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5 results for Contracts Administrator in Jacksonville, FL

Administrative Assistant

Jacksonville, FL
onsite
Temporary / Contract
19.18 - 22.21 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Jacksonville, Florida. This onsite role works Monday through Friday and is a Long-term Contract opportunity for someone who enjoys creating an organized, welcoming workplace. The position combines front desk coordination, administrative support, and assistance for the Sales Executive Team, making it ideal for a detail-oriented individual who can manage multiple priorities with discretion. Responsibilities: • Welcome visitors, oversee check-in activity, and help maintain a secure and well-organized front office environment. • Sort and distribute incoming mail, packages, and deliveries while ensuring timely handling of office correspondence. • Keep the reception area, shared spaces, and meeting rooms neat, stocked, and ready for daily use. • Arrange meeting space schedules and assist teams with general administrative tasks across the office. • Maintain accurate digital and paper records so information is easy to access and properly organized. • Monitor inventory levels and coordinate purchasing for office, kitchen, and workplace supplies. • Assist with travel planning, meeting preparation, and other coordination needs that support smooth office operations. • Provide administrative support to the Sales Executive Team, including assistance with special projects and day-to-day requests. • Manage the full expense submission process for sales leadership, ensuring reports are completed accurately and in line with company guidelines. • Handle sensitive business information with sound judgment and confidentiality.
2026-08-07T16:28:57Z

Human Resources (HR) Assistant

Jacksonville, FL
onsite
Temporary / Contract
23.98 - 27.76 USD / Hourly
We are looking for a Human Resources (HR) Assistant to support day-to-day people operations in Jacksonville, Florida. This onsite Long-term Contract position is ideal for someone who enjoys balancing administrative accuracy with responsive employee support in a fast-paced office environment. In this role, you will help keep hiring, onboarding, recordkeeping, and HR coordination running smoothly while maintaining confidentiality and professionalism in every interaction. Responsibilities: • Coordinate hiring activities by preparing job postings, arranging interviews, and keeping candidates informed throughout the selection process. • Support the onboarding experience by assembling employment documentation, organizing orientation activities, and confirming completion of required forms. • Maintain organized and confidential employee files within HR systems and personnel records, ensuring information is current and accurate. • Respond to routine employee questions regarding policies, benefits, pay-related matters, and workplace procedures, forwarding more complex concerns when needed. • Assist with employee lifecycle updates such as role changes, transfers, promotions, and separation documentation. • Help organize training sessions, employee engagement efforts, and HR-sponsored meetings or events. • Provide front office assistance by greeting visitors, managing the reception area, and directing guests to the appropriate staff or meeting spaces. • Contribute to additional HR and administrative projects as assigned to support departmental priorities.
2026-08-07T16:28:57Z

Front Desk Coordinator

Fernandina Beach, Florida, FL
onsite
Temporary to Hire
14.25 - 19.00 USD / Hourly
We are looking for an experienced fully in office on site Front Desk Coordinator to support daily office operations in Fernandina Beach, Florida. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming first impression while keeping front office activity organized and efficient. The role is fully on-site and requires strong communication skills, sound judgment, and the ability to manage a busy reception environment with confidence. Responsibilities:• Welcome visitors, clients, and vendors with a courteous and attentive approach while maintaining an organized front desk area.• Manage a multi-line phone system, direct incoming calls accurately, and relay messages in a timely manner.• Coordinate front office activities such as guest check-in, meeting support, mail distribution, and general administrative coverage.• Provide concierge-style assistance by responding to routine questions and helping direct guests to the appropriate contacts or departments.• Prepare, format, and distribute business and legal correspondence with close attention to accuracy, tone, and confidentiality.• Support office staff with administrative tasks, document handling, and scheduling needs in a corporate environment.• Maintain records, reception logs, and office communications to ensure information is current and easy to access.• Assist with operational updates or internal process changes as needed while helping the office maintain consistent service standards.
2026-09-03T22:23:38Z

Accounts Payable Clerk

Jacksonville, FL
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a fully on-site Accounts Payable Clerk to support a busy retail operation in Jacksonville, Florida. This Long-term Contract opportunity is ideal for someone who thrives in a high-volume environment and takes pride in accurate, timely payment processing. The person in this role will help keep vendor accounts current, resolve invoice issues, and contribute to smooth month-end activities while following established accounting controls. Responsibilities:• Manage the full accounts payable cycle, from invoice entry through payment completion, with a strong focus on accuracy and timeliness.• Review purchase orders, receiving records, and invoices to confirm supporting documentation aligns before releasing payments to vendors.• Investigate pricing, billing, and matching exceptions and work with internal teams or suppliers to resolve discrepancies efficiently.• Apply available payment terms appropriately so eligible discounts are captured and vendor obligations are settled correctly.• Examine transactions for compliance with company accounting standards, approval requirements, and internal control practices.• Reconcile vendor statements, address account differences, and respond professionally to supplier questions regarding payment activity.• Maintain organized accounts payable records, reporting files, and tracking spreadsheets to support audit readiness and daily operations.• Assist with month-end close tasks, including account review, reconciliation support, and preparation of related documentation.• Provide general administrative support and contribute to additional accounting duties as business needs require.
2026-09-03T18:53:44Z

Mailroom Operator 1

Jacksonville, FL
remote
Temporary / Contract
1.00 - 18.00 USD / Hourly
We are looking for a dependable fully on-site Mailroom Operator 1 to support daily mailroom and receiving activities in office for a client site in Jacksonville, Florida. This Contract position is ideal for someone who enjoys hands-on administrative work, takes pride in organized operations, and delivers a detail-oriented experience to internal customers. The role combines mail handling, shipping coordination, inventory support, and general facility assistance in a fast-paced onsite environment. Responsibilities:• Receive, sort, and route incoming letters, parcels, and deliveries to the appropriate departments in a timely manner.• Prepare outgoing mail and shipments by packaging materials, generating carrier labels, and coordinating dispatch through approved shipping providers.• Use tracking tools to log, monitor, and confirm the movement of mail and packages while resolving delivery issues with carriers when needed.• Support receiving dock activities by checking incoming shipments against packing records or invoices and forwarding documentation to the appropriate team members.• Maintain stock levels for office, mailroom, and print areas, including paper, toner, and other commonly used supplies.• Assist with company store or supply area operations by organizing merchandise, replenishing shelves, and monitoring product condition and expiration dates.• Keep the mailroom and related workspaces clean, orderly, and ready for daily operations.• Partner with facility management and onsite stakeholders to address service requests, respond to concerns, and escalate operational risks appropriately.
2026-08-25T16:14:04Z