<p>A leading real estate is hiring for part time (20 hours a week) Administrative Assistant with prior real estate office experience to support the Asset Management team onsite in El Segundo. This role is ideal for an organized, detail-oriented administrative professional who is comfortable working in a fast-paced real estate environment and supporting multiple stakeholders.</p><p>Key Responsibilities</p><ul><li>Provide administrative support to the Asset Management team</li><li>Assist with lease and property documentation, filings, and record maintenance</li><li>Organize and update asset files, contracts, and internal databases</li><li>Coordinate correspondence with property owners, vendors, and internal teams</li><li>Track deadlines, renewals, and key dates related to real estate assets</li><li>Prepare reports, spreadsheets, and summaries for asset managers</li><li>Handle data entry related to leases, payments, and property information</li><li>Support invoice processing and basic document review</li><li>Maintain organized electronic and physical filing systems</li><li>Assist with general office duties as needed</li></ul><p> </p><p> </p>
We are looking for a detail-oriented Administrative Assistant to join our team in Azusa, California. In this role, you will provide essential support across multiple departments, ensuring smooth operations and efficient management of administrative tasks. This is a long-term contract position, ideal for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Organize and manage calendars for multiple departments, ensuring schedules remain accurate and up-to-date.<br>• Coordinate travel arrangements, including booking transportation and accommodations.<br>• Prepare and process expense reports, ensuring accuracy and compliance with company policies.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Take detailed meeting notes and distribute them to relevant stakeholders.<br>• Restock office supplies, including coffee and other essentials, to support daily operations.<br>• Provide clerical support such as filing, scanning, and updating records.<br>• Assist in updating and maintaining department files to ensure accessibility and accuracy.<br>• Support three departments with various administrative tasks as needed.
<p>A well-established organization in Encinitas is seeking a highly polished <strong>Executive Assistant</strong> to provide comprehensive administrative and strategic support to senior leadership. This role goes beyond calendar management — it requires discretion, strong judgment, and the ability to anticipate needs in a fast-paced executive environment. The Executive Assistant will act as a trusted partner, ensuring leadership can operate efficiently and remain focused on organizational priorities.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex executive calendars, scheduling meetings across multiple time zones</li><li>Coordinate internal and external meetings, including agendas, materials, and follow-ups</li><li>Prepare correspondence, reports, presentations, and executive-level documentation</li><li>Serve as a gatekeeper for executive communications, prioritizing emails and requests</li><li>Coordinate travel arrangements and detailed itineraries</li><li>Handle confidential and sensitive information with discretion</li><li>Support special projects and strategic initiatives as assigned</li><li>Liaise with senior leaders, clients, and external partners</li></ul>
We are looking for an Administrative Assistant to join our team in Irvine, California. This long-term contract position offers a flexible schedule, requiring 20 hours per week with 4 hours of work each day, Monday through Friday. The ideal candidate will support daily office operations and assist with light bookkeeping tasks while ensuring smooth administrative workflows.<br><br>Responsibilities:<br>• Handle daily office tasks such as processing mail, managing shipments, and maintaining office supplies.<br>• Assist with light bookkeeping duties, including bank reconciliations and monitoring bank accounts.<br>• Organize and manage calendars to ensure efficient scheduling.<br>• Provide support in ordering supplies such as coffee and other essential items.<br>• Answer inbound calls and maintain effective communication with clients and team members.<br>• Perform receptionist duties, including greeting visitors and handling inquiries.<br>• Conduct accurate data entry to update and maintain records.<br>• Collaborate with team members to support administrative office functions.
We are looking for a detail-oriented Administrative Assistant to join our team in Cerritos, California. This position offers the opportunity to work in a focused office environment and support daily operations with a close-knit team. As a contract role with potential for long-term placement, this is an excellent opportunity for someone seeking growth and stability within a dynamic organization.<br><br>Responsibilities:<br>• Accurately enter invoices and process payouts using designated systems.<br>• Provide administrative and clerical support to ensure the efficient operation of the office.<br>• Organize and maintain records through filing, scanning, and other documentation methods.<br>• Offer general assistance to office staff to facilitate smooth daily activities.<br>• Manage additional office tasks and responsibilities as needed to support the team.
<p>A fast-growing technology company in Encinitas is seeking a <strong>highly strategic and detail-oriented Executive Assistant</strong> to support senior leadership. This role is ideal for someone who excels at anticipating needs, managing complex calendars, and acting as a trusted partner to executives. You will be deeply involved in daily operations, communications, and coordination, requiring discretion, adaptability, and exceptional organizational skills.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex executive calendars, meetings, and travel</li><li>Prepare presentations, reports, and executive correspondence</li><li>Serve as a gatekeeper for communications and priorities</li><li>Coordinate internal and external meetings and events</li><li>Handle confidential information with discretion</li><li>Assist with special projects and cross-functional initiatives</li><li>Act as a liaison between executives and internal teams</li></ul>
<p>Our client, a mission-driven nonprofit organization in San Diego, is seeking a proactive and detail-oriented Executive Assistant to support the executive leadership team. This pivotal role will help ensure the organization's daily operations run smoothly, supporting both administrative and programmatic functions to further its impact in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executive leadership, including managing calendars, scheduling meetings, organizing events, and coordinating travel.</li><li>Prepare grant proposals, reports, board meeting materials, donor communications, and other mission-critical documents.</li><li>Act as a liaison between executives, board members, staff, donors, volunteers, and external partners, ensuring the timely and accurate flow of information.</li><li>Maintain confidential records including donor databases, meeting minutes, and legal or compliance documentation.</li><li>Support fundraising and community outreach initiatives, assisting with event planning, logistics, tracking donations, and managing related communications.</li><li>Contribute to process improvements and workflow automation where possible, demonstrating strong digital fluency and a problem-solving mindset.</li><li>Coordinate onboarding of new team members and support cross-functional projects through collaboration with various departments.</li></ul><p><br></p>
<p><strong>Title:</strong> Executive Assistant (Temp to Hire)</p><p> <strong>Location:</strong> Onsite/Hybrid</p><p> <strong>Salary Range:</strong> $85,000-$100,000</p><p><strong>About the Organization:</strong></p><p> Join a mission-driven nonprofit dedicated to providing affordable, safe, and supportive housing solutions for communities in need. Our client prides themselves on creating positive change.</p><p><strong>Position Overview:</strong></p><p> We are looking for a highly skilled and organized Executive Assistant to support two senior executives. This role is a temporary-to-hire opportunity, ideal for candidates who thrive in a fast-paced, purpose-driven environment. The Executive Assistant will be responsible for managing complex administrative tasks, streamlining processes, and enabling the executives to focus on strategic priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level executive support to two senior leaders, including calendar management, coordinating meetings, travel arrangements, and expense reporting</li><li>Serve as a gatekeeper and point of contact between executives, staff, board members, community partners, and stakeholders</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Track and prioritize incoming requests, managing workflows to ensure timely responses and follow-up</li><li>Assist in organizing events, board meetings, and community outreach activities</li><li>Maintain confidentiality and uphold organizational standards in communication and documentation</li><li>Support special projects and initiatives led by the executives</li></ul><p><strong>Required Qualifications:</strong></p><ul><li>5+ years of executive administration experience, ideally supporting C-suite or nonprofit leadership</li><li>Exceptional organizational, time-management, and communication skills</li><li>Proficiency with Microsoft Office Suite </li><li>Demonstrated ability to handle sensitive information and act with professionalism and discretion</li><li>Experience juggling multiple priorities and adapting to changing needs in a fast-paced setting</li><li>Mission-driven mindset and interest in community and nonprofit work</li></ul><p><strong>Preferred Qualifications:</strong></p><ul><li>Previous experience working in a nonprofit, social service, or affordable housing organization</li><li>Familiarity with board management and governance support</li><li>Event planning and project coordination experience</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li>Temp to hire; salary up to $100,000/year, commensurate with experience</li><li>Eligible for benefits upon hire</li></ul><p><br></p>
<p>Are you someone who thrives in a structured environment where organization, communication, and attention to detail truly matter? Our team is searching for a <strong>highly dependable Administrative Assistant</strong> who enjoys bringing order to busy days and supporting a collaborative office. In this role, you won’t just complete tasks—you’ll help shape the workflow for multiple departments and serve as a supportive backbone to the organization. We’re looking for someone who takes pride in staying ahead of deadlines, anticipating needs before they arise, and ensuring that every employee, vendor, and client receives exceptional service. This position is perfect for individuals who enjoy variety in their day and want to contribute to a company that values teamwork, professionalism, and steady growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day administrative operations, including scheduling, document preparation, and internal communication.</li><li>Serve as a first point of contact for staff and visitors, ensuring a professional and welcoming environment.</li><li>Assist with meeting coordination, agenda preparation, and follow-up action items.</li><li>Maintain digital and physical filing systems with a high level of accuracy.</li><li>Support various departments with data entry, project tracking, and report preparation.</li><li>Order office supplies, coordinate maintenance, and assist with vendor communication.</li></ul><p><br></p>
<p>We’re currently seeking a <strong>motivated and resourceful Administrative Assistant</strong> to join a dynamic office environment where adaptability and clear communication are essential. This role goes beyond traditional clerical responsibilities—you will support department heads, help coordinate daily operations, and contribute to long-term organizational efficiency. The ideal candidate loves being the “go-to person,” someone others rely on for accurate information, timely follow-ups, and polished documentation. If you enjoy working closely with leadership, juggling multiple responsibilities at once, and creating order out of complexity, this is a fantastic opportunity to grow within a stable company committed to professional development.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Coordinate calendars, appointments, and travel arrangements for supervisors and managers.</li><li>Prepare correspondence, reports, spreadsheets, and presentation materials.</li><li>Monitor incoming emails and phone calls, ensuring timely and appropriate follow-up.</li><li>Assist with onboarding, office orientation, and employee support needs.</li><li>Track expenses, process invoices, and assist with budget-related administrative tasks.</li><li>Provide light project management support by coordinating deadlines and deliverables.</li></ul>
We are looking for a dedicated Administrative Assistant to join our team in Anaheim, California. This long-term contract position offers the opportunity to play a vital role in supporting operations and ensuring seamless communication between field teams and corporate offices. If you excel in scheduling, dispatching, and administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Manage communication channels between field teams and the corporate office to ensure timely updates and effective coordination.<br>• Oversee scheduling and dispatching tasks to ensure operational efficiency and adherence to deadlines.<br>• Monitor and control company capacity by managing supply orders and liaising with vendors.<br>• Coordinate dispatching processes for job assignments and maintain a steady workflow.<br>• Ensure deadlines are met through proactive planning and adjustments as needed.<br>• Assist in maintaining accurate records and documentation related to operational activities.<br>• Provide administrative support to the Director of Operations, including organizing schedules and managing correspondence.<br>• Collaborate with various teams to streamline processes and improve overall efficiency.<br>• Utilize software tools such as Salesforce and Microsoft Office to complete tasks effectively.<br>• Prepare reports and summaries to support decision-making processes.
<p>We are seeking a <strong>detail-focused and proactive Office Assistant</strong> to join a growing organization that values teamwork, efficiency, and adaptability. This position is ideal for someone who takes pride in staying organized, supporting others, and ensuring that day-to-day operations run without interruption. You’ll work closely with staff across various departments, making the role fast-paced and dynamic with new tasks each day. The right candidate is someone who enjoys a blend of routine administrative responsibilities and occasional project-based work. If you're looking for an opportunity to build your skills and work in a supportive, well-structured environment, this position offers a great foundation.</p><p><br></p><p><strong>Job Duties:</strong></p><ul><li>Maintain files, records, and internal databases.</li><li>Assist with scheduling, confirming appointments, and maintaining calendars.</li><li>Support the office with copying, scanning, printing, and document organization.</li><li>Help prepare basic reports, spreadsheets, and correspondence.</li><li>Coordinate office maintenance requests and vendor visits.</li><li>Assist with internal communications and distributing company memos.</li></ul>
<p>We are seeking an experienced <strong>Executive Assistant</strong> to support senior leaders at a healthcare-focused organization in Vista. This role requires someone who is highly organized, proactive, and comfortable operating in a regulated, fast-paced environment. You will play a vital role in supporting leadership effectiveness while maintaining confidentiality and ensuring operational efficiency.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide high-level administrative support to executive leadership</li><li>Manage calendars, meetings, and complex scheduling needs</li><li>Prepare reports, correspondence, and confidential documents</li><li>Coordinate travel arrangements and expense reporting</li><li>Support compliance-related documentation and reporting</li><li>Assist with strategic initiatives and leadership projects</li><li>Serve as a liaison between leadership and internal departments</li></ul>
<p>Are you a highly organized, detail-oriented professional who thrives in a fast-paced, dynamic environment? Client is looking for a Contract Executive Assistant to be the right-hand support to our leadership team while keeping our office running smoothly.</p><p>What You’ll Do:</p><ul><li>Provide high-level administrative support to senior executives, including calendar management, email correspondence, and travel coordination.</li><li>Assist with office operations, ensuring supplies, equipment, and day-to-day logistics are taken care of.</li><li>Prepare reports, presentations, and other materials as needed.</li><li>Serve as a key point of contact for internal teams and external partners, helping to keep communication smooth and efficient.</li><li>Handle special projects as assigned, with the flexibility to jump in wherever needed.</li></ul><p>Who You’ll Support:</p><ul><li>Senior executives, including the CEO and leadership team, providing essential support to help them focus on driving the business forward.</li></ul><p> </p><p>Why You’ll Love It Here:</p><ul><li>Work in a collaborative and energetic office in El Segundo.</li><li>Gain exposure to the inner workings of a growing financial firm.</li><li>Contract role with competitive pay and a chance to make a real impact.</li></ul><p>If you’re ready to bring your administrative expertise, organization skills, and positive energy to a team that values excellence and collaboration, we want to hear from you!</p>
We are looking for a detail-oriented Administrative Assistant to join our team in San Clemente, California. This role is crucial in supporting production operations by managing administrative tasks such as printing, organizing, and coordinating essential information. As a contract-to-permanent position, it offers an excellent opportunity to grow within a dynamic manufacturing environment.<br><br>Responsibilities:<br>• Manage and organize production orders, ensuring all documentation is accurate and readily accessible.<br>• Coordinate schedules and communicate effectively between production and scheduling teams.<br>• Perform data entry tasks with a high degree of precision and timeliness.<br>• Handle inbound calls and provide courteous and attentive assistance.<br>• Maintain administrative office functions, including filing, printing, and organizing documents.<br>• Assist with receptionist duties, such as greeting visitors and addressing inquiries.<br>• Utilize cloud-based ERP systems to streamline processes and ensure efficient workflow.<br>• Collaborate with team members to improve administrative procedures and enhance productivity.<br>• Ensure compliance with company policies and standards in all administrative activities.
<p><strong>Entry-Level Legal Assistant: Immigration Law Firm $24/hour (ONSITE)</strong></p><p><br></p><p>Thriving full-service immigration firm seeks Legal Assistant to join their team. This is an exciting entry-level legal assistant role for candidates interested in gaining experience <em>prior </em>to law school.</p><p><br></p><p>The Legal Assistant will interface with clients, write letters and draft memos, and perform legal research under the direction of the attorney. FULL training will be provided. You will be taught how to write legal memos (not doing administrative work), which is great experience to gain prior to law school. There is a comprehensive training, which takes six months. Due to this paid training and time investment, the position will not consider candidates who have taken the LSAT.</p><p><br></p><p>The Legal Assistant position is full-time, permanent, with full benefits. The hours are 9am-6pm with a 1 hour lunch. This entry-level legal assistant position is <strong>onsite</strong>.</p><p><br></p><p>Pay is $24/hour-$27/hour (dependent on legal work experience) with 100% paid medical/dental/vision benefits and retirement plan.</p><p><br></p><p><strong><u>For entry-level, new grads, the pay is $24/hour + 100% covered health benefits.</u></strong></p><p><br></p><p><strong>TO APPLY, send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
<p>An HR software company in Santa Monica is hiring a part-time Facilities Assistant for a 3+ month contract. In this role, you will be supporting the facilities team with greeting visitors, distributing mail, setting up conference rooms for meetings, ordering supplies, validating parking, and additional duties as needed. This is an onsite role, Tuesday - Thursday from 7:30 - 4:30PM with some flexibility. </p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors, ensuring a positive and attentive experience.</p><p>• Distribute incoming mail and packages to appropriate departments or individuals.</p><p>• Prepare and arrange conference rooms for meetings and events, ensuring all required materials and equipment are in place.</p><p>• Manage office supply inventory by placing orders and tracking stock levels.</p><p>• Validate parking for employees and visitors as needed.</p><p>• Support the facilities team with day-to-day tasks and additional responsibilities as assigned.</p><p>• Maintain clear communication with team members and management regarding facilities-related needs.</p><p>• Ensure that the office environment remains clean, organized, and functional.</p><p>• Assist in tracking and updating maintenance requests using CMMS software.</p><p>• Provide exceptional customer service to both internal and external stakeholders.</p>
<p>We are looking for an Executive Assistant to join a finance firm in West Los Angeles. In this role, you will provide high-level support to the company founder by managing a combination of business and personal tasks. This contract-to-permanent position offers the opportunity to work in a fast-paced environment that values confidentiality and professionalism, with a hybrid schedule including both onsite and remote work.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Organize and oversee the founder’s daily schedule, including managing calendars and coordinating meetings.</p><p>• Arrange complex travel plans, including flights, accommodations, and itineraries.</p><p>• Execute personal errands and tasks to ensure seamless day-to-day operations.</p><p>• Prepare and manage expense reports while maintaining accuracy and timeliness.</p><p>• Act as a liaison for the founder, handling communications and interactions with stakeholders.</p><p>• Maintain confidentiality while managing sensitive information and correspondence.</p><p>• Support the founder in navigating a fast-paced and demanding work environment.</p><p>• Utilize Outlook and other office tools to streamline scheduling and organizational processes.</p><p>• Coordinate both business and personal events as required.</p><p>• Adapt to different personality types and work styles while maintaining professionalism.</p>
<p>I’m partnering with an investment firm in El Segundo on an exciting Executive Assistant & Office Administrator opportunity. The client is moving fast and would like to interview on Monday, with a target start date of Tuesday.</p><p>This is a fully onsite role (Monday–Friday) and is expected to be 3–6 months of coverage, with the opportunity to make an immediate impact supporting the Firm Principal and keeping the office running seamlessly.</p><p>You’ll play a key role in executive-level support, client experience coordination, office operations, and project support in a professional, high-touch environment. This is an ideal opportunity for someone who is confident, resourceful, and thrives with autonomy.</p><p>What makes this role exciting:</p><ul><li>Direct support to the Firm Principal with high visibility</li><li>A dynamic mix of executive support, office operations, and client-facing coordination</li><li>Ownership of day-to-day office flow and special projects</li><li>A fast-paced environment where initiative and judgment are valued</li></ul><p>Key responsibilities include:</p><ul><li>Executive support: calendar management, travel booking, drafting emails, event planning, expense tracking, and personal task support</li><li>Office administration: mail handling, call screening, supply management, catering coordination, and office upkeep</li><li>Client & data management: Salesforce/Wealthbox updates, scanning/filing documents, expense reports, and fund notices</li><li>Operations & projects: onboarding support, tech upgrades, documenting SOPs, managing swag and client gifts</li></ul><p>Schedule: Onsite, Monday–Friday</p><p>Duration: 3–6 months coverage</p><p>Pay Rate: up to $26/hr (flexible based on experience)</p><p> </p><p>The client is eager to move quickly, so please send resume ASAP if you’d like to be considered. Thank you! </p>
<p>Our team is looking for an <strong>enthusiastic and service-oriented Office Assistant</strong> who enjoys supporting a busy office and keeping daily operations running smoothly. This position is ideal for someone who values dependability, clear communication, and a positive working atmosphere. As the first point of contact for many of our visitors and internal staff, you'll play a key role in shaping the experience of employees and clients alike. We're looking for someone who genuinely enjoys helping others, keeping things neat and organized, and pitching in wherever needed to ensure the office remains productive. If you're eager to gain hands-on experience, support multiple departments, and contribute to a friendly and professional workplace, this role may be the perfect fit.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Greet visitors, answer phones, and route inquiries to appropriate staff.</li><li>Perform daily clerical duties such as scanning, filing, and updating records.</li><li>Prepare outgoing mail and manage incoming mail distribution.</li><li>Assist with data entry, inventory tracking, and light bookkeeping tasks.</li><li>Keep common areas tidy and ensure office supplies are stocked.</li><li>Support management with small projects, research, and coordination tasks.</li></ul><p><br></p>
We are looking for a detail-oriented and organized Office Assistant to join our team in Los Angeles, California. This Contract to permanent position offers an excellent opportunity to support daily operations and ensure the smooth functioning of administrative tasks. The ideal candidate will have a proactive approach to managing clerical duties, data entry, and correspondence.<br><br>Responsibilities:<br>• Perform a variety of administrative and clerical tasks, including data entry, report preparation, and document management.<br>• Compile and analyze statistical data to create reports in various formats, such as spreadsheets, graphs, or narratives.<br>• Organize and distribute mail, maintain general files, and ensure workspaces are neat and well-stocked.<br>• Assist in creating correspondence and reports independently, without requiring supervisor attention.<br>• Scan, fax, bind, and distribute documents, reports, and proposals as needed.<br>• Verify data accuracy by cross-checking supplier invoices and other records.<br>• Represent the supervisor at meetings or project-related events when necessary.<br>• Support outreach initiatives for business programs and exclusivity efforts.<br>• Collaborate with team members and stakeholders to drive organizational goals.<br>• Handle additional responsibilities as assigned to meet operational needs.
<p>Robert Half Legal has partnered with a multi office plaintiff law firm in Irvine looking for a full time Litigation Associate . The firm has roughly 20 attorneys across California, Hawaii, Arizona and New Mexico and their main practice areas include construction defect, class action and consumer law.</p><p><br></p><p>This is truly a family-oriented environment where the partners care about their employees. They are open to any type of background (Plaintiff, Defense, or entry level) as they are willing to train. The role will have a hybrid work model with a few days remote possible after training.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Independently work with a partner to manage a heavy caseload</li><li>Draft pleadings, motions, and discovery</li><li>Prepare for trial </li><li>Regularly attend court appearances, depositions, and meetings</li><li>Communicate with clients and draft status reports</li></ul><p><strong><u>Perks of Company</u></strong>:</p><ul><li>Firm brings in lunch once or twice a week (this week they had a Bastille Day breakfast, the office manager brought in French food)</li><li>“We are doing something to help people! These are homeowners who have put a big deposit on a house… it’s very rewarding in that matter, rather than working for a corporation to make more money.” – office manager</li><li>Everyone who works here is very smart! The attorneys are very experienced… In the end, you’ve learned and helped society to build better homes.” – office manager</li><li>Rainy day tradition: cater lunch and let people go home early.</li><li>Birthday/anniversary lunch once a month – those with celebrations pick the food!</li><li>Business casual, except for mediations/hearings [via Zoom]</li><li>The legal assistant we placed there two years ago is still there. He’s gotten two raises in two years!</li></ul>
<p><br></p><p><strong>Clean Energy Company | Cerritos, CA | Onsite</strong></p><p>Are you a polished, people-first professional who thrives in a fast-moving, purpose-driven environment? Join a growing <strong>clean energy organization</strong> where innovation, sustainability, and teamwork power everything we do. We are seeking an <strong>Office Coordinator</strong> who will serve as the operational heartbeat of our office while delivering a best-in-class experience for employees, visitors, and leadership.</p><p>This is a highly visible, hands-on role ideal for someone who enjoys owning office operations, supporting multiple teams, and contributing to a mission that truly matters.</p><p><br></p><p>What You’ll Do</p><p>As our Office Coordinator, you will ensure the office runs seamlessly while acting as a central point of coordination across the organization.</p><p><strong>Key responsibilities include:</strong></p><ul><li>Serve as the first point of contact by answering the main phone line and greeting visitors.</li><li>Manage visitor sign-ins and escort guests to meetings.</li><li>Coordinate meetings and appointments, including room setup, food orders, and post-meeting clean-up.</li><li>Oversee incoming and outgoing mail, FedEx shipments, expense check distribution, filing, and office signage.</li><li>Monitor and maintain office supplies inventory; place and track orders as needed.</li><li>Take ownership of the cleanliness, organization, and presentation of the lobby, conference rooms, break areas, and shared spaces.</li><li>Coordinate office errands and support occasional travel arrangements.</li><li>Manage company business cards, stationery, nameplates, and company gifting.</li><li>Support a safe, secure, professional, and welcoming office environment.</li><li>Assist with special projects and administrative initiatives as assigned.</li></ul>
<p>The Operations Assistant will support the Operations & Sales Management teams by ensuring smooth operations and contributing to the overall profitability and growth of the department. The Operations Assistant will be responsible for assisting with technician and office management support including technician scheduling, preparing reports, assist with training on company procedures and other related tasks.</p><p><strong>Responsibilities:</strong></p><p> • Assigning technicians to work orders.</p><p> • Reviewing hours worked before submission to payroll.</p><p> • Scheduling work with the client</p><p> • Maintain key access for the client sites</p><p> • Running reports for labor, variance report projects and others</p><p> • Maintain the office the office, answer general employee questions, </p><p> • Other duties as assigned.</p><p><strong>Primary Performance Measurements:</strong></p><p> 1. Improve Internal and External Client Satisfaction</p><p> 2. Reduce Time from order receipt to Ready to Schedule</p><p> 3. Reduce Time to Close Orders</p><p> 4. Improve Teammate Engagement</p><p> </p><p> <strong>Top Characteristics:</strong></p><p> • Strong team management experience</p><p> • Strong business acumen, basic accounting skills and the ability to reason through ever changing scenarios. </p><p> • Strong interpersonal skills, excellent written and verbal communication.</p><p> • Ability to adjust quickly to new processes and procedures.</p><p> • Ability to work in fast-paced environment with multiple priorities, with minimal supervision. </p><p> • Ability to interface effectively at all levels internally and with clients.</p>
<p><strong>Position Summary</strong></p><p> Under the direction of the Director of Security Technology and Access Control, the <strong>Onity Lock Technician</strong> will perform specialized maintenance and repair of legacy Onity electronic locks and keycard encoder systems used across campus. This position provides expert-level troubleshooting, repair, and configuration services for equipment that is no longer supported by the manufacturer.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><ul><li>Diagnose, repair, and configure Onity locks, door controllers, and keycard encoders to restore operational reliability.</li><li>Perform component-level repairs involving both mechanical and electronic systems.</li><li>Identify and source compatible replacement parts for discontinued or legacy Onity models, adapting available components as necessary.</li><li>Conduct preventive maintenance and functional testing to ensure consistent keycard operation and security integrity.</li><li>Document all service activities, including diagnostic findings, parts used, and maintenance actions performed.</li><li>Collaborate with Facilities Management, Campus Safety, and IT staff to coordinate repair schedules and minimize impact to building access.</li><li>Provide technical guidance and training to in-house staff on the care and maintenance of existing Onity systems.</li><li>Recommend repair, replacement, or upgrade options based on condition and supportability of existing lock hardware.</li><li>Create, modify, and remove users, templates, and schedules in the Onity software.</li><li>When needed, update access, templates, and schedules at the door and/or controller locations in the field.</li></ul><p><br></p>
