<p>We are looking for a detail-oriented Bookkeeper/Administrative Assistant to support the financial operations of a dynamic and fast paced office. This role requires someone who thrives working in an agile work environment, excels in accuracy, and is committed to meeting deadlines. If you have a strong background in bookkeeping and enjoy contributing to the success of a team, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Handle daily bookkeeping tasks, including accounts receivable, accounts payable, deposits, billing, and vendor payments.</p><p>• Perform monthly bank reconciliations for multiple business entities, ensuring accuracy and compliance with company guidelines.</p><p>• Prepare and submit broker bills and relocation invoices promptly to guarantee timely reimbursements.</p><p>• Input listings, sales, and referral data into company databases with precision.</p><p>• Provide support to agents by tracking required documents, deadlines, and closing information.</p><p>• Maintain organized accounting files, vendor records, and property-related documentation.</p><p>• Assist in processing 1099 forms and generating financial reports.</p><p>• Coordinate utility services and maintenance vendors for inventory properties.</p><p>• Contribute to special projects and offer general office assistance as needed.</p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Atlantic Beach, Florida. This long-term contract position requires a dedicated individual with strong attention to detail to manage financial transactions, ensure the accuracy of records, and support vendor relationships. The role offers an excellent opportunity to contribute to a dynamic organization while utilizing your expertise in accounts payable and financial management.<br><br>Responsibilities:<br>• Process and record invoices accurately, ensuring alignment with purchase orders and receiving reports.<br>• Manage vendor payments, including scheduling and executing timely disbursements.<br>• Reconcile accounts and maintain financial records to ensure accuracy and completeness.<br>• Handle inquiries from vendors, resolve payment discrepancies, and foster positive relationships.<br>• Update and maintain billing spreadsheets and credit card records as needed.<br>• Assist with month-end closing processes, ensuring all financial data is properly accounted for.<br>• Provide documentation and support during audits to comply with organizational standards.<br>• Investigate and resolve issues related to invoices with missing or incorrect information.<br>• Download invoices from vendor portals and organize them for processing.<br>• Perform additional duties as assigned by management to support the accounts payable function.
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a long-term contract basis in Jacksonville, Florida. This role is essential in ensuring smooth vendor management and maintaining accurate financial records in a fast-paced retail environment. The ideal candidate will bring advanced technical skills, a proactive approach, and a commitment to delivering high-quality service.<br><br>Responsibilities:<br>• Manage the setup and maintenance of supplier and vendor profiles in a high-paced environment.<br>• Ensure accuracy and confidentiality while handling banking information provided by vendors.<br>• Process and validate vendor data, including tax forms such as W9 and W8.<br>• Enter and maintain detailed financial information with precision using organizational systems.<br>• Utilize advanced Excel skills to analyze data and support reporting needs.<br>• Interpret and execute verbal and written instructions independently and efficiently.<br>• Collaborate with team members to prioritize tasks and meet deadlines in a dynamic setting.<br>• Demonstrate problem-solving abilities to address discrepancies and improve processes.<br>• Work with accounting systems such as Oracle, Dynamics, and other platforms to manage accounts payable activities.<br>• Build and maintain positive relationships with vendors, ensuring prompt issue resolution.
