6 results for Sr Executive Assistant in Indianapolis, IN

Sr. Administrative Assistant

Indianapolis, IN
onsite
Contract / Temporary to Hire
28.85 - 31.25 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to provide comprehensive support to our client's Education Division. This role involves a variety of administrative tasks, including managing schedules, coordinating meetings, and handling event-related purchases. As a Contract to permanent position, this opportunity offers potential for long-term growth within the organization. Located in Indianapolis, Indiana, this position requires a detail-oriented individual with excellent communication and organizational skills. Responsibilities:• Manage the division calendar, schedule meetings, and ensure timely preparation of materials.• Coordinate and process purchases of tickets and tables for external events related to the education division.• Assist program directors with initiatives, convenings, and other divisional activities.• Prepare and proofread documents, ensuring accuracy and attention to detail.• Support the preparation of board agendas and materials for the Education Division.• Monitor workflow within the division to ensure tasks are completed efficiently.• Handle administrative tasks such as arranging travel, organizing conference calls, and maintaining records.• Collaborate with team members to foster a detail-oriented and confidential work environment.• Provide high-level support by addressing calls, emails, and inquiries promptly.• Contribute to the division’s overall effectiveness by prioritizing and multitasking as needed.
2026-03-17T00:00:00Z

Executive Assistant

Edinburgh, IN
onsite
Permanent
60000 - 70000 USD / Yearly
The Executive Assistant provides high‑level administrative, operational, and strategic support to executive leadership. This role ensures smooth day‑to‑day operations by managing communications, coordinating schedules, handling confidential information, and supporting key projects. The ideal candidate is proactive, organized, and effective in a fast‑paced environment. Key Responsibilities <ul><li>Manage executive calendars, meetings, travel, and daily priorities.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Serve as a liaison between executives and internal/external contacts.</li><li>Draft and edit emails, letters, presentations, and reports.</li><li>Handle sensitive information with discretion.</li><li>Assist with project coordination, research, and preparation for leadership meetings.</li><li>Support cross‑departmental communication and track assigned tasks.</li><li>Manage expense reports, vendor coordination, and office logistics.</li><li>Maintain organized electronic and physical files.</li><li>Ensure accuracy and compliance in document storage.</li><li>Support planning of meetings, events, off‑sites, and training sessions.</li><li>Coordinate logistics for presentations and executive reviews.</li></ul>
2026-03-02T00:00:00Z

Title Administrative Assistant

Indianapolis, IN
onsite
Temporary
20 - 23 USD / Hourly
The Titles Administrative Assistant position will support the Titles Department by efficiently performing duties related to Titles operations to meet monthly funding goals. The Titles Administrative Assistant is responsible for managing the mail, and accurate and efficient organization/filing of documents. The position requires a high degree of professionalism, customer service, discretion, initiative, flexibility, and dependability. Essential Functions: <ul><li>Receiving, sorting, and delivering USPS mail, FedEx, and UPS Processing, scanning, and filing documents </li><li>Notating and dating records </li><li>Demonstrating office procedures with a working knowledge of office equipment: computers, laptops, scanners, etc. </li><li>Using time management skills to prioritize assigned duties to meet workload needs </li><li>Preparing, organizing and storing information in paper and digital form Provide ad hoc support for the team as needed</li></ul>
2026-02-18T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary
20 - 20 USD / Hourly
We are seeking a detail-oriented Administrative Assistant 1 to support our team in Indianapolis. This is a part time position, Monday - Friday, 9am - 3pm. Key Responsibilities:<ul><li>Manage schedules and calendars for leadership and team members</li><li>Coordinate virtual meetings and appointments</li><li>Prepare and update spreadsheets and reports in Microsoft Excel</li><li>Perform general administrative tasks (data entry, document organization, email management)</li><li>Provide organizational support for remote projects and workflow</li></ul>
2026-03-17T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary
23 - 23 USD / Hourly
Our organization is seeking a personable and highly organized Administrative Assistant for a fully onsite role. This position offers a consistent schedule of 35 hours per week and requires strong customer service and receptionist skills. Key Responsibilities:<ul><li>Greet visitors and provide exceptional customer service</li><li>Manage incoming calls, emails, and inquiries</li><li>Support appointment scheduling and calendar management</li><li>Assist with data entry, filing, and document preparation</li><li>Coordinate office operations and support daily administrative functions</li><li>Maintain a professional, welcoming environment for staff and guests</li></ul>
2026-03-17T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Contract / Temporary to Hire
22 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. This Contract-to-permanent position offers an excellent opportunity to contribute to organizational efficiency by providing essential administrative support across various operations. The ideal candidate will excel in managing tasks, maintaining records, and supporting both internal teams and external client processes. Responsibilities:• Maintain accurate and up-to-date records for equipment financing applications, contracts, and client information within internal databases.• Facilitate loan and lease application processes by organizing required documentation, conducting initial reviews, and forwarding completed files to designated teams.• Coordinate meetings, client appointments, and team events, ensuring all necessary materials and documentation are prepared in advance.• Perform general office duties such as drafting correspondence, managing incoming and outgoing mail, maintaining office supplies inventory, and organizing files.• Support the sales team by preparing proposals, monitoring the status of pending deals, and generating detailed reports on application metrics.• Uphold confidentiality standards by safeguarding sensitive client and financial information while adhering to company policies and compliance regulations.• Assist management with special projects, including audits, training sessions, and initiatives to improve internal processes.• Manage shipping and delivery logistics, including coordinating with UPS and FedEx for timely shipments.
2026-03-16T00:00:00Z