4 results for Virtual Assistant in Indianapolis, IN

Executive Assistant

Edinburgh, IN
onsite
Permanent
60000 - 70000 USD / Yearly
The Executive Assistant provides high‑level administrative, operational, and strategic support to executive leadership. This role ensures smooth day‑to‑day operations by managing communications, coordinating schedules, handling confidential information, and supporting key projects. The ideal candidate is proactive, organized, and effective in a fast‑paced environment. Key Responsibilities <ul><li>Manage executive calendars, meetings, travel, and daily priorities.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Serve as a liaison between executives and internal/external contacts.</li><li>Draft and edit emails, letters, presentations, and reports.</li><li>Handle sensitive information with discretion.</li><li>Assist with project coordination, research, and preparation for leadership meetings.</li><li>Support cross‑departmental communication and track assigned tasks.</li><li>Manage expense reports, vendor coordination, and office logistics.</li><li>Maintain organized electronic and physical files.</li><li>Ensure accuracy and compliance in document storage.</li><li>Support planning of meetings, events, off‑sites, and training sessions.</li><li>Coordinate logistics for presentations and executive reviews.</li></ul>
2026-03-02T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary
23 - 23 USD / Hourly
Our organization is seeking a personable and highly organized Administrative Assistant for a fully onsite role. This position offers a consistent schedule of 35 hours per week and requires strong customer service and receptionist skills. Key Responsibilities:<ul><li>Greet visitors and provide exceptional customer service</li><li>Manage incoming calls, emails, and inquiries</li><li>Support appointment scheduling and calendar management</li><li>Assist with data entry, filing, and document preparation</li><li>Coordinate office operations and support daily administrative functions</li><li>Maintain a professional, welcoming environment for staff and guests</li></ul>
2026-03-10T00:00:00Z

Project Assistant

Indianapolis, IN
onsite
Temporary
15 - 16 USD / Hourly
We are looking for a detail-oriented Project Assistant to join our team in Indianapolis, Indiana. This contract position offers an excellent opportunity to contribute to key projects in the government sector. The Project Assistant provides administrative, operational, and light warehouse support to ensure smooth project execution and efficient daily workflow. This role is ideal for someone who is detail‑oriented, organized, and comfortable balancing office tasks with hands‑on warehouse responsibilities. This is a Monday-Friday, three-week, contract opportunity. Responsibilities:• Conduct thorough testing of equipment to ensure proper functionality and performance.• Set up and configure machines in accordance with established guidelines and procedures.• Stand and work for extended periods, maintaining focus and efficiency during testing processes.• Collaborate with team members to meet deadlines and achieve project goals.• Monitor and report any issues or discrepancies identified during testing.• Follow safety protocols and maintain a clean and organized work environment.• Support additional project-related tasks as assigned to facilitate smooth operations.• Communicate effectively with supervisors and team members to provide updates and feedback.• Ensure all work adheres to quality standards and project specifications.Strong organizational and multitasking skills.Basic proficiency with Microsoft Excel, Word, and Outlook.Ability to lift 20–30 lbs as needed for warehouse tasks.Comfortable working in both office and warehouse environments.Excellent communication and teamwork skills.Strong attention to detail and accuracy in documentation.
2026-03-11T00:00:00Z

Bilingual Administrative Assistant

Indianapolis, IN
onsite
Temporary
18 - 18 USD / Hourly
We are looking for a dedicated Administrative Assistant to join a non-profit organization in Indianapolis, Indiana. This long-term contract position offers the opportunity to make a meaningful impact by supporting families and enhancing program collaboration. The ideal candidate will possess strong organizational skills and a passion for helping others thrive in a supportive environment. ***Must be fluent in Spanish*** Responsibilities:• Facilitate family engagement activities to create positive environments that support child development.• Assist families in identifying and achieving their self-determined goals and needs.• Coordinate services and maintain attendance records to ensure program efficiency.• Foster relationships and collaboration among families and within the program.• Manage recruitment, eligibility, selection, and enrollment processes.• Maintain accurate and timely documentation and reporting of program activities.• Respond to inquiries and provide assistance through inbound calls.• Perform administrative office tasks, including data entry and record management.• Collaborate with team members to support program enhancements and community outreach.• Utilize problem-solving skills to address family needs and challenges effectively.
2026-03-13T00:00:00Z