heavily involved in customer service, administrative tasks, and scheduling duties within the industry. This role offers a contract employment opportunity, where your main responsibilities will include interfacing with homeowners, contractors, and businesses.<br><br>Responsibilities:<br><br>• Fielding and managing incoming calls from contractors to confirm order statuses, pricing, and material availability.<br>• Handling customer inquiries and resolving their issues promptly.<br>• Scheduling trucks for material delivery based on customer orders.<br>• Collecting payments and executing orders in a timely and efficient manner.<br>• Assisting customers in person as they come to look at materials.<br>• Sending electronic signatures for documentation as required.<br>• Utilizing MS Office and Sage for various administrative tasks.<br>• Assisting in other administrative duties as required.<br>• Maintaining clear and accurate communication via emails.<br>• Ensuring a smooth and efficient flow of operations within the office.
<p>We are looking for a skilled Mid-Level Corporate Associate to join a boutique law firm in Boca Raton, Florida. This position offers a hybrid work environment, exceptional benefits, competitive compensation, and a generous bonus structure. The ideal candidate will have substantial experience in corporate law, particularly in transactions involving startups and early-stage companies. Please send your resume to Stacey Lyons via LinkedIn for immediate consideration. </p><p><br></p><p>Responsibilities:</p><p>• Negotiate equity and debt financing agreements for venture transactions.</p><p>• Lead mergers and acquisitions, ensuring smooth and strategic execution.</p><p>• Advise clients on company formations, capitalization structures, and corporate governance matters.</p><p>• Collaborate directly with founders and executives of startups to provide tailored legal solutions.</p><p>• Draft and review legal motions and documentation with precision and attention to detail.</p><p>• Conduct depositions and other civil litigation activities as necessary.</p><p>• Communicate effectively with clients to understand their business needs and provide expert guidance.</p><p>• Work closely with colleagues to ensure comprehensive legal support and team collaboration.</p>
